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World Service Office Board of Directors Meeting
August 18,1997
Approved Minutes
MEETING was called to order at 7:39 PM
SERENITY PRAYER led by Scott
TRADITION FOUR was read by Susan.
CONCEPT FOUR was read by Joe.
ROLL CALL
Scott Stevenson, Chairperson
Jeff Schachter, Vice Chair
Chuck McCollum, Secretary
Steve Edwards, Director at Large
K.D. Zager, WSO Director of Operations
Susan Turnbull, WSO Trustee
Meredith Amos, WS Trustee
Joe Stephens, Pacific South Regional Trustee
QUORUM was met
Motion: To approve minutes of 08/14/97 as corrected. Seconded. PASSED.
OFFICER’S REPORTS
Chairperson: No report
Vice Chair: No Report
Treasurer: No report
Secretary: No report
Conference/Convention Liaison: No Report
Director: No Report
TRUSTEE REPORTS
WSO Trustee: No Report
WS Trustee: No Report
P.S. Regional Trustee: No Report
Motion: to suspend the rules in order top consider a motion to forego committee reports at this meeting. Seconded. PASSED.
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Motion: to forego committee reports at this meeting. Seconded. PASSED.
OPERATIONS REPORT – K.D. Zager
Operations Report read and incorporated into these minutes.
OLD BUSINESS
-Story book order
Motion: That we print 22,500 books as follows: 20,000 soft cover and 2,500 hardcover for a total estimated cost of $23,434.00. Seconded. PASSED.
NEW BUSINESS
– 1998 WS Budget
Budget reviewed and approved. Discussions: We have two budgets because we hope to change our accounting year to end on June 30. We are developing a six-month budget for 1/98-6/98 then a one-year budget for 7/98- 6/99. We will eliminate line item for freight and handling and included it in chips and literature. We will include, in the full year 1999 budget, a half-time employee to help pick up the slack with the projected Convention registration that the Office will be handling..
-Visa Master Card
Motion: To approve the continued use of VISA and Master Card as a payment option for the fellowship. Seconded. PASSED. PASSED.
-Literature Racks
We need to price the literature racks before the conference, in order to make them available. Our cost is 28.00. Storage and shipping will add to that figure.
Motion: To price the literature racks at 35.00. Seconded. PASSED with noted opposition.
It is the consensus of this board that, should our unit cost for literature racks decrease, the cost to the fellowship will drop proportionately.
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-Leftover Denver T-Shirts
Motion: To sell the CAWS ’98 leftover T-shirt inventory as follows: 3-color Short
sleeve 10.00; 3 color long-sleeve 12.50; Henley 15.00. Seconded. PASSED.
Motion: To appropriate $2,500. 00 as seed money for CAWS 1998. Seconded. PASSED with one opposed.
-Referrals to WSO from 1996 Conference.
The items have all been covered to the Board’s satisfaction.
-Employee salaries
Motion: To approve the salary ranges as submitted with the three job descriptions which were approved at the meeting of Aug 14, 1997, to become effective 9/1/97. Seconded. PASSED with one abstention.
Motion: To adjourn at 9:52 p.m. Seconded. PASSED.
MEETING ADJOURNED at 9:52 PM with the Lord’s Prayer.
Respectfully submitted,
Chuck McCollum