WORLD SERVICE OFFICE BOARD MINUTES
August 17, 2019
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – Led by Randy
TRADITION 8– Read by Brenda M.
CONCEPT 8 – Read by Ron D
Birthday: Brenda M 33 years and Misty C 11 years
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL); David C (DAL) ; Yvette H. (WST) Kevin (WST) Quorum is met.
GUEST: Misty C
CHAIR ANNOUNCEMENT(s) – Written Report Submitted
No Highlights
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – July 20 2019
MOTION Linda moved to approve the July WSOB minutes with any housekeeping; Alesia seconded the motion. Motion passes unanimously
SEVENTH TRADITION – Observed
CAWS CONVENTION REPORT
CAWS 2020 – Austin – Susan L. – WRS
Highlights: Cvents not a good platform for registration limited report capabilities. New option should be considered for NY. 375 room nights booked already. $12,400.49 income from fundraiser which is 76.06 % of the budget. The website (CAWS2020.org) is up and running.
MOTION: Kevin moved to send the program draft back to the committee for change is meeting dates and time for the WSBT and WSOB meeting. Seconded by Alesia. Motion passes.
CAWS 2021 – New York – Alan S. – No WR
Highlights: Preconvention funding pending approval of logo and theme. Discussion on the process for approval. The board informed Alan S that all contract much be approved and signed by the Yvette H. Approval of budget is pending. Bid for special events is pending. Entertainment and memorabilia chairs appointed.
MOTON: Linda moved to approval the logo and theme for CAWS 2021 New York. Seconded by David C. Motion passes
CAWS 2022 – Atlanta – Terri Knight – Not present – Written report submitted.
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OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights: Working with the accountant to close the books on Sweden. Discussion on the message at conference to communicate the current status on a final number for Sweden. AA WSO has invited CAWSO to participate in an event on process improvements on translations. Linda volunteered to attend. There was discussion no decision was made. Working a getting at the needed material to the hotel for conference.
DIRECTOR REPORTS
Chair – Randy M. – WRS
Highlights None
Vice Chair- Alesia F – No WR
Highlights None
Treasurer – Michael T. –
Highlights. Working on financials for conference. Will work with Randy on PowerPoint presentation.
Secretary – Brenda M. WRS
Highlights: Working on staff reorganization and recruiting for DOO role.
Director at Large – Pierre K. – Not present. No WRS
Director at Large – Ron D. – WRS
Director at Large – David C. WRS
TRUSTEE REPORT
WSO Trustee – Kevin M – No WRS
Highlights – Attended all trustee and S&B meetings– competed quarterly report.
WS Trustee – Yvette H – WRS
Highlights: Discussed the attorney’s invoice outlining his activities for permission to use the CA logo in South Africa, the outcome looks favorable. Yvette expressed concerns about the NY convention committee changing details of the Hyatt contract without WST or WSOB review and approval. Discussion about room nights overall for CA conventions
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COMMITTEE REPORTS –
Finance – Michael T. –
Highlights – PI has requested the WSOB move budget for drug court as a line item in the PI budget.
Discussion on the process.
Structure & Bylaws – Kevin M. –
Highlights: Committee working on conference reports.
Convention– Brenda M.
Highlight: None
Conference – Linda F. and Alesia F.
Highlights: Working to get all materials to the hotel for conference
Unity– Ron D.
Highlights: See. (DAL report) Unity breakfast at conference is scheduled for Friday morning.
Literature, Chips & Formats – Pierre K.
Highlights: Committee working on presenting the 12 step companions booklet at conference.
Hospitals & Institutions – Pierre K.
Highlights: None
Public Information– David C (See DAL report)
IT – Randy M.
Highlights: None
Archives – Yvette H.
Highlights – None
GUEST REPORTS:
Misty C has hosting a SR14 Pizza Party DSR to discuss details of voting at this year’s conference. Monday August 19th in Van Nuys
ONLINE BUSINESS: None
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UNFINISHED BUSINES
- International Structure Development Committee – Randy WRS
- Ad Hoc Committee – David C – WRS
Highlights: Referrals and Motions completed.
Conference Referral –
K.J submitted a very lengthy referral. In response to the referrals David will invite her to attend the October board meeting to discuss the desired outcome WSOB 2018 3 & 4.
MOTION: Linda moved to approve responses to the following referrals to be presented at conference. Seconded by Brenda. Motion passed
WSOB 2018 – 1
WSOB 2018 – 2
WSOB 2018 – 5
WSOB 2018 – 6
WSOB 2018 – 7
WSOB 2018 – 8
WSOB 2018 -10
WSOB2018 – 11
NEW BUSINESS
- WSOB Meeting Dates to the end of the year. Note: The September meeting will be cancelled
September 21, 2019 Cancelled
October 19, 2019
November 23, 2019
Executive Session –
Motion to Adjourn by Linda. Meeting adjourned at 12:47 am with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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