Aug 25 – Sep 3, 2017 – WSBT Quarterly Meeting Minutes

CA WORLD SERVICE BOARD OF TRUSTEES

SUMMARY MINUTES OF MEETING

QUARTERLY BOARD MEETING

August 25 – September 3, 2017

Since this report is a confidential C.A. document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc.).

[Cover Page]

WSBT Quarterly

Friday, August 25 – September 3, 2017

Los Angeles, California

Minutes

(5pm, meet in lobby for dinner)

Moment of silence and Serenity Prayer

Personal Sharing (approx 3-5 minutes each)

Roll call

• Kerry Wesley – SWRT
• Kevin Murphy – WSOT
• Rob Wellhauser – TAL
• Suzanne Veltman – ERT
• Wade Staples – PNRT
• Yvette Holman – WST
• Tom Phelan – PSRT/WSBT Assistant Secretary
• Jeannette Johnson – MWRT / WSBT Secretary
• Anne Meyer – ASRT / WSBT Vice-Chair
• Yves White – ANRT / WSBT Chair

Reading of the 12 Traditions

Read long form of Tradition 6 and discuss (Kerry) Discussion

Read Concept 12 and discuss (Tom) Discussion

Chair’s opening remarks: (Yves)

Yves commented that it seems like a short time since our last meeting. He will keep us on track but we will take the needed time to get the work done.

WSBT officer reports:

• Chair (Yves)
• Vice-Chair (Anne)
• Secretary (Jeannette)

Motion to approve WSBT Officer Reports, seconded. Passed

Trustee reports (discussion on reports previously submitted for review):

• Atlantic North Regional Trustee (Yves)
• Atlantic South Regional Trustee (Anne)
• Midwest Regional Trustee (Jeannette)
• Pacific North Regional Trustee (Wade)
• Pacific South Regional Trustee (Tom)

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• Southwest Regional Trustee (Kerry)
• European Regional Trustee (Suzanne)
• Trustee At Large (Rob)
• World Service Trustee Report (Yvette)
• World Service Office Trustee Report (Kevin)

Motion to approve Trustee Reports, seconded. Passed

The board went through questions and answers about trustee reports.

At-Conference Trustee Reports (discussion on reports previously submitted for review):

• Atlantic North Regional Trustee (Yves)
• Atlantic South Regional Trustee (Anne)
• Midwest Regional Trustee (Jeannette)
• Pacific North Regional Trustee (Wade)
• Pacific South Regional Trustee (Tom)
• Southwest Regional Trustee (Kerry)
• European Regional Trustee (Suzanne)
• Trustee At Large (Rob)
• World Service Trustee Report (Yvette)
• World Service Office Trustee Report (Kevin)

Motion to approve At-Conference Trustee Reports, seconded. Passed

WSBT Subcommittee reports – lead member listed first (discussion on reports previously submitted for review):

• Finance (Kerry)
• Legal (Anne)
• NewsGram (Tom)
• TEC (Jeannette)
• Long-term Planning (Rob)
• Orientation (Anne)
• International Structure and Development (Suzanne)
• TNC (Yvette, Yves, Jeannette, Rob, Kerry)
• Trustee Outreach (Kevin)
• World Service Conference (Yvette)

Motion to approve WSBT Subcommittee Reports, seconded. Passed

Trustee Conference Committee reports (discussion on reports previously submitted for review):

Conference (Anne-lead, Yvette-second)

Public Information (Jeannette-lead, Yves-second)

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• Hospitals & Institutions (Wade-lead, Rob-second)
• Literature, Chips & Formats (Kevin-lead, Suzanne-second)
• Structure & Bylaws (Kerry-lead, Jeannette-second)
• Convention (Tom-lead, Kerry-second)
• Archive (Yvette-lead, Kevin-second)
• Unity (Suzanne-lead, Anne-second)
• Finance (Rob-lead, Tom-second)
• Information Technologies (Yves-lead, Wade-second)

Motion to approve WSCC Reports, seconded. Passed

CAWS Convention updates

• CAWS 2018 Montreal (Yves) – working at completing planning for the convention. Held a meeting two days ago. Had a dunk your sponsor fundraiser and raised $1000. Missing only six positions. Yves will serve as the hotel liaison. Bringing the committee up to speed on working with the office. Working on USD and Canadian banking issues to save on fees. 15 registrations and 190 rooms booked. Yves discussed getting the pre-approved travel process.
• CAWS 2019 Stockholm (Suzanne) the chair and treasurer were in Seattle and learned a wealth of information.
• CAWS 2020 Austin (Kerry) Hotel selected and steering committee meeting regularly.
• Bid updates – anticipated conference bids for 2021 discussed.

Motion to approve the 3^rd Quarter Newsgram, seconded. Passed

Tom will speak to Heidi about some of the grammatical items.

PLACE MARKER – BUSINESS ITEMS

MARKER 2006.02.20 Copyright and trademark protection (Anne/Yvette) – To remain on agenda for quarterly review

Matter No.	Country	Mark	Renewal Due:
59628-0001	Canada	WE’RE HERE AND WE’RE FREE	September 30, 2027
59628-0002	U.S.	COCAINE ANONYMOUS	September 4, 2020
59628-0003	Canada	COCAINE ANONYMOUS	December 13, 2021
59628-0004	U.S.	CA	December 20, 2018
59628-0005	Canada	CA	June 12, 2022
59628-0006	U.S.	CA HOPE FAITH COURAGE (logo)	April 24, 2020
59628-0007	Canada	CA HOPE FAITH COURAGE (logo)	August 9, 2021
59628-0008	U.S.	WE’RE HERE AND WE’RE FREE	April 2, 2026
59628-0009	Europe	COCAINE ANONYMOUS	April 1, 2026
59628-0010	Europe	CA HOPE FAITH COURAGE (logo)	July 26, 2026
59628-0011	Europe	CA	November 15, 2021
59628-0012	South Africa	COCAINE ANONYMOUS
59628-0013	South Africa	CA

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59628-0014 South Africa CA HOPE FAITH COURAGE (logo)

Anne noted that the US C.A. trademark will need to be budgeted for 2018. In addition, we need to add the dates the South Africa renewals are due.

MARKER 2006.08.13 Signature of annual corporate documents (All) To be completed @ at fall quarterly

The WSBT signed the corporate documents.

MARKER 2009.05.09 Status of WSO – (Yvette/Kevin)

Discussion ensued regarding the status of WSO projects and financials.

MARKER NADCP – (Jeannette)

The board discussed removing this item from the agenda.

MARKER TEC – (Jeannette, Tom)

The TEC process was reviewed and the upcoming interview schedule.

OLD BUSINESS

Financial overview (Kerry)

• Overall status
• Readiness for treasurer report at Conference
• Financials filing – the tax accountant will attend the B2B to explain.

Legal Update (Anne)

• Update on legal matter concerning use of logo by Cocaine.Org. (Anne/Yvette)

Anne stated that there is no legal update. The website has removed our logo and is no longer in violation. Yves stated that there is a website named rehab.ca/cocaineanonymous that violates our trademark. There is someone in Canada that has reached out the organization. We will determine next steps once we’ve heard back.

Printing HFCII German translated book in Germany (Suzanne / Kevin)

Kevin says the office is allowing Germany to take the lead with printing.

Suzanne – now that I know, I can arrange a call between the two bodies to communicate.

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Tom – the communication that we sent to Germany states that the office will formulate the Royalty Agreement Terms. Therefore, the office should create a Royalty Agreement and execute it.

Need for translation and proofing of Service materials and pamphlets (Kevin)

There is a need to understand the translation and proofing which is under review by the WSOB.

International Structure and Development (Suzanne)

Motion to have the WSBT ISD subcommittee look into the concept of creating a WSC committee orientated around International Development, seconded. Passed

Long Term Planning (Rob)

• Copyright & Trademark Protection of the CA Logo for emerging Areas Rob spoke to a possible policy around when do you add a trademark in an area (ie, 10 meetings or more) and we then have a cost
• How do we add the next trustee on? Do we add the next trustee? What do we do? With 650 meetings in Europe are going to keep adding trustees or do we reduce the number of regions in the United States. Keep this in mind because in the next couple of years we’ll have to do something about Europe.
• Cloud based Office Setting
• Bic Mac type index
• Social Media and Anonymity working together
• Should we have our literature as downloadable pdf (free)?

Overall the LTP meeting at convention was excellent.

The WSBT will take a look at US regional restructuring and what the numbers (Meetings/Areas;Trustee ratio) could be.

The WSBT discussed the value of exploring the Big Mac Index (a costing of materials and its value equalizing the cost of goods based on index).

Social Media – The WSBT would like the PI committee to search to show how social media (like FB) and anonymity correlate.

Downloadable literature free to the fellowship?

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Review Motion regarding Tradition 11

Motion: To add the board’s referral response regarding Tradition 11 to our opening report. Seconded. Passed.

NEW BUSINESS

Board to Board on Sunday, August 27 at 3:30 pm w/dinner at the WSO.

The board discussed items for the agenda.

CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:

REFERRALS OUTSTANDING:

None

POST-CONFERENCE REFERRALS TO BE ADDRESSED:

WSBT 2017-1 From Maria K. Northern Alberta Area (Post-Conference)

I would like to see the trustees revitalize the idea of having a non-addict trustee on the board of trustees for CA. I have been a member of CA for more than a decade and this is the first year that I’ve heard that this position is vacant and learned that it has been vacant for 30 years. its difficult to fill a position if it isn’t being announced or promoted by the appropriate body. Thank you.

Motion to approve proposed response:

WSBT 2017-1 From Maria K. Northern Alberta Area (Post-Conference)

I would like to see the trustees revitalize the idea of having a non-addict trustee on the board of trustees for CA. I have been a member of CA for more than a decade and this is the first year that I’ve heard that this position is vacant and learned that it has been vacant for 30 years. its difficult to fill a position if it isn’t being announced or promoted by the appropriate body. Thank you.

Proposed Response:

NO ACTION TAKEN

We continue to get the word out to the fellowship about the position of Non–‐Addict Trustee. This has been discussed again this year on the board. The following are references from the WSM presented here for your information:

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(p37) The non–‐addict servant has important professional and/or other valuable skills to benefit the Fellowship as a whole.

(p53) Non–‐Addict Trustee: Non–‐Addict Trustees are from the various

designated Regions. Trustee–‐at–‐ Large: The Trustee will be chosen from the seven regions of Cocaine Anonymous.

(p54)

Qualifications of Non–‐Addict Trustees:

1. Willingness to serve
2. The time and resources necessary for active Trusteeship.
3. A knowledge of the Twelve Traditions.
4. A good understanding of the disease of addiction and the Twelve Step Program of Recovery.

(p55) The various Trustee Slates shall be submitted to the Conference for ratification as one of the first substantive orders of business. Each Regional Slate, Non–‐Addict Trustee Slate, WSO Trustee Slate, shall be presented for approval by a single vote of the Conference. The ratification of the Regional Slate also constitutes the ratification of the Trustee–‐at–‐Large designees and the WS Trustee from the Pacific South Region. If there is an objection to the slate, or any individual on the slate, then each individual on the slate will be considered separately.

(p57) Non–‐Addict Trustee:

1. One or more nominee candidates may be submitted from each Area within a Region.
2. At the various Regional meetings, nominees will be elected.
3. The candidates will be submitted to the Trustee Election¬ Committee for qualification.
4. The Trustee Election Committee will submit the candidates to the World Service Conference for ratification by two–‐thirds vote of the WSC.
5. The Trustee Election Committee will make its selection from the Conference Approved Slate.

From our Bylaws

(p54) Non–‐addict Director Trustees shall be persons who are not and have not been afflicted by the disease of drug addiction and who express a profound faith in the recovery program upon which the Fellowship of Cocaine Anonymous is founded.

ILAS

WSBT

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WSBT 2017-2 From Jerico M. Colorado Area (In-Conference)

When a new Area is created- the area is given 3 delegates and 1 alternate. This occurs no matter the size of the starting area. Would it better serve the area if the amount of Delegates are relative to the size of the area? I have heard this discussion amount CA members and thought I would put in the referral for discussion.

Motion to refer WSBT 2017-2 to S&B Seconded. Passed

Reconvened at 2:30 on 8/28/17

Elections Board Officers:

• WSBT Chair 0 Anne was elected as Chair.
• WSBT Vice Chair – Jeannette elected as Vice Chair
• WSBT Secretary. – Suzanne elected as Secretary.
• WSBT Assistant Secretary – Motioned to postpone until the next Quarterly the position of assistant secretary. Seconded. Passed

Corporate Officers:

• President – Yvette Holman was elected.
• Vice President – Wade was elected.
• Secretary – Kerry was elected.
• Treasurer – Tom was elected.

DONM ~ WSBT Conference Call

DONM ~ WSBT Quarterly

WSBT Group Inventory

Close – Serenity Prayer

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COMPLETED

CORRESPONDENCE/ RESPONSES FROM/TO THE FELLOWSHIP:

MESSAGE:

Van: Paul Mears

Verzonden: vrijdag 17 maart 2017 15:40

Aan: ‘Russell S’

Onderwerp: Permission to use the name Cocaine Anonymous

Greetings

We have received this request (see below)to use the name Cocaine Anonymous and the letters CA in this ladies book.

I have spoken with her today and she is ready to go to print so a quick response would be most appreciated.

If CA are not happy with what she has written them she will withdraw our name from the book.

her daughter is a member of CA which is how she became interested in attending one of our meetings

Luv’N’Stuff

Scouse paul 07985 114815

Dear Sir

I have just finished my third book titled Angels Love, its a spiritual book that makes reference in one section about cancer.

It doesn’t claim that any healing can cure drug addiction it merely relates to my experience with my own daughter, who remains anonymous and so does the name and address of the centre.

I attach the the section with the reference to CA, I cannot put your details to help the people, who need help unless I have your permission.

I believe it could help others to have your details in the book.

I tried calling you but there was no response, kind regards,

Thank you

_CHRISTINE C SNOWDON_

_CHRISTINE SNOWDON_

USUI REIKI MASTER, TIBETAN REIKI MASTER, ANGEL GUIDANCE COUNSELLOR,

PSYCHIC MEDIUM

07525 661 559

0208 654 9927

WWW.TOUCHED-BY-ANGELS.COM [1]

CHRISTINESNOWDON.COM [2]

Links:

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[1] http://www.touched-by-angels.com/

Touched by Angels – Company Name

www.touched-by-angels.com

KIRKUS REVIEW. A wide-ranging book provides an account of many supernatural interactions.The latest collection of insights and anecdotes from Snowdon (Touched by …

[2] http://christinesnowdon.com/

ANSWER:

Dear Christine Snowdon,

The CA World Service Board of Trustees would like to thank you for your request to reference C.A. in your book. We very much appreciate you reaching out to us and allowing us the time we needed to review your request. As a Board, we have come to the consensus that you may use the name Cocaine Anonymous in your book as outlined in your request.

Our permission is contingent on the following criteria being met to avoid implied affiliation, when referencing the name Cocaine Anonymous and/or the block letter C.A., the following disclaimer should be used: “In the spirit of Tradition Six, C.A. is not allied with any sect, denomination, politics, organization or institution.”

If you reference the C.A. 12 Steps, the C.A. 12 Steps be printed in their entirety, including the disclaimers they contain; and that they be followed by the 6^th Tradition disclaimer as stated below. So they may be used as follows:

THE TWELVE STEPS OF COCAINE ANONYMOUS

1. We admitted we were powerless over cocaine and all other mind-altering substances — that our lives had become unmanageable.
2. Came to believe that a Power greater than ourselves could restore us to sanity.
3. Made a decision to turn our will and our lives over to the care of God, as we understood Him.
4. Made a searching and fearless moral inventory of ourselves.
5. Admitted to God, to ourselves and to another human being the exact nature of our wrongs.
6. Were entirely ready to have God remove all these defects of character.
7. Humbly asked Him to remove our shortcomings.
8. Made a list of all persons we had harmed, and became willing to make amends to them all.

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9. Made direct amends to such people wherever possible, except when to do so would injure them or others.
10. Continued to take personal inventory, and when we were wrong promptly admitted it.
11. Sought through prayer and meditation to improve our conscious contact with God, as we understood Him, praying only for knowledge of His will for us and the power to carry that out.
12. Having had a spiritual awakening as the result of these steps, we tried to carry this message to addicts, and to practice these principles in all our affairs.

The Twelve Steps are reprinted and adapted with permission of Alcoholics Anonymous World Services, Inc. Permission to reprint and adapt the Twelve Steps does not mean AA is affiliated with this program. AA is a program of recovery from alcoholism. Use of the Steps in connection with programs and activities which are patterned after AA, but which address other problems, does not imply otherwise.

In the spirit of Tradition 6, CA is not allied with any sect, denomination, politics, organization or institution.

Thank you and we wish you all the best in your endeavor.

Sincerely,

WSBT

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Dear trustees,

I hope this email finds you well and buzzing.

SUMMARY

I am writing to ask if we can take a new direction with the translation process, in particular translation of HFCII/German. I would like to propose printing here on the grounds in Frankfurt.

We had a final manuscript August 2016 and it should have been no problem getting the book into print for our upcoming German C.A. event in May. As it turns out, sadly we still are not ready to print.

When our European trustee Suzanne originally asked if we – German area – wanted to print in Germany, we said no, thinking we would not have the people to manage the business process with a printer.

We now changed our mind because we now have a C.A. member with over one year recovery, sponsored and active in H&I, who is a graphic designer and has the professional expertise to guide us and work for us. The experience with the layout carried out in the U.S. showed that a non-German speaker working on this project is a “single point of failure”, leading to errors and delays. And of course, not having to pay shipping can only save C.A. money in the long run.

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At this point, we strongly prefer to print in Germany, if the board of trustees gives us permission. I really hope you will consider this. I have lost confidence that with Linda as the main layout person we are coming to a satisfactory result and, frankly, I am not really willing to labor through more rounds of proofreading.

PROPOSAL

Could the following work out?

• Our non-profit organization “CA Deutschland Service-Center e.V.” signs an agreement with CAWSO to be granted permission to print the German translation of HFCII, between 200 and 500 copies. Being the director, I could legally sign the paperwork.
• The by-laws of “CA Deutschland Service-Center e.V.” state this organization serves the singular purpose of supporting C.A. recovery by taking care of admin, banking and literature, referring to ca.org. The by-laws also state that only trusted servants of C.A. Germany at area level can be members of this organization.
• German C.A. area pays for layout and print costs, distributes the books and pays royalties to world service for each copy sold. We have been holding back donations to world to have funds for book order, so we have those financial resources. We should send 20 copies to CAWSO so you have them as well.
• Be aware that we would need to adjust the paper size minimally to German industry standards. While the original measures 8.5 inches x 5.5 inches, the German would have 8.3 inches x 5.8 inches. Is that a problem?
• Specifics might be:
• German Area pays layouting (our C.A. member would layout in InDesign and we pay her for this as a professional service; her rate is reasonable, 35€ per hour) and printing; I do not yet have quotes but I expect it to be around 3 € per book
• German Area sends 40 copies to World Service at our expenses
• 10.99 USD = 10.50 EUR is the sales price for one copy
• The balance would be about 7.50 EUR = 8 USD
• That balance goes fully to CAWSO as royalty payment.

Please let me know how to move forward. If I overlooked something, let me know. Thank you for your service and for keeping C.A. recovery alive and safe.

ILAS,

Claudia

ANSWER:

Dear Claudia,

The C.A. World Service Board of Trustees (WSBT) has reviewed the proposal you have provided on behalf of “CA Deutschland Service Center e.V.” and agrees, that at this time, local (i.e., in Germany) printing for the translated Hope, Faith and Courage book serves the best interests of C.A. as a whole. Thank you for your efforts in bringing this together.

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We have communicated to the board of CAWSO, Inc. our consent and look forward to this project’s successful outcome. I have included your proposal for reference in the body of this email.

• Our non-profit organization “CA Deutschland Service-Center e.V.” signs an agreement with CAWSO to be granted permission to print the German translation of HFCII, between 200 and 500 copies. Being the director, I could legally sign the paperwork.
• The by-laws of “CA Deutschland Service-Center e.V.” state this organization serves the singular purpose of supporting C.A. recovery by taking care of admin, banking and literature, referring to ca.org. The by-laws also state that only trusted servants of C.A. Germany at area level can be members of this organization.
• German C.A. area pays for layout and print costs, distributes the books and pays royalties to world service for each copy sold. We have been holding back donations to world to have funds for book order, so we have those financial resources. We should send 20 copies to CAWSO so you have them as well.
• Be aware that we would need to adjust the paper size minimally to German industry standards. While the original measures 8.5 inches x 5.5 inches, the German would have 8.3 inches x 5.8 inches. Is that a problem?
• Specifics might be:
• German Area pays layouting (our C.A. member would layout in InDesign and we pay her for this as a professional service; her rate is reasonable, 35€ per hour) and printing; I do not yet have quotes but I expect it to be around 3 € per book
• German Area sends 40 copies to World Service at our expenses
• 99 USD = 10.50 EUR is the sales price for one copy
• The balance would be about 7.50 EUR = 8 USD
• That balance goes fully to CAWSO as royalty payment.

In love and service,

WSBT

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COMPLETED REFERRALS:

08/28/2016 WSBT 2016

In an effort to save money for our fellowship, It would be prudent to cut the trustee quarterly meetings from 4 to 3 in person meetings and maybe 1 skype meeting or conference call meeting.

No Action taken:

The WSM page 54 states:

WSBT MEETINGS

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1. The Trustees shall hold regular meetings up to four times per year at the discretion of the WSBT.

As the principal financial planners of the fellowship, it is always our desire to exercise financial prudence wherever and whenever possible. Thus, the WSM allows us the flexibility (which we have used in the past) to conduct at least one quarterly telephonically or by other means when the workload allows us to do so.

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08/13/2016 WSBT 2016

That once a new Area has been recognized by The World Service Conference that a World Service Manual be provided in the language spoken by that Area.

It has become apparent that new Areas, e.g. Norway, are not provided with a manual in the language that can be understood by their members. Instead of expecting a fledgling fellowship to carry out their own translation I believe it would be extremely helpful if our World Services paid for manuals be translated and provided as quickly as is reasonably possible so that these new members are afforded the same opportunity as most of us have. It is to easy for members to form their own incorrect understanding of our Fellowships service structure and procedures or even be mislead.

Action Taken:

Referred to the WS Office.

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For all attached documents and reports see: 2017-08-25-09-03-WSBT-Quarterly-Minutes-Final.pdf