Aug 26 – 28, 2001 -WSBT Quarterly Meeting Minutes

CA WORLD SERVICE
BOARD OF TRUSTEES
REGULAR QUARTERLY
MEETING MINUTES
AUGUST 26 – 28, 2001
APPROVED

Since this report is a confidential CA document, for members only, it contains members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way our Tradition on anonymity in public communications media (press, radio, TV, etc.).

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Monday, August 27, 2001

The regular quarterly meeting of the CA World Service Board of Trustees, at the Four Points Sheraton Hotel, was called to order at 9:35 a.m.

1. Quiet Time and Serenity Prayer

2. Roll Call

Meredith Glaser – World Service Trustee – Chair
Spencer Barton – Midwest Regional Trustee – Vice Chair
Amy Beech = Atlantic North Regional Trustee
Jahi Boseda = Trustee at Large
David Choate – Pacific South Regional Trustee
Heidi Jonathan- Pacific North Regional Trustee
Hal Kelly – Southwest Regional Trustee
Teri Knight – Atlantic South Regional Trustee
Leon Mason – Trustee at Large
Janice Nelson – Recording Secretary

3. Reading of the 12 Traditions.

4. Read and discuss Tradition Nine.

Concern was expressed regarding the use of H&I funds being used for events (i.e., picnics), rather than for purchasing books for hospitals and institutions. However, one trustee reported that his district has an annual fund-raiser that raises quite a bit of money, and stated that sometimes you have to take the donation money that comes in and use it to make more money in order to carry the message.

One board member brought up Tradition Seven in reference to the work of H&I, reminding fellow board members that the H&I Committee is autonomous. He voiced some discomfort that seemingly no one knows how much money H&I has, and stressed the need to keep only the necessary prudent reserve, whatever that might be, including funds for planned fund-raising events. He further commented, however, that in his state, H&I at one time generated more donations than the Area.

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One board member recalled going over the Steps when he first came into CA and learning what they were all about, and said that the same thing needs to be done with the Traditions. There is a concern that a lot of CA members are uninformed about the Traditions themselves. He said that, in his area, they have had Tradition meetings (like Step Study meetings) for years, resulting in an informed body that knows what the Traditions are. He pointed out that the more educated the membership body is with respect to the Traditions, the more things will be run according to them. Conversely, if the body doesn’t know the Traditions, they can’t practice them.

5. Read and discuss Tradition Ten.

After reading the Tradition, a Trustee brought to the Board’s attention an incident in which a newcomer (with 6 months) shared about his experiences in Viet Nam. A woman at the meeting interrupted the sharing and stated that CA does not get involved in outside issues. This had the effect of shutting the man down. It was agreed that that, as a group, individual members can have individual opinions but that, as a Board, the Trustees do not make decisions regarding personal sharing. Though perhaps not relevant to the entire meeting’s experience, it was relevant to this man and the maintenance of his sobriety.

The issue of the demise of the Washingtonian Group was brought up, with respect to how its involvement in multiple outside issues caused it to lose its focus. This is the experience, which prompted Tradition Ten. However, as another Trustee stated, if an outside issue was troublesome to her to the extent that it threatened her sobriety, she would not hesitate to discuss it at a meeting. As she pointed out, we live in the world and are personally affected by outside issues. An example was given that many members suffer from Hepatitis C and need to share about that disease, as it is the result of their disease of addiction.

The discussion of outside issues expanded to include announcements made at meetings, and what is and is not appropriate. Although each meeting is autonomous, one Trustee pointed out that the definition in the World Service Manual allows “CA announcements,” not “official CA announcements,” and wondered if there is a difference. While it is best not to get into a discussion about the appropriateness of certain announcements (e.g., City events), the matter can be brought to the Secretary’s attention after the meeting.

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While on the topic of appropriate vs. inappropriate sharing, a tape that was made of a certain old-timer who used a derogatory term for homosexuals in his/her story was brought up. Some found this to be offensive and wanted to halt distribution of the tape. However, as one Trustee pointed out, there may be addicts who could only hear the message that way and we want everyone who has a desire to use cocaine and ail other mind-altering substances.

Another Trustee related that a number of women whom she sponsors and who live in recovery homes are being given non-CA reading materials to foster their spiritual growth. While she does not endorse nor condemn these materials, these women are bringing those topics to the meetings for discussion. She also recalled one man’s incorrect statement that “the Bible” was CA-approved literature.

One Trustee pointed out that, if you allow a little bit of non-CA-approved practice into the meetings, more sneaks in. He said that he was specifically referring to the prayer issue. The line between what is allowed and what is not has blurred over the years. For every little slippage, precedent is set for further stretching of the Traditions. He stated that he believes there is a need for meetingsto go back to discussing a Tradition every month or every quarter.

6. Read and Discuss Concept Four

Concept Four sets forth who is a part of our group conscience. Further, it is the Concept that gives the right to vote on the conference floor. The Board of Trustees is given permission, when elected to their positions, to execute the responsibilities of a corporation. And, it also gives the CAWS Office Manager the right to vote, despite past beliefs to the contrary. It is for that purpose that the World Service Office Trustee position was created: to give the WSO a voice on the Board of Trustees, not the other way around, as is the case with the World Service Trustee. The CAWS Office Manager does not have to be a member of the fellowship in order to execute the duties of that position or to have a voice and a vote based on her position. The current Office Manager is a member of the fellowship, and provides service beyond her paid position.

One Trustee stated that Concept Four addresses the principal participation in the Conference. When the Trustee Election Committee made the decision not to elect a trustee from the WSO Board, that was the Trustee Election Committee’s decision, not the Trustees’. The Trustees brought the issue back to the

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Floor of the Conference, presented the case, and let the body decide.

It was stated that the Office Board Trustee should normally come from the Office, and that the Trustee at Large should only step in to serve when no qualified candidate is elected by the TEC, and then only until the situation is resolved. It was suggested that a referral be prepared for the Structure and Bylaws Committee. The Office Board Trustee must come from the World Service Office Board, which is a small pool from which to draw.

It was pointed out that the Board of Trustees did not invoke ultimate authority; the matter was handled by the Trustee Election Committee using a local Trustee at Large. The Trustees said that the WSO sent only one candidate for the Board of Trustees. However, it was stated, the WSOB does not approve its slate of candidates for the Board of Trustees; anyone who sits on the Office Board can submit his or her resume. The WSO does not recommend Trustee candidates. However, the manual requires that these candidates be submitted by the WSOB, just like the Regions submit a slate of candidates for the Regional Trustee positions and the Trustees at Large and World Service Trustee. It was suggested that this is another area for the Structure and Bylaws Committee to address, and that the Board of Trustees would like to see clearer guidelines in place for the process of electing a World Service Office Board member to the Board of Trustees.

7. Read and Discuss Concept Ten

There was discussion about the intent of Concept Ten being not only about willingness to serve, but also about willingness to serve within the framework of the position. Where defined, authority and responsibility should be followed. Where “job descriptions” have become outdated or ineffectual, or controversial and divisive, they should be re-examined. When not specific, and it seems appropriate to do it, trusted servants should act according to their best understanding of the position and in keeping with the spirit of the Fellowship. It was acknowledged that CA bylaws are vague, and that perhaps there was a time when that was needed. However, the time may have come for greater specificity.

The issue of equal service authority was raised. When Committees are formed, they are charged with bringing something back to the body, which makes decisions for the whole. When the Conference ends, the Committees and the Conference body leave the authority to the CAWSBT. With respect to a Trustee

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at Large casting a vote on behalf of the WSO, the Board of Trustees believes that it acted in accordance with the wishes of the Conference, even though it was not unanimously favored.

One Trustee brought up what concept means to her: That is, how very important it is to choose the best possible representatives at all levels of CA service. She added that she believes that Concept Ten covers job responsibilities, and reminded everyone that the AA Service Manual is not CA- approved literature, referring to the CA World Service Manual\ per the CAWS Conference Charter, page 6.2, Item 8.

The importance of awareness of theWorid Service Concepts was underscored, however, so that the fellowship will know why certain actions were taken.

8. Review the Minutes of the May CAWSBT Quarterly Meeting.

MOTION PASSED to accept Minutes with corrections.

9. Review the Minutes of the following CAWSBT Conference Calls:

• MOTION PASSED to accept October 22, 2000 Conference Call Minutes as corrected.
• MOTION PASSED to accept January 21, 2001 Conference Call Minutes as corrected.
• MOTION PASSED to accept February 25, 2001 Conference Call Minutes as corrected.
• MOTION PASSED to accept April 29, 2001 Conference Call Minutes as corrected.
• MOTION PASSED to accept June 24, 2001 Conference Call Minutes as corrected
• MOTION PASSED to accept July 29, 2001 Conference Call Minutes as corrected

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10. Review Minutes of August 2000 Meeting CAWSBT Quarterly Meeting.

MOTION PASSED to let go of attempt to re-create Minutes of August 2000 Quarterly Meeting. Amy and Teri will work on delegate mailing to advise fellowship.

WSBT OFFICER REPORTS

1. Chairperson – Meredith – No report.
2. Vice Chair – Spencer – No report.
3. Corresponding Secretary – Leon – No report.

TRUSTEE COMMITTEE REPORTS

Conference Committee – Meredith – No report.

Trustee Election Committee – Jahi, Amy, Hal

See attached written report from Amy. Candidate interviews scheduled every 45 minutes on Tuesday, August 28.

3. Finance Committee – Heidi, Leon, Meredith

Heidi, Leon and Meredith have been receiving bank statements. Heidi suggested that when received, she will call Leon so they can review it together. Also, would like to see QuickBooks® report showing what the checks paid for, rather than just check numbers and dollar totals. Amy suggested that the Finance Committee provide quarterly financial reports to all CAWSBT. When Patty, the office manager of the World Service Office, makes her presentation at the “Board-to-Board” meeting, she will present a quick-and-easy, real budget. Leon stated that financial practices in the past have not been handled as formally and efficiently as they ought to be. This was not something that the CAWSBT did; it’s been done that way for a long time. However, Patty has been working hard

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to organize, improve and refine CAWSO’s accounting practices and record­keeping procedures.

Leon also brought up the issue of money in a reserve account. Money has been spent in November and December each year out of this reserve. Given that, these annual expenses should become budgeted items and not come from a “reserve” account. Jahi inquired whether funds taken from the reserve account are replenished each year after the account is depleted. Heidi replied that that is the goal.

Discussion then took place regarding requiring Trustee approval for expenses over a set amount. The CAWSBT members believe there a policy was put in place, but cannot locate it in previous minutes. It was agreed that this would be brought up in the “Board-to-Board” meeting to see if such a policy had be or could be located. If not, consensus was that there is a need to re-establish one. It was unanimously agreed that the Board of Trustees needs to become more proactive in overseeing finances.

4. Legal Committee – Amy and Spencer – Nothing to report.
5. Negotiation Committee – Meredith and Leon

Meredith has a draft of negotiating guidelines to be submitted to CAWSBT members.

6. Newsgram Committee – Teri, Jahi and Hal

Teri reported that she received a request for an article from Tennessee. She was glad to see that they stepped up and took it. Teri would like to have a Newsgram Committee meeting to address, among other things, editorial license/decision-making authority. Further, she would like to see a library of articles built up. If two Areas want to submit articles on the same Step or Tradition, both should be accepted. One can be used now; the other heid for future use.

Hal commented on increased communication within the Newsgram Committee and expects to see it really take off as a result of that. Look for an improved Newsgram to begin production. Jahi also reported receiving additional communication from Teri. Leon asked to be put on Committee. Leon said that the CAWSBT will be pleased with the publication’s new layout.

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Leon said that he would like to see contributions shown in two columns: those made that quarter, as well as year-to-date totals carried forward. Also discussed was showing 7^th Tradition expenses versus contributions by Region.

Meredith suggested to Teri that a style manual be developed for Newsgram. Heidi pointed out that there was a style manual for the CA Big Book, and that it would be a good starting place. Teri to locate and review the CA Big Book style manual.

7. Orientation Committee – Teri, Amy and Jahi

Amy has been trying to put on paper what has been done by the Committee.

She will have something to work on and to get to everyone during this conference. Heidi pointed out that the budget transference should be explained in detail, since officer changes do not coincide with fiscal year-end.

8. Long-Term Planning Committee – Jahi, David and Leon

Jahi stated that he is looking into doing Public Information on a more national scale (e.g., billboards, PSAs, etc.). Among the issues to be addressed are what phone numbers should be used? Local outreach? Regional? Use of 800 number? Teri asked whether Jahi will engage Public Information in this research/process? She stated that they would have to push the Pis to get local numbers listed.

Trustee Conference Committee Reports

1. Conference Committee – Meredith

The Conference Committee is working hard and has had several conference calls in order to be ready for the upcoming Conference. The Committee submitted its first draft of the Conference Committee guidelines in the delegate mailing. The Committee has filled the position of the co-coordinator; Laurie, from Orange County will serve. The Conference Committee is ready to go. The key people will be meeting at the hotel on Tuesday to begin preparations. During the Conference, the Committee will be performing site inspections for the 2003 Conference. The Committee has reviewed and signed contracts pertaining to the World Service Conference.

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2. Public Information Committee – Teri

Shauna Weatherspoon is not coming as non-delegate chair. Got Helpline guidelines into the delegate mailing, but was not able to get Committee together on a conference call. However, Teri did facilitate a discussion among interested parties and took notes that she will present to PI at this Conference, along with other agenda items.

3. Hospitals & Institutions Committee – Jahi

Jahi brought in a bid for the video and will present it at this Conference.

4. Convention Committee – Hal

Special events – will be working on information guidelines.

a. CAWS ’02 (Portland) – Heidi

Heidi has been attending meetings by telephone for the last couple of months. Andy is now serving as the hotel liaison. The hotel (Hilton) was a bit of a problem, as previous hotel liaisons did not have hotel liaison experience. Future liaisons MUST have hotel liaison experience. It is vital to make sure that all needed rooms are blocked during preliminary contract

b. CAWS ’03 (Chicago) – Spencer

The Convention has been named The Miracle Mile. There are several concerns regarding this conference: Secretary Chris had to resign; they will soon also lose the hotel liaison. They will have to go through resumes again to choose secretary and hotel liaison. Spencer will attend the first meeting on October 20^th. Also an issue is the reluctance of the local Convention Committee to work on weekends, making Trustee meeting attendance difficult. Added this issue to New Business for discussion/resolution. Another concern is the name of the Convention, which also refers to a Chicago city district.

5. Unity Committee – Spencer

Report available by e-mail from Spencer. Incompatible format on disk presented.

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6. Structure & Bylaws Committee – David

David was just informed a few hours ago that the Chair would not be attending the Conference due to illness in her family. The Vice Chair was unreachable by phone or e-mail. David will work with the CAWSO Char, and Jahi offered to assist Spencer said that Una the Vice Chair of the committee will be at this Conference.

7. Finance Committee – Heidi

Heidi reiterated that she would appreciate Trustee support while the accounting practices and recordkeeping are being reorganized.

8. Internet Committee – Leon

Committee members are ready, willing and able to do the work, but there is a continuing issue with leadership. The Committee needs to know that if their committee is not functioning properly, it can do whatever is necessary to remedy that.

9. Literature, Chips & Format Committee – Amy

The Committee did rush those draft pieces into the delegate mailing, and they will be presented at this Conference. Heidi asked whether the WSOB should be involved regarding copying of stories. Amy stated that they have a total of 70 stories to date.

10. Long-Term Planning Committee – Leon, Jahi and David Tabled

WSBT AND WSOB BOARD-TO-BOARD MEETING

The working dinner meeting of the CA World Service Board of Trustees and the CA World Service Board convened at 6:40 p.m. and began with self-introductions. In attendance were:

World Service Board of Trustees

Meredith Glaser, Chair
Spencer Barton, Vice Chair
Amy Beech
Jahi Boseda
David Choate
Heidi Jonathan
Teri Knight
Leon Mason, Corresponding Secretary
Hal Kelly

World Service Office Board of Trustees

Steve Edwards, Chair
Elizabeth Saldebar, Vice Chair
Mark Keaser, Director
Patty Flanagan, WS Office Manager
Kevin Murphy, Newsgram Editor

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1. Chairperson’s Report – Steve

Steve reported that finances continue to be addressed. They still haven’t gotten the desired reporting from the outgoing Treasurer. However, she will bring Steve up-to-date on the chart of accounts. Steve stated that he has received two resumes for prospective board members, both potentially qualified to be Treasurer.

2. Vice Chair’s Report – Elizabeth

Elizabeth stated that she has been on the Board for a few months now and has learned a lot, particularly in this past month while helping coordinate this Conference. She reported that she has spent much time looking at the financials and really coming to understand them. She said that she feels very confident that she understands where CAWSO is, and is glad and honored to be a part of it.

3. Office Manager’s Report – Patty

Patty stated that she believes her greatest contribution to date is the opening of lines of communication. She states that she has spent an inordinate amount of time on budget and finances. However, she now knows what was made in chips in literature from 1994 to 2001.

Patty reported that she continues to work very closely with CAWSO’s CPA to create a clearer chart of accounts with codes matching that used by the CPA. This should eventually eliminate the need for monthly financial reports from the CPA, saving some $400 per month. The CPA would be used for tax purposes only.

Patty has also had in-house server installed and is looking into getting more e- mail addresses, including mail groups. The WSO has built a new web site, and it should be available for viewing by Wednesday. Because CA Big Book is green, Patty has chosen the same forest green to be the “corporate” color for CA brand identity purposes. She also anticipates having the store on-line by the end of this Conference so that people may order chips and make secure payment on­line using credit cards, debit cards or check (chips will not be shipped until check is received). This on-line store will integrates with the QuickBooks® program used at the office for instant update of revenue.

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4. General Discussions

Kevin, Newsgram Editor, took over and reported that it’s a lot more work than he expected. He stated that the Newsgram seems to suffer from procrastination. However, he hopes to improve on that. He reported that the new issue is at the printer, and that it will be the first color issue. He added that color was slightly cheaper than the previous format. He gave credit and thanks to Patrick for doing the layout and securing a deal for getting a color printer.

Kevin said that his past reports have had to do with the internet. However, he hasn’t been involved in that lately. He reported that, between Leon and the Internet Committee, they have been handling it. He did say that he understood that there are a few more internet sites up. He cited the importance of continuing to monitor them and correct as needed.

Leon thanked the WSOB members, but expressed disappointment that he was not consulted on web site change, as he is the trustee on the Committee. Although the new web site is still just being proposed to the WSOB, he points out that work was initiated without his involvement. He reminded everyone that there is a policy from 1997 that no substantive changes can be made to the web site without Trustee or Conference approval.

Amy pointed out that this raises another issue. Now we have a new Webmaster who seems to fall outside our normal structure. She is not on the WSOB or the WSBT. This position is an anomaly, and the question was raised: Can we fit this position into our normal service structure?

Steve replied that part of the problem was that when the Webmaster was appointed, there was no Internet Committee. The Webmaster role was put under the WSO. The WSO is responsible for the website. The WSO does not require Conference approval for its actions and appointments; nor does it require CAWSBT approval. He said that the only responsibility of the Internet Committee is to check for tradition violations.

Returning to the topic of Newsgram, Spencer asked whether any submissions were coming from regional editors. He reminded that the idea for regional editors came as a result of too much content from Southern California. Regional editors are intended to serve as advocates to get articles from other Areas, review them and pass them along to the Newsgram Committee. Steve,

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who was involved in the creation of those positions, agreed that the role of these regional editors was to “beat the bushes” for submissions, but not to discard any. Ail submissions should be passed on to the Newsgram editor for review.

One of the missing communications elements: The Newsgram Committee would like an article from the World Service Office (not the office Board).

Kevin stated that bylines in Newsgram have caused confusion and/or hurt feelings. Discussion took place over which articles should and should not have bylines. General consensus was that bylines may be OK for Tradition-type articles, but personal stories might be too revealing. Suggested listing only the city from which the submission came. Hal expressed his hope that when the Committee meets again Kevin will not have to make that decision alone. It ought to be decided in Committee, with guidance provided (perhaps by the proposed style book?) to Kevin. With respect to bylines, though, Amy pointed out that we are anonymous to those outside the fellowship, but not to one another. The Committee will work to decide on the issue of bylines.

Teri has sent an e-mail regarding setting the next Newsgram Committee meeting, but has only heard back from one member. Teri stated that she is anxious to set the Committee meeting.

Spencer stated that he subscribed and has not received anything. Patty agreed to check on it. Patty was asked how many subscriptions there are to Newsgram. She stated that there are 27. She pointed out that 24 of the 27 subscribers renewed immediately upon receipt of their renewal notices.

Amy said that she had written a pass-it-on report for the Newsgram Committee. It is a compilation of notes she took during the several meetings over the last two years where a variety of things related to the Newsgram were discussed. She also stated that some of these have already been done.

Steve re-introduced the topic of the style manual.

Mark reported that he has been showing up at the meetings and enjoys them. He is researching all the minutes from previous meetings, looking for matters pertaining to policy. He is typing it up into his computer. He said that this is a project that is been long overdue and is greatly needed. Mark also reported that an Archive Committee has been formed, and that Patrick will be giving a report

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on the Conference floor, Mark said that much work has been done, and that this has greatly facilitated smooth operations.

Patty stated that items removed and placed in archive are those not related to office operations or recovery (e.g., personal notes, fights between board members). These items can be used in an historical archive to build a more in- depth history of CAWSO.

Meredith asked if the trustees could start traveling. Patty said yes, and stated that they do not need to dear it with WSO. However, Patty stated that she will advise individual Trustees when they are approaching their budget caps.

Jahi requested clarification of several expenses shown on a line-item report handed out by Patty. He further requested a chart of actual vs. budgeted revenue. Patty offered same for current and prior year, and Jahi expressed desire for both.

Amy asked why we still haven’t changed CPAs, despite years of dissatisfaction. Patty responded that no one really wants the account due to its small size and non-profit status. Twelve requests for proposals were sent out; no responses received.

Trustees requested QuickBooks® report from CAWSO and check register to be sent to all Trustees.

Spencer inquired about seventh tradition contributions from Columbus that were not reported in Newsgram; Spencer will get copies of the checks for Patty to research this in order to credit Columbus.

Who took down the Minutes from Long Term Planning Committee meeting? Call Robin to ask.

Did the WSO ever locate in past Minutes the dollar amount for required Trustee approval for transfer of funds out of the reserve account? Not yet; Steve is still looking for prior policy. Need to find original amount to be approved by Trustees, or establish a limit at this time. Put on Trustees’ new business.

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Amy reported that she is still not getting WSOB Meeting Minutes. No other non- Office Board Trustees are receiving them either. Patty pointed out that she just provided Trustees with 3 months of minutes in packets sent for Conference. Several Trustees stated that they need approved minutes as soon as they are ready — not 3 months at a time. Patty stated that WSO is responsible for sending them out and will make sure that they are sent to Trustees as soon as they are approved and ready for filing in her book.

The Board-to-Board meeting was adjourned and closed with the Serenity Prayer.

1. Referral 066: To make available the slide show presentation shown at the 1999 CAWS Convention in Milwaukee for Public Information and Hospitals and Institutions use. Trustee Legal Committee – copyright issues concerning the use of the music and people’s faces. Waiting for releases from Milwaukee Committee. Jahi to contact ASCAP or BMI.

Tony will be here at this Conference and will have all the materials.

2. Trustee Section in Delegate Notebook – Orientation Committee (Amy and Spencer)

There will be is a Trustee section in the Delegate Notebook with policies. However, Amy is still working on that. She will work with Teri and Jahi. Spencer inquired whether Trustee Election Committee guidelines will be part of that book.

Leave on old business.

3. Trustee Corner/Web Page – Leon Discussed and in process.

Leon will do a set of the most recent Committee Meeting minutes. In addition, he needs to know what is needed to go on web page. Leon reporting seeing the new web page design and said that it looks good; is more updated and viewer

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friendly. He will put delegates on the page so everyone knows whom to contact.

Heidi raised the issue at a regional caucus in the Pacific North, and there were 4 to 5 Areas from her Region represented. None wanted their names, phone numbers or e-mails on the web site. Leon pointed out that, as world service delegates, they are responsible for being accessible. Hal added that it should be understood that their anonymity becomes a little less anonymous; people need to know who they are. Leon offered that at least the name of the regional trustee should be in there. The general consensus was that all Trustees’ first names, e-mails and phone numbers should be on the web site. Delegates should be strongly encouraged to provide that same information for inclusion. It was also suggested that Committee Chairs be added, with Conference Committee Chair at the very least This information is to be gathered by the Trustees and submitted to Leon, who will interface with the web master. Meredith suggested handing out a sheet to delegates asking for the information so they know exactly where its going.

4. Former Trustee Letter – Amy

Done. Leave on as a follow-up reminder.

5. Trustee-At-Large Guidelines – Hal, Jahi and Leon

Heidi passed out copies. Tabled for discussion during next Conference Call.

(Conference Call expenses were discussed at this time in light of suggestion by David to use Conference Call time to remove items from Old Business. Teri also commented that use of e-mail prior to Conference Calls has fallen off. She suggested sending comments ahead of Conference Calls in order to reduce their length. Meredith cautioned that this might work in some instances, but that it takes away the free, instantaneous exchange of ideas.)

6. Trustee Election Committee Guidelines for Conference Approval – Jahi and Amy

Heidi questioned why these have to be sent to Conference for approval? Amy agreed, but stated that a controversial decision was made based on TEC guidelines which some people did not understand. Although approval is not necessarily needed, guidelines should be provided on an informational basis for fellowship understanding. Spencer requested removal. Heidi said that the only guidelines that need Conference approval are those used by the fellowship as a

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whole that give information on what to do outside the fellowship; Committee guidelines do not require Conference approval. Instead, the guidelines should be included in orientation and in the Trustee Section of Delegate Notebook. David expressed his belief that Committee guidelines were supposed to be Conference- approved. The question had been raised as to how the TEC could do something without getting Committee guidelines approved by Conference. Leon pointed out that getting guideline approvals from the Conference floor for all committees would be cumbersome and counterproductive. It would take forever. The development of a policy on approval of Committee guidelines was added to New Business. (Leon and Amy)

Returning to the specific subject of TEC guidelines: When slates are prepared, that would be the time to say that not everyone has seen TEC guidelines. When Amy does the approved TEC slate report, she will explain to Conference attendees that not everyone has seen the guidelines. But delegates need to be made aware that guidelines are available for review (pass out or make available?).

MOTION TO HAVE AMY DISTRIBUTE GUIDELINES PASSED. This was later rescinded.

7. Trustee Finance Committee – Suggested guidelines for Trustee expenses – Heidi

Heidi e-mailed Expense Reimbursement Policy to everyone, but has not received any responses. It was suggested that, rather than go into them now, everyone send their changes by e-mail for discussion during the next Conference Call. Among the items included in the draft Expense Reimbursement Policy was a policy on rental car reimbursement. Leon expressed a desire to discuss this matter at this time since there are significant changes from what he was told when he came on board vis-a-vis pre-approved vs. non-pre-approved travel, just because certain travel is not pre-approved does not mean it wont be approved. It isnt just a matter of approving expense; it relates to funds availability. Such approvals need to be sought on a case-by-case basis.

Hal pointed out that it’s often cheaper to fly to one airport and rent a car to the destination. Amy reminded the Trustees that Heidi’s policy is proposed and requires extensive discussion. She went on to state that it would be unrealistic to resolve this matter at this Conference. She requested that Trustees make notes and bring them to the next Quarterly Conference.

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It just must be sought on a case-by-case basis. Hal pointed out that often it’s cheaper to fly to one airport and rent a car to destination. Amy pointed out that Heidi’s policy is proposed and requires extensive discussion, and it would be unrealistic to resolve here today. She requested that trustees make notes and bring to next quarterly meeting. Leave on old business.

Leon said that, as a Trustee at Large, he would like to see previous TAL’s travel expenses – what was approved and why? There were disputed items, which should be reviewed for resolution. Jahi pointed out that although TALs are essentially the same as regional trustees, they are treated separately. He believes that the TAL budget needs to be reviewed and defined before adopting a final Expense Reimbursement Policy.

Leon and Jahi, Trustees at Large, expressed concern over continued delays of this matter; they would like to see it addressed sooner rather than later. Both expressed willingness to forego the Convention or a quarterly meeting and use funds otherwise. Action pending: Ask office to get historical numbers on TAL travel expenditures.

8. H&I Video – Jahi – Done.
9. Holiday Events – Statement to be written in Newsgram Article – Jahi to do.
10. Exit procedure for Trustees – Heidi, Jahi, David – In process – leave on Old Business.
11. Approval process for H&I video – Jahi, Teri and Hal

Referred to Hospitals & Institutions and Public Information. Awaiting Committee presentation. Jahi suggested that Trustee oversight should be required, and then presentation of the approval process should be made to the WSBT. Heidi suggested that Jahi write an appropriate approval process. It was agreed that

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the 12-point literature approval process would delay approval far too long. Also, Trustees should strongly encourage the two Committees to accept the approval process. Hal volunteered to be involved. Teri clarified that she work with Jahi on suggested approval process. Suggested pulling referral back.

Motion made to withdraw referral of approval process from Committees while Teri and Jahi work on proposed approval process. Jahi opposed; wants to give them something to start with, but still wants to see what Committees may have come up with. David spoke in favor of motion. Hal spoke against motion, but in favor of spirit of motion. Want to empower Committees to feel part of.

MOTION TO WITHDRAW REFERRAL FAILED. However, Trustees will work independently to draft approval process.

12. Role of Regional Trustees – Amy Table for new Board.
13. The autonomy of Hospitals & Institutions nationally – Hal Tabled until next conference.
14. Internet included in 11 Tradition – David Tabled until next conference.

MOTION TO ADJOURN MEETING PASSED.

Meeting adjourned at 10:50 p.m. and closed with the Serenity Prayer.

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Tuesday, August 28, 2001

The regular quarterly meeting of the CA World Service Board of Trustees, at the Four Points Sheraton Hotel, was called to order at 9:10 a.m.

1. Quiet Time and Serenity Prayer
2. Roll Call

Meredith Glaser	World Service Trustee	Chair
Spencer Barton	Midwest Regional Trustee	Vice Chair
Amy Beech	Atlantic North Regional Trustee
Jahi Boseda	Trustee at Large
David Choate	Pacific South Regional Trustee
Heidi Jonathan	Pacific North Regional Trustee
Hal Kelly	Southwest Regional Trustee
Teri Knight	Atlantic South Regional Trustee
Leon Mason	Trustee at Large	Corresponding Secretary
Janice Nelson	Recording Secretary

3. Reading of the 12 Traditions

NEW BUSINESS

1. Fundraising – Heidi – Tabled.
2. Eliminate TAL Positions until there is more 7^th tradition income  – Jahi and Meredith

Remove from agenda.

3. Regional Trustees being sent to Area Conventions – David

Tabled and move to old business.

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4. Letter from Bob Lemon to Karen, Chair of Structure & Bylaws – David and Meredith

Done,

5. Letter from Rick Hoffman requesting we address the following referrals again:

Referral 1099: Write guidelines regarding Trustees accepting personaI gifts and/or gifts of recognition for their service, keeping in mind the 12^th Tradition (and any others that may apply).

Referral 1029: To assign the Trustee(s)-At-Large to directly serve the needs of the home areas of the Regional Trustees.

Respond with validation of good points, and explain points of disagreement.

Referral 1099: MOTION WAS MADE TO BE ADDED TO GUIDELINES THAT ANY GIFT GIVEN TO A TRUSTEE OR SERVANT NOT BE PAID FOR BY CA FUNDS. MOTION CARRIED.

Referral 1029: No action taken, Rick free to discuss one-on-one with any/aH trustees.

David agreed to advise Rick that his letter was discussed.

6. International Trustee Issues – Tabled
7. TAL
8. Add to delegate responsibilities in WS manual to coordinate with regional trustee.

MOTION MADE AND CARRIED.

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9. Feasibility of CA audit.

MOTION TO INSTRUCT WSOB TO OBTAIN BIDS FOR AN AUDIT (including operations as well as finance – look at office). MOTION CARRIED.

10. Reorganize Canada area – Meredith

Hai proposed that Canada handle becoming its own region and group it according to its own desires.

11. Prudent reserve transfer authority – Heidi and Ha!

Tabled until a special finance conference call in two weeks.

12. Letter from Gerald P. – Meredith

This letter, sent in April and mislaid at the WSO until now, was presented to the WSBT for review and response. Meredith to response in writing, acknowledging his letter with language along the lines of “Thank you for keeping us informed about this local issue…”

13. Policy on Committee Guideline approval – Leon and Amy Tabled

15. Ad hoc committee for CA recovery text – Leon Tabled

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ELECTIION/RATIFICATION OF OFFICERS, DIRECTORS AND TRUSTEES

1. All Cocaine Anonymous World Service corporate officers were ratified:
   1. President – Heidi Jonathan affirmed.
   2. Vice President – Jahi Boseda affirmed.
   3. Secretary – Hal Kelly affirmed.
2. All members of the Cocaine Anonymous World Service Office Board of Directors were ratified.
3. Trustee Elections
   1. Chair – Nominated were Amy Beech and Heidi Jonathan. Heidi declined. Amy Beech was elected unanimously.
   2. Co-Chair – Spencer Barton nominated and elected unanimously.
   3. Corresponding Secretary – David Choate nominated and elected unanimously.

CENSURE RESPONSE

Drafts of the proposed WSBT response to the WSOB’s recommended censure of the WSOB were handed out to all Trustees for review. Trustees reviewed response and agreed, with various members planning to speak on the Conference floor.

MOTION PASSED TO ADJOURN THE MEETING.

Meeting was adjourned at 2:10 p.m. with the Serenity Prayer.

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MIDWEST REGIONAL TRUSTEE REPORT

AUG. 26,2001

Kentucky…. Louisville has 6 meetings and 5 H&I meetings. Lexington now has 3 meetings and they our trying to start 3 more. Lexington meeting are all new ones.Thier Area still meet the second Saturday of the month. I plan to go there Sept.30,2001 for their meeting to go over World Service Manual.

Michigan..,. They 27 meetings 3H&I meetings. They had their Annual Fun Day in July. They our having a Unity Convention Sept. 21,22 and 23. in Flint. They will be hostings the 2002 TRI-STATE Convention in March in Lansing.

Minnesota…. They have 9 meetings and 3H&I meetings. They our still work on the History Book of Minnesota. Their area meet the first Thursday of the month. Now I plan to go to their area meeting this fall.

Nebraska….They have 12 meetings and 4H&I meetings. They our going to have their State Convention Sept. 21,22,and 23 ,2001. Their area meet the second sat. of the month. I also plan to go to their area meeting this fall.

Indiana,…They have 37meetings and 8H&I meetings.They will host ,”A Vision For You ^u Convention Aug. 24,25,and 26, 2001 in Indianapolis.They are already working on the 2002 MIDWEST REGIONAL CONVENTION to be in downtown Indianapolis. They have two Districts.

Missouri…. Has 70 meetings and 37H&I meetings in St. Louis and 37 meetings and 25 H&I meetings in Kansas City, They we be hosting the 2001 Midwest Regional Convention at the Radisson Hotel Airport St. Louis Mo.Nov. 2,thur 4 They had a fun riser picnic this summer Thing are going good.

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Wisconsin…Has 35 meetings and 10 H&I meetings,they have new meetings popping up all over the state. They will be hosting their Annual Fall Retreat Oct. 19th ,20 and 21,2001. Their area meeting is the 3th Tuesday of the month.

Illinois….They have 100 meetings and 29H&I meetings. They are working on the 2003 WORLD CONVENTION to be hosted by their area. They have had a fun riser every month. Their Districts has had three picnic this summer. 1 plan to go to their convention meeting Oct. 20.

They say that their 7Th Tradition is up that good.

Ohio….Has 136 meetings and 50 H&I meetings.They had their Area Convention this summer and it was a success. They have 6 Districts and they all are having attentive this summer Cleveland is having their 12th Annual District Picnic Aug. 25 at Euclid Creek Park.

Canton is having it’first Unity Day Sept. 8th. Akron is having The Magic of Recovery the first Women’s Luncheon, The Men are having their Second Annual Men Spiritual Retreat Oct. 6 . Columbus had it Annual Fun day Aug. 11.

Manitoba…,They have 16 meetings. Their one day Convention was a Great Success. They are still work on their Web page. They had some Baseball games this summer for summer fun. They are sending one Delegate to the WSC this year. Their area meeting is every month.

The Region had 7 new meetings this quarter.

The World Service Unity Committee. I talk to Jim Holden he said the unity committee will be working on the unity lunch at the conference. They need the help of the fellowship with articles for the newsgram.At the conference they will be working on Diversity in the fellowship. The Theme for the 2001 WSC is Unity Has No Borders

LOVE AND SERVICE

MIDWEST TRUSTEE

SPENCER B.

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SOUTHWEST REGION

HAL KELLY, SOUTHWEST REGIONAL TRUSTEE

August 27,2001

The Southwest Region is continuing to experience a significant amount of changes in the appearance of the pre-existing groups and territories. We are coming up on our traditional Regional in October to be hosted by the state of Colorado, and it looks to be shaping up in the midnight hour sort of speak. Colorado Springs has been seen in Albuquerque and Oklahoma City promoting this event and recently at the Phoenix convention the 4th of July. We had four extremely successful conventions this quarter in San Antonio where unity reigned and some hearts healed as they partied and studied the foundations of this fellowship on the “River Walk”, in San Antonio. They had a powerful convention in Phoenix as mentioned earlier, which I regret I was unable to attend due to financial restrictions surrounding trustee travel., Likewise I was unable to attend any others with the exception of Albuquerque, which was off the hook! The fellowship of there is so cozy, everyone might want to go out to their next convention, they are extraordinary people. As I stated we have had some significant shifts to the fellowship as to the growth, but strides are being made to recover old members and meetings and efforts to expand region wide is also taking place. The following statewide reports reflect little insight due to my grounding, but based on the communications with servants in those areas I have managed to compile these insights.

STATEWIDE REPORTS

NEW MEXICO:

No report was submitted so I will pass along last quarter’s remarks.

Matthew of Albuquerque was of great resource along with Allen during my visit to their State Convention in early August, the convention was awesome. The turnout was excellent and the speakers really carried the message. They reported 25 meetings and 3 H&I meetings. They also shared their vision and growth plans for the next year. Their area has been functioning now on a statewide level, while Allen did suggest some issues to be explored in my next visit. Allen also added that the area was experiencing low attendance and that treatment facilities are folding. They are making an effort to recruit the Old Timers in their area to take on more responsibility from a CA perspective.

Santa Fe really appears to be struggling, while Albuquerque and Las Vegas continue to expand. Donald has re-entered in to the realm of H&I chair and there is a major push on that committee surrounded by new-found commitments. There is an example of where Old Timers can really benefit this fellowship.

COLORADO:

Colorado as stated earlier is working on the Regional convention and has sustained their current meeting count. Their meeting count remains pretty much the same with 24 meeting and 3 H&l, in the Denver and Colorado Springs, districts. They are developing a local Web page and continue to be a well-attended fellowship. They have been visible in the Region promoting the convention and appear to have worked out the kinks. We are looking forward to my visit at that time, for 1 did not visit over the las several quarters due to budget restraints. There has been off in on communications, however limited contact with the Area servants since Aarron rotated out. Hopefully in the Regional Assembly we discuss these and other area deficiencies with the leaders in all the areas of the region.

KANSAS:

They now have 22 meetings in Witchita and 8 H&I, 4 meetings in Topeka. They are sending three delegates to conference. I got to speak with both Scott B. and Tad S., who seem to be excited about the growth of their area committee. While this a new committee they seem to working cohesively and not surprisingly with the interest of the state in mind. Scott invited me to their annual campout which again, I could not attend, but speaks of a successful outing, they look forward to future participation ion the regional, and supported Oklahoma City with their annual convention this past year.

ARIZONA:

The last report I have is they still have 123 meetings and 68 H&L They submitted no report. I haven’t been back since the world convention, but I do communicate with them frequently. I spoke with Steve and Burton and they had a good convention and are preparing for the Regional in 2002. They apparently are willing to do it Again cause they back together voting and stuff, you know how that goes. 1 regret not being at their convention especially since I was to do a workshop. I will make it up for sure next year. Terry Murphy talked about some new special issues meetings and had a torch under him, to get them started.

OKLAHOMA:

Oklahoma I haven’t visited or heard from. I, of course, talk to Danny, but not on A DISTRICT OR AREA LEVEL. This is greatly due to my lack of participation as described throughout this report, but we have to find away of communicating the events and happenings occurring throughout the region without fail, visited or not. Again, maybe we can capture these ideas at the regional Assembly.

TEXAS:

Veronica reports of increased growth and the issues that come with growth. They had a excellent convention in San Antonio, as they say, was off the hook. The new districts and area is moving slowly to a comfort stage. As many of you are aware, there is major division in the state and a petition to secede has been presented to the delegation. This should be a positive thing for the

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fellowship in terms of reviewing just how do we proceed with the construction of areas from an existing one. This decision will be followed if successful by a host of other conflicting areas to do likewise, so I commend both sides on their positions and hope and pray the fellowship will do what’s best for CA as a whole. The convention however seemed to do exactly what it was designed to do. We saw our fellowship come together and mend and it was awesome. I also believe God spoke to the leadership through the body, with an unexpected excellent turn-out, and what a party we had.

I’ve got to say something about those folks in the communities of Abeline, Dallas, Tyler, Galveston, McAllen and others. They showed up in great numbers considering their size and proved once and for all, that Texas is still TEXAS. Beaumont likewise had an extraordinary amount of members there too. The most impressive thing though was to see Chris and Ivan doing a workshop that appeared to impact them as much as the audience, what a good job they did. I pray again for resolve and re­commitment to come about in this awesome area.

Conference Convention Committee Report

The New York final numbers aren’t exactly clear to me, but, the impact of that convention is. Despite the weather and false alarms concerning profit, its spiritual benefit superceded all the hype. John and the rest of the committee will further iron out the concerns and guidelines as this years conference and we look forward to moving up the road to Oregon, for World 2002.

Newsgram

I spoke with Kevin M and Terri K., Throughout this quarter. We still seem to be struggling with entries for the Newsgram and editing continues to be an issue. However; we made deadline and heard several tidbits. About poems and alike being included in the Newsgrams. The groups especially like seeing their names in the 7th tradition column and maybe an excellent source for new stories.

Submitted by Hal K.

Southwest Regional Trustee

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PACIFIC SOUTH TRUSTEE REPORT

AUGUST 2001

CENTRAL CALIFORNIA AREA

Area Chair: John Kuehi (805) 967-6103

Website is currently down

10 regular meetings, H 8c I has 6 facilities, 15 panel nights. The meetings that they have are strong. I recently attended their area meeting and I must say, it was the most fun area meeting I have ever attended.

Everyone pitches in for pizza and sodas, all of the business gets done, and they keep it fun.

INLAND EMPIRE AREA

Area Chair: Bert S.

Web address: inlandempireca.org

23 regular meetings (seem to be holding steady). H 8c I has 5 facilities,

17 panel nights. This quarter there have been two starter-kits sent out in this area, so it’s good to know that meetings are getting started. The area is growing; they have four new meetings for a total of 23 regular meetings now. H 8c I is still very strong.

LOS ANGELES AREA

Area Chair: Jeff Long (310)677-3459

Web address: CA4LA.org

151 regular meetings. H & I has 50 facilities, 189 panel nights, 6 institutions. H&I is still going very strong. As I write this report they are having the CAT,A Convention in Palm Springs, which I am unable to attend. One starter kit has been sent out this quarter.

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One of our districts, South Central L.A., is the biggest contributor to World Service Office. They’ve been working very hard to send money during these financial hard times; a special thanks to our TAL, Leon M., for soliciting these contributions. I went back to CALA Board meeting with information on Holiday Events and Gambling issues, and it appears these things have, been straightened out. Now they can finish working on the addendums to their bylaws because of the answers that I brought them.

NEVADA/LAS VEGAS AREA

Area Chair: Khalid (702)431-9399

Web address: www.pcghost.com/canv/ca-1.htm

16 regular meetings. H & I has 2 facilities, one hospital & one jail. They have had one starter kit sent out. They have had some very difficult times in this area; they were area problems and they straightened them out within the area, and it all worked out fine. One of their major trusted servants resigned to help keep the peace, and she continues to attend meetings and be of service in a very humble way.

On my visits there I have attended some of their regular meetings, and what a refreshing group; lots of fun, sober things to do, and lots of places to hang out.

ONLINE SERVICE AREA

Area Chair: Tony F. ivygrape@sasquatch.com

Web address: gsrs0ca-online.org

Currently the T.A.L. number one is the trustee for this area.

ORANGE COUNTY AREA

Area Chair; George Carloss {714} 532-2550

Web address: www.nativesun.com/occa

19 regular meetings, H & I has 27 panels. Area meets regularly with good attendance, a nice balance of delegates, new and experienced. I have been to a couple of their area meetings and they run smooth, business gets accomplished, and everybody grabs lunch together afterwards.

They had a P.I. booth at the Orange County Fair in June that really gave out a lot of literature.

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SAN DIEGO AREA

Area Chair: Mark Gillan (760)722-9568

Web address: casandiego.org

12 regular meetings; H & I is strong. They sent out 3 starter-kits within this area this quarter. It’s generally going well with everybody showing up and doing what they’re supposed to. I will be attending an area meeting soon.

SAN FERNANDO VALLEY AREA

Area Chair: Barry Wilder (818)992-4564

Web address: www.sfvca.org

42 regular meetings. One starter kit was sent out to this area this quarter. H & I has 23 panel meetings, one jail (seems to be holding steady). They just had their H& I fundraising event and were able to raise $2500.00. They plan on purchasing 500 big books to help carry the message to hospitals and institutions. They are looking into a Central Office, and the results of that study should be in very soon.

They just finished all of their summer special events: A 4^th of July Picnic, a waterskiing event at Lake Buenavista, and one other event.

SAN GABRIEL/POMONA VALLEY AREA

Area Chair: Robert H. (626)797-6801

Web address: cagroup.org

38 regular meetings, H & I has 19 facilities, with 56 panel nights.

W.S. Delegates:

Charles Nelson (626) 356-2422
Elizabeth Saldabar (626) 457-5041
Deidre Kennedy (626) 798-9691
Carl Warlick (626) 345-0997

The delegates meet prior to the area meeting. A very strong, organized area, with good participation. H & I and the help line are going well. A couple of groups are experiencing a lack of participation.

INTERAREA

The InterArea Meeting is held 6 times a year in the city of Glendale. Each of the 9 Areas within the Pacific South Region elect a representative to attend and bring back to their area information from the other 8 Areas.

InterArea is basically for dissemination or spreading of information amongst the areas. There are some members that are going to bring a referral to have World Service recognize InterArea

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Campvention was held in April and the profits usually go to the areas for the paying of their insurance premiums for the year.

REGIONAL CONVENTION

Our region is currently working feverishly to have a Regional Convention. They are meeting monthly, and have chosen a date and a location. The dates will be November 16 – 18, 2001, at the Marriott Hotel in Manhattan Beach. The chair of this committee is Charles Nelson (626) 356-2422.

TRUSTEE ELECTION COMMITTEE

Our regional TEC representative is Laure Falter. Her phone number is (949) 722-8195. Her e-mail address is LDYLAUREl@aol.com. There is a TEC alternate representative; her name is Karen Layns.

REGIONAL SLATE OF TRUSTEE CANDIDATES

At our February Regional Service Assembly, we held the trustee nominee selection and election process. Our candidates are as follows:

John Bodkin
Elizabeth Saldebar
Charles Nelson
James McWhorter
Deneen Grant
Bryan Seid

The top two vote-getters were John B. and Elizabeth S. I have copies of their resume’s, but not the official world service office resume forms. (not completed as of yet).

NEW AREAS

This last quarter we sent out one starter kit to Sydney, Australia.

Although, I know this is usually something the TAL would go out and set up, I am perfectly willing to travel there as I have not yet caught a black marlin.

On a sadder note, I have lost contact with Carlos from Guatemala.

And on a sad note for the previous PSRT, meetings have begun in Hawaii, and again, I am always willing to be of service.

Thanks for this opportunity to serve the fellowship,

David Choate, Pacific South Region Trustee

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ATLANTIC NORTH REGIONAL REPORT
August 26, 2001

CAWS 2001 was a huge success in every way (proceeds were approximately 75% of the expected level, and the fellowship at least 200% !!). The Regional Assembly was held at CAWS 2001 and all extant areas were represented except Washington, D.C., Connecticut and Quebec.

Quebec Area:

38 French Meetings, 8 English Meetings, 1 Bilingual Meetings, 10 H&I There has been very little feedback from this Area recently. I hope to connect with them at the Conference and see if there are any issues that need to be addressed, or if I can be of service to them in any way.

Southern Ontario Area:

23 Meetings, 9 H&l

The meetings are going very well and the fellowship is continuing to grow. Participation in service at the area level is very strong, but only among a small percentage of the members. Their annual area convention is November through 2001.

Canadian Maritimes Area:

2-4 Meetings, 1 H&l

Meetings are in Halifax, New Brunswick and possibly Newfoundland. They are struggling, but the summer has resulted in the usual temporary growth that appears to be coincident with the culture of the geographical area.

New York Area:

75 Meetings, 12 H&l

The recent Summer Convention was smaller than in the past (unfortunately, a trend), but still a spiritual and financial success. The years of fundraising for CAWS 2001 have taken their toll, and the Office (where many meetings are held, literature is sold, and the true geographical center of the fellowship is) is having financial difficulties. I expect that they will recover, but it is still always very close to the edge for such a large city, but a modestly-sized fellowship. For the first time EVER, they are only sending one delegate to the Conference because of the lack of funds to send the usual 3 or 4.

Massachusetts Area:

4 Meetings, 4 H&l

They cannot afford to send any of their 3 delegates to the Conference this year. The fellowship is healthy, but the financial condition is not.

Connecticut Area:

12 Meetings, 3 H&I

The meetings are going well and the service structure continues to be active only in the Hartford locale. I am still planning to attend one of their district meetings in the next few months, when my family commitments take me to their Area.

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PA/NJ/DE Area:

45 Meetings, 18 H&I

There has been tremendous growth in this Area. However, only the Eastern part of the Area is attending the Conference; the Western part—Pittsburgh—has not been involved an World Services. If funds are available I must visit there this year—preferably soon.

Washington, D.C. Area:

8 Meetings, 3 H&I

The meetings continue to struggle, as well as the service structure. The Area may not want to send a delegate to the Conference this year.

United Kingdom Area:

16 Meetings, 3 H&I

For the first time in a number of years, there will be a delegate from the UK at this year’s Conference. Things are going very well there—there are new meetings in Scotland, and the fellowship as a whole continues to grow.

Rhode Island:

No activity.

Maine:

No information.

In love and service,

Amy J. Beech

Atlantic North Regional Trustee

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ATLANTIC SOU^H REGIONAL (ASR) TRUSTEE REPORT

Submitted: August 2001

ACTIVITY SUMMARY

I attended an area meeting in North Carolina the first weekend in August, two area meetings in Georgia and attended the Louisiana Area Convention in Baton Rouge on June 8-10. The Tennessee Area has finished its proposal for the 2005 World Service Convention bid and more work has been completed by the Florida Area on the Regional Assembly to be held in April 2002. A total of eight starter kits were requested from the Atlantic South Region in the months of June, July and August 2001.            Requests were from Mississippi (2),

Tennessee (1), Florida (3) Virginia (1) and Louisiana (1). All were contacted and I was able to speak will all but three of the requesters. All had been given my phone numbers. Also, during this quarter, I had the opportunity to host Hal K., trustee from the Southwest region and Tondrlck J., alternate delegate from Florida.

COMMITTEE SUMMARY

Public Information

Shauna Weatherspoon will not be returning to the Public Information committee as a non-delegate chair. The committee was able to distribute a draft of the Help line Handbook for review in accordance with Standing Rule 14 however the updates to the survey did not make that mailing. During the World Service Convention in New York as meeting of the PI committee was held. Although no standing member of the committee was present, a number of questions and concerns were discussed. These will be passed on to the committee at the Conference.

NewsGram Committee

An article on the Eighth Step was submitted by Joe C of Memphis, Tennessee.

An appeal was made to North Carolina to submit an article for the next edition of the NewsGram and they have agreed to contribute. I have requested a meeting of the NewsGram committee during the WS Conference to discuss several topics which will include: PDF and soft copy versions of the NewsGram release form; topics and principles to be covered in 2002 issues of the NewsGram; NewsGram guidelines and regularly scheduled contributions by the Trustees to include submissions for the Trustee Corner and Special Interest articles.

Trustee Election Committee

The TEC representative for the Atlantic South informed the TEC chairperson in late July that he was unable to attend the Conference and perform his duties on the committee. As the alternate had resigned as delegate earlier in the year, ASR was left without representation for the ASR slate interviews. This was due to the current ASR also being a slate candidate and had previously been excused for these interviews only. A frothy appeal went out via e-mail to the region requesting volunteers. Only one response was received (Louisiana) and they were unable to commit as no one planning to attend prior to Wednesday at noon and two of the three delegates had no prior Conference experience. As such, the ASR region will have no representation on the committee for in the ASR interview process. The regional trustee will be fulfilling her commitment on all other TEC slate interviews.

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REGIONAL SUMMARY North Carolina

During my recent visit with the North Carolina area, a number of questions were raised regarding the World Service Office and its support by the WSO.yyThe questions were forwarded to the WSO and these issues have been both addressed and resolved. I assisted the NC delegate, Bill H., in contacting Jay F/Conference Committee so that a roommate could be found and also worked with the area to find a proxy for one of their votes. Catherine D., of Louisiana will carry one vote for North Carolina. Area meeting held on August 4th was attended by repres entatives from Charlotte and Raleigh. Billy H„, is the presiding chair. There are four regular meeting and two H&I in Raleigh; Charlotte has two regular meetings and one H&I and there are two regular meetings in Highpoint. Wilmington still hasn’t been able to get a meeting started but there is regular contact with Wilmington and a representative from that city will be attending the next Area meeting which will held in Charlotte, November 3rd.

Louisiana

The Louisiana Area convention (June 8-10) was a great success. There a wide representation of the fellowship with a large turnout from Houston, Texas.

Area elections will be held in July. A new area chairperson will be elected. Three delegates will be attending the conference, two are new; Larry C., and Sheila G. Catherine D., is returning for her final conference. No follow-up regarding the prison meeting which was reported on last month. There is continued growth in LA and a growing sense of unity.

Alabama

Total meetings in Alabama as of July 21, 2001 is 25. Mobile has six meetings, one is H&I; Tuscaloosa three meetings; Birmingham has eleven meetings, one is H&I; Huntsville has three meetings; Lincoln has one meeting and the newest group, in Lanette has one meeting. Ivy Milan of Huntsville was elected as the third Alabama delegate. He will be unable to attend the conference this due to a schedule conflict. Keith F., is also unable to attend however Tammy M., will be attending the Conference for the first time. Huntsville is hosting a “Speaker Jam” fundraising event on August 25th. A new Area chair, Kim M, and new Area secretary, Terry W., were elected. Both are from Birmingham. The next area meeting will be held the third Saturday in October at 1:30 PM in Birmingham, One of the topics for discussion will be the establishment of Area guidelines/bylaws.

Georgia

Seed money in the amount of $1000 to Fort Meyers. The total amount of $3500 was sent to World Service. John H was elected as the ad hoc committee chair for the committee to district the state of Georgia. Randy H will be carrying on vote by proxy for Alabama at the World Service Conference.

Florida

The Atlantic South Regional convention planning committee is very busy and still enthusiastic. The latest meeting was held on Sunday, August 19th. Prior to this meeting a banquet fundraiser which was a great success! There was support not only from the local fellowship in Fort Meyers but there was attendance by the neighboring fellowships of Sarasota and St. Petersburg. Total attendance was nearly 200 members. Pre-registration forms are being printed and will be distributed a the Conference as well as and some presale t-shirts as a fundraiser. Dates for the regional convention will be April 26- 28, 2002.

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Tennessee

The newly elected Tennessee delegates are Morris Richardson and Jesse Chatman (alternate). The proposal for the 2005 WS Convention has been completed and is ready to put before the WS Conference. I have also made contact with two individuals in Nashville, Rusty B and Eddie F. There seems to be some improved contact between Memphis and Nashville but there is more work to be done to promote unity in this area. The next Tennessee area meeting is Sunday, September 30th at 4:00 PM in Memphis.

-Mississippi

Two starter kits were requested during this past quarter from both Jackson and Waveland, Mississippi. Janice W. in Jackson is five year sober. The meeting will begin on September 10th and will be held at the Pearl Street AME church on Mondays from 7:00-8:30 PM. In addition to the starter kit information, Janice has support from members of previous CA groups that use to exist in Jackson. Debra H., and Bobby J., of Waveland have started two open meetings in a local treatment center, Live Oaks. Meetings are held on Wednesday at 7:30-8:30 pm and Sunday at 8:00-9:00 p.m.. There Is a speaker meeting the last Sunday of each month. These meetings have actually been going for the past eight weeks. Both individuals are very enthusiastic and the Waveland is already discussing a fundraiser/unity event.

Arkansas

An area convention is planned for the weekend of September 14th. No details are available.

There has been no verbal contact with the Arkansas delegate only an exchange of e-mail and phone mail. It is assumed that there will be no delegate representation at the conference,

Virginia

I have called the helpline for Virginia about meetings there. The helpline has not been updated since November 2000, however there is evidence that three meetings exist in Virginia; one in Chantilly and two in Woodbridge. This helpline also includes meeting schedules for Washington DC and Maryland. The helpline also offers a phone number is anyone needs to speak to someone in the fellowship; 202-490-6777 . The helpline number is 202726-1717. Finally, according to the helpline, there is an Area meeting the fourth Wednesday of the month at 7:30 pm at 8818 Georgia Avenue, Silver Springs, MD.

South Carolina No report

EXPENSE SUMMARY

Total approved expenses for this quarter equaled $479.00

• LA Area convention: $336.00 (reimbursement pending)
• NC Area meeting: $139.00 (reimbursement pending)

Respectfully submitted in love and service, Teri Knight

Atlantic South Regional Trustee

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PACIFIC NORTH REGIONAL REPORT
AUGUST 2001

ALASKA:

Delegates: Shirley Kakaruk 907-336-3635

Area Chair: Keiya LaPaui

There is 1 meeting in Anchorage; there is no H&I. they have an area meeting that meets the first Thursday of the month.

ALBERTA:

Delegates: Paulette Furoy 780-456-4206, Roy Rowan 403-283-5748, Jennifer Scheible 403-228-1316.

Alt. Delegates: Rob Adams 780-707-2702, Debby Matchett 03-235-6453.

Area Chair: Trevor Scheible 403-228-1316

PI Chair: Jim Bradshaw 730-446-7433 (Edmonton Dist).

H&I Chair Justice S. (Edmonton Dist)

The Alberta area has 55 meetings, 20 H&I meetings and 3 districts (a new district in Lethbridge as July 2001). Area meetings are held every quarter of the year. They will send three delegates to the WSC.

BRITISH COLUMBIA:

Delegates: Kellie Federici  604-522-0216 or 604-808-8496, Debbie Will 604-728-7442

Alt. Delegate: Don Fraser  604-657-5241

Area Chair: Larry Delany 604-585-3825

H&I Chair: Clayton Fergueson 604-526-6969

They currently have 19 meetings and 5 H&I meetings. There is a BC Area Summer Rally on September 21-22, 2001. There are some growth/unity issues currently. They would love to have a Traditions workshop with me at sometime soon.

IDAHO:

Delegates: Mike Bailey 208-734-6166, Susan Tucker 208-333-8425

Alt Del: Nancy Stokes 208-938-3411, Brett Stokes 208-938-3411

Area Chair: Gene Goodfellow

There are 9 meetings, 1 H&I meeting, and 2 districts. They will be sending 1 delegate to the WSC. Boise is hosting PNRC 2002 – March 29-31.

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NO. CALIFORNIA:

Delegates: Jean Ferretti  707-576-8073, Max Gregan 831-475-1293

Alt. Delegate: Tom Harper 707-773-2931

Area Chair: Jean Ferretti 707-576-8073

PI Chair: (Not done on the Area level, one per district)

H&I Chair: (Not done on the Area level, one per district)

There are currently 44 meetings in Northern California, 9 districts, and 8 of, which are active in the area meetings. There are 24 H&I meetings. They are sending 3 delegates to the WSC, (2 delegates and 1 alternate delegate). The area is still holding fundraisers for the Portland 2002 WSC.

OREGON/SW WASHINGTON:

Delegates: Frank Britton 503-281-2251

Rick Hoffman 360-576-5972

Area Chair: Kelly Lynch

PI Chair: Kent

H&I Chair: Chrsitine

Oregon currently has 18 meetings and 9 H&I meetings. They have 2 districts. They will be sending 2 deleates to the WSC. They are actively working on the 2002 World Service Convention and people of the area are excited to have the fellowship come to Oregon for the convention, lots of support from other areas. Their H&I committee is on fire, they worked on a “‘Panel Leader Workbook” that they will be bringing to the conference this year.

UTAH:

Delegates: Mike Evans 801-556-1112

Terry Marsden 801-521-5397

Jerry Miller 801-973-8961

Alt. Delegate: Cory DeYoung

Area Chair: Jim Brown 801-292-8773

PI Chair: Troy Gillette 801-913-2057

H&I Chair: Mark L. 801-731-3798

Utah currently has 23 meetings, and 55 H&I meetings. Rockies VII is the first week in October. They are going to put up a Billboard soon, it will be up during the Olympics. They are currently doing a great job with PI.

WASHINGTON:

Delegates: Greg Bennett 425-345-4115

Don Logan 360-714-8995

Alt. Delegate: Cynthia Cronkite 425-869-2071

Area Chair: Jeff Torgrimson 425-513-1942

PI Chair: Tommy T. 425-825-8231

H&I Chair: Renata Hathaway 425-232-5376

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Washington has 3 districts, Spokane plans to add as a district in the fall. There are 39 meetings and 6-8 H&I meetings, mostly around Seattle & Bellingham. Both delegates and the Alternate will be at the WSC.

OTHER PACIFIC NORTH AREAS:

MONTANA:

Kristi Brown / 406-258-6020

The CA meeting in Montana lasted from April til June. Then, the Hospital overbooked the room, and since CA only had 2-3 people, they decided to dose up. They have the room booked starting in the middle of Sept, and they will try again.

WYOMING:

Nothing to report.

Trips I have taken this quarter, 0. I did attend the Northern California Area meeting in
June, and the Northern California Playday event in July.

2002 PORTLAND WORLD SERVICE CONVENTION REPORT

“Moment of Clarity”

Convention plans are coming along wonderfully. They are busy choosing speakers, workshops, and events. They will have pre-convention T-shirts for sale at the WSC.

Lynn Gibbons will be down for the WSC, Thurs. – Sun.

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WORLD SERVICE CONFERENCE FINANCE COMMITTEE

We are going to work on a 1 page budget to be presented to the WSC this year. We are also going to be talking about having Committees budget towards actual spending, as opposed to what they may want to spend.

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Trustee At-Large II Report WSC Report

This first year has been a learning experience and educational. I can recall that as a delegate I looked at the position of Trustee as us against them and now I’m one of them which has taken some getting use to. But in reality the Trustees are you, trying to serve the Fellowship of CA in the best manner possible. I have found that we as Trustees carry no special magic powers that make problems disappear no agendas to bring you the delegates or the members of CA under our eminent domain in fact our purpose is to serve all in the fellowship and insure the preservation of CA.

The year has not been without its problems. I have had a budget that was cut and will be recommended that I be censured. I must admit that, until I looked up the word, I thought it meant that my whole budget was being taken away and I got very upset. You know it’s not a word I used when I was getting high and got angry with someone. I’ve had to remember something my sponsor told me when I was new to recovery and it comes from pg 90 in the 12 & 12. It’s a spiritual axioum that any time I get upset that there is something wrong with me and there are no exceptions

Trustee Committees

Trustee Election Committee

News gram Committee

Orientation Committee

Long term Planning Committee

During the year we have started on an agenda for long term planning for our fellowship which I had the pleasure of presenting at the WS convention. I have been able to make some small steps toward implementing the plans presented at the convention. Some of the items of priority were

National Public Information – Finances – Better use of Newsgram -Encouraging Service – Service Structure and Unity at the local level

All in all it has been an honor working for you this year.

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World Service Board of Trustees
Quarterly Report
August 26, 27, 28, 2001
My Last World Service Trustee Report
by Meredith Glaser

Negotiating Committee:

Reviewed all contracts pertaining to World Service Office.

Reviewed and signed all contracts pertaining to CAWS 02 & 03.

Conference 2001

The Committee is working hard and has had several conference calls in order to be ready for the upcoming Conference. The Committee has submitted it’s first draft of the Conference Committee Guidelines in the delegate mailing. The Conference Committee has filled the position of the Co-Coordinator, Laurie from Orange County. The Conference Committee is ready to go. The key people will be meeting at the hotel on Tuesday to begin preparations. During the Conference the committee will be performing site inspections for the 03 Conference. Reviewed and signed contracts pertaining to World Service Conference.

CAWS 2001

Worked with Patty reconciling the hotel bill and charges.

CAWS 2002

Spoke with the Hotel regarding one of the ballrooms, which the Host City wants to hold events in. The particular ballroom was omitted from the contract and the hotel will not allow the committee to use it without paying an additional rental cost. I was unable to obtain the room.

CAWS 2003

Nothing to report.

Miscellaneous

Reviewed the Newsgram for Tradition Violations.

Reviewed the WSO financials.

Contacted Trademark Attorney regarding the artistic interpretation of our logo.

Reviewed financial information with Patty, particularly budget information – Wrote the Trustee Newsgram article.

Reviewed and signed all Trustee Expense Reimbursements.

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