CA World Service Office Board Meeting
August 12, 2004
Approved minutes
PRESENT:
Bob Campbell, Chair
Earl Henderson, Vice-Chair
Judy Weissman, Secretary
Brian Wolf, Treasurer
Elizabeth Saldebar, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: Director 2
Members absent: Mike Gallagher, Director 1
Visitors: Jon F., Webservant
Meeting called to order at 7:13 p.m. Judy read the 12th Tradition; Earl read the 12th Concept.
Motion (Earl/Judy) to approve the minutes of 07/22/04 as read passes.
VISITOR REPORTS:
Jon F., Webservant – Website is up to date. Added pictures of chips. Will add CAWS 2005 Registration next week. Will add Conference dates and location to calendar.
OLD BUSINESS:
Motion (Elizabeth/Earl) to approve the minutes of 05/20/04 as corrected passes.
OFFICER REPORTS:
Chair: Reviewed Office Manager’s performance reviews.
Vice Chair: See written report.
Secretary: No report.
Treasurer; Went over reports with bookkeeper. She is making good progress in learning accounting procedures and is asking reasonable questions. Will discuss transfers under new business. Working on year-end financial statements and getting ready to file taxes.
Director 1 (Mike G): Absent.
Director 2: Open.
World Service Office Trustee: Has been very active since last attending WSOB Meeting. Attended 07/11/04 WSBT Conference call. WSBT passed motion approving transfer request of $8000 from the reserve account to the operating account to pay current bills. Board to Board meeting will be 7:30-9:30 p.m. Monday, August 30. Needs WSOB Directors to submit electronic versions of Conference reports by 8/17/04. Has been doing a lot of work as TEC Chair. TAL & WSOT being replaced this Conference.
World Service Trustee: No report.
Office Manager:
- See written report.
- Will be handing out written report to go with presentation at Conference.
- Finalized year-end numbers. Net gain from CAWS 2004 Convention was $76,916.20. Net gain for all of CAWSO Operations not including depreciation of assets was $60,586.77. We took in $26,000 more than we anticipated in 7th Tradition. Is doing internal budget for new year including an additional employee at approximately $500 per week.
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- Would like to add speaker tapes to website store. Would like to copyright tapes of speakers from World Service Conventions, and/or inform speakers they are on public domain.
- ACH will be working by September 20.
- CAWS 2006 bids – Wl, TX and UT – forwarded to WSC Conference Committee.
- We need to explain to the Conference the areas of program services where we should spend any excess money we raise like distributing the H & I video, etc. It is not effective to fundraise with the goal of increasing our prudent reserve.
COMMITTEE REPORTS:
Finance – The Office forwarded a pamphlet to the Finance Committee created by a member for their consideration as a solicitation for 7th Tradition donations.
Convention – Forwarded referral regarding forming a committee for producing budgets.
Conference – See written report from Vice-Chair – got 3 bids for computer equipment and Committee has picked vendor to recommend. Will get information from Office and get bids for copiers.
LCF – Committee hasn’t decided whether or not to ask for more story submissions for Storybook. Editing of current stories is continuing.
CAWS 2004 – Closed the books.
CAWS 2005 – Memphis – Office Manager might go to their committee meeting 9/19/04. She will be going in January.
CAWS 2006 – Bids have been received from Wl, TX and UT.
CAWS 2007 – Kansas City – Office Manager having difficulty getting information from Committee Chair.
NEW BUSINESS:
Motion (Patty/Earl) to transfer $8,000 into Operating Account to cover expenses. Friendly amendment – Elizabeth – from Reserve Account – accepted. Motion passes.
Motion (Patty/Earl) to transfer $500 into Prudent Reserve passes.
Motion (Patty/Earl) to collapse the CAWS 2004 Trust Account into the Money Market Savings Account except for $2,000 passes.
Motion (Patty/Earl) to sell speaker CD’s for $8.00. Motion to table fails. Motion passes. Minority Opinion – John ~
Motion (Patty/Earl) to sell the H & I video in VHS and video CD formats for $10.00. VHS costs $3 and CD costs $6, and will be sent out with a package. Motion passes.
Motion (Patty/John) to use Weeks Printing to print 1,000 multipart referral forms for $350.00 passes.
Motion (Earl/Judy) to accept the bid for computer equipment for Conference for Powerflo for $1,158.79 passes.
Motion (Patty/Judy) to accept the Newsgram with corrections with Trustee approval passes.
Executive Session: The Board passed motions to recommend Jon F. and Kathy Jo R. to the WSBT for the position of Director #2.
Meeting adjourned at 11:55 p.m.
Next Meeting: August 26, 2004
Respectfully Submitted,
Judy Weissman
WSOB Secretary
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