April 24, 2021 – WSBT Conference Call Minutes – Approved – Documents Archive for Cocaine Anonymous

Approved Minutes

WSBT Conference Call Minutes

April 24th, 2021 8:00 PDT

London, 4:00 pm

Eastern, 11:00 am

Central, 10:00 am

Mountain, 9:00 am

Pacific, 8:00 am

Via Video Conferencing Using Zoom Platform

Meeting Details Below

Topic: WSBT Conference Call

Time: Apr 24, 2021 08:00 AM Pacific Time (US and Canada)

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Page 1 of 10

Moment of silence followed by the “WE” version of the Serenity Prayer

Roll Call:

Kevin Murphy WSOT-present

Sarah Taylor ERT-present

Kerry Wesley SWRT/WSBT Asst. Secretary-present

Clay Plummer MWRT/ WSBT Secretary-present

Tom Phelan PSRT-present

Wade Staples PNRT-present

Jason Laurence TAL1/MERT/WSBT-Vice Chair-present

George Mooney ANRT/ASRT/WSBT-Chair-present

Reading of Twelve Traditions (Tom)

Tradition 5 & Discuss (George)

Concept 5 & Discuss (Clay)

Chairs Remarks (George)

PLACE MARKER – BUSINESS ITEMS

MARKER: Copyright and trademark protection (Tom & Kevin) To remain on agenda for quarterly review.

Page 2 of 10

NOTE: U.S. 59628-0002 was renewed for 10 years.

MARKER Signature of annual corporate documents (George)

To be completed @ at Winter Quarterly

MARKER Referral Tracker

OLD BUSINESS ITEMS

1. Responses from Q1 01.01.2021 until present. (Kerry)

2. Any Updates for CAWS Conventions

a. Force Majeure option with C-Vent regarding registration service for Conventions and Conference

b. Chair of CAWSO 2023 having medical issues

c. CAWSO 2024 Holland contract has a revised proposal, and committee has agreed on a budget to submit to WSOB

3. Conference Update (Tom/Sarah/Kevin)

a. Focusing on potential for hybrid, will be individual members or groups of members together to meet, no hubs, have reached out to companies to assist in the Conference

b. Spreading out of delegates should take place on the floor

c. Should we ask for vaccine proof? Should we be providing duty of care for why we did not go down that route?

d. Questions and concerns raised at PNRC

e. Should we have a disclaimer or release, liability insurance for holding event?

f. Should the fellowship be presented with what the fellowship loses if Conference is cancelled?

i. $63584 or 80% penalty now

ii. Would be 90% penalty first day of Q2

g. Not showing up at Hotel for Conference would wipe out prudent reserve

h. Question now is what hotel will give us for attrition and not meeting F&B

Motion that we organize a meeting with the WSOB and Conference Committee prior to Q2 so that we can make an informed decision, made and seconded, passed 6-1

Page 3 of 10

Motion that on the basis that the Board believes it inappropriate to enforce the need for vaccination passports or mask wearing, proof of recent negative Covid testing should be provided, or onsite testing undertaken prior to registration, made and seconded, tabled with a vote of 6-1.

Fifth concept statement that would of made motion to separate.

4. European Fulfillment Center (Sarah)

a. Is WSO fulfilling the needs of fellowship with royalty agreement and ERT would like more clarification as to why the WSO does not want to do or is evading

b. Holland and French speaking Canada doing a trial of its own printing and no assurances of how material will be taken care of could be answered.

c. Areas of Europe are willing to do what they have to get literature in spite of being CAWS Inc. property.

d. Members of the WSBT would like report of WSOB issue

e. Office originally thought books were more expensive than U.S.; difference is that U.S. has 0 to 10% sales tax, and Europe has weighty VAT and small import duty.

i. Cost of Merchandise may be too high, Fulfillment center may lower shipping cost but not overall cost.

f. Need to communicate with Office for better guidance

5. Review of Financial Guidelines (Jason)

a. Questions arose as to prudent reserve guidelines and will be passed on to Finance Committee for review

b. Update on TEC (Wade)

a. Number of Trustee Resumes per Region

i. Atlantic South-2

ii. Southwest-4

iii. Pacific North-2

iv. Pacific South-4

v. Mainland Eurpoe-2

vi. WSOT-2

7. Motions for Conference (All)

a. Increase in donations threshold

b. Petitions for Indonesia & Wales Areas

c. Branding Guidelines presented by WSBT.

d. Update ASR to include the English-speaking Caribbean by Atlantic South Trustee.

e. Tradition 11 change to go out in SR-14

Page 4 of 10

Motion to bring 2 motions for Procedure for changing a tradition v 3.3 to the SR-14 process and then to Conference, made and seconded, passed unanimously.

8. WSOB Report (Kevin)

a. A little too aggressive about getting things done, but are working through the process

NEW BUSINESS ITEMS

1. Review Printer Bids

a. Need contracts and need to go to TNC

2. Royalty Agreement for Books (Sarah)

3. Approve Minutes from Q1 Quarterly (All)

4. Invitation from Midwest Area to Hold Q1 2022 Quarterly in Chicago (Clay)

5. LTP Translations(Jason)

a. Possibly let local Areas find proofreader after they translate

6. Book Review Date (All)

7. World On-Line Convention (Jason)

CORRESPONDENCE

Inquiries and Responses

World Service Board of Trustees

Inquiry

Q1/01 2021/04/02

—–Original Message—–

From: “ca.org” <webservant@ca.org>

Sent: Thursday, February 4, 2021 12:18pm

To: wst@ca.org

Subject: Board of Trustees Request

NamePaul D

Email Addressterapia_selectiva_drogadiccion@yahoo.com

Page 5 of 10

City / Lima

State // Province / Lima

Area or Region / Lima

Subjectto John O. W

Your Messageyo hize el contacto entre peru y Ca en 2018.despues no hay grupo,solo existe la casa de Mario Y que jOHN se comunique conmigo via TELEGRAM a paulin gasper

Loose Translation

I made contact from CA Peru in 2018 to John W. There are no groups in Peru, only one in Mario’s house, John can communicate with me via telegram to Paulin G.

(Though approved Kerry and I both were unable to send response to email provided).

Response Approved

Q1/01 2021/04/02

Querido Paul,

El Board of Trustees de C.A. envía saludos y se disculpa por la tardanza de nuestra respuesta a su consulta. Gracias por el informaccion que usted se ha mandado. En el futuro, por favor envíe todas las inquieires a wsbt@ca.org. En este momento el Fideicomiso Regional Atlántico Sur está en proceso de tratar de consolidar a México, América Central y del Sur y partes del Caribe a una posición más prominada en la región Sur Atlántica para enfocarse en las necesidades en estas áreas y hacer crecer nuestra comunidad.Cualquier pregunta que pueda tener por favor no dude en comunicarse.

En el amor y el servicio

World Service Board of Trustees

Dear Paul,

The C.A. Board of Trustees sends greetings and apologizes for the delay in our response to your inquiry. Thank you for the information you have sent. In the future, please send all inquiries to wsbt@ca.org. At this time the Atlantic South regional Trustee is in the process of trying to consolidate Mexico, Central and South America and parts of the Caribbean to a more prominent position in the Atlantic South region to focus on the needs in these areas and grow our fellowship. Any questions you may have please feel free to contact us.

In love and service

World Service Board of Trustees

Q1/02 2021/06/02

Page 6 of 10

—–Original Message—–

From: “ca.org” <webservant@ca.org>

Sent: Saturday, February 6, 2021 2:30pm

To: wst@ca.org

Subject: Board of Trustees Request

Name Daniel B

Email Addressdanielbenavent@hotmail.com

City Basalt

State // Province CO

Area or Region CO

Subject Chips

Your MessageHello- I run our local recovery clubhouse. The CA group that was with us disbanded last year. I have a big stash of new coins/keychains they left behind and don’t want. Who can I send them to, that would use them or resell them? Send me an address and I’ll mail ’em! Daniel

( This I believe was referred to Office or Kevin to contact Daniel and give him the address to mail it back to us).

Inquiry

Q1/05 2021/05/03

NameWilliam D

Email Addresstreasurer@adultchildren.org

City Signal Hill

State // Province CA

Area or Region United States

Subject Prudent Reserve

Your MessageMy name is Bill D. and I am the Treasurer/ CFO for Adult Children of Alcoholics World Service Organization. I am reaching out for some assistance in determining what level of prudent reserve ACA should target.

Could you please direct me to your policy or let me know about the length of time CA uses to calculate its prudent reserve? I am assuming it is one year like several other large 12 step programs we have contacted, but just want to verify.

Thank you

Response (Pending Approval)

Page 7 of 10

Dear Bill,

Thanks for your enquiry. Cocaine Anonymous World Service Office, Inc. maintains a prudent reserve of approximately 3 to 4 months normal operating expenses. This has been based on restoring operations back to normal in the event of a catastrophic loss. Currently a long-term planning subcommittee of the C.A. World Service Board of Trustees is reviewing this item in its financial long-term plan.

Prudent reserve suggestions for C.A. groups, districts and areas can be found

at https://ca.org/content/uploads/2015/04/WSC-Finance -Committee-Guidelines.pdf. Additional information is contained in the C.A. pamphlet “The

7th Tradition,” https://ca.org/literature/the-7th-tradition/. The current prudent reserve level for world services has been set by World Service Board of Trustee and is not set forth in any of the existing C.A. literature or guidelines.

We hope this information is helpful.

Sincerely,

Cocaine Anonymous World Service Board of Trustees

WSBT REFERRALS

WSBT 2019-2 Referral forwarded from S&B – S&B number is 2017-15

Page 8 of 10

Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions 15 (Jason/Kevin)

WSBT 2019-3 Referral forwarded from S&B – S&B number is 2018-13Referral Subject (summarize please): To develop a process to change Article 10 of Conference Charter, one of the 12 Steps or 12 Traditions and clarification of ¾ of the groups. (Jason/Kevin)

Dates and Times for Conference Calls and Quarterlies.

WSBT Q2 2021: Now to be via Zoom, as CAWS 2021 cancelled.

Friday May 28th 8am – 4pm PDT
Saturday May 29th 8am – 4pm PDT
Sunday May 30th 8am – 4pm PDT

WSBT Conference Call: Saturday July 31st 8am – 12pm PDT

WSBT Q3 2021: Thursday Aug 26th 1pm for lunch

Thursday Aug 26th 2pm – 10pm
Friday Aug 27th 8am – 10pm
Saturday Aug 28th 8am-10pm
Sunday Aug 29th 8am – 12pm

TEC 2021: Trustee Election Committee Convenes.
30th 8am – 10pm Monday Aug
Tuesday Aug 31st 8am – 10pm

Wednesday Sept 1st 8am – 12pm

Conference 2021: (General Schedule – Specific Schedule TBD by WSC Chair & WSC Committee)

Wednesday Sept 1st 1pm Delegate Orientation
Wednesday Sept 1st 7pm-10pm
Thursday Sept 2nd 8am – 12pm
Thursday Sept 2nd 1pm Regional Caucus & Breakout
Friday Sept 3rd 8am – 12pm Breakout
Friday Sept 3rd 1pm – 10pm Return to Conf. floor

Page 9 of 10

Saturday, Sept 4th 8am – 10pm

Sunday, Sept 5th 8am – 1pm Conference Close

WSBT Orientation Call: Saturday Sept 25^th 8am – 1pm PDT

Dates and times to be agreed by next Board.

WSBT Conference Call: Saturday Oct 30^th 8am – 12pm PDT

WSBT Q4 2021: Face to face to accommodate large intake of Trustees.

Friday, Dec 3rd 1pm for lunch

Friday, Dec 3rd 2pm – 10pm

Saturday, Dec 4th 8am – 10pm

Saturday, Dec 5th 8am – 1pm

WSBT Conference Call: Saturday Oct 30th 8am – 12pm PDT

Moment of silence followed by the “WE” version of the Serenity Prayer.

Page 10 of 10

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