WSOB Board Meeting
Approved minutes
August 16, 2001
Meeting opened at 7:45 with the Serenity Prayer. The 11th Tradition was read by Elizabeth; the 11th Concept was read by Patty.
MEMBERS PRESENT:
Chair, Steve Edwards
Vice Chair, Elizabeth Saldebar
Secretary, Robin Chase
Office Manager/Paid Director, Patty Flanagan
World Service Trustee, Meredith (telephonically)
Pacific South Trustee, David Choate
Trustee at Large, Leon Mason
Director 1, Kevin Murphy
Director 2, Mark Keaser
MEMBERS NOT PRESENT:
Treasurer, Joy Hutcheson
A quorum was present.
1. Motion to approve the August 9 minutes as amended, Meredith/Mark. Motion carries.
Old Business Trademark Issue –
OFFICER REPORTS
Chair – Steve Edwards. No written report. The Newsgram is done and at the printer. Leon should be added to the list of recipients of the Newsgram for review. The entire Board should review the Newsgram if time permits
Vice-Chair-Elizabeth Saldebar. No written report. All equipment rentals have been completed. She is ready for the Conference.
Secretary—Robin Chase. No report.
Treasurer—Joy Hutcheson. Not present.
Director 1—Kevin Murphy. Newsgram is done. He will make a commitment to look at and make any repairs necessary to office computers prior to the Conference.
Director 2—Mark Keaser. Still going through boxes, working on 1995. He believes that Scott did a policies and procedure memo.
World Service Trustee—Meredith Glaser. Written report submitted.
Pacific South Trustee—David Choate. No report.
Trustee at Large—Leon Mason. No report.
Office Manager/Paid Director—Patty Flanagan. No written report. She has gone over the entire CPA report to make sure it is accurate and complete. Did a review of the shipping coordinator, has ordered supplies for the Conference, gone over paperwork with Meredith. The office books are in order for the first time ever. The bottled water to sell at the Conference has arrived and they came out great.
Asked that you please send any questions regarding the financials to her VIA E-MAIL prior to the meeting next week, as many questions may require research.
COMMITTEE REPORTS
Web – Something needs to be done with the Manitoba site.
Finance – No report.
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Structure & Bylaws – No report.
Convention – No report.
Conference – They are mailing informational audiotapes to all new/1st year delegates. There have been two laptop computers donated to the World Service Office. The problems with the exits at the Conference Hotel are being worked out. There will be a Unity Lunch.
Literature, Chips & Format – No report.
Hospitals & Institutions – No report.
Public Information – No report.
Internet – Inquiry as to incorporation, where do they go to do so?
Archives – Not present.
Convention 2002 – No report.
Convention 2003 – No report.
New Business:
2. Motion to approve $307 to purchase 4-part form from Weekes Printing. Elizabeth/Robin. Motion carries.
3. Motion to reconsider motion 8 from 8/9/01 minutes, which reads: Motion to approve $150 to rent 2 laser jet printers for Conference. Elizabeth/Robin. Motion carries.
4. Motion to amend motion 8 from 8/9/01 minutes to read: Motion to approve $340 (plus tax ) to rent 2 laser jet printers, which will give us two extra toners, with a refund available of $190 if the toner is returned unopened for Conference. Elizabeth/Robin. Motion carries.
5. Motion to reconsider motion 9 from 8/9/01, which reads: Motion to rent INFOCUS for $355 for Conference, Elizabeth/Mark. Motion carries.
6. Motion to amend motion 9 from 8/9/01 minutes to read: Motion to rent INFOCUS for $408.20. Elizabeth/Robin. Motion carries.
7. Motion to reconsider motion 10 from 8/9/01, which reads: Motion to rent three Data Print photocopiers for Conference at a cost of $1,350. Elizabeth/Robin. Motion carries.
8. Motion to amend motion 10 from 8/9/01 minutes to read: Motion to rent three Data Print photocopiers for Conference at a cost of $1,425. Elizabeth/Robin. Motion carries.
9. Motion to refer from the WSOB to Structure and Bylaws and Finance: All receipts must be submitted within 90 days of expenditure not to extend beyond the same fiscal year. Elizabeth/Robin. Motion carries.
Next meeting will be August 23, 2001 at 7:30 p.m.
10. Motion to adjourn. Mark/Robin. Meeting adjourned at 10:45 p.m.
Respectfully submitted,
Robin Chase
CAWSO Secretary
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