Minutes of the Meeting of CA World Service Office Board of Directors
April 26, 2014
I. Opening. Meeting called to order with the “We” version of the Serenity Prayer at 9:25 am by Chair, Richard L.
II. Tradition 1 – Read by Phyllis C.
III. Concept 1 – Read by Jay H.
IV. Birthdays – None
V. Roll call and Quorum Determined
A. Voting Members Present: Richard L. (Chair), Linda F. (DOO), Phyllis C. (Secretary), Laurie R (Treasurer), Frank P. (DAL), Ira L. (WST) & Kathy Jo R. (WSOT). A quorum is established. Adding Morgan to members present.
B. Board Members Absent: Susan D. (Vice-Chair – absent with prior notification). Ira L. (DAL)
VI. Guests Present: David B. and Stan J. with CAWS 2014; Earl H., 2015 Convention Chair and Jay H,(Guest)
VII. Chair Announcement – Chair reviewed WSOB DAL expectations
A. When recruiting for new DALs, be advised it is preferable for them to attend 2 CURRENT meetings of the WSOB
B. A DAL must give up all service commitments except at the local group level
C. A DAL can get reimbursed for travel to/from WSOB meetings, including Board to Board meetings
D. CAWS 2015 – the convention liaisons are the WSOB Chair and the DOO; these are the only persons allowed to speak on behalf of the WSOB
E. Attendance policy: If a DAL misses 3 meetings in a row, they may be asked to give up their position
F. DAL ratification should be called for at least once per year
VIII. Approval of the minutes of the prior meeting
A. Linda F. motions to accept minutes from 04/12/2014 made by Kathy Jo. Seconded by Phyllis. Motion passes.
IX. Seventh Tradition–
X. Guest Reports
A. David B. Report submitted and discussed.
B. Looking for feedback an overflow hotel; Hyatt is willing to negotiate contract with theirbother local hotel but wants a guarantee of 120 room nights at $159/night.
XI. Online Business: None
A. WSOB Director Openings.- a resume was submitted; WSOB will go into executive session at end of meeting to perform interview.
B. C.A. Trademark Challenge- Scotland (Ira) – (this item is staying on to ensure it is not dropped, but legal matters are being handled by WSBT) – New bill received and information that the accounting firm is no longer going to block the C.A. trademark; Ira to check with Bernie for his recommendation.
C. Leach vs. CAWSO et.al. – Richard and Duane responded to a verification audit
D. CA.ORG website Current and New (Linda and Richard) –
1. Current- trying to keep current
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2. New – Richard advised that the Ad-Hoc committee is working to define templates design(s); expected to be ready by WSC 2014.
E. European Fulfillment Center (Richard) – KJ reached out to a few facilities; Russell is also helping Richard and will check with UK caucus going on this weekend for additional input
F. Meditation Book Status- no change in status since last meeting
G. Newcomer Booklet (Morgan) On hold until after convention
H. IT Report (Linda) – Laptops are being updated in preparation for use at 2014 convention.
.II. Office Director Reports
A. DOO Report – Linda F. – Submitted written & verbal report (see committee and ad-hoc reports)
2014 Convention Updates from DOO
- 497 Registered – Revenue $73,660
- The following convention check requests were submitted, motions made, and expenses were approved by WSOB:
1. CR #50 – $33.77 for Info/Host – supplies for committee – Payee: Shawn Quash – Line Item 914594 – In Budget. Current Budget – $470.94 – Remaining Budget Balance $437.17- Petty cash
2. CR# 52a – $500.00 for Audio Video –Payee: Mark Ludmer – Line Item 914580 – In Budget. Current Budget – $7300 – Remaining Budget Balance $6800- Linda motions to accept CR #52a for $500, 2nd by KJ, motion passes.
3. CR# 52b – $1050.00 for Entertainment – Payee: James Brown – Line Item 914586 – In Budget. Current Budget – $15,000 – Remaining Budget Balance $13,950- Linda motions to accept CR # 52b for $1050.00, 2nd by Phyllis, motion passes.
4. CR#49 – $282.14 for Auction/Drawing – Payee: Elizabeth Saldebar- Linda motions to accept CR #49 for $282.14, 2nd by Kathy Jo, motion passes.
5. CR# 52c- $1700.00 for Audio Visual/Entertainment – Payee: Ralph (Rip) Morgan III – Line Items 914580 & 914586 – In Budget. Current Budget – Avenue – 6800 & Entertainment $13,950 – Remaining Budget Balance –A/V – $5600 & Entertainment – $13,450- Linda motions to accept CR # 52c for $1700.00, 2nd by Phyllis, motion passes.
6. CR# 52d – $6495.00 for A/V & Entertainment – Payee: Wizard Entertainment – Line Item 914580 & 914586 – In Budget. Current Budget – A/V – $5600 & Entertainment – $13,450 – Remaining Budget Balance – A/V – $0 – Entertainment $12,555- Linda motions to accept CR# 52d for $6495.00, 2nd by Phyllis, motion passes.
7. CR# 52e – $200 for Entertainment – Payee: Rochelle Johnson – Line Item 914586 – In Budget. Current Budget – $12,555 – Remaining Budget Balance $12,355- Petty cash
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8. CR# 52f – $1400.00 for Entertainment for Dinner Cruise – Payee: Grayling Taylor – Line Item 914588.3 – In Budget. Current Budget – $5250 – Remaining Budget Balance $3850- Linda motions to accept CR# 52f for $1400.00, 2nd by Frank, motion passes.
9. CR# 52g – $2500.00 for Entertainment – Payee: Alonzo Bodden – Line Item 914586 – In Budget. Current Budget – $2,355 – Remaining Budget Balance $9,855- Linda motions to accept CR# 52g for $2500.00, 2nd by Frank, motion passes.
10. CR# 52h – $1500.00 for Entertainment – Payee: Rick Parma – Line Item 914586 – In Budget. Current Budget – $9,855 – Remaining Budget Balance $8355-Linda motions to accept CR# 52h for $1500.00, 2nd by Frank, motion passes.
11. CR# 52i – $600.00 for Entertainment – Payee: Ronnie Gutierrez – Line Item 914586 – In Budget. Current Budget – $8355 – Remaining Budget Balance $7,755- Linda motions to accept CR# 52i for $600, 2nd by Frank, motion passes.
12. CR# 52j – $300 for Entertainment – Payee: Rodney Brown – Line Item 914586 – In Budget. Current Budget – $7755 – Remaining Budget Balance $7455 – Linda motions to accept CR# 52j for $300 for Petty cash
13. CR# 54 – $209.60 for Special Events – Payee: VIP Entertainment – Line Item 914588.5 – In Budget. Current Budget – $5000 – Remaining Budget Balance $4790.40- Petty cash.
14. CR# 55 – $476.40 for Memorabilia– Payee: VIP Entertainment – Line Item 914593 – In Budget. Current Budget – $4407.32 – Remaining Budget Balance $3930.92- Petty cash
15. CR# 56 – $500 (Total bill of $1400) for Website Development– Payee: Marius Sindilaru – Line Item – Not in Budget. Current Budget -– Remaining Budget – Linda motions to accept CR# 56, to be broken down into 3 payments divided between 2014, 2015 and 2016 convention. 2nd by Kathy Jo, motion passes.
B. Chair – Richard L. –Verbal report, is working with WSO all going good.
C. Vice-Chair – Susan D. – Absent with prior notification
D. Treasurer – Laurie R. – Written report submitted
E. Secretary – Phyllis C.- No report
F. Director at Large – Morgan T. – No report
G. Director at Large – Frank P.- No report
H. Director at Large – OPEN
III. Trustee Reports
A. WSO Trustee – Kathy-Jo R. – Submitted written & verbal report; Quarterly reports are due May 12th
B. WS Trustee – Ira L. – Not present (with prior notice)
IV.Committee Reports – New committee assignments as follows
A. Finance: Linda F., Laurie R. – No update
B. Structure & Bylaws: (open) – No Update
C. Convention: Linda F. & Kathy Jo R. – No Update
D. Conference: Linda F. & Richard L. (Ira L.) – Conference call scheduled for 04/27
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E. Unity: Phyllis C. (Kathy Jo R.) – No update
F. Literature, Chips & Formats: Susan D. (Linda F. & Kathy Jo R.) – Conference call scheduled for this Sunday
G. Hospitals & Institutions: Phyllis C. – No update
H. Public Information: Morgan T. (Ira L.) – No upate
I. I.T.: Linda F. – No update
J. Archives: Frank P. & Linda F. – getting items ready for display cases
V. CAWS 2014 – Linda F.
A. Registrants:497
B. Submitted Program for review; send any/all changes to Linda
VI. CAWS 2015 –
A. Earl stopped by w/a couple T-shirts; the advanced sales going well; they have forms available for ordering shirts if anyone wants to do so.
B. They are ordering magnets as a give-away/promotional item at CAWS 2014
C. Petty cash account is now available
VII. CAWS 2016 – Linda F. – No Report
VIII. CAWS 2016 – Linda F. – No Report
XI. New Business
A. Frank Question: What is the definition of a slate? This is a ballot for election which includes more than 1 candidate
X. EXECUTIVE SESSION
A. WSOB went into Executive Session to interview DAL candidate
XI. Next meetings: Saturday, May 10, 2014, 9 AM a
I. 1:20pm Motion to Adjourn made by Frank P. Seconded by Phyllis. Passed unanimously.
II. Meeting closed at 1:20 pm by Chair, Richard L., with the “We” version of the Serenity Prayer.
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