CA World Service Office Board Meeting
April 14, 2005
Approved minutes
PRESENT:
Bob Campbell, Chair
Mike Gallagher, Vice-Chair
Judy Weissman, Secretary
Brian Wolf, Treasurer
Jon Fish, Director 1
Kathy Jo Rangno, Director 2
Earl Henderson, WSO Trustee
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions Vacant: none
Members absent: none
Visitors: Susan T., SFVCA Area Chair; Susan B., SFVCA Delegate
Meeting called to order at 7:20 p.m. Susan T. read the 12th Tradition; Susan B, read the 12th Concept,
Motion (John/Earl) to approve the minutes of 03/10/05 as submitted passes.
VISITOR REPORTS:
Susan T. – SFVCA wants to purchase between 10 and 25 cases of Hope, Faith & Courage hardcover to distribute to public libraries free of charge. Trying to raise funds locally to pay for them. Would also like other Areas to participate. Requesting that WSOB to allow them to purchase the books for $5.00 each (H & I price).
- Motion (Earl/Judy) to sell to SFVCA GSO cases of Hope, Faith and Courage at H & I rate of $140 per case. Motion (John/Kathy Jo) to table until New Business passes.
Susan B. – Has reserved a complimentary booth on behalf of C.A. at Health Expo put on by National Events, Inc. on 8/13-8/14/05. SFVCA would like to coordinate getting other local Areas to participate. As long as they give the same complimentary booth to all non-profit groups, shouldn’t be a problem of Tradition violation of accepting donation from outside entity. Will bring more information by the 1st WSOB meeting in May,
OLD BUSINESS:
- Discussion of policy for electronic checks – “Check 21” Legislation allows us to electronically process checks that come with orders without actually putting the check in the bank. People could even fax a copy of their check. Would it create problems for people expecting to receive their cancelled checks?
- National Drug Court Conference will be in Orlando, FL on June 9-10, 2005. A booth costs $1,500 which a member has agreed to pay. If we participate, someone from WSOB or WSBT should be present at the booth at all times. This would be a yearly project. Room rate at hotel is $150 for up to 4 people. Should this kind of project be something office takes on? Or should it go to Conference Public Information Committee?
- Motion (Mike/Kathy Jo) that we instruct the WSO to participate in the National Drug Court Conference on June 9-10, 2005 with a budget not to exceed $2600. Friendly amendment: replace “WSO to participate in” with “office to coordinate World Service
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Conference Committee(s)’ and World Service Boards’ participation in” and add “provided that sufficient funding is received to support this project” is accepted. Motion passes.
OFFICER REPORTS:
Chair: Has had weekly phone calls with the WSBT Chair. Met twice with Office Manager since last WSOB meeting. Spoke with CAWS 2006 Chair about registration form.
Vice Chair: See written report. 4/18/05 is Conference Committee Meeting. Effective after today’s meeting, will be resigning.
Secretary: Will have copies of approved minutes at next meeting. Storybook and LCF Committees will both meet by phone on 4/17/05.
Treasurer: End of February and halfway through April balance sheets attached. Illinois Area made a $10,000 contribution to 7th Tradition, which helped quite a bit. Sales are back on track, and March sales were above expected, but we haven’t made up for previous months’ sales shortfall. We received State of Tennessee’s Tax Exemption Certificate. Director 1 (Jon F): Website is up to date. Has been working with Scotland Area on their website. Making email version of release form for Newsgram so people can submit articles by email.
Director 2: Has been working on mailing CAWS 2005 outreach mailing. Attended phone conference for CAWS 2005. Still looking at email distribution services. Sent email to Brian T, regarding having table for Contribution Program at CAWS 2005 Convention.
- Motion (Mike/Kathy Jo) to suspend the rules passes.
- Motion (Mike/Kathy Jo) to extend the meeting until all business on agenda is completed passes.
World Service Office Trustee: See written report. Office will provide checks for prepaid meals in advance per WSBT motion provided funds are available. Item #2 on report is completed. #4 is the only item outstanding. WSOB will be able to provide price when they know how many pages the new Storybook will be.
World Service Trustee: Attended Trustee conference call last Sunday.
Office Manager: See written report. We’ve recruited 3 volunteers so that we don’t fail behind on Welcome Kits. Working toward making working remotely more seamless. By fiscal year end we should know if we can hire an additional employee. Shipping clerk will work a few more hours per week for the next few weeks. Sales are back up. Will only be taking one vacation in the next 7 months, on August 1. Will be working remotely on Fridays at least up until Convention. Chair would like to buy back some vacation time. Co-Anon would like to meet with C.A. at Convention. We will have CAWS 2006 registration form by next WSOB meeting. CAWS 2007 has agreed to put WSO on their agenda. Will be attending N.A. Worldwide Workshop on April 15-16, 2005. We will not be subject to charges for previous employee from Employment Development Department.
COMMITTEE REPORTS:
Conference Committee – John – Hyatt is being sold but we don’t know to whom, etc. Currently no one can register for this year’s Conference. They are supposed to make an announcement on 4/20/05. We can bail out of contract at this point since they’ve broken it by not allowing us to make reservations now. Committee meets 4/18/05 and will discuss.
Motion (Kathy Jo/Mike) to direct WST to request that the Conference Committee deliver three bids for hotels no later than 4/27 for WSOB to consider passes.
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CAWS 2005 – No entertainment contracts available. Last Sunday’s Steering Committee meeting was cancelled. 4/17/05 is General Committee meeting. Kathy Jo will work on completing and doing layout for program. Entertainment will be addressed at next WSOB meeting.
- Motion (Patty/Kathy Jo) to use Take One to purchase lanyards and badge holders for $1,020.00 passes.
- Motion (Patty/Jon) to accept the Cherokee Valley Golf contract for $2,541.25 pending TNC approval passes.
- Motion (Patty/John) to pay Graceland $2,200.00 for 100 tickets passes.
- Motion (Patty/Kathy Jo) to accept Pamela Redlick as sign language interpreter for $400.00. Friendly amendment pending receipt of her certification Motion passes.
- Motion (Patty/John) to pay A & R Barbeque $1,312.32 passes.
- Motion (Patty/Mike) to pay American Event Tents $1,035.35 pending TNC approval passes
- Motion (Patty/Mike) to pay Premier Transportation Services $1,820.00 for buses for Graceland, Civil Rights Tour and golf event. Motion (Mike/Kathy Jo) to table passes.
- Motion (Patty/Mike) to purchase 100 tickets to Civil Rights Museum for $13.00 per ticket These tickets have already been sold and we will need to buy more.
- Motion (Patty/Mike) to accept the 10 inch vases at $28 each for a total of $1,680.00 for 60 vases plus shipping for centerpieces passes. The WSOB believes a 10 inch vase will work best for auctions instead of 7 inch requested by committee. Our local vendor pricing was 20% below bids from committee affording the larger vases.
- Motion (Patty/Mike) to approve $495 to Joseph Bird for 70’s Dance fundraiser fails.
- Motion (Patty/Judy) to approve memorabilia items on-line passes.
CAWS 2006 –
- Motion (Patty/Jon) to approve $1,500 DJ expense. Motion (Jon/Judy) to table passes.
NEW BUSINESS:
The motion to sell to SFVCA GSO cases of HFC at the H & I rate of $140 per case that was previously tabled will remain on the table until the next meeting.
- Motion to adjourn (Mike/Patty) at 12:37 a.m. 4/15/05 passes.
Next Meeting: 4/28/05
Respectfully Submitted, Judy Weissman, WSOB Secretary
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