WORLD SERVICE OFFICE BOARD MINUTES
April 25, 2020
OPEN MEETING @ 9:09 a.m.
SERENITY PRAYER – Randy Moss
Randy expressed condolences to the Trustee Board and family for the loss Vanessa M and Christ R. both succumbed to Covid-19. The board observed a moment of silence in remembrance of our colleagues.
TRADITION 4 –Linda F
CONCEPT 4 – David C
Birthdays: Kevin for 32 years
ROLL CALL & QUORUM DETERMINATION
Present were Randy M(Chair) Alesia F. (Vice Chair); Linda F., (DOO); Brenda M. (Secretary.); Ron D. (DAL); David C (DAL); Pierre K (DAL) Yvette WST Kevin (WST) Susan L, (Chair CAWSO 2020 Convention); Jason L (WST) Quorum is met.
GUEST: None
CHAIR ANNOUNCEMENT(s) – The office remains closed and the employees are furloughed until further notice. Have been coming into the office to collect the mail and pay bills. Yvette inquired about the payment to the attorney Barry Gan for services rendered. Payment pending signing of revised check.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) March 2020
MOTION Linda moved to approve the March WSOB minutes with any housekeeping; Brenda K seconded the motion. Motion passes unanimously
SEVENTH TRADITION – None – Donations should be made at CA.org
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – No Written report submitted Linda remains on furlough pending of reopening of the office. Linda has will continue to volunteer and Randy by providing the location of information and office processes.
CAWS CONVENTION REPORT
CAWS 2020 – Austin – Susan L. – No WRS
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Highlights: The committee is currently in discussion with the Hyatt. The hotel approved a $45, 00.00 in of credit line, which eliminates the need for another cash deposit. An amendment to the contract is pending the approval of the World Services Trustee board. The work ahead is to keep up the enthusiasm of our fellowship and committees.
CAWS 2021 – New York – Alan S No present
Highlights: Jason reported the Hyatt in New York was not pleased with the possibility of using the Force Majeure clause. However, the sales staff is open to further negotiations on dates, services etc. The hotel is not closing at the end of 2022 as we were told and want to continue to meeting for discussions.
CAWSO 2022 – Atlanta – Mike S Not Present no report submitted.
CAWSO 2023 – Amsterdam (Jason standing in for Chair)
Jason reported that the Chair resigned and Vice Chair have resigned. The Vice Chair will remain in place until a replacement is found and approved. To date three members have submitted resumes for consideration by the convention committee. Jason will stay close to the process.
DIRECTOR REPORTS
Chair – Randy M. – Written report submitted
Highlights No Highlights:
Vice Chair- Alesia F – No Written Report Submitted
No Highlights
Treasurer – Michael T. – Not Present – No Written report submitted.
According to Randy M, Michael is still working on the cash flow
Secretary – Brenda M. Written Report submitted.
Highlights: The interview process for replacing Linda is moving along. The position was posted in the NewGrams. There was a brief discussion on candidates
Director at Large – Pierre K. Written report submitted
Highlights: Attended LCF and HI meetings details in committee reports
Director at Large – Ron D. – No written report submitted
Highlights: Attended the conference call for Unity details in committee Report
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Director at Large – David C. Written Report Submitted
Attended meeting for PI and the Ad Hoc committees’ details in committee report and new business.
TRUSTEE REPORT
WSO Trustee – Kevin M – No written report submitted
Highlights – The force majeure clause was enforced to allow the cancellation of the 2020 conference. The two vacant positions on the board are not being filled at this point in time. The strategy for moving forward is pending.
WS Trustee – Yvette H – Written report submitted.
Highlights: Yvette states that her highlight were already covered in earlier agenda items.
COMMITTEE REPORTS –
Finance – Michael T. & Brenda M
Highlights: Brenda requested information of the next finance meeting
Structure & Bylaws – Kevin M.
Highlights: None
Convention– Ron D.
Highlight: Request log on information for tomorrow’s meeting. Yvette will send to Ron.
Conference – Linda F. and Alesia F.
Highlights: The 2020 conference has be cancelled.
Unity– Ron D. WRS
Highlights: The committee is working in the following:
- Chips by mail
- Zoom meeting for a global unity world tour
- Unity Around the World
Literature, Chips & Formats – Pierre K. WRS
Highlights: Attended the April meeting. The status of the pamphlet “our common of welfare” was discussed. Pierre has focused on the guideline for LT&F for more proficiency with the processes.
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Hospitals & Institutions – Pierre K.
Highlights: The committee’s agenda was on the possibility for online meeting at hospitals and institutions. The committee plans to attend the upcoming OSA meeting for more information. A brief discussion on the pamphlet “for the professionals” approval status.
Public Information –
North American Summit 19th to 23rd was successful. Trustees attended. Euro Summit in Geneva Switzerland was held via Zoom on April 5th 2020 will good results. This may be a possible way forward to decrease the expensive of the type of events.
Drug court may hold virtual meeting. The decision is being researched and Randy will follow-up with the contact who reached out to the office.
Motion: David moved to approve the purchase of publishing software Adobe creative cloud for individuals. Brenda seconded the motion. There was discussion on the motion. Motion passes unanimously
IT – Randy M.
Highlights: Randy assigned Kevin with the set-up of Groups IO for the board.
Archives – Yvette H.
Highlights – None
GUEST REPORTS: None
ONLINE BUSINESS: Highlights – None
UNFINISHED BUSINES
A. International Structure Development Committee – Randy
a. Randy has provided with EIN to obtain nonprofit certification No highlights
B. Ad Hoc Committee – David C – (See DAL written report)
Working with Robert B (Austin treasurer) to create financial Spreadsheets to simplify CAWSO bidding and event fiscal management processes.
Continue to broadcast the Freedom Fund project as appropriate.
The committee submitted a proposal for a new help-line strategy for North America and Canada. Board will review the proposal and invite Edward M, the chair of the subcommittee, to WSOB May meeting for Q&A
Conference Referral –
Referrals have be reviewed and answered by Alesia and Randy
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NEW BUSINESS
Kevin suggested CAWSO sign up with Vinmo app for 7th tradition donations.
The WST has the 12- Step companion guide to begin the task to review the content for approval.
Next Meeting of the WSOB
May 16, 2020
Executive Session – None
Motion to Adjourn by Brenda seconded by Linda
Meeting adjourned at 11:55 pm with the Serenity Prayer.
Submitted with Love and Peace
Brenda Mabin
Secretary
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