Apr 26, 2025 – WSOB Minutes – Approved

WSOB MINUTES APRIL 26, 2025

OPEN MEETING @ 8.00 AM PST

SERENITY PRAYER – Randy invites the room to open with the serenity prayer.

TRADITION – Robert reads the 4^th Tradition.

CONCEPT – Jason reads the 4^th Concept.

ROLL CALL & QUORUM DETERMINATION

Present:

• Randy G., Chair
• Jonathan H., Treasurer
• Jesse G., Director of Conv & Conf.
• Yves W., Secretary
• Tai B., Director of Operations
• Jason S., DAL
• Kimberly C., DAL
• Morten V., DAL
• Wesley B., DAL
• Robert B., WSOT
• Joni E., WST
• Jay P., CAWS 2025 Chair
• Justin C., CAWS 2026 Chair
• Nathan H., CAWS 2027 Chair

Guests:

• Albina K.
• Kalob T.
• Simonne M.

CHAIR ANNOUNCEMENTS

• March 15, 2025, minutes were approved.

SEVENTH TRADITION –

Observed in the office, online members are directed towards ca.org.

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CAWS CONVENTION REPORTS

CAWS 2025 (Arizona) Jay P.

Highlights:

• Registration to Date:
  • Desert Awakening: 53 Sold
  • Grand Canyon Package: 88 Sold
  • Sedona Package: 81 Sold
  • Saguaro Package: 138 Sold
  • Breakfast Package: 238 Sold
  • Brunch: 158 Sold
  • Banquet Dinner: 252 Sold
  • Dance Rave: 12 Sold
  • Golf Tournament Single: 10 Sold
  • Golf Tournament Group: 3 Sold
  • Horseback Riding Friday at Cave Creek Outfitters: 12 Sold
  • Horseback Riding Saturday at Cave Creek Outfitters: 16 Sold
  • Friday Evening Hike: 33 Sold
  • Canyon Lake Steamboat Tour with Goldfield mine Excursion: 51 Sold
  • LalaPOOLooza Pool Party: 20 Sold
  • Nighttime LalaPOOLooza Pool Party: 17 Sold
  • Crackhead Family Feud: 15 Sold
  • Magician General Seating: 24 Sold
• BEOs for hotel are set
• Hotel available Tuesday for set-up after noon
• Hospitality signed a paper to release hotel of responsibility
• Daily Breakfast will be served in the West Park, buffet style

CAWS 2026 (Florida) Justin C.

Highlights:

• May launching readiness
  • All prerequisite are done.
  • There is An Ad Hoc committee consisting of our members who will attend CAWS 2025 and bring the excitement with them along with some other goodies.
• First article was submitted to the CA Newsgram

CAWS 2027 (Washington) Nathan H.

Highlights:

• Local fundraising event will take place on May 3rd, “Tacos & Talent”. The Steering committee will be the Judges of the talent show.
• Theme and Artwork
  •  in progress of being edited/revised accordingly to resubmit per comments received.

CAWS 2028 (Scotland) Crawford B.

Highlights:

• We have sold almost all of our shirts now and created a healthy financial return. We are looking to do another run of these ahead of the Scottish Campvention and convention which take place in the next couple of months
• Our hotel liaison has attended all 3 hotels on the bid document and is awaiting pricing from them.

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OFFICE DIRECTOR REPORTS

Director of Operations- Tai B.

Highlights:

• Office update:
  • Working with WST and registered agent to complete California to Arizona transition.
  • Licensing and Royalty invoices are set to send.
• Merchandise:
  • UK Distribution communications going well. Next order of 50K units should take place early May. Great success thus far.
  • Revision to Kindle made, all updated with new publishing information and pricing
• Translation
  • Swedish Chip design (LOGO), approved and will be revised
  • Copyright Agreements to be sent and revised. 2 Added
  • Tradition 11 language request to international language sent

DIRECTORS REPORTS

Chair – Randy G.

Highlights:

• Board elections
  • The members who participated in the election process were notified and the announcement of Kimberly C. and Morten V. on the board took place.
• This month’s meeting is extremely important to the WSOB as we welcome our new members and attack the new software for our CRM, finances and store. It’s exciting to be a part of this stage in the growth of our fellowship.

Vice-Chair – Yves W.

Highlights:

• I submitted March 15, 2025, minutes and updated the summary of our motions log
• We received 4 new referrals, updated our referral log
• LCF Committee
  • Recalling the Early Days of C.A.
    • We did send a printer proof for LCF to review on March 28, bringing it at point 15. LCF brought us the following issues to correct and bring the book back at Point 14L
    • We finally received the release forms for the stories.
• NewsGram
  • The Q22025 edition in completed and in the approval process
  • The theme for the Q32025 Edition is “Choosing Friends While Working The Program” and the deadline is June 15, 2025

Treasurer – Jonathan H.

Highlights:

• Bookkeeper
  •  International Account has been entered and reconciled through 4/17/25.
• Banking

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• • All Bank accounts are open at Chase
    • Convention 2028 account
    • International Account
  • All signers have been added to all accounts.
  • Wired additional $50,000 from BofA Operating account to Chase operating account o Closed all BofA Account except:
    • BofA Operating account
    • Old BofA Operating account
    • BofA Petty Cash account – with Trustee Debit Cards
  • Remaining accounts will be closed upon finalization of everything at Chase
  • Funds transfer completed of all convention, prudent reserve, publication fund.
    • Checks arrived for all Chase accounts that needed checks:
      • Operating
      • All 4 Convention Accounts
• Taxes
  • Have submitted all financials for CAWS to accountant for him to prepare and file past due taxes.
  • Will begin preparing financials for 2024 taxes for both organizations.
    • File extension by May 15th
    • Goal to have them filed on time July 15th
• Reconciliation
  • 100050 Chase Main Operating – 3/31/25
  • 100051 Chase Prudent Reserve – 3/31/25
  • 100052 Chase Publication Fund – 3/31/25
  • 10053 Chase Petty Cash – 3/31/25
  • 10054 Chase Conv 2025 – 3/31/25
  • 10055 Chase Conv 2026 – 3/31/25
  • 10056 Chase Conv 2027 – 3/31/25
  • 10057 Chase Conv 2028 – 3/31/25
  • 100096 International HSBC – 4/17/25
  • ****** International Chase – N/A
  • 100099 BofA Operating – 3/31/25
  • 100114 BofA Petty Cash – 3/31/25
  • 200105 BofA Mastercard – 4/10/25
  • Closed Accounts
    • 100097 Convention 2024 – 3/31/25
    • 100098 Convention 2025 – 3/31/25
    • 100110 Convention 2026 – 3/31/25
    • 100113 Convention 2027 – 3/31/25
    • 100118 BofA Publication Fund – 3/31/25
    • 100119 BofA Prudent Reserve – 3/31/25
• CAWSO Financials Included:
  • Income Statement
    • YTD through 3/31/25
    • YTD through 4/25/25
  • Balance Sheet
    • YTD through 3/31/25

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• • • YTD through 4/25/25
  • Statement of Cash Flows
    • YTD through 3/31/25
    • YTD through 4/25/25
  • Budget vs Actuals
    • YTD through 3/31/25
    • YTD through 4/25/25

 Director of Conv & Conf – Jesse G.

Highlights:

• CAWS 2025 Arizona
  • Hotel
    • BEOs are done
    • Breakfast buffet location in place
    • Hospitality signed release
• CAWS 2026 Florida
  •  Registration
    • Working out details of “S, M, and L” packages.”
    • Using local account to for RegFox.
  • Program
    • Entertainment – working on getting bids for comparison.
    • Special Events – look fun.
    • Marathon meetings – working on choosing topics for the MM.
    • Workshops – a couple chosen at this time.
    • Speakers – some of the speakers are speaking in AZ and needs more option.
• Hotel
  • Secured BEOs for all hotel meals.
  • Having booking link for reservations.
• CAWS 2027 Washington state
  • Considering using RegFox for registration
  • Most committee chairs are filled
• CAWS 2028 Scotland
  • Sent RFPs to 3 hotels in the bid and still awaiting responses
    • Exploring hotels in Edinburgh as well
  • Filled various chair positions at last SC Meeting RFP Committee

• RFP Committee
  • To commence in Oct of 2025.

Director at Large – Jason S.

Highlights:

• Ad Hoc Tech and Website
  • WEB
    • Joe continues to make process on the design.
  • CRM
    • HS-QBO-Shopify motion finally ready for consideration.

Director at Large – Wesley B.

Highlights:

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• Began preparations on HR, Payroll and Insurance providers; however, we continue to consider options of different combinations of providers

TRUSTEE REPORTS

WST Trustee – Joni E.

Highlights:

• CAWS/CAWSO Corporate Filing completed
  • AZ Application for Authority
  • FTB Form 3533-B Change of Address
  • FTB Form 8822-B Change of Address
  • Statutory Agent Acceptance
  • There was a discussion at the WSBT Q1 Meeting regarding the CAWS naming confusion, Cocaine Anonymous World Service v. Cocaine Anonymous World Services v. Cocaine Anonymous World Services, Inc. I am in the process of investigating possible solutions and will report back next month

WSOT TRUSTEE – Robert B.

Highlights:

• From WSBT Q1
  • Exceptional feedback received on UK Distribution process. The Fellowship seems very happy with it.

• Upcoming Meetings of Note:
  • WSO Chair, DOO & & Treasurer Quarterly Reports Due – 02-MAY-2025 o WSO Chair, DOO & Treasurer Interviews – 21-MAY-2025
  • WSO Chair, DOO & Treasurer Quarterly Reports Due – 06-AUG-2025
  • Board to Board Meeting (Conference 2025) – 28-AUG-2025 **TENTATIVE**

UNFINISHED BUSINESS/PROJECT UPDATES

None

NEW BUSINESS

We voted our slate for the World Service Office Trustee:

Jesse G, Jonathan H. and Wesley B.

MOTIONS

SPENDING COMMITTEE

• MONTHLY MEETING MOTION

NONE

• ONLINE MOTIONS
  • Motion: to approve CR 2025-40 in the amount of $1431 for security t-shirts, seconded. Passed
  • Motion: to approve CR 2025-39 in the amount of $1690 for decorations, seconded. Passed
  • Motion: to approve CR 2026-15 in the amount of $800 deposit to Sarge and In Charge Production (comedian) for Entertainment, seconded. Passed

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• • Motion: to approve CR 2026-16 in the amount of $249.50 to Jimmy Rhodes DJ for Entertainment, seconded. Passed
  • Motion: to approve CR 2026-17 in the amount of $698 to DJ Kenny O for Entertainment, seconded.
  • Motion: to approve CR 2025-41 in the amount of $1000 to AR Doyle interpreting LLC for 3 ASL Interpreters for hearing impaired, seconded. Passed

MONTHLY MEETING

• Motion: to go forward to the WSBT approval for use of HubSpot, QuickBooks Online and Shopify softwares, seconded, Passed
• Motion: to open the CA pamphlet licensing program to any interested recognized, seconded, Passed
• Motion: to reduce Book Royalty Costs to $3 per Book and open to any interested Recognized Area., seconded, Passed

ONLINE MOTIONS

• Motion: to elect Kimberly C. as the WSOB Secretary, seconded, Passed

Yves W., WSOB Vice-Chair

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NEW REFERRALS RECEIVED:

LCF-WSOB 2024-05 pre-Conf 2024 Assigned to Jason S.

Parthi T. Southern Ontario area

Add the QR codes for the CA Meeting App to our pamphlets.

 

LCF-WSOB 2024-06 pre-Conf 2024 Assigned to Tai B.

Gillian M. R.

Southern Alberta area.

I would like to see a milestones celebration card (birthday card) available for purchase from the chips n literature order form. Some of us are not so savvy on the computer and birthday cards from stores have gotten really expensive. Something simple, but able to be purchased along with chips, pamphlets, medallions and books. Something with the CA logo and a space for the number of years a person is celebrating. I have seen them in other 12 step programs. I have attached a rough idea for a card. I am not that good with publisher. I couldn’t get the Cocaine Anonymous inside the chips inner circle on the metal coin on page 2 of my suggestion. I am sure someone with a background in graphics could fix it or whip one up. Thank you for considering my request.

 

WSOB 2025-02 pre-Conf 2025 Assigned to Wesley B.

Wesley B. CA New York area

Asking each committee and the boards to adopt pp15-17 of the Archives handbook to unify naming conventions for saved materials (literature, documents, handbooks, files, digital assets, etc.). Further, that each committee/board determine that their current files/documents etc. confirm to the naming convention.

 

WSOB 2025-03 pre-Conf 2025 Assigned to Tai B. & Robert B.

Nadz L. C.A. Ireland

One of our Area meetings reached out to the WSO to request a starter kit. This was passed back on to our delegates via the trustee, with the assumption that it will not be fulfilled. My referral is to specify on the Starter Kit page(https://ca.org/contact-cawso/request-more-info-starter-kit/) which areas/countries can avail of the starter pack from the WSO.

 

WSOB 2025-04 pre-Conf 2025 Assigned to Robert B. & Wesley Clay P. Ohio Area

It has become increasingly hard to obtain the minutes of the WSOB and WSBT. I understand the “delegate mailings” are only going in the box now, but this does not provide a mechanism for the minutes of the two Boards to be available to the fellowship’s membership as they should be. I would like to request that the minutes of the Boards Johnnybe placed in some place on ca.org.

 

WSOB 2025-05 pre-Conf 2025 Assigned to Robert B.

Johnny I. London Area

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It is nice to see the 2025 WSM on the website however, I believe there are some inserts that were not approved at the 2024 World Service Conference. The organogram for example, this was not approved and a revised version, which I’ve attached, was approved at the end of Conference after being referred back to committee. Please can our WSM be referred back to S&B for reviewing and correcting. Thank you kindly.

 

WSOB 2025-06 pre-Conf 2025 Assigned to Wesley B. @ Randy G.

Peter McG. Central UK Area

I propose the WSOB create a director position for International Operations, that focuses on the requirements and needs of the Fellowship outside of North America. There is a massive growth in the Fellowship in Europe and beyond, but a huge amount of Tradition 7 money is lost in inefficient practices. A Director whose role would be purely focused on improving operations internationally would help generate more funds for the growth of our Fellowship and the downward flow of funds to the WSO.

 

WSOB 2025-07 pre-Conf 2025

Larissa O. Manitoba Area

I would love to see a section on the website dedicated to each WSC Committee. The purpose being – each committee could update when their subcommittees meet with their purpose/what they’re working on, zoom links and contact information – members in the fellowship wanting to be of service can do so. Each Committee could have a designated person able to update their own page as to not put work on the Office.

 

SUMMARY OF COMMITTEE MOTIONS:

None

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

WSOB 2024-04 pre-Conf 2024

Maggie M. CA UK

I am hoping somewhere along the way it could be taken seriously and looked at that conference can become hybrid or online only how would I get this voted on and up for discussion please yours truly a very grateful CA member

Referred to the WSC Conference Committee

WSOB 2025-01 pre-Conf 2025

Lewis E. CAUK Area

To Whom it May Concern,

I have been asked by multiple members from my local district if the new piece of AA literature ‘Plain Language Big Book’ is approved for use in C.A. meetings in the same way the ordinary Big Book and 12 & 12 are. Any guidance on this matter would be greatly appreciated.

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Kind Regards

Referred to the WSBT

 

REFERRALS STILL IN COMMITTEE:

None

CLOSED REFERRALS:

WSOB 2024-03 pre-Conf 2024

Patrice H F. Ohio area

Under box instructions, it states a change was made to the way information would be disseminated. “The World Service Office will no longer send out quarterly emails to delegates. Instead, all information will be uploaded to Box.” in the world Service Manual under World Service Office it states ” The World Service Office (WSO) is the main contact and distribution point of C.A. Its main purpose is to maintain contact with members, Groups, Districts, and Areas. Contact is sustained through correspondence, newsletters, e-mail, the website www.ca.org, and representatives within our service structure.

I have some questions I would like to have addressed. 1. Who had the authority to make this decision? 2. Why was this decision made? 3.What has to happen to continue to get the quarterly emails?

It was my understanding the Box was a tool used for conference information (which is good for the conference by the way). The emails sent quarterly makes it easier to share the information with our members. We are able to print important information for announcements/events etc.

Most of the fellowship is not aware of the Box and although as of now, there doesn’t seem to be any restrictions to who can have access to the Box, it is not easy to navigate. We have many members who prefer to keep it simple.

No Action Taken

Thank you for your referral. In an effort to better manage the way the vast amount of information required for a Delegate Mailing is efficiently communicated to the Delegates, a better system than email was required. Much in the same way the Delegate Mailing had to progress from an actual mailed document, the sheer size of information being shared was far too large for most member’s email addresses to accept. The decision was made to start using a File Transfer Program (FTP) that would suit our Fellowship’s needs. It was then decided to utilize the BOX, as all delegates are suggested to immediately obtain access to that system per the World Service Manual (WSM), to better communicate all information to the Delegates. This system allows a centralized repository for all information, that’s easily accessible, and already in use by our Membership.

 

Your referral, along with other feedback, made us aware that the information was still not as fully accessible to the Delegates as the WSO’s responsibility as the hub of communication would require. Since this time, a new system has been established that we hope will better facilitate knowledge and notification when new Delegate Mailings are available for review in the BOX. This new system includes an email notification from the WSO that the new Delegate Mailing is available, along with a hyperlink embedded into that email that will take readers directly to the information.

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It is our sincere hope and desire that this fixes the issue; however, we are always open to feedback and continuous improvement. We urge anyone that may have additional questions, or possibly suggestions, to reach out to the WSO at any time for more information.

Sincerely,

World Service Office Board

Cocaine Anonymous

 

WSOB 2025-02 pre-Conf 2025

Wesley B. CA New York area

Asking each committee and the boards to adopt pp15-17 of the Archives handbook to unify naming conventions for saved materials (literature, documents, handbooks, files, digital assets, etc.). Further, that each committee/board determine that their current files/documents etc. confirm to the naming convention.

No Action Taken

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