Aug 11, 1994 – WSOB Minutes (Approved)

World Service Office Board of Directors Meeting

August 11 1994
Approved Minutes

MEETING was called to order at 7:20 pm

SERENITY PRAYER

TRADITION ONE was read by Chuck McCollum

CONCEPT ONE was read by Bill Wilson

ROLL CALL

• Brian North, Chairperson
• Jerry Lischke, Vice Chairperson
• Barry Goldstein, Treasurer
• Scott Stevenson, Secretary
• Bob Campbell, CAWS Trustee
• K.D. McCann, Office Manager
• Kevin Murphy, WSO PI Chairperson
• Chuck McCollum, Visitor
• Bill Wilson, Visitor

READ MINUTES of July 28, 1994

Motion: To approve minutes as corrected. Seconded. PASSED.

COMMITTEE REPORTS:

FINANCE: Report presented by members of CAWSO committee. Discussed status of 1995 budget workshop which took place on Saturday August 6, 1994. Proposed budget not completed as of yet; anticipate completion prior to August 18, 1994 Board meeting. Much discussion on revenue sources and the effect of potentially lower book sales on the coming year. In addition to reports on the sales of the Storybook to date, a report on the Seventh Tradition over the last three years, and a 1994 six month variance analysis the Chairperson requested ⁿWhat if’ analyses of:

• the operations of CAWSO if the Storybook had not been published, ( and sold ),
• whether the CAWSO could run @ current level with 7th Tradition, CL Sales and Convention Proceeds,
• and to what extent the projected Utah convention proceeds may differ from Ohio’s. CONFERENCE: Chair not in attendance. No report.

STRUCTURES & BY LAWS: Bob Campbell attending. No report.

HOSPITALS & INSTITUTIONS:Chair not in attendance. No report.

PUBLIC INFORMATION: Kevin Murphy, Chairperson, attending. Report on NAADAC Conference

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in San Diego. Lower than expected attendance, however the people attending the conference are those we want to reach via Public Information. Presented preliminary report on the PI survey sent out last WSC. Graphical results were impressive and should provide some guidance in the direction that the PI committee should take. Kevin reported that 1133 surveys were returned, but because not all areas returned surveys the data distribution may differ had all surveys been returned. A complete report, with narrative, will be presented to WSC.

CONVENTION: Chair not in attendance. No report.

LITERATURE, CHIPS AND FORMATS: Chair not in attendance. No report.

UNITY/OUTREACH:Chair not in attendance. No report.

OFFICE/FINANCE REPORT – K.D. McCann

1. ISBN Numbers registered for Regular, H&l and Soft Cover Editions of the Storybook.
2. Storybook Copyright Certificate has been received from US Copyright Office.
3. Final employee overtime exposure calculated to be $ 56.50.
4. Office equipment, copiers and computers, ordered for WSC.
5. Discussed coffee procedure with Sheraton staff. Change from last year; only K.D. and Janet Thayer will sign for coffee.
6. Reported on discussion with NA staff regarding French translation of Storybook. Presented rough timeline and procedures for translating Storybook into French. Discussion regarding international copyrights and translation procedures. K.D. to follow up copyright questions with attorney ASAP. Procedures to be discussed further and at WSC.
7. Copier purchase vs lease (rental ) analysis presented. Results of additional research indicates that the renting of a copier over a three year period will not yield any additional savings and that under a purchase/ lease purchase we would own the machine after the three year period. Sharp 8875 recommended by machine repair professional contacted by K.D. Bill Wilson indicated that he would know by the next Board meeting whether Sharp would sell CAWSO a copier direct and for how much.

Motion: Table purchase of copier until factory direct purchase of Sharp copier possibility determined. Seconded PASSED.

Motion: Rent, on a month to month basis, Sharp 8875 copier for CAWSO use, ASAP. Seconded PASSED.

8. Discussion of possible new office space. Additional space opening at current Overland building but downstairs. K.D. initiated discussion with landlord; we want significantly lower psf charges. Possible space at another location, larger and lower psf than currently paying; Barry has had initial negotiations which continue.

Motion: Increase allowable term of possible new lease to 5 years. Seconded PASSED.

9. Discussion regarding postage paid group information postcards. Initial cost is higher than

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originally provided by USPS personnel. Cost will be $260.00 initially for fees and permits; $75.00 per year thereafter, annual permit. Will cost $ .38 per card returned, approximately $1,020.00 if 2,000 cards are returned. Summary of discussion is to continue with program.

OLD BUSINESS

Discussion regarding soft cover book printing, Hazeldon catalog description and book inventory. K.D. to follow up with Donnelly and Hazeldon.

K.D. called LC & F subcommittee Chair, Ed Portales, and discussed his attendance at WSC. He will be there. K.D. & Ed to coordinate with WSC LC&F Chairperson regarding his presentation. Liability insurance renewal page corrected.

Mark Pratt has agreed to tape convention and will also send equipment for conference. Held up order on 20 PSA’s with (800) number; following up on another lead.

Job Descriptions for Office Manager and Office Assistant; tabled.

NEW BUSINESS

Dun & Bradstreet requested a fiscal year financial statement for CAWSO listing in their database. Question raised if AA and/or NA submitted data. Additional discussion regarding this issue.

Motion: Table D & B request until follow up with D & B regarding AA & NA data completed. Seconded PASSED.

MEETING ADJOURNED at 9:59 pm

SWS/sws

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