WORLD SERVICE OFFICE BOARD MINUTES
December 19, 2020
OPEN MEETING @ 9:05 a.m.
SERENITY PRAYER – Led by Randy M
TRADITION 12– Read by Tom P
CONCEPT 12 – Read by Brenda M.
Birthdays: None
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair); Alesia (Vice Chair) Lolita S (DOO) Brenda M. (Secretary) Robert B (DAL C&C) Tom P ( Interim WSOT) Kevin M. (WST) Susan L. 2021 Convention Chair; Mike S, 2022 Convention Chair, Joost, 2024 Convention Chair.
GUEST: Cathel; Chair Regional Helpline Chair; Misty, member; Melissa, 2023 Convention VC
CHAIR ANNOUNCEMENT(s) –. Written Report submitted.
Randy announced that today is his last meeting as the WSOB Chair. He expressed gratitude to the board and said his has confidence in the current office board ability to carry on.
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – November 2020
Alesia moved to approve the minutes with housekeeping; Lolita seconded. Motion passed.
SEVENTH TRADITION – Please use the freedom fund or a one-time donation on CA.org Basket passed for in office donations.
CAWS CONVENTION REPORT
CAWS 2021 – Austin – Susan L. –Written report submitted
Highlights: Steering Committee met on Nov 14, 2020 at the Hyatt Regency in Austin (five in attendance) the general committee met the next day via zoom and in person. Focus Group on the hybrid virtual convention met on October 28, 2020. The Hyatt contract accommodates 350 attendees. All committees were asked to submit progress reports for the next meeting. Registration has slowed down,]. Due to Covid, Yapp App extended our contract for service to July 1, 2021, therefore, the $500.00 check request for Yapp App renewal should be cancelled.
CAWS 2022 – New York – Alan S. – Not Present- No written report.
Robert B meet with Steering Committee. Joy Hutchinson, Treasurer has resigned. Securing a hotel is the most importance focus for the committee. We no longer have a contract with the Hyatt in Manhattan and because New York is closed, negotiation is not possible at this time. They committee is looking at Jersey City. Next meeting is January 10, 2021
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CAWS 2023 Atlanta – Michael S – Written Report submitted
Highlights: Held a meeting this month. There is a full steering committee in place. Have a meeting with Robert B his involvement. The next meetings for both the general and steering committee will be held via zoom. Mike will created the schedule for all upcoming meeting in 2021. Mike introduced Melissa Dones as the Convention vice chair. The Marriott in Atlanta has been modified for new dates and the room rebate is half. Tom P will send the revised contract to Robert and Mike.
Made comments about a slate for a regional Trustee.
CAWS 2024 Amsterdam – Joost –Written report submitted
Highlights: The following are the topics the committee is focused on
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- Budget finalized
- Have the detained need to find a venue
- Keeping the committee engaged, first meeting this month
- Theme Hope, Faith and Courage will be submitted for approval.
- Fundraisers are planned.
Discussion on the transfer of funds, by setting up a virtual bank.
OFFICE DIRECTOR REPORTS
Director of Operations- Lolita – Written report submitted
Highlights: AT&T has offed reduced service rating for the office pending see a copy of our current billing. The staff if working on the office procedures manual review, updating processes with an end of year due date. LSC Communication is now Atlas and the printing of publication is under control. HFC Our payout from Amazon $1,801.2 (not including Nov/Dec) Research pending on the status of the Nook with Barnes and Noble.
Motion: Brenda moved the approved a $4000.00 lines in the office budget to upgrade our office computer equipment and servers. Kevin seconded. Motion passed.
DIRECTOR REPORTS –
Chair – Randy M. – Written report submitted
Highlights: None
Vice Chair- Alesia F – Written report submitted
Highlights: None
Treasurer – Michael T. Not Present, Financial report send by Lolita during meet
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Secretary – Brenda M. – Written report submitted All HR project are completed.
Brenda moved to approve $1000 monthly (90% of cost) for Kaiser Health Insurance offering through Covered California for our two office staff. Alesia seconded. Motion passed.
Brenda M. to approve $300 for Holiday gifts for 3 office staff, $100 for Brian, Adrianne and Frank (Lolita opted out Kevin seconded. Motion passed
Discussion: Robert express concerns about making a decision on expenditures without a financial report. Comments on the formatting of the employee handbook.
Director at Large – Pierre K. – Written report submitted
Highlights:
Attended all meetings – See Committee report for details
Director at Large – Ron D. – No written report
No highlights. Attended the unity call they reviewed 12 step workshop.
No attended at conference committee meeting due to work.
Q&A on diversity of the committee which is mostly U.S. members, Tom P. confirmed that there is no European participation on this committee.
Director at Large – David C. Written Report Submitted
See PI and HI committee report for highlights
Director at Large – Convention & Conference – Robert B. Written Report Submitted.
Highlights: 2021 is on track. Develop the contingency for a virtual convention. Open discussion on a timeline to make a decision on dates for Austin and New York. Conference committee is ready to go to virtual conference. New York does not have a contract and the city of closed down until the New Year. Holland is doing a great job. Robert to report back in the inactivity of the convention committee once he talks to the WST rep for the committee.
TRUSTEE REPORT
WSO Trustee – Kevin M – Written Report Submitted
Working with Lolita to find a services provider for your phone and internet service. Looking to change provider to AT&T. The fulfilment center to get merchandise to EU and UK with paying duties and shipping. Move to AT&T in January 2021 for phone and internet for the office. Groups IO Set up is pending.
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WS Trustee – Tom P.
No contract pending. Working of the ad hoc committee on the fulfillment center.
COMMITTEE REPORTS –
Finance – Michael T/ Brenda M
Did not attend the meeting, no report
Structure & Bylaws – Brenda
No highlights
Convention– Robert B and Kevin
Attended last meeting the committee is working on revising the convention guidelines. Subcommittee on guidelines on RFP for 2024/25.
Conference – Alesia F. – Robert B
This committee is working to establish a virtual conference in 2021.
A discussion on importance of having a TEC be held at the next conference. Dallas/Fort contract will be provided Tom P. New process of credentials Delegates before conference.
Unity– Ron D. No Present – No report.
Literature, Chips & Formats – Pierre K
Highlight: LCF had 8 projects. The referral to WSOB – 2017-09 publishing guidelines.
Pierre K. will contact Alesia to answer this referral.
Hospitals & Institutions – No highlights
Public Information – David C
Highlight: Revision of PI handbook is underway with new design. North America Summit will be virtual. Request the letter written by WST to be given to public health authority in BC. Kevin with attempt to locate the letter.
IT – Working on the App of international meeting. CA org web site has been updated, changed to be more user friendly for mobile app.
Archives –Open
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GUEST REPORTS:
Cathel- Interesting to observe his work of the WSOB. Request for his resume of open DAL position.
Misty – The SR14 party is pending the conference. Tradition workshops
ONLINE BUSINESS: None
UNFINISHED BUSINESS
The formatting for the Quiet Peace in French version needs to get publication done ASAP
Ad Hoc Committee – David C
Working on referral to the finance referral on rebranding the Freedom Fund. Bidding process for world convention revision is needed for financial feasibility. Recommendation pending. Regional convention guidelines should be developed and may be a referral for convention committee for review and consideration. Recommendation pending.
Referral:
Alesia is working on all open referrals 2018- 2019
Executive Session
Submitted with Love and Peace
Brenda Mabin
Secretary
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