Aug 17, 2000 – WSOB Meeting Minutes

CA World Service Office Board Meeting

August 17, 2000

Approved minutes

PRESENT:

Scott Stevenson, Chair
Kevin Murphy, Secretary
Steve Edwards, Director-At-Large
Joy Hutcheson, Treasurer
Joe Stephens, Pacific South Trustee
Susan Turnbull, World Service Office Trustee
Patty Flanagan, Office Manager

Visitors: Patrick P, Santa Monica

Meeting called to order at 8:00pm.
Steve read the 5th Tradition;
Steve read the 5^th Concept.

Minutes of August 10, 2000

• Motion (Joy/Joe) to approve.
• Approved.

OLD BUSINESS:

• Employee handbook
• Backorder policy
• Opportunity drawing issue/policy
  • Motion to refer to WSC Convention committee (Kevin/Joe)
    • “Bar all raffles and/or opportunity drawings at World Service Conventions, due to the impossible legal situation in which multi-state raffles put WSO, its Directors and employees, as WSO’s liability insurance specifically excludes coverage for unlawful activities.”
  • Passes
• Price setting policy
  • Motion removed from table (8/10): Reduce unit price on plastic chips to $0.30 (decrease of ~15%) and medallions to $1.50 (decrease of 25%).  Effective September 1, 2000.
    • Passes
• Motion removed from table (8/10): From September 1, 2000 – December 31, 2000, price Principle medallions at 4/$5.
  • Passes

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• Motion removed from table (8/10): From September 1, 2000 – December 31, 2000, volume discounts for orders of $100 or more are 10%, and orders over $200 are 15% of the entire order.  This excludes storybooks.
  • Passes
• Motion (removed from table (8/10): From January 1, 2001 – March 31, 2001, offer a set of 12 Principle medallions for $12.
  • Passes
• Offsite storage
• NPO/NGO listing policies

OFFICER REPORTS:

Chair:

• Talked with Andy White.
• Discussion of referrals and agenda.
• Chair presented with token of appreciation for years of service at WSO.

Vice Chair: Not present.  No report.  Computer/Projector bids presented.

Treasurer: Written report attached.

Secretary: No report.

Director-At-Large: NewsGram is at printer.

World Service Trustee: Written report attached.

Pacific South Trustee: Attended Inter-area.

World Service Office Trustee: No report

Office Manager: Written report attached.  Bookmarks finished.  All webmasters that have links on site have been sent a copy of the WSC-approved Web site guidelines.

(BREAK)

COMMITTEE REPORTS:

Webmaster:

Arizona web site has advertising.  Is being corrected.

Finance:

Budget in process.

NEW BUSINESS:

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Executive Session (9:10pm – 9:25pm)

• Motion (Kevin/Joy): To accept the PC Rental bid of $645 for laptop, monitor and projector, as attached, for WSC.
  • Passes
• Motion (Kevin/Joy): To relink OKC site from CA.org.
  • Note that OKC may be asked to remove certain music from their site.
  • Passes
• Motion(Patty/Steve) Rescind current Royalty agreements.  Attached.
  • Passes
• Motion(Joy/Steve) New royalty agreement, attached.
  • Friendly amendments
  • Passes
• Motion to suspend rules to extend time(Joy/Susan)
  • Passes
• Motion to extend time in order to hear new business (Steve/Susan)
  • Passes

Motions to refer to WSC committees:

• (Kevin/Susan) (S&B)  “Last year, the Conference passed a S&B motion to have the WSO manage the World Service Manual page-by-page, and send out only updated pages, to save paper.  This has proved to be much more difficult than planned, and will get more difficult still once the WSO has multiple pages from multiple years to manage.  Please remove this mandate on the Office — it’s not working.”
  • Passes
• (Kevin/Joy) (Convention) “Establish a policy requiring any Child Care and/or Transportation activities at World Service Conventions to be operated by insured, licensed providers of these services.  Allow WSO to set the level of needed insurance (or bond) in consultation with WSO’s insurance carrier and following applicable law.”
  • Passes
• (Joy/Susan) (Convention) “Change in general guidelines #11: change to read:  WSO will open one host city petty cash account and one host city trust account.”
  • Passes

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• Conference and S&B (Kevin/Susan) #1 attached
  • Passed
• Conference and S&B (Kevin/Susan) #2 attached
  • passed
• Conference and S&B (Kevin/Susan) #3 attached
  • Friendly amendment to add words “and shall serve” following “The Conference Coordinator shall not be a voting member of the Conference”
  • passed
• Conference (Kevin/Joy) “Require all workbooks, manuals, minutes, reports and similar items that are submitted to the office for distribution, be submitted on disk in either Word or Word Perfect format.”
  • Passed
• LCF, Trustees: (Kevin/Steve)  “Clarify whether CA has adopted an official “12 Principles”, or simply sells a “12 Princples” medallion.
  • Passed
• Discussion of reports and responses to prior year referrals and mandates.
• Board of Directors has been polled, and all current directors are confirmed for one year.

Motion to adjourn (Steve/Susan)

Next meeting at Conference, September 1, 2000

Respectfully submitted,

Kevin Murphy

Secretary, CAWSO

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