Apr 11, 2002 – WSOB Meeting Mintues (Proposed)

CA World Service Office Board Meeting

April 11,2002

Proposed minutes

PRESENT:

Steve Edwards, Chair
Mark Keaser, Vice Chair
John (“Oliver”) Van Horn, Treasurer
Elizabeth Saldebar, WSO Trustee
Kevin Murphy, Director
John Bodkin, World Service Trustee
Patty Flanagan, Office Manager
Positions vacant: Secretary, Pacific South Trustee
Members absent: None

Visitors: Mike G, San Diego; Leon M, TAL #1; Tom S, SFV, 2004 Vice-chair; Kathy Jo R, 2004 Program chair, West Los Angeles; Maria A, Redondo Beach, 2004 Convention Secretary; Darrell S, Los Angeles; Jim H; Los Angeles

Meeting called to order at 7:10pm.
Mark read the 12^th Tradition;
Elizabeth read the 12^th Concept.

Minutes of March 28, 2002

• Motion (Elizabeth/Mark) to approve
• Approved as corrected.

OLD BUSINESS:

Conference Referrals

• Referral #1356: Set up index of pending and past referrals to avoid duplication.  Referred to Conference Committee
• Referral #1197: Make delegate packages in computer readable format.
  • Motion (Patty/John): Office to create and make available delegate materials in computer readable format.
  • Passes.
• Referral #2207: Require that all motions modifying CA materials cite both the old and new language.  Referred to Conference
• Referral #2092: No non-delegate chairs.  Conference has adequately dealt with this.

CAWS2002 Check requests

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• Motion (John/Mark): Approve check request for $1722 RAZ Transportation.
  • No other bid
  • Motion to table.  Tabled.
• Motion (John/Mark) Approve check request to Kenneth Jackson for $400 for entertainment.
  • Passes

OFFICER REPORTS:

Chair: Written report promised.

Vice Chair: No report.

Treasurer:

• At end of March, operating account has balance of $2,813.63
• Money market account has balance of $51,029.20
• Accounts payable $46,000
• Money market breakdown presented.  No P&L available due to server problem.

Secretary: Position vacant.

Director-At-Large: Written report submitted.

Much discussion ensued

Discussion of whether Trustees or Trustee NewsGram committee can direct editorial content of NewsGram.  Office feels that selection of articles is part of its editorial responsibility.

Pacific South Trustee: Position Vacant

World Service Office Trustee: Written report submitted.  Much discussion ensued.

World Service Trustee: Attended several conference calls.  Dealt with several CAWS 2002 contracts and other issues.  Will reiterate bid guidelines to CAWS2002 Host Committee.  CAWSC 2003 & 2004 are at 4 Points Sheraton.

Motion: (Kevin/Elizabeth): Suspend rules to extend time.  Passes.

Motion: (Elizabeth/John): Extend time.  Passes

Motion: (kevin/Elizabeth) Suspend rules to consider new business out of order.  Passes

Motion: (Elizabeth/Kevin): Consider new business items.  Passes.

NEW BUSINESS:

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Drug Court National Conference:

• Motion:  (Patty/Mark): Motion that we allocate $670 of WSO Travel budget funds to send the WSOB Chair to the National Drug Court Conference in Washington DC, June 14, 2002.
• Passes unanimously.

Possible conflict regarding office employees service as delegates.

• No action.
• 5th concept statement (Kevin): (Objecting to no action): There is a natural conflict of interest in employees serving as delegates.  Further, they are unavailable as employees.

Problem with personal materials being included in referrals:

• Motion: (Elizabeth/John): That an ad hoc WSOB committee set policy and guidelines about what content can be included in delegate mailing, especially regarding matters of legal liability.
• Motion to limit debate.  Passes
• Passes unanimously.

NewsGram issues.

• Motion: (Kevin/Elizabeth): That the office purchase an upgrade copy of Pagemaker for use in NewsGram layout.  Cost not to exceed $100.
  • Passes unaimously.
• Motion: (Kevin/Elizabeth):  That it is the group conscience of the WSOB that the WSO directs the content of the NewsGram.
  • Passes with noted abstention.

Check Requests

• Motion (Oliver/Mark): Issue check to Seattle Imprints for $2371, for the purchase of 1000 rose pins for CAWS2002.
  • Debate limited.  Passes
  • Passes
• Motion (Oliver/Mark): Issue check to Seattle Imprints for $1565, for the purchase of 1000 nylon nametag pouches.
  • Passes
• Motion (Oliver/Mark): Issue check to Ed Paget for $500, for the purchase of assorted items for hospitality room.
  • Passes
• Motion (Oliver/Mark): Approves checks to Williamette Jet Boats totaling $3750, for the purchase of jet boat services.
  • Passes

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• Motion (Oliver/Mark): Approve check request for $750 to Kenny Lavitz for entertainment.
  • Passes

COMMITTEE REPORTS:

CAWS2004: Jim H introduces Steering Committee for CAWS2004.

• Joy H will be Treasurer
• Marilyn C will be Hotel Liaison
• Others as listed in visitor list.
• Still accepting resumes for additional committee positions.

Motion: (Elizabeth/Kevin) Table committee reports until next meeting.  Fails.

Conference committee: Set delegate materials for distribution.

LCF: Redacted stories have arrived in office.

CAWS2002:

• Motion: (Oliver/John): Add memorabilia, for an additional $1453.17.

Passes.

Motion to adjourn (Kevin/Mark)

Next meeting April 25, 2002

Respectfully submitted,

Kevin Murphy, Director

Acting Secretary

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