CA WORLD SERVICE BOARD OF TRUSTEES RECORD OF CONFERENCE CALL
July 19th, 2009
APPROVED
Since this report is a confidential CA document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in anyway out Tradition on anonymity in public communications media (press, radio, TV, etc).
Page of 1 of 14
WSBT Trustee Conference Call
July 19th, 2009
10:00 A.M. PST
- 12noon: Begin meeting with a Moment of silence followed by the “We” version of Serenity Prayer.
- Roll call
Joy Hutcheson – PSRT
Willie Bailey – WSOT
Randy Groen – SWRT
Robert Lyle – ANRT
Richard Schafer – TAL
Nicholas Lynn – ERT
Trevor Scheible – PNRT
Kim Sherwan – MWRT/Secretary
Lawrence Matlock – ASRT/Vice Chair
Hayward Hunt – WST/Chair
Chair Announcements: None
1) CAWS Convention updates:
–CAWS 2009 (Randy/Richard) –
Richard: Scheduled final meeting, wrap up and secure “Pass it on”…Have not received any final numbers. Will get “Pass it on” to the 2010 committee.
-CAWS 2010 (Kim) –
Kim: Several members of the committee attended the convention in Denver. They sold about
$1800.00 of memorabilia at Denver. Registration forms were distributed. At the Convention they expressed concerns about communications with office, and the DPRD. Trevor and I chatted with members of the committee to work on ways to resolve their concerns. I have been working with Willie to accomplish getting things resolved, and information to the committee. Committee is working on keeping the budget down; they have adjusted it to reflect lower costs, yet leaving the approved budget as is. “Reg-Oline” is up and running. Memorabilia is yet to appear on the “online store”. Fundraising continues. Will attend their next meeting in August.
-CAWS 2011 (Randy/Richard)
Randy: Contract for the AZ Biltmore has been finalized, committee did get the hotel rate down to $125.00 per night (with 10.00 rebate, and free self parking), got all meeting space, large convention center. Very nice property. Did have the convention there in 1990. Steering Committee is meeting today. Events: fundraiser- “We treat” in planning stages. Established a “volunteer committee”…maintaining a list of those that want to help, but necessarily don’t want to be on a specific committee or a committee chair. Budget was set, adjusted the budget to meet the needs of the fellowship. 1600 room nights has been set in the contract.
-CAWS 2012 (Nicholas)
Nicholas: Been to London and Brighton to view hotels. Looking at other hotel options. Sub-committees are coming together. Committee requested Nick’s assistance in viewing the hotels.
Page 2 of 14
OLD BUSINESS
- Approval of minutes:
- Minutes of November 2008 WSBT/WSOB B2B Meeting.
Joy: Motion to approve, second by Richard. Discussion: Kim S.: concerns about them going out to the fellowship without further review by WSOB.
Joy: Motion to table until quarterly, second by Willie. Motion passed.
TABLED
2) OLD BUSINESS
2007.10.14 TEC Status (Kim, Trevor)
Kim: The interview schedule has been set; all interviews will be on Tuesday morning, starting at 9am, wrapping up by Noon. Voting will take place Wednesday night at 630pm. Trevor has sent our email correspondence to the TEC Delegates regarding the start time. We should be hearing from them, confirmation of arrival, etc. One delegate from the PSR is moving, so we will need to contact the TEC Alternate from that Region (Susan B.). Just need to get copies made for the process. – Update at quarterly
2008.08.03 NADCP, June 10-13, 2009 – (Richard) – Marker for next year
Richard S.: First attendance to NADCP, Patty and Susan along with Richard manned booth each day. Hayward, Carl, and Tom also attended. 700 books were given out…No “principle” coins were available as previously discussed; chips of other languages were made available. Secured info from those visiting our booths, WSO will follow-up with those attended…electronically and phone follow-up. Did meet rep from NA. Booth next to CA wanted a copy of our book for “National Archives”, and they wanted to make it available in the “National Archives.
Our booth was also next to Window Company, they wanted to sell our chips out of their catalogue. They manufacture our chips. This option could increase out “profit”. If we go this route, will have to have them sign a vendor’s agreement contract. Next year it is in Boston. MARKER
2008.11.11 AA permission (Trustees, WSOB)
Hayward: WSO sent the letter to Mary at the AA World Service office, receipt was received that they got it; these items have been scanned and posted to the yahoo groups.
Willie: Sent out a report; that the AA office manager has received, and was having this reviewed by AA.
RE: email info that was sent this morning: Willie: with the disclaimer, Patty requested if we could sell the books (HFC2) we have, with the disclaimer, only in the US, not outside…
Joy: Do you feel comfortable selling the book with the disclaimer.
Willie: Yes, from a financial place, but not from a spiritual place. With AA dragging their feet, we can’t move forward. Yes…
Joy: Financially we are in the red…many orders for HFC2, $6000.00 worth of orders on hold.
Joy H.: Motion to sell HFC2 in the US only with the disclaimer…Second by Willie B.
Discussion:
Willie: With the disclaimer, the one that AA has provided to us, I think that we are covering ourselves.
Joy: We are in a financial bind, selling these would help…with the disclaimer in the US only, would allow us to sell the $6000.00 in back orders.
Page 3 of 14
Richard: Speak against the motion, while there is a spiritual aspect, there is an aspect of doing the right thing, we are told by the AA disclaimer must be position in the book where there are change…I do understand the money aspect.
Trevor: I speak against the motion, while I hear the agreements about our financial situation, it doesn’t set right making an amends. Doing something like this would appear that we are staying to screw them. Maybe we need to look at other ways to raise fund…it looks like “back door stuff”. Hayward: ETA of HFC2? Will be done with the typesetter soon, proofing will take another month. Willie: Spiritual I am with you all, but from a business place, AA does not have permission to give us permission, it is Public Domain…it’s not back done stuff…we have requested a face to face with them 45 days ago…they have not gotten back to us in a timely manner…AA will not give us permission, because it is not theirs to give due to copy write laws…amends that we are have attempted to make is not coming soon enough…they are not going to give us permission Richard: Public domain topic is one of the reasons why they have come out with editions 3, and 4…to protect their book…I think the public domain is a bad stand to take to “allow” us to move forward with selling the books.
Joy: It is Fair Use Law…that is what this falls under…
Richard: So it is not Fair Use…Big Book version 4 is covered under copy write laws.
Joy: I believe under the Fair Use Law, that “How it Works” is allowed to be used, even though they redid the Copywrite on the 4 edition…they can only cover new stuff, not old stuff.
Richard: You are correct, that is AA’s way of correct the errors of correcting the past lost of losing the copy write.
Trevor: Listening to debate, and yes we have made an attempt to make amends, we made a mistake, we need to honor the original reason why we are making the amends, if we publish it even with the disclaimer, is that really right…I hope we don’t go down this path. Just because it’s gotten tough, we are going to divert from our original motions.
Nick: Very aware of the last paragraph of the letter…”We did this…we did that…how do we make an amends…” we need to make the amends, and then sell the books, not the other way around… Willie: What if we along with disclaimer, we change the part of “How It Works”…restore it with the original wording?
Friendly amendment: Take out the changes to HOW restore it to original text as it is stated in AA book with AA disclaimer.
Motion with friendly amendment: Motion to sell HFC2 in the US only with the disclaimer, and take out the changes to “how It Works” and restore it to the original text as it is stated in the AA book, with AA disclaimer.
Robert: Speaks against the motion
Randy: Speaks against the motion…we need to follow though with our plan…not necessarily against selling the books in the US…just we need to adhere to our plan.
Motion fails
Update at quarterly
Original motions, March 2009:
Motion 1: WSO is working on…letters are going out regarding the distribution of HFC I and HFC II, and the availability of those publications. There has been positive response from some Areas/Regions regarding the forth coming changes to regarding the motions. – DONE.
Motion 2: Have asked Willie to investigate, there has been no evidence that Richard or Patty have contacted AA regarding this. – DONE
Motion 3: WSO/Patty is working on coordinating meeting.
Motion 4: No action at this time
Motion 5: No action at this time
Page 4 of 14
Update from May 2009:
- Motion to cease publications and distribution of any material and or literature containing “How It Works” in any medium. Second, passed.
- Motion to have TAL investigation as to whether or not we have permission to re-print with redistribution (all media) of other AA literature/phrases…ie: “The Promises”, and “A Vision for You”. Second, passed.
- Motion for WSO to set up meeting, face to face, with AA to address the problem and ways to solve it, make amends, ask forgiveness, and how can we make further restitution. Record of meeting via minutes should be distributed to the WSOB and WSBT. Meeting to include the local Regional Trustee. Second, passed.
- Motion that a letter regarding this issue be drafted with members of both Boards involved in the writing of it. Letter should be approved by both Boards before distribution. Second, passed.
- Motion to address the issue with the fellowship via letters to the delegates, Newsgram articles, CA website, assemblies, and delegate mailings…after the meeting with AA. Second, passed.
2008.11.12 Accounting internal procedures (Joy, Willie)
Willie has posted some info to the group; decision will be made at the July 23 meeting…motion will be made at the WSOB meeting to approve…waiting to see if they have any suggested changes. WSBT will then approve the changes that Tom or the WSOB has made. – Update at quarterly
2008.11.14 / 2008.11.15 Trustee Event/Trustee to the DRPD (Richard) – DONE
Richard: NO communication, no updates, no changes, briefly mention talked about…should this be pursued.
Hayward: $40,000 is budgeted for this event…
Joy: $60,000 is the income, $40,000 cost.
Willie: At this time this is not an issue…WSO is looking to cut one of our quarterly meetings…??? Is the money there? This has been in the making for two years…
Hayward: How is WSOB going to go to the Finance Committee and request that we drop a quarterly?
Willie: WSOB is looking at possible cuts…
Hayward: Let’s have Richard continue communications with the WSO regarding this.
Randy: Why is this not being pursued, with $20,000 income…??? We, as a group, need to look as to why it is still on the budget.
Richard: Motion to remove this item from the budget, second by Trevor.
Randy: Friendly amendment: as financial planners, we make this decision, with input to the
Finance Committee via a referral. (Joy will write) Line item: 400420 World Service Event/projects $60,000 expense, and 906100, $20,000 income – to be removed from the budget REFERRAL to be written – JOY.
2009.04.07 – Interim restructure project (Willie)
Willie: Discussed Interim spending notes received as of this date.
Hayward: Questions about the “Place holder” – hiring OM for future DOO – they are going to try to do this?
Trevor: That the WSO hire the OM, as future DOO…takes the WSBT out of the loop…we need to be involved in the hiring.
Willie: Doesn’t like the wording either, in conversations, they would put forth the best candidate for the position, and that we would vote them in.
Joy: OM verses DOO…what is the difference…why are we going this route.
Page 5 of 14
Willie: Looking at the “assistant” approach.
Joy: Questions: Referring to the WS Manual says that we are to have two directors…we need to fulfill these positions with people that have working knowledge of California laws, can supervisor an office, and has knowledge of the accounting procedure in the office at this time.
Kim: The Conference has approved a two directorship WSO, not one, with a DRPD, and an assistant. We are charged with seeing that this is done…maybe we need to restructure the current office, and let someone go so that we can have the funds to hire the DOO. I agree with Joy.
Willie: Motion to move forward with hiring a DOO, releasing the announcement to the fellowship, second by Joy.
Randy: Do we have money to do this. Against the motion.
Joy: Yes.
Motion passed.
Update at Quarterly
3) Outstanding Correspondence:
#1) Correspondence from Quin B.
Kim: Motion to table, Sub-committee will work online, second by Joy.
Nick, Richard, Lawrence, Willie – Update at quarterly. –
DONE – ONLINE MOTION, 8/5/2009
Below is the result of your feedback form. It was submitted by on Tuesday, March 24, 2009 at 17:49:34
Name: Quin B.
City: Milwaukee
StateProvince: WI
AreaRegion: WI
Subject: Picnic
Message: The WSO changed the name of our event for the CAWS 2010 from picnic to BBQ. Come to find out some members were offended by this word back in the 1990’s. This clearly an outside issue. What should of and should be said is if you want to use the word BBQ that is fine and if another group wants to use the word picnic that is fine also. Q.
Additional Comments From Mike R.
Trustees,
I too have to speak up about this as I ran into the same forced change on the Nebraska newsletter. The worst thing is that those who were offended, didn’t even know the correct history of the word. sighting http://www.allabouthistory.org/origin-of-the-word-picnic-faq.htm
What is the origin on the word picnic?
You may have read the gossip sweeping the Internet on the origin of the word picnic. Some claim that picnic is derived from lynching parties of blacks. This is incorrect.
Instead, the origin on the word picnic is French (piquenique) and was invented long before the atrocities towards blacks took place in America. This French word – piquenique – signifies an outing with food – similar to the word’s meaning in English. At these piqueniques, the attendees
Page 6 of 14
would all bring food to the occasion, similar to what we call potlucks today. The outdoor concept of a picnic did not originate until the 19th century.
So, how did this word originate? We are unsure what the word pique actually means. There are two options: leisurely eating (picking) or a delicacy of food. Nique was selected since it rhymed with Pique.
Historians have found this French word in references outside of the French language as early as 1748 and into English by around 1800.
Thank you for letting me be of service.
- Mike R. 01/15/01 Webservant@ca.org
Below is the result of your feedback form. It was submitted by on Monday, March 30, 2009 at 14:51:47
—————————————————————————
Name: Quin B.
City: Milwaukee
StateProvince: WI
AreaRegion: WI
Subject: Picnic
Message: You may want to check out page 29, item 7 of the WS H&I Comm guidelines where it suggests as a people raiser you have a “picnic”.
#2) NICK: Spoke with the UK, he is all set…DONE.
From: Umesh
Sent: Tue 5/19/2009 11:00 AM
To: Board of Trustees
Subject: Message from the Trustee Feedback Form
Below is the result of your feedback form. It was submitted on Tuesday, May 19, 2009 at 11:00:48
—————————————————————————
Name: Umesh Ranchod
City: Johannesburg
StateProvince: Rabdburg
AreaRegion: South Africa
Subject: Support
Message: Hi, I live in South Africa and I am chair person for a CA meeting held every Thursday evenings. There is no support at all for a CA meeting here in South Africa and we are in desperate need of all or any help I can receive from you. The only thing we have for CA is the pre-ambles. The rest we are using all NA literature and tags. I have been approached by many members as to why we cannot get any CA literature but there is none in the country and to order from you is very
Page 7 of 14
expensive. We are a very small group with very little funds for any of this and I am begging for any help from you. Please help
#3) JOY: This is in the PNR, thought this was going to the office.
Willie: has been forward to the office.
Kim to forward to the WSOT, cc Trevor, as to status.
Sent: Tue 5/26/2009 3:05 AM
To: Board of Trustees
Subject: Message from the Trustee Feedback Form
Below is the result of your feedback form. It was submitted on Tuesday, May 26, 2009 at 03:05:17
—————————————————————————
Name: LAUREN M WOOLSEY
City: SAN JOSE
StateProvince: CA
AreaRegion: US, Silicon Valley
Subject: ordering confidential reply/sender information on package?
Message: hi there,
if I order a starter kit, will it be an unknown from/address/website/etc.
I really want to research this but i also have lupus and done cocaine occasionally and do not know it this is a BIG problem or if my lupus is the main contributor.
Please let me know if this will have anonymous sender information on the mailing package
-lolly
#4) NICK: referred him to the process, it is all set – DONE.
From: Geoff P.
Sent: Thu 5/14/2009 7:39 AM
To: Board of Trustees
Subject: CA
Dear WSBT
Please could you include this email address on any list concerning CA as a whole as am I Keen to stay informed on the fellowship.
Should there not be any list, ok, thank you for your service.
Kind Regards
Geoff P
How it Works, Plymouth UK
#5) NICK: All from Richard – DONE
Page 8 of 14
Name: Richard L
Question:
We have recently set up a new district in a part of the UK . we held out first DSC last week where it was decided we would create our own website for communication between the CA fellowship. Some of the emails that are coming into the site are from members business addresses, is this spiritual and what would you do with this matte? It seems to be conflicting with my understanding of anonymity, the 12 steps, traditions etc.. I have spoke to my sponsor who has made a suggestion on how to approach the individual with love and tolerance.. I was interested in what you would do in this matter.
#6) NICK: DONE
Name: Richard L
Question:
I have just taken on the role of Chair at our newly formed District.. If a proposal was to go to vote and the vote was a tie, I am of the understanding that the chair has the deciding vote? What if i felt that I was not able to vote on the matter, what would the procedure be? More Discussion? Does this situation happen much and does not concept twelve mention this? Richard UK
#7) NICK: DONE
Name: Richard L
Question:
Hi, I have been chatting to a member of my home group who wants to bring his wife to the meeting each week. She has no desire to stop using cocaine and all other mind altering substances, reason being she is does not use drugs. She is suffering from emotional stress and he feels that the meeting would or could help her. Our meeting is an open meeting so does this mean that she is welcome to attend and share about her issues?
#8) RANDY: Looking for info from H&I regarding this…each Trustee look at most recent reports of H&I meetings and send to Randy…or to Jason. DONE
Sent: Sun 6/21/2009 3:17 PM
To: Board of Trustees
Subject: Message from the Trustee Feedback Form
Below is the result of your feedback form. It was submitted on Sunday, June 21, 2009 at 15:17:12
—————————————————————————
Name: Jason S.
City: Phoenix
StateProvince: AZ
AreaRegion: Area
Subject: H & I meeting lists for your Regions
Page 9 of 14
Message: WSC H & I committee would like to gather all meeting/panel info for all areas and regions if possible. Can you email jason@azhomecare.com or pass to Randy so he can forward to the WSC H& I info group. Thanks for you assistance.
ILAS
Jason S.
WSC H & I Committee Chair
#9) JOY: Joy has talked with him, and everything is ok, he will be sending letter to Kim regarding this to inform the WSBT that this ok…no further response from the WSBT is needed. Received Steven’s letter as of 7/10/2009.
Questions have also been forwarded to the H&I Committee in regards to the meetings in this Area this as well.
Much discussion regarding the boundaries of Areas and how they affect H&I meetings… DONE
Sent: Mon 7/13/2009 2:08 AM
To: Board of Trustees
Subject: Message from the Trustee Feedback Form
Below is the result of your feedback form. It was submitted by on Monday, July 13, 2009 at 02:08:57
—————————————————————————
Name: Steven F.
City: Lancaster
StateProvince: California
AreaRegion: Pacific South Region
Subject: TRADITION TWO
Message: To whom it may concern on December 10,2007 around 9:15PM we submitted a Petition to become a District with SFVCA. Carl W.former PSR Trustee all Area Delegates and Alternates-and GSR’S for a unmans vote to become a District.
Now as a District were seeking approval to change Areas by the WORLD SERVICE CONFERENCE
how ever when I got my Delegates mailing the Petition we submitted has been altered and CHANGED.
There has been BIASS BIASS BIASS talk between the PSR Trustee and Susan B.WS Delegate and John w. Vice Chair SFVCA with sidebars. SFVCA has said they have lost our original PETITION FROM 12-10-07 we FOLLOWED ALL INFORMATION TO SUMMIT THIS DOCUMENT THAT 1ST COMES WITH A 2/3RD VOTE OF ALL OUR GSR’S APPROVED THE ORIGINAL PETITION.
WE HAVE BEEN TOLD THERE IS NO PROBLEM CHANGING
ARES IF WE GIVE TO SFVCA ALL REHABILITATION CENTERS AND STATE PRISIONS IN THE ANTELOPE VALLEY DISTRICT FORTHWITH . ARE THE TRADITION FOR EVERYONE IS TREATS AND INTEMATION NOW A PART OF
COCAINE ANONYMOUS WE JUST WANT TO BE APART OF.
MONDAY JULY 13,2009 WE WILL WALK OUR ORGINAL PETITION TO THE WORLD SERVICE OFFICE WE HOPE WE DO NOT GET JUMPED
Page 10 of 14
P.S.Our original Petition has come up missing out of SFVCA archives from 12/10/07 WHEN IS TRUST LOST
To be Completed by or Updated at the July Conference Call:
2008.04.14 CA Helpdesk site (Hayward)
Hayward: Willie and I have been sending emails to Mike R. Mike’s time is limited right now…things are on hold, but will be addressed soon..
2008.11.7 Canadian Region (Trevor)
Trevor: All those he has spoken to are in favor of a Canadian Region…except for Quebec.
See this item to remain on the agenda…looking at maybe moving on this in two to three years.
Would affect PNR, MWR, and PNR. Further updates – to remain on the agenda.
2009.05.06 Referrals to be written by the WSBT (Kim) subcommittee –Richard, Joy
- Sixth Tradition disclaimer.
- Media process of approval for distribution to the fellowship
- Statement in the WS Manual regarding the use of the CA logo on internet.
- Amend the fiscal year budget, to include TAL, WST, and WSOT budgets.
- H&I verbiage regarding picnic.
Kim S.: Have written all referrals, and had sub-committee review.
Kim: Motion to approve referrals, and submit to the Conference. Second Joy. Motion passed. Review them at the quarterly. Joy will add hers on as well. DONE – have to write referrals
> Sixth Tradition disclaimer:
Refer to S&B; to add to Service Manual, page 13, STATEMENT OF POLICY:
To insert a new paragraph on page 13, following point C:
“As to alleviate our affiliation, when referencing the name COCAINE ANONYMOUS,” the block letters “C.A.”, the official COCAINE ANONYMOUS LOGO* (hereinafter “logo”), future variations of the logo, and the motto “WE’RE HERE AND WE’RE FREE”, on publications such as flyers, newsletters, directories, the following disclaimer should be used: “In the spirit of Tradition Six, CA is not allied with any sect, denomination, politics, organization or institution.”
- Media process of approval for distribution to the fellowship: Refer to S&B; to add language to the Service Manual:
All “media” available to the fellowship should be approved prior to distribution accordingly by local groups, districts, areas. All media distributed to the membership via on the CA website should be reviewed by the WSBT and the WSOB prior to posting.
> Statement in the WS Manual regarding the use of the CA logo on internet:
Refer to S&B; to add additional language to the Service Manual: the use of the CA logo and our protected trademarks on “Facebook”, “My Space”, and other similar sites is not appropriate, or acceptable. The WSBT’s position is that the use of the CA logo and our protected trademarks on “unauthorized” webpages/websites is not within the traditions, and we are concerned as to the interpretation of possible affiliation, endorsement, controversy, and over all anonymity
Page 11 of 14
“We’re Here and We’re Free”
Cocaine Anonymous name
CA logo Hope, Faith and Courage
C.A. (USA and Canada only)
If a C.A. group wishes to use any of the above C.A. trademarks on the C.A. group’s website, The Service Committee for the Area (or District) must have approved the site, and the Cocaine Anonymous World Service Office (CAWSO) must be contacted by an elected officer of the Area (or District) where the group resides with a statement to this effect.
If a C.A. group chooses to be a “stand alone”, meaning not attached to the Area (or District) where the group resides then the Cocaine Anonymous World Service Office (CAWSO) must be contacted by an elected officer of the group with a statement to this effect.
In either of the cases above the request is forward to the CAWSO Web servant, Regional Trustee, Area/District Service Committee and World Service Conference Information Technology (IT) Committee to verify that the site is in compliance with the Information Technology (IT) Committee Workbook and Guidelines, these guidelines are available for review on the service section of www.ca.org.
>Amend the fiscal year budget, to include TAL, WST, and WSOT budgets:
Refer to Finance Committee:
To add to the 2009-2010 annual budget line items for TAL1 & TAL2. TAL 1 should have a budget of $500.00 and TAL 2 should be zero.
- H&I verbiage regarding picnic: Referral to H&I
To remove/replace the word “picnic” from page 29 of the H&I guidelines in line with previous decisions made by CAWS.
2009.05.09 Financial status CAWS Inc. (Joy)
Joy: Need financials for May finals, and drafts of June.
Willie: They are not done, year end reports are done. Will forward as soon as he has them.
Joy: Wondering why the office is so slow getting statements to us.
Trevor: Motion that the WSBT form a subcommittee to draft a list of requirements to be delivered from the WSO to the WSBT that must be delivered on time, additionally this should state the consequences if the list is not done. Second by Joy.
Kim: Speaks against the motion; we already have plenty of work to do. And we have some of this already in print. Let’s affirm that the employees and volunteers at the WSO follow the requests of the WSBT. Need the Chair of the WSOB active in the supervision of the office.
Randy: Speak against the motion, I feel that this the responsibility of the Treasurer…he needs to follow through with the needs of the WSBT.
Willie: All communications go to the Treasurer, and are copied to the DRPD, something is missing in the completion of the items that we need. Speaks against the motion.
Motion failed
WSBT affirms: Willie to approach the WSOB, and request that they follow through with requests of the WSBT.
Page 12 of 14
2009.07.02 Convention Financial Statement (Joy) – DONE, covered earlier (combined with 2009.05.09)
2009.07.03 Financial Statement, (Joy) – DONE, covered earlier (combined with 2009.05.09)
Update online/August Quarterly
NEW BUSINESS
2009.07.01 DOO hiring (Kim, Joy) – DONE, covered earlier
2009.07.02 Convention Financial Statement (Joy) – DONE, covered earlier (combined with 2009.05.09)
2009.07.03 Financial Statement, (Joy) – DONE, covered earlier (combined with 2009.05.09)
2009.07.04 Trustee Office Request (Joy) – DONE, covered earlier
2009.07.05 WSBT Finance Sub-Committee, WSC Finance Committee (Willie) – DONE Willie: Joy and Willie have discussed this, Kim and Lawrence also “chimmed” in on this… Sometimes it appears that there is communication that has been transmitted regarding finances from someone else other than Willie to the WSO. Revisions from Tom and Patty seem to have been influenced by someone. At the August quarterly, would like to be lead on these committees.
Joy: Would like to see a group conscience regarding the best person to serve on these committees.
Hayward: Concerned about situations between Joy and Willie.
Willie: Concerned about information going to the office from the WSBT before it should.
Kim: I would like to see the best qualified people serve on the committees that they can be most useful to the fellowship. Lets be mindful of this conversation today when choosing what committees we will serve to next year.
Lawrence: Agrees with what Kim said.
Joy: There has been no conversations regarding WSBT business with the WSO, and or Patty.
Trevor and Richard: Questioned there communication with Willie regarding office business, and wanted to affirm that it was all ok…Willie: yes all is good.
2009.07.06 Transcriber Request (Joy) – DONE
Joy: Reporting from Barbara…Nick speak more clearly, Robert and Lawrence speak up!!! Some questions came up regarding the March Quarterly…will address them with Kim. Missing part of the March Quarterly…first four tapes just had a high pitch sound on them…Hayward will check on his downloaded ones.
2009.07.07 March Quarterly Minutes (Joy) – DONE Have been sent to Kim.
2009.07.98 CD sales (Willie)
Sent communication with CD information:
Request to be allowed to sell speaker CD
Kim: Motion to move online, second by Willie.
Discussion: Kim: we only just received this info this morning, would like some time to review.
Motion passed
Page 13 of 14
Draft procedure speaker tape sales
- Speakers selected through conference approved guidelines
- Speakers are requested to complete a sign-off (referral to conference 2009) sign-off filed with taping contractor and world services – past speakers will not have sign offs
- Recorded through contracted recording company
- Contract to provide for specific acknowledgement of CAWSO, Inc… ownership
- Master copies delivered to WSO – all speakers put on speaker order form and website
- Choice:
- use of contractor as drop ship vendor or we burn CD’s at office
- WSO burns CD’s
- Speaker labels must have: label including disclaimer as follows: This recorded audio speaker is only sharing his or her own personal experiences and opinions – they are not representing C. A. as a whole.”
- We do not have any workshops on our order forms.
2009.07.09 DRPD announcement (Willie) – DONE Willie: Should we post this announcement as well Richard: We all stated “yes” back in May.
Willie: Will have a general announcement for both, will send out to board for approval.
2009.07.10 Regarding: Use of Palm Springs for quarterly meeting – additional cost to WS approximately $300.00. – DONE
Much discussion…decided to stick to original plan…dinner at 5pm, and quarterly at 7p…all at the lovely Four Points Sheraton and the Palm Grill.
Motion to Adjourn – 216pm PST
Respectfully submitted:
Kim Sherwan
MWRT, WSBT Secretary
Page 14 of 14