World Service Office Board of Directors Meeting
April 13, 1995
Proposed Minutes
MEETING was called to order at 7:45 pm.
SERENITY PRAYER led by Scott.
TRADITION THREE was read by Susan T..
CONCEPT THREE was read by Kevin M..
ROLL CALL :
- Scott Stevenson, Chairperson
- Brian North, WSO Trustee
- Bob Campbell, WS Trustee
- Jeff Schachter, Director
VISITORS:
- Susan Turnbull
- Kevin Murphy, WSO PI Committee Chair
QUORUM was not met.
No motion regarding minutes due to lack of quorum.
OFFICER’S REPORTS:
Chairperson: No report.
Treasurer: No report. Request from WS Trustee that Office Manager supplies Treasurer and Chairperson with cash receipts and disbursements report as soon as possible.
TRUSTEE REPORTS:
WSO TRUSTEE: Brian reported that Jennifer J., Southwest Regional Trustee has submitted her resignation and that the Trustee Nominating Committee is “teleconferencing” regarding the opening. No decision has been made as yet.
WS TRUSTEE: Nothing to report at this time.
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PUBLIC INFORMATION: World Wide Web Page: Web indices have been notified of CAWSO’s page location. When a user of the Web asks about “cocaine” our page will come up as a location for information. 12 Step section in “CompuServe” has information on CA and messages have been posted for CA PI to answer. Kevin has answered those messages and presented the Board with examples of his responses. Kevin noted that in the spirit of Tradition 11 his responses to inquires are signed without reference to his full name. Report from Chuck McCollum, via Chair, that new PI Fact File has been forwarded to him. Will be available and sent out to Boards, CAWSO and Trustees, ASAP.
CONFERENCE: No representative present. No report.
STRUCTURES AND BYLAWS: Bob Campbell reported that the new manual continues to go through the updating process and that K.D. McCann is coordinating with Tom T. in New Mexico.
HOSPITALS AND INSTITUTIONS: No representative present. No report.
CONVENTION: Bob Campbell reported that everything seems to be going smoothly and that Tom T. will be speaking at the convention.
LITERATURE. CHIPS & FORMATS: No representative present. No report.
UNITY: No representative present. No report.
FINANCE: Will meet with accountant regarding setup of new system for bookkeeping and financial reporting.
OFFICE REPORT:
Read and incorporated into these minutes. Softcover books status moved to old business and letter from local student referred to new business.
OLD BUSINESS:
Softcover Books: Discussion among present Board members regarding the possible fixes to the latest mistake in the binding of the softcover books. Three possible are:
- paste a label, with the correct dedication on it, over the incorrect printing on the inside of the front cover
- rip off old cover and rebind
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- completely reprint/rebind books
The members determined that the nature of this question, and the need for an Immediate decision, agreed to teleconference with one additional Director, Office Manager K.D. McCann because of her expertise on this matter, in order to have a quorum for a vote to render a decision on this matter.
8;30pm Teleconference with K.D. McCann, Director and Office Manager. Quorum was met.
Discussion on the three methods. Question on whether a full page label, instead of the 1/3 page label, could be viewed. Timing was discussed and consensus was to go with the three possibilities.
MOTION: TO INSTRUCT DONNELLY TO RIP OFF ALL CURRENT COVERS ON SQFTCOVER BOOKS AND REBIND WITH SAME MATERIAL AND CORRECT DEDICATION. SECONDED. PASSED.
Letter from WSC Unity Chair regarding reimbursement of expenses to the WS Convention in Utah was read and discussed. Noted that the WSC Committee wants the Chair at the Convention in order to conduct a Unity meeting/workshop and budgeted for that travel and stay. Budget approved by WSC.
MOTION: TO APPROVE REIMBURSE THE UNITY CHAIR THE EQUIVALENT OF THE LOWEST AIRFARE FROM LOUISIANA TO UTAH VERIFIED BY WSO OFFICE MANAGER, HOTEL CHARGES AND WSO STANDARD PER DIEM. SECONDED. PASSED.
8:55pm Teleconference ends. No longer a quorum for this Board to act.
Discussed next book order and compensation alternatives from Donnelly.
Discussed office space requirements and possible expansion into space next door to current space.
Discussion on the need to be prepared for the translated sections from Montreal in order that the review to take place here be accomplished with all due speed upon receipt of the sections. Noted that the Office Manager has been following up on this and has one or more possible qualified bidders. Request from Board member that three qualified bidders on the overall review of reasonable translation quality be presented to the Board for review and action at next meeting. Added to Office Manager’s “TO DO” list.
NEW BUSINESS;
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Discussion regarding local student’s letter requesting use to the Self Test and CA’s Twelve Steps in a thesis work with appropriate credits and restrictions. Although the Board could not vote on this matter it is the consensus of the members present that no apparent problem exists as long as the student is notified of the necessary credits required. Office Manager will inform student of the need for required credits.
Discussion on the need for a standard policy and procedure to deal with further requests in the future.
MOTION: To adjourn at 9:15 pm. Seconded, PASSED.
MEETING ADJOURNED at 9:15 pm.
CLOSING PRAYER led by Bob C.
SWS/Ws
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