CA World Service Office Board Meeting
August 13, 1998
Approved minutes
PRESENT:
Scott Stevenson, Chairman
Jeff Schachter, Vice Chairman
Joe Stephens, Pacific South Trustee
Meredith Amos, World Service Trustee
Susan Turnbull, World Service Office Trustee
Mary Hukill, WSO Director of Operations
Kevin Murphy, recording secretary (non-member)
James Monroe, San Fernando Valley, guest
Scott called meeting to order at 7:35 PM.
James read 10th Tradition;
Mary read 10th Concept.
- Minutes of 7/23/98; Jeff moves to approve; Meredith 2nd; approved with corrections; passed with 1 abstention
OFFICER REPORTS:
- Chair: Reviewed registration forms, discuss Convention guidelines with Chair and Vice-Chair of CAWS99. Discussed with office staff and contract bookkeeper financial Transition year 98 (TY98 = 1/1/98-6/30/98). Discussed data processing for CAWS99 convention with CAWS99 Vice-Chair. Worked on FY98 (7/1/98-6/30/99) WS budget, financial report 7/31/98 for newsgram article, and CAWS98 final financial report. Asking that liaison to WSC Convention Committee review guidelines for CAWS99 preliminary budget and discuss with WSCCC Chair & Vice-Chair regarding computer purchase(s) for upcoming CAWS convention(s).
- Vice Chair: Ordered computers/copiers. Contracts pending. Conference call with WSC Conference committee for ongoing issues. Insurance for computers will be on rider from Searcey Insurance (our broker).
Treasurer: Scott acting Treasurer. Financial draft 12/31/97 available. Year 97 deficit $33K. (Fiscal year=calendar year in 1997) This deficit is primarily due to $20K deficit in 4th Quarter.
- Secretary: None. Position open.
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- Director: Not present. No report
- PS Trustee: Reviewed CAWS98 refund requests given new information. Will recommend payment of two requests due to claims of financial hardship, and desire to maintain goodwill. Will contact third person (Reed) again.
- WSO Trustee: CAWS2000 committee asks about logos/theme submissions. None submitted. Conference call this weekend with Trutsees
- WS Trustee: Written report submitted.
- Office Manager: Written report submitted; Suggested that Infoline recording update be done by professional/semiprofessional speaker. Research to be done by Office staff regarding cost. Office to bill CAWS98 for $277.50 ($10/hr) to clean up after CAWS98 convention (office work). “Starter Kit mailings” in written report refer to mailing reports ABOUT starter kit distribution.
COMMITTEE REPORTS:
Conference Report:
WST: Have hotel reservations done. Need to finalize pairings. We are tight on breakout rooms.
Office: Setting up stationary, notebooks for conference.
(BREAK)
OLD BUSINESS
- Report on “Compensatory time off” research: Policy for time off to compensate for excess work during Conference. Motion on January 9, 1997 set a 40-hour per year compensatory time-off policy for work prior to, during and after the conference. Discussion regarding when such time off might accrue to the benefit of the exempt employee(s).
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- MOTION: Meredith: Modify the current policy (passed 9/Jan/97) regarding exempt employee “compensatory time off” to include:
“The compensatory time off (CTO) granted to exempt employees vests at the close of the introductory employment period and every annual anniversary thereof. Unused CTO remaining at the end of any calendar year will be lost. This CTO may not be taken during the busy periods around the World Service Convention and the World Service Conference.”
Passed unanimously, Office Manager abstaining.
NEW BUSINESS
- MOTION: Jeff: To increase checking account signers. Referred to committee.
- Announcement: Next meeting next week (8/20/98). Normally scheduled 8/27/98 meeting cancelled.
- MOTION (Jeff, Meredith): Adjourn (9:30); passed unanimously
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