Aug 26, 1999 – WSOB Meeting Minutes

CA World Service Office Board Meeting

August 26, 1999

Approved minutes

PRESENT:

Scott Stevenson, Chairman
Jeff Schachter, Vice-Chairman
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee
Mary Hukill, WSO Office Manager, Paid Director

Visitors:

Meeting called to order at 7:40pm.
Steve read the 7^th Tradition;
Jeff read the 7th Concept.

Minutes of August 12, 1999

• Motion (Joy/Kevin) to approve
• Approved as amended.

Chair announces several things regarding Conference schedules.

OLD BUSINESS:

Storybook on Audio Tape:

• MOTION (Kevin/Joy): Submit a marketing survey to the conference delegates regarding possible sales of the Storybook on audio tape, at 3 different price points: $20, $30 or $40.  To be returned to Trustees by February 1, 1999.
• Motion to call for vote (Meredith)  Passes
• Main motion passes with chair breaking tie.
• Office Computers & Network
• Tabled

E-Commerce:

• Report from webmaster submitted regarding out-sourced web sales of literature and chips.
• MOTION: (Kevin/Jeff): To establish online order processing account with “@Retail”, as described in attached outline.  Setup costs not to exceed $500, monthly cost not to exceed $120.
  • Passes with opposition.

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• • Minority voice (Joy): We are spending money that we do not have today.
  • Minority voice (Meredith): We don’t have enough information.
• Website material policy:
  • Tabled.

NEW BUSINESS:

• Referrals:
  • Convention guidelines: Hotel liaison, page 23.
    • Strike item 10, and replace with new item 10:
      • Ensure the establishment of one master account with hotel.  All Trustee/WSO expenses will be paid directly by the WSO.

Motion: Jeff/Steve: Suspend rules to extend for time

Motion: Jeff/Mary: Extend until end of new business.

• MOTION:  (Joy/Jeff): Engage a part-time bookkeeper to assume financial duties for the office.
  • Bookkeeper duties include:
    • Input all financial data, which includes checks, deposits and adjustments, into company-provided software system. 
    • Process accounts payable.
    • Verify periodic cash deposits.
    • Prepare month-end transmittals to CPA.
  • Anticipated time required per week: 9 hours
  • Projected pay scale:  $35/hour
    • Projected cost:  $1500/month
  • Recommended by WSO finance committee.
  • Maker suggests that funding will come from elimination of “Office Assistant” position.
    • Office Manager argues strongly against eliminating this position.
    • “Office Assistant” position and/or funding method not part of this motion.
  • Steve calls the question.  Passes
  • Motion passes with substantial unanimity.
  • Minority position (Kevin): complaining of uncertain, substantial cost.

BUDGET for FY 2000-2001:

• Uncertainties regarding equipment leasing and purchase, and personnel cost.

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Chair announces next meeting Friday, September 3, 1999 at Conference.  Time to be announced.

Motion to adjourn (Steve/Mary)

Respectfully submitted,

Kevin Murphy

Secretary

CAWSO, Inc.

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