Minutes of the Meeting of
CA World Service Office Board of Directors
August 22, 2013
I. Opening. Meeting called to order with the “we” version of the Serenity Prayer at 7:07pm by Chair, Teresa N.
II. Tradition 11 – Read by Barry J.
III. Concept 11 – Read by Barry J.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Teresa N. (Chair), Richard L. (Vice-Chair), Linda F. (DOO), Barry J. (WSOB Treasurer), Susan D. (WSOB Secretary), & Kathy Jo R. (WSOT). A quorum is established.
B. Board Members Absent: DRPD (vacant), Bob C. (DAL – absent with prior notification), & Ira L. (WST – absent with prior notification)
VI. Guests Present: Valerie C.
VII. Approval of the minutes of the prior meeting
A. Barry J. motions to approve the minutes from August 7, 2013. Seconded by Kathy Jo R. Motion passes unanimously.
VIII. Seventh Tradition
IX. Guest Reports:
A. None
X. Online Business:
A. None
I. Old Business
A. WSOB Director Openings – We have 2 openings and are always accepting applications!
B. New Contributions to Prudent Reserve/Savings
1. This agenda item is staying on until further action from the finance committee.
C. Website
1. Nothing New
D. C.A. Trademark Challenge – Scotland – Bob C.
1. This agenda item is staying on to ensure it is not dropped, but no additional action is being taken at this time
E. WSOB policy on mileage reimbursement
1. This agenda item is staying on until a policy is created
F. Conference Opening Report and Referrals
1. The WSOB will meet prior to conference opening at 4pm for dinner and to finalize these items.
G. European Fulfillment Center
1. Linda F. presented a revised version of the business plan for European fulfillment center.
2. Richard L. thanks everyone who has been involved in creating this business plan. He believes the subcommittee did a fabulous job, so thank you.
3. Richard L. motions to move the current business plan forward to the trustee for review at this time. Seconded by Barry J. Motion passes, abstention noted.
II. Office Director Reports
Page 1
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
1. Linda F. presented three bids from publishers for the Meditation Book, including questions presented at the last meeting.
2. Linda F. motions to approve RR Donnelly to print the meditation book. Seconded by Barry J. Motion passes unanimously. The contract will be forwarded to TNC.
B. Chair – Teresa N. – Submitted verbal report (see committee and ad-hoc reports)
1. Teresa N. brought additional information regarding translating the PSA into additional languages.
C. Vice-Chair – Richard L. – Submitted verbal report (see committee and ad-hoc reports)
D. Treasurer – Barry J. – submitted written and verbal report (see committee and ad-hoc reports)
1. Operating $16,067.95
2. Even Year $5097.87 EY Petty Cash $547.11
3. Odd Year $5081.59 OY Petty Cash $364.40
4. Savings #862 (Prudent Reserve) $50,132.47
5. Savings #372 (Publications Fund) $23,647.80
6. Savings $69,569.45
E. Secretary – Susan D. – Submitted verbal report (see committee and ad-hoc reports)
F. Director at Large – Bob C. – Absent with prior notification
III. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report (see committee and ad-hoc reports)
B. WS Trustee – Ira L. – Absent with prior notification
IV. Ad-Hoc Committee Reports
A. Recording Equipment – Richard L., Ira L., Kathy Jo R., Barry J.
B. Financial Fundraising – Richard L., Bob C., Susan D., Kathy-Jo R., Barry J. & Linda F.
1. Mugs have been ordered! Ready for conference!
V. Committee Reports –
A. Finance: Teresa N., Linda F., Bob C., & Barry J.
1. Working on finishing budget prior to conference
B. Structure & Bylaws: Bob C. – Nothing New
C. Convention: Linda F. & Kathy Jo R. – Nothing New
D. Conference: Linda F., Richard L. & Teresa N. – Nothing New
E. Unity: Susan D. (Kathy Jo R.) – Nothing New
F. Literature, Chips & Formats: Linda F. & John W. (Kathy Jo R.) – Nothing New
G. Hospitals & Institutions: Linda F. – Nothing New
H. Public Information: Richard L. & Linda F. – Nothing New
I. I.T.: Linda F. – Nothing New
J. Archives : Richard L. & Linda F. – Nothing New
VI. CAWS 2013 – Linda F.
VII. CAWS 2014 – Linda F.
A. Registrants: 17
B. CR 16 – Linda F. motions to approve check request for $300 made payable to AMF Bowl-O-Drome Lanes for preconvention fundraising event deposit, in budget. Seconded by Barry J. Motion passes unanimously.
Page 2
C. Kathy Jo R. motions to approve the opportunity drawing prize to be one VIP suite for 4 nights and 2 full registration packages. This prize is non transferable, non refundable, and must be redeemed at least 90 days prior to the convention. Seconded by Susan D. Motion approved unanimously.
VIII. CAWS 2015 – Linda F. – Nothing New
IX. CAWS 2016 – Linda F. – Nothing New
X. New Business – Nothing New
I. Next meeting: B2B August 26 5pm at Truxtons, 7pm four points. See you at Conference!!
II. 9:45pm Motion to Adjourn made by Susan D. Seconded by Kathy Jo R. Passed unanimously.
III. Meeting closed at 9:45pm by Chair, Teresa N., with the “we” version of the Serenity Prayer.
Page 3
For attached reports and documents see: WSOB_2013-08-22_minutes-final.pdf