Nov 8, 9, 10, 1996 – WSBT Quarterly Meeting Minutes

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COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES MINUTES OF THE REGULAR QUARTERLY MEETING

Since this report is a confidential CA document, for members only, it contains members full names. This usage-to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not of course violate in anyway our Tradition of Anonymity in public communications media (press, radio, TV, etc.)

NOVEMBER 1996

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CAWSBT REGULAR QUARTERLY MEETING Friday, November 8, 1996 Manhattan Beach, CA

The regular quarterly meeting of COCAINE ANONYMOUS WORLD SERVICE BOARD OF TRUSTEES, at the Radisson Hotel was called to order at 7:00 PM.

  1. Quiet time and the Serenity Prayer.
  2. ROLL CALL:
Andy White Pacific North Regional Trustee
Chris Phillips Trustee at Large
Charles Lewis Atlantic North Regional Trustee
Scott Stokes Midwest Regional Trustee
Abbot Francis Benedict Non-Addict Trustee
John Henson Atlantic South Regional Trustee – Chair
Joe Stephens Pacific South Regional Trustee
Susan Turnbull World Service Office Trustee
Steve Axnelotte Southwest Regional Trustee
Meredith Amos World Service Trustee

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  1. THE TWELVE TRADITIONS were read.
  2. Personal sharing was done.
  3. Meeting time was set for 9:00 AM on Saturday November 9, 1996
  4. Meeting was adjourned at 12:00 AM with a prayer.

Meeting was called to order at 9:00 AM.

  1. QUIET TIME AND SERENITY PRAYER.
  2. ROLL CALL:
Andy White Pacific North Regional Trustee
Chris Phillips Trustee at Large
Sharon Smith Trustee at Large Corres. Secretary1
Charles Lewis Atlantic North Regional Trustee
Scott Stokes Midwest Regional Trustee
John Henson Atlantic South Regional Trustee Chair
Joe Stephens Pacific South Regional Trustee
Susan Turnbull World Service Office Trustee
Steve Amelotte Southwest Regional Trustee
Meredith Amos World Service Trustee
  1. TWELVE TRADITIONS were read.
  2. TRADITION 1 long form was read and discussed.
  3. TRADITION 2 long form was read and discussed.
  4. CONCEPT 5 was read and discussed.
  5. CONCEPT 6 was read and discussed.
  6. Minutes from previous meeting were amended and approved.

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  1. NEW BUSINESS (with sponsor). The following items were placed on New Business.
  1. Meeting date for February.
  2. Signer on contracts for WSO – Chris, Meredith
  3. Right of review for Director of Operations – John
  4. Trustee involved in Conference & delegate orientation – Chris
  5. Spirit of rotation for Trustees – John
  6. Conference calls – Scott
  7. Chain of command – Susan
  8. Office insurance – Charles
  9. Long term planning – John
  10. CATW – Andy
  11. WSCCC discussion – Steve
  12. CAWS ‘97 Denver Travel – Steve
  13. Should World Service Manual be copyrighted – John
  14. Chicago letter for printer to use logo – Susan
  15. Trustees have meeting last day of Conference – Chris
  16. Newsgram articles – John
  17. Discussion of Newsgram Editor – Chris
  18. Newsgram subscription proceeds – John
  19. Hazeldon catalogs – John
  20. Non addict family members sharing in open meetings – Andy
  21. Written Trustee reports – Steve

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COMMITTEE REPORTS

  1. WSC FINANCE COMMITTEE – CHRIS

No work has been done since the Conference. Recommend that the financials change the wording of dances and shows to entertainment.

  1. TRUSTEE FINANCE COMMITTEE – SCOTT & CHARLES

New budgets were distributed to all Trustees and the final copy of the Expense Reimbursement Policy which will go into effect Jan. 1, 1997.

3. WSC CONVENTION COMMITTEE-JOE & STEVE

Guidelines are being reviewed.

4. WS CONVENTION COMMITTEE (IN PROGRESS)

A. DENVER ’97 – STEVE

Denver is on schedule for May. The number of speakers has been reduced to six but the workshops will stay as planned. The next full committee meeting will occur November 23, 1996 and then break for the holidays, starting again in January. The meetings will be back on a regular schedule with Steve attending as many as possible after the first of the year. The checking account is about to be opened and Steve recommends that future WSCC’s set this up as soon as possible. Steve will coordinate with Denver & WSO to make sure the Trustees are getting copies of Denver Committee meeting minutes.

B. SAN DIEGO-JOE

Joe attended a planning meeting held on Oct. 6, 1996. The committee is now in place and has narrowed down the choice of hotels to two: The Holiday Inn

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Harbor, and the Country Inn. The committee is going to each hotel in person and will have a selection vote on December 1,1996. Joe will attend that meeting and give them a copy of the 1996 Convention Guidelines. They may have pre-convention fund-raiser in Las Vegas.

C. MILWAUKEE – SCOTT

Application for committee chair are being collected.

  1. WSC LITERATURE COMMITTEE – SHARON

Sharon has remained in contact with the Committee Chair, Heidi Jonathan. She reported that at the Conference the committee decided to review all currently published pamphlets and make a decision if these pieces are needed by the Fellowship. Everyone on this committee is also doing an inventory of each piece and making recommendations to either delete, modify or update. They have a “Literature Piece Inventory” form which each member will use to review each pamphlet. Trustees are asked to review the pamphlet BEING OF SERVICE and give feedback to Sharon at next conference call.

  1. WSC PUBLIC INFORMATION COMMITTEE – SCOTT Need to approve the French and Spanish videos. Scott will make a recommendation that it be done. The current web site has been accessed by many countries and in a five day period had 3762 visits.

MOTION: Pi WORKBOOK WILL TAKE OUT THE SECTION ON RIDE SHARE. SECONDED AND PASSED UNANIMOUSLY.

  1. WSC STRUCTURE AND BYLAWS – ANDY

Jennifer and Andy are working to get the manual updated. The committee has been active since the Conference.

  1. WSC HOSPITALS AND INSTITUTIONS – SUSAN

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No formal report.

  1. WSC UNITY COMMITTEE – CHRIS & FRANCIS

Unity Guidelines have been reviewed and forwarded to WSO for distribution.

  1. WSC CONFERENCE COMMITTEE – JOHN & MEREDITH & CHRIS

No formal report.

  1. TRUSTEE CONFERENCE COMMITTEE – JOHN Sc MEREDITH Sc CHRIS

No formal report.

  1. TRUSTEE ELECTION COMMITTEE – SHARON

Sharon needs the names and addressed of everyone on this committee. A non-addict resume was received from Canada.

  1. TRUSTEE NEGOTIATION COMMITTEE – JOHN Sc MEREDITH

The committee is getting bids on hotels and tapers. Bill Zimmerman and Burton are working on hotels for San Diego.

  1. TRUSTEE ORIENTATION COMMITTEE- SHARON Sharon is gathering new materials to include.
  2. TRUSTEE LEGAL COMMITTEE – CHARLES

Lee Arter took care of getting the by-laws to the WSO. A letter needs to be written to Southwest Airlines advising them they are not the official airlines of CA.

  1. TRUSTEE FOR THE NEWSGRAM – SUSAN

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Subscriptions will be offered at $10.00 per year. This was an expense to the WSO of $15,000 per year. Money received from subscriptions will be shown as misc. income rather than 7th Tradition dollars.

TRUSTEE REPORTS

  1. WSBT CORRESPONDING SECRETARY – SHARON P.Q. Box 492013 Los Angeles. CA 90049-8013

No mail received this quarter,

  1. TRUSTEE AT LARGE-SHARON

Sharon reports on the Washington DC area as part of her report. The area has generally been doing very well with the 16 existing meetings. The HelpLine number is 202 726-1717 and the Area Chair is Dwayne Boston. There is a new public Information Chairperson, James T. PI has been trying to coordinate with WSO to obtain information about available PSA’s. Local TV and radio stations have been contacted to set up PSA airtime. This will hopefully be in place by February or March 1997. The HelpLine still provides a list of all meetings in Washington DC, Maryland, and Northern Virginia. H&I is trying to find members to take meetings into local facilities. There are enough members to cover the existing H&I meetings but not enough to go to new meetings being requested. There is a new Tuesday night H&I meeting in a homeless shelter in Rockville, Some of the other H&I meetings have been lost due to a drop in patients in treatment centers. The committee meets twice a month. They have also begun to pass the H&I can in open CA meetings. They will use this money to purchase books and other literature. 7th Tradition and book sales are both in a slump. There are two new meetings in Frederick, AID. They are exploring the possibility of distrcting.

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  1. TRUSTEE AT LARGE – CHRIS

Chris attended the Southwest Regional Convention Committee meeting in Wichita. He reviewed Process and Structure with the committee. He attended an Oklahoma City meeting where districting and Southwest Regional 1997 bid and fund-raisers were topics. He went per requested, to the 50th Anniversary of Utah Alcoholism Foundation (1st Annual National Forum on Alcoholism) held in Salt Lake City. While there he met with the chairs of the Board of Trustees for Alcoholics Anonymous and Al-Anon. Chris attended the Southwest Regional Convention and caucus. He did a Traditions Workshop there and listened to issues relating to the WSCC left over from the Conference.

  1. NON ADDICT TRUSTEE – FRANCIS

No formal report.

5. WORLD SERVICE OFFICE TRUSTEE – SUSAN

PROJECTS COMPLETED:

  • Construction is complete on Suite B. The move should be complete by November 15, 1996.
  • Conference Transcripts are complete
  • Newsgram is at the printers.

PROJECTS PENDING:

  • New phone system for the office.
    Voice mail system, would like to have installed by January 1997.
    Taping contract bids for WSC Convention 1997 & 1998 are being collected.
  •  A literature release form is being created for authors of old literature. A copy of the letter with a list of literature and letter to the fellowship asking for authors whereabouts have been sent to Heidi Jonathan for review. A copy of the release letter has also been sent to the Trademark attorney.

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  • There is an option to either scan or use negatives to correct the Storybook disks. Suzanne Weaver at RR Donnelley is getting prices.

FYI

  • Kevin Murphy (WSC PI Chair) can have the new Web site hooked up for a one time set up charge and monthly flat fee. The new address will be: CAWSO@ca.org
  • The Atlanta hotel bill has been reconciled and paid.
  • The Colorado Secretary of State was contacted and we were told we are exempt from filing because we have no paid employees in that state. Our California non profit Charitable Trust number will be accepted for WSCC in Colorado. The business license application has been received and is being completed for an $8.00 fee. The Sales Tax license application has been received. We may qualify for an exemption.
  • The CATW committee has approved the T-shirt artwork.
  • WSO has received Manuals from the following committees to be signed off by the Trustee of that committee: Convention, Structures and By- Laws, and Unity.
  1. ATLANTIC SOUTH TRUSTEE – JOHN HENSON

FLORIDA

  • 58 meetings
  • 25 H&I meetings
  • Florida is recognized as an Area with 5 Districts.
Area chair Susan D. 305 652 0265
Delegates Dominic M. 407 221 3500
Susan D. 305 652 0265
Info Line Ft. Lauderdale 954 537 1379
Pensacola 904 444 0999
Treasure Coast 407 287 5242
Tampa 813 822 3250

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St. Pete 813 822 3250
Tallahassee 904 385 5041
Ocala 352 637 1081

Florida is considering putting in a bid to host the 1998 Atlantic South Regional Convention in the spring of 1998.

GEORGIA

  • 73 total meetings.
  • H&I meetings
  • Georgia is recognized as an Area but has not districted.
  • Area Chair Ethyl C.  404 284 8709
  • Delegates
    • Keith F. 770 442 1182
    • Bill A. 404 262 7633
    • Mike W. 706 635 1582
  • Info Line 404 255 7787

ARKANSAS

  • 24 total meetings
  • 7 H&I meetings
  • Arkansas is recognized as an Area but has not districted.
  • Area Chair Derrick H.
  • Delegates
    • Dee G. 501 535 8312
    • Norith E. 501 568 3236
    • Greg G. 501 535 8312
  • Info Line 501 374 1334

LOUISIANA

  • 82 total meetings
  • 14 H&I meetings.
  • Louisiana is recognized as an Area with 5 Districts.

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  • Area Chair Shelia E. 318 635 5904
  • Delegates
    • Lionel K. 504 387 2316
    • Bobby G. 504 456 7123
  • Info Line
    • Baton Rouge 504 927 4821
    • Shreveport 318 221 2176

Baton Rouge is hosting the 1997 Atlantic South Regional February 7-9, 1997, including a day trip to Mardi Gras.

TENNESSEE

  • 41 total meetings
  • 12 H&I meetings
  • Area Chair LA R. 901 323 3651
  • Delegates
    • Walter B. 901 762 3515
    • Marva F. 901 756 4302
  • Alternates
    • Eddie H.
    • LA R. 901 323 3651
  • Info Line & Office 901 725 5010

John is planning to make his first trip to Nashville on November 23, 1996 for their 11th birthday party.

SOUTH CAROLINA

  • Not aware of any meetings.

NORTH CAROLINA

  • 16 total meetings
  • 4 H&I meetings
  • Not recognized as an Area yet
  • Contacts

Carolina Beach – Ritchie 910 458 8883
Durham – Bob C. 919 683 8678
Raleigh – A.J.S.912 217 8284

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  • Info Line Raleigh 919 790 4153

The Raleigh/Durham district is attempting to organize the state.

ALABAMA

  • 14 total meetings.
  • 3 H&I meetings
Area Chair Vance N. 334 626 6787
Delegates: BanyF. Ken Me. 205 833 2087
Info Line Birmingham 205 888 3558

VIRGINIA

  • 25 meetings.
  • Virginia is recognized as an Area but has not districted.
  • Contacts:
    • Vance N. 334 626 6787
    • Barry F.
    • Ken Me. 205 833 2087
  • Info Line 804 355 2176

John will try to visit Richmond for the first time April 18-20, 1997.

MISSISSIPPI

  • 7 total meetings.
  • Mississippi is not recognized as an Area.
  • Contact Sly D. 601 982 1755
  1. ATLANTIC NORTH TRUSTEE – CHARLES EASTERN

CANADA

Quebec Area

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  • 60 French speaking meetings
  • 15 English speaking meetings
  • 4 English speaking meetings in Ottawa.
  • The Quebec Area is divided into 4 Districts.

There are 9 H&I meetings all going well, after their last convention, the financial situation is improved. The Storybook is still selling well. They will have an annual convention Nov. 15-17, 1996, Charles attended the area meeting in Montreal on Sept. 14,1996. Although the meeting was in French there was an interpreter provided. The main focus of the meeting was finances, fund raising and the cost of new literature. They have an ongoing dialog about approved literature vs, unapproved literature being on the tables at their meetings.

The Ottawa meetings will remain a part of Quebec

Area Chair is Jhy Slaim.

Delegate is Marie Pascale.

TORONTO

  • 13 meetings
  • 15 H&I meetings

Toronto was recognized as an area at the Conference. The Area structure is in place. The area has started a new phone line system that uses a beeper for call back messages. The H&I is strong, with meetings in three correctional facilities. They are working on a literature inventoiy system and are happy with the new literature price structure. Elections were held and new officers were elected. Delegates will attend the regional assembly in DC.

  • Area chair is David LaBell.

HALIFAX NOVA SCOTIA

They are working on structure. Charles has contact with the delegates by mail.

WESTERN ONTARIO

Charles is getting an address for contacting the meetings in Thunder Bay.

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UNITED STATES

NEW YORK

  • 95 MEETINGS
  • 50 H&I meetings
  • New York is recognized as an Area with four districts.
  • Area Chair Melissa Sklarz
  • Delegates
    • Guthrin Robinson
    • Frank H.
    • David Kulick

The Area is going to “de-district”. They have fund-raisers planned will help support the office. The new hot line is doing great with lots of calls. The meeting attendance is good. The Area will submit a bid for the 1999 or 2000 WSC.

MASSACHUSETTS

  • 11 meetings
  • 12 H&I meetings
  • Massachusetts is recognized as an Area.
  • Area Chair Drew Sullivan
  • Delegates Phil Malonson

PSA’s are running. They were not able to send a delegate to the Conference but they will attend their Regional assembly.

CONNECTICUT

  • 3 meetings
  • There is no Area structure.

MAINE

  • No Area structure, but does have one meeting.

PA/NJ/DE

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  • 33 meetings
  • 17 H&I meetings

PA/NJ/DE is recognized as an Area and has it’s first district in Pittsburgh. There is continued growth in the suburbs. The Area meeting will be moved from Philadelphia to Bensalmen/ PSA’s are on the Howard Stem show.

  1. SOUTHWEST TRUSTEE – STEVE

KANSAS

Wichita

  • 16 meetings
  • 5 H&I meetings
  • HelpLine 316 263 8130
  • Delegate Bruce Tot

Topeka

  • 5 meetings
  • 2 H&I meeting

Kansas City

  • 3 meetings
  • Kansas hosted the 1996 Southwest Regional Convention. They discussed dissolving the districts.

OKLAHOMA

Tulsa

  • 26 meetings
  • 4 H&I meetings

Oklahoma City

  • 9 meetings
  • 3 H&I meetings

Tulsa is planning a convention for January 1997. Oklahoma City was selected for the Southwest 1997 Regional Convention next October.

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TEXAS

  • Area Chair is Darel Williams.
  • Delegates: Donna Gassiott, Peter Grant, Wanda Ayres, Bob Elder.

Houston

  • 95 meetings
  • 14 H&I meetings
  • InfoLine 713 668 6822

Austin

  • 9 meetings
  • 2 H&I meetings
  • InfoLine 512 479 9327

Austin and Houston have decided to merge districts.

Dallas

  • 2 meetings

Corpus Christi

  • 2 meetings

COLORADO

Denver

  • 23 meetings
  • 4 H&I meetings
  • InfoLine 303 421 5120
  • Area Chair is Jimmy Malay

Colorado Springs

  • 9 meetings
  • 3 H&I meetings
  • InfoLine 719 590 8720
  • District Chair is Eric F.
  • Delegates are Russ Leavitt and AA-Ron Crawley

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Denver hosted and Area Convention. Colorado is busy preparing for WS Convention.

NEW MEXICO

Albuquerque

  • 20 meetings
  • 4 H&I meetings
  • Area chairs are Robert Urich & Alan Swartzberg
  • Delegate
    • Donald Hume
    • Phyliis Marshall
  • Alternate  Chris Harrison
  • Info line 505 291 3888

They will hold an Area Convention in July 1997.

Santa Fe

  • 7 meetings
  • 2 H&I meeting

Hobbs

  • 2 meetings

ARIZONA

Tucson

  • 16 meetings
  • 14 H&I meetings
  • District Chair is Karen Sullivan
  • Delegate: Steve Sullivan
  • Info Line 520 326 2211

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Phoenix

  • 93 meetings
  • 59 H&I meetings
  • InfoLine 602 279 3838
  • District Chair is Dawn Lambert
  • Delegates:
    • Randall O’Brien
    • Jim Gorman
    • Bill Holsten
  • Alternate: Randy G.
  • Arizona held a Unity Day.

The consensus of the Southwest Regional Convention was that many participants were alarmed over some incidents at the Conference. They brought these issues to their Regional Trustee who has brought those issues to the Board of Trustees. There was much discussion about the Convention committee and those on that committee.

  1. MIDWEST TRUSTEE – SCOTT ILLINOIS

ILLINOIS

  • 103 meetings
  • 40 H&I meetings
  • Area Chair Ginger Romanelli 708 307 8522
  • Delegates
    • Jim Bagnola 312 229 0869
    • Brenda Williams 312 483 7803
    • Lawrence Jackson 312 723 3345
    • Vanessa Matthews 312 808 0773

Rockford (90 miles west of Chicago) is planning their first district convention. This will be a one day event held in the spring of 1997. Rockford is also interested in hosting the Illinois Area Unity Convention and will work with the other Areas to pursue the idea.

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MICHIGAN

  • 42 meetings
  • 7 H&I meetings
  • 3 Districts
  • Area Chair Johnny M. unknown
  • Delegates
    • Anthony Joyner 810 787 2115
    • Ellen Sargent 810 232 1522
    • Tony Little 517 777 9535

Michigan will be hosting the next Midwest Regional Assembly March 29, 1997.

MINNESOTA

  • 13 meetings.
  • Area Chair John M. 612 287 9903
    • Bob Haberle 612 721 9259
    • Peggy B. 612 533 6491

Meetings are in Minneapolis and St. Paul. There are some H&I meetings in correctional facilities. The Area meets the first Thursday of every month.

MISSOURI

  • 2 Districts
  • Area Chair Joe Tremble 314 567 8528
  • Delegates
    • Carmen Sharp 816 767 1144
    • Carl Robinson 314 383 5607
    • Allen Bozeman 314 355 3945
  • Help Line
    • Kansas City 1 888 595 6500
    • St. Louis 1 888 595 6600

The St. Louis district meets first Sunday of the month. St. Louis has 17 meetings and 6 H&I meetings. Kansas City district meets 2nd Saturday of the month and they have 20 meetings and several H&I meetings. The Area meets each quarter.

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NEBRASKA

  • 13 meetings
  • 5 H&I meetings
  • Area Chair Randy Hill 402 733 8160
  • Delegates Rick Rogers 402 341 4959

The State Convention took place in September with about 100 people registered. They are busy planning the 1997 Midwest Regional Convention.

OHIO

  • 5 Districts
  • Toledo has 32 meetings & 10 H&I meetings.
  • Akron has 19 meetings and 9 H&I meetings.
  • Youngstown has 25 meetings and 7 H&I meetings.
  • Cleveland has 50 meetings and 14 H&I meetings.
  • Columbus has 27 meetings and 10 H&I meetings

Loner groups exist in Mansfield, Dayton and Cincinnati. Each loner group has a vote at the Bi-monthly meeting. Toledo hosted the Regional Convention on November 1-3, 1996, with 300 registered. No one came ready to make a bid to host the 1998 Midwest Regional Assembly. Scott will be writing to the delegates and Area ,Chairs about getting bids in.

WISCONSIN

  • 49 meetings
  • 11 H&I meetings
  • Area Chair Frank Morales 414 769 9366
  • Delegates
    • Karmen Kron 414 545 0372
    • Randy Ward 414 878 1896
    • Luis Rubio 414 626 2231

PI was successful in getting billboards installed in Milwaukee. The Convention Committee is working on the first state Convention which will be

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in Milwaukee on February 7-9 1997. They are also working on the WS Convention in 1999.

INDIANA

  • 30 meetings
  • 8 H&I meetings
  • 2 Districts = Ft. Wayne and Central Indiana
  • Area Chair  Jeny Olkey 317 926 5135
  • Delegates
    • Steve Pollak 317 891 2544
    • Lisa Pollak  317 891 2544
    • Ronald Williams 317 457 9306

IOWA

  • 3 meetings.
  • Contacts:
  • Elaine S. 319 324 5468
  • RuthT.  319 324 5091

There has been an attempt to start a meeting in Davenport

PACIFIC SOUTH TRUSTEE – JOE

There are eight areas in the Pacific South.

1) Los Angeles

This is the largest area in the region.

  • 168 Meetings
  • 72 H&I facilities
  • Hot line 310 216 4444
  • Office 213 216 7729
  • Chair Carrie C.
  • Vice Chair Steve E.
  • H&I Chair Curtiss N.

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    • Delegates:
    • Carrie C. 310 456 8061
    • LeonS. 213 751 4852
    • Mary H. 310 837 5510
    • Kim Marie J. 213 295 5050
    • Karl U. 213 732 7478

Chris Phillips and Joe attended one Area meeting and gave an overview of what a group inventory is. The meeting then made their own decisions about how to proceed with the inventory, which resulted in an opportunity for growth for all concerned.

2) Orange County

  • 36 meetings
  • 65 H&I panels
  • Chair GretchenD.
  • Vice chair Ann K
  • Delegates
    • Hal. M.
    • Jay G.
    • Brent P.

Joe attended the GSO meeting on Nov. 2, 1996. They are working on H&I and treasury issues. They are working on ways to correct some ill planned events.

3) San Diego

  • 28 meetings
  • 25 H&I panels and facilities
  • Chair Ron
  • Vice chair Mike G.
  • Delegates
    • Patty Z.
    • John B.

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San Diego is holding their annual Celebration on November 16, 1996, Joe will attend the next GSO meeting.

4) Inland Empire

  • 13 meetings
  • 4 H&I meetings
  • Chair  Andrea  B.
  • Vice chair Rufus
  • Delegates
    • Jim T.
    • Todd
    • Billie

The GSO meeting is the first Saturday of the month in Riverside.

5) San Gabriel/Pomona

  • 56 meetings
  • 76 H&I panels
  • Chair Kris W.
  • Vice chair Carl W.
  • Delegates
    • John K.
    • John L.
    • James Mc.

Joe attended the GSO meeting on October 13, 1996 and once there was invited to aid in doing a group inventory.

6) San Fernando Valley

  • 40 meetings
  • 32 H&I panels
  • Chair Kathy M.
  • Vice Chair Bryan S.
  • Delegates
    • Tom S.
    • Michelle C.
    • Travis
    • Ron D.

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Joe attended the GSO meeting on October 14,1996. New officers will take office in December 1996. There was discussion about the probability or not of Bakersfield being able to attend. Joe suggested they try to attend the INTERAREA meeting until resolution.

7) Central California

  • 14 meetings
  • 10 H&I panels
  • Chair Mark K.
  • Vice chair open
  • Delegates
    • Candice
    • Mike N.

They will holding their second convention “ Sea Side Celebration” in May 1997 at the Harbortown Marina Resort. They will attend INTERAREA in December and ask for help for the event.

INTERAREA

They meet every two months in Long Beach. Each Area sends a representative to share information on events and other areas interests and issues. They rotate the representatives sent between all service positions. Elections were held for new officers. The INTERAREA will be purchasing the insurance for all eight areas events and offices.

11. PACIFIC NORTH TRUSTEE – ANDY

CANADA

BRITISH COLUMBIA

No Area structure, not an Area at this time.

VANCOUVER

  • 6 meetings a week
  • The Info line number is: 604 939 0909
  • The contact person is Buddy 604 275 9882.

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  • One detox meeting on Wednesday nights.
  • No delegates came to the Conference

ALBERTA

  • The Area has two districts which meet quarterly.
  • Area chair Vince O.

CALGARY

  • 12 meetings a week
  • 2 H&I meetings
  • InfoLine number is 403 229 5213
  • Added a Youth in Recovery meeting.
  • Delegate Mike M. 403 248 6946
  • Attendance is up at meetings.
  • One Delegate attended the Conference.

EDMONTON

  • 10 meetings
  • 2 H&I meetings
  • 1 PI panel meeting at AD AC
  • InfoLme: 403 425 2715
  • Chair Percy O. 403 435 9345
  • Delegate Jack C. 403 439 0023

Planning a convention in July around the time of the Stampede in Calgary. There could be a new meeting in Red Deer soon.No Delegate went to the Conference.

UNITED STATES

ALASKA

  • They are not an Area at this time.

ANCHORAGE

  • 2 meetings
  • 1 H&I meeting

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  • Acting Chair Ron G. 907 338 6195
  • Delegate Amelia 907 338 7964
  • Info Line 907 338 6195
  • Business meeting is the 3rd Thursday of the month.
  • No delegate went to the Conference.

WASHINGTON

  • 25 meetings
  • 2 H&I meetings
  • The Area has two Delegates:
    • Debbie A. 206 676 7164
    • Heidi B. 206 787 4139
  • The Info line number is : 206 467 8189
  • The Area chair is Mark 360 336 0912

They will host 1997 Regional Assembly April 4-6 1997 in Mt, Vernon.Three delegates went to the Conference

OREGON & SW WASHINGTON

The Area has two districts which meet monthly

  • 18 meetings in Oregon
  • 7 meetings in Vancouver, WA
  • 9 H&I meetings
  • The Area has two Delegates:
    • Lynne G. 503 788 9334
    • Ralph 503 526 9114
  • Info Line
    • outside area 800 nocaine
    • inside area 503 256 1666
  • Chair Rick H. 503 618 0621

Annual convention will be February 21-23, 1997 in Vancouver. Meetings are growing and new meetings being organized in Longview, WA and Eugene, OR. Two delegates went to the Conference. A Unity committee is being formed.

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IDAHO

The Area has two districts (Boise and Twin Falls) which meet monthly.

  • 4 meetings (2 in Twin Falls and 2 in Boise).
  • 2 H&I meetings in Twin Falls.
  • Delegates
    • Gary T. 208 734 7242
    • Pam C. 208 336 4184
    • Susan T. 208 734 724
  • INFO LINES
    • 208 734 7242
    • 208 734 5807
  • Chair Debbie S. 208 375 1646
  • Unity Days is being planned, no date as of yet.
  • One delegate went to Conference.

UTAH

No districts, the Area meets month

  • 22 meetings
  • 16 H&I meetings
  • Delegates
    • Erin C. 801 944 3739
    • Bob G. 801 560 9342
    • Jim 80 292 8773
  • INFOLINE 801 264 5658
    • Ogeden 801 778 1765
  • Chair Paul D. 801 363 1855

Rockies VII was Sept. 27-29, 1996 at Snowbird and it’s usual success.

NORTHERN CALIFORNIA

The Area has eight districts which meet quarterly

  • 49 meetings
  • 17 H&I meetings
  • There are eight districts, seven are active.
  • Chair Greg M. 408 243 1379
  • Delegates
    • Bill E. 415 285 6893

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    • JimS. 408 265 5614
    • JohnW. 408 685 0525

Infolines

  • Monterey 408 372 4190
  • Sacramento 916 927 5740
  • North Bay 415 453 8439
  • San Francisco 415 821 6155
  • Santa Cruz 408 662 8137
  • Sonoma 707 578 4160
  • South Bay 408 374 8009

Coc-a-Thons are planned for Thanksgiving, Christmas and New Year’s in the South Bay, Celebrate around the World (CATW) is in the beginning stages. Three delegates attended the Conference.

12. WORLD SERVICE TRUSTEE – MEREDITH

No formal report.

OLD BUSINESS

  1. TAPING CONTRACT – WSO ( August old bus. Item 11, may new bus. Item 8, bids were to be obtained.)

Keep on old business.

2. REGIONAL FORUM – SHARON & CHRIS (August old bus. Item 13, May new bus. Item 12)

There have been no inquiries about this being held in any region. Sharon will wirte an article for the Newsgram describing the forum. Regional Trustees will let their regions know about this.

The Regionals will be held as follows:

SOUTHWEST WEILL BE OCTOBER 17, 18, 19, 1997

PACIFIC NORTH WILL BE APRIL 4, 5, 6, 1997

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MIDWEST WILL BE MARCH 29, 1997

PACIFIC SOUTH WILLBE FEBRUARY 2, 1997

ATLANTIC SOUTH WILL BE FEBRUARY 7. 8. 9. 1997

ATLANTIC NORTH WILL BE APRIL 18, 1997

Done.

3. INSURANCE FOR EVENTS – LEE (August old bus. Item 15, May new bus.item 15).

4. RIDE SHARE ARTICLE FOR NEWSGRAM – CHARLES & CHRIS

(August new bus. Item 4).

Keep on old business, to be done by January 1997.

5. ADHOC COMMITTEE TRUSTEE JOB DESCRIPTIONS – CHRIS & SHARON (August new bus. Item 9).

Keep on old business.

6. ADVISORY BOARD-CHRIS (August new bus. Item 10).

Chris has a written definition and will work with Ray to have finalized by next Trustee meeting.

7. CA RELATIONSHIP WITH COANON – JOHN & CHRIS (August new bus. Item 15 letter to be written).

MOTION: THE WSC TO BE HELD IN 1997 WILL ALLOCATE 50% PER COANON REGISTRATION TO THE FELLOWSHIP OF COANON. SECONDED AND PASSED. Chris is writing a statement about the relationship of CA and COANON. Meredith will write a letter to COANON.

8. MEMBERSHIP CENSUS – CHRIS (August new bus. Item 17).

Keep on old business. What and who is the core of our fellowship?

During the course of Old Business there was a scheduled visit by the WSO Director of Operations. The Trustees and Director of Operations shared

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reports, questions and opinions for one hour. The Trustees resumed and completed Old Business after a dinner break.

Meeting time set for 9:00 Sunday November 10,1996.

Meeting adjourned at 10:00 PM with a prayer.

Meeting called to order at 9:00 AM November 10, 1996 with Serenity Prayer.

ROLL CALL:

  • Andy White – Pacific North Regional Trustee
  • Chris Phillips – Trustee at Large
  • Charles Lewis – Atlantic North Regional Trustee
  • Scott Stokes – Midwest Regional Trustee
  • John Henson Atlantic South Regional Trustee – Chair
  • Joe Stephens – Pacific South Regional Trustee
  • Susan Turnbull – World Service Office Trustee
  • Steve Amelotte – Southwest Regional Trustee
  • Meredith Amos – World Service Trustee

Twelve Traditions were read.

The Board Inventory was done.

NEW BUSINESS WITH SPONSOR

  1. Meeting date for February.

MOTION: THE NEXT TRUSTEE MEETING WILL BE HELD FEBRUARY 14, 15 &16 1997. SECONDED AN PASSED. Done.

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2. Signer on contracts for WSO – Chris, Meredith

Tabled. John will investigate history of how many contracts are signed.

3. Right of review for Director of Operations – John

This was done in part during the visit by the Director of Operations. MOTION: WE STAND BY OUR DECISION, PER FINANCIAL POSITION, AND REFER COMP TIME ISSUE BACK TO THE BOARD WITH A LETTER THAT DETAILS ALL COMPENSATION. SECONDED AND PASSED UNANIMOUSLY.Chris will write the letter and fax it to all the Trustees. Tell the board the issue has been addressed and a letter is in progress,

4. Trustee involved in Conference & delegate orientation – Chris

Keep on old business.

5. Spirit of rotation for Trustees – John

Each Trustee will write down their thoughts about this before the next meeting and give those pages to Joe to coordinate. Some of the discussion included having a Newsgram article about the Spirit of Rotation, and an exit packet created for Trustees rotating out. Keep on old business

6. Conference calls – Scott

MOTION: THE CHAIR WILL PLAN AN AGENDA FOR THE CALL AND MEMBERS WILL GET PERTINENT ISSUES TO THE CHAIR PRIOR TO THE CALL.SECONDED AND PASSED.

Done.

7. Chain of command – Susan

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Rename to “Order of Accountability’7. Trustees will work on tins and mail to Susan. All requests and suggestions should be done in writing. Keep on old business.

8. Office insurance – Charles

Charles reviewed existing policies and reviewed the highlights with the Trustees. Charles will produce recommendations and send to Susan for implementation and other Trustees for their information. Done.

9. Long term planning – John

MOTION: CREATE AN ADHOC COMMITTEE WHOSE PURPOSE IS TO COME BACK TO THIS BODY WITH A PLAN FOR LONG TERM PLANNING TO BEGIN FIRST QUARTER 1998.SECONDED AND PASSED UNANIMOUSLY.

Keep on old business.

10. CATW – Andy

MOTION: STEVE WILL TELL JAY TO SEND THE CATW ARTWORK TO CANADA PER CONFERENCE DECISION.SECONDED AND PASSED UNANIMOUSLY.

Done.

11. WSCCC discussion – Steve

MOTION: THE TRUSTEES RECOGNIZE THE PROBLEM IN THE COMMITTEE AND ARE OF THE CONVICTION COLLECTIVELY THAT IT NEEDS TO BE RESOLVED IN THAT COMMITTEE. THIS BOARD WILL SEND A LETTER TO EACH CONVENTION COMMITTEE MEMBER, STATING THEY HAVE THE ABILITY (IF

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DESIRED) TO VOTE IN A NEW CHAIR AS THEY SEE FIT. INCLUDED IN THIS LETTER WILL BE A PROCESS OF HOW TO ACCOMPLISH THAT.

SECONDED AND PASSED.

Procedure= Steve will contact the chair. Joe and Steve will prepare the letter and forward it to the board to discuss and give input. Final discussion to take place at next conference call. Letter needs to be in Trustees hands by 11/24/96 to get feedback done before Conference Call.

Done.

12. CAWS ’97 Denver Travel – Steve

13. Should World Service Manual be copyrighted – John

NO!

14. Chicago letter for printer to use logo – Susan

Photo copy Service Manual page stating that an Area has permission to use the CA logo. Local areas can write their own letter, stating also that the CA log is for use by CA only,

15. Trustees have meeting last day of Conference – Chris

Trustees will have a maximum one hour wrap up meeting, the last day of the Conference to welcome new Trustees and review assignments.

16. Newsgram articles – John

Charles will write about the Spirit of Rotation with a Dec. 1, 1996 deadline.Sharon will write about the proposed Regional Forums, open due date.Susan will review Newsgram.

17. Discussion of Newsgram Editor – Chris

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Keep on old business.

18. Newsgram subscription proceeds – John

The income from Newsgram subscriptions will be put into misc. income.

19. Hazeldon catalogs – John

Trustees recommend that Scott Stevens report back about how the issue has been resolved. The issue is the wording in Hazeldon catalog describing our Storybook. Meredith will work with Scott to resolve this.

20. Non addict family members sharing in open meetings – Andy

Local issue. Each group is autonomous. Done.

21. Written Trustee reports – Steve

Written reports will be passed out either before the meeting by mail or on the first day of the Trustees meetings. Questions and highlights only will be covered in the reporting section.

Next Conference call not scheduled. Sharon will organize and inform of phone number, date and times.

NEXT MEETING SET FOR 7:00 PM Friday, Feb. 14,1996 at the Radisson Hotel in Manhattan Beach, CA.

MEETING WAS ADJOURNED AT 2:00 PM WITH A PRAYER.

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