Aug 20, 2003 – WSOB Minutes

CA World Service Office Board Meeting
August 20, 2003

(Special pre-Conference meeting)
Approved minutes

PRESENT:

Bob Campbell, Chair
Mark Keaser, Vice Chair
Judy Weissman, Secretary
John (“Oliver”) Van Horn, Treasurer
Mike Gallagher, Director 1
Earl Henderson, Director 2
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager

Positions Vacant: none

Members absent: Elizabeth Saldebar, WSO Trustee Visitors: none.

Meeting called to order at 7:24 p.m. Earl read the 3^rd Tradition; John read the 3^rd Concept.

• Motion (Earl/Mark) to approve minutes of 8/14/03 as corrected passes.

OLD BUSINESS: none.

OFFICER REPORTS:

Chair:

• Met three times with Patty in last week. They went over employee procedures manual. Made many changes per advice of labor lawyer.
• Spoke with Wells Fargo and got answers to all our questions. It looks like we will go with them for the World Services Contribution Program. We should be on line after conference. We don’t have to change our convention accounts. Cost for three other accounts will be similar to what they are now.
• Board to Board meeting Monday, 8/25/03 at 7:30 p.m. in Malibu room at 4-Points Sheraton. We need to have our written reports ready for Trustees before the Board to Board meeting.

Vice Chair: Had Conference Committee call earlier this evening. All equipment ready.

Secretary: No report.

Treasurer: Getting reports ready for Trustees. Emailed Mitch – need to follow up on two May deposits done on-site for approx. $600.00 and $1,400.00, for which bank has not credited account. Will have to miss Thursday at Conference. Will have July’s monthly report if possible and “real time” report for Trustees at Board to Board meeting.

Director 1 (Mike G): Newsgram is done. Copies have been made. Will make sure copies get to Conference.

Director 2 (Ear! H): Will pick up radios on Tuesday and will be available to transport things from Office to hotel in van if necessary.

World Service Office Trustee: absent.

World Service Trustee:

• Reviewing BEO’s for Conference. Pre-Conference meeting is 8/26/03 at 2 p.m.
• Received revised contract from Downtown Memphis Marriot with most of requested changes incorporated. We will only be getting two suites included. Rate is $127.00.

Page 1 of 2

• Cynthia sent message to 2006 CAWS Convention Chair asking for status but has received no reply.

Office Manager: See written report.

• Need a transfer of $4,950.00 to pay per diems for Conference. John will calf Spencer and have him conduct phone vote because of 90 day time-period issue.
• Jon will have copy of new website available to be viewed Monday.
• They will have to hire a temp secretary for Trustees.
• Audit of 2003 CAWS Convention finances will be completed by Friday.
• Met with Jahi and discussed video. He finished TEC scheduling today.
• Spoke with Teri K., 2005 CAWS Convention Treasurer and Chair. Treasurer said they are working on budget tonight, and intend only to make $20,000.00.
• Job descriptions are completed.
• No feedback has been received regarding draft literature.

Conference Issues – We should be prepared to get questions about:

• H & I Video – Patty will prepare report.
• World Service Manual – We should be positive rather than assigning blame. We worked closely with the Conference Committee and unfortunately it got out late this year. There were transcribing and computer problems. We have taken steps to make it better in the future. Trustees will get this question on the floor because their report is before ours. Also, new edition makes reference to WSBT meetings. We should remind them of this in the Board to Board meeting.
• Contribution Program status.
• Trustee travel

Board to Board meeting:

• Are there any problems between Trustees and WSOB?
• Referral suggesting removing of Newsgram editor’s job from Director 1.
• Trustees’ assistance was important in our being in the black this year.
• If WSOB feels that changes absolutely must be made to budget for the good of the Fellowship and Trustees disagree, how would they like WSOB to handle it?

COMMITTEE REPORTS:

CAWS 2004 Convention – Registration forms – Will there be confusion between the pre-convention Opportunity Drawing tickets to win registrations and the tickets being given as part of the registration packet? What is the prize for the second opportunity drawing?

• Motion (Patty/Mark) to accept registration form as presented passes.
• Motion (Patty/Earl) to accept Opportunity Drawing tickets as presented passes.

CAWS 2005 Convention – Memphis – See attached copy of contracts. Why is their budget stating that they’re only going to make $20,000.00? It’s good that they are not overstating, but we need more income than that.

CAWS 2006 Convention – Calgary – Chair will be making report to Conference Convention Committee.

NEW BUSINESS:

• Motion (Mike/Patty) to transfer $4,950.00 from Convention funds into operating account passes.
• Motion to adjourn (Mike/Pattv) at 9:48 p,m. passes.

Next Meeting: 8/29/03 at 8:30-10:30 p.m. at the Conference.

Respectfully Submitted,

Judy Weissman, WSOB Secretary

Page 2 of 2