COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
March 23, 1989
ATTENDEES
Helene H.
Mary C.
David C.
Steve P.
Pam O.
Reggie L.
Mitch G.
Carla A.
Tony C.
Bob C.
Meeting was called to order at 7:40 pm with the Serenity Prayer.
Tony C. read the Fifth Tradition.
Pam O. read the minutes from March 9, 1989 Board Meeting. Motion to accept minutes as read. Seconded and passed.
LITERATURE – Carla A.
The 70/30 plain will be ready to print in approximately 1 week, and the three other pamphlets should be ready within 3 weeks. Mary C. will obtain the bluelines for the old pamphlets as soon as possible and give them to Carla. A sample of the literature and art work is being submitted to the Trustees for their approval by mail with a note requesting their immediate response by phone.
TREASURY – Bob C.
Balance of Trust Account: $8,416.96
Balance of Operating Account: $2,500.00
Total funds in the bank: $10,916.96
The funds for the Dance Around the World, in the amount of $3,911.57, are not included in the Trust Account balance or the total funds in the bank balance. All bills are paid. The separate account for the Dance Around the World funds has not been opened yet. David will pick up the signature cards. All bills that were submitted had a purchase order, receiving document and invoice attached. Mary was commended.
A motion was made to spend a one time fee of $150 for equipping the new copier with the adapting mechanism to add an additional color. Seconded and passed.
OFFICE MANAGER – Mary C.
An activity report for March 1989 was submitted with a financial report for 1988 and 1989 attached. Mary has graphed the office’s sales for 1988 and 1989. She also suggested setting up archives in the office. Goals for the month of April were also submitted.
A motion was made to include the following items in starter kits being sent out: 20 pieces of each pamphlet, 10 Newcomer chips, 5 of each of the other chips up through 1 year. Seconded and passed.
Page 1 of 3
1,000 metal chips were ordered since the lead time is so long and they are often back-ordered. Discussion to change the night the board meeting is held on was tabled. David C.’s probation period has been extended an additional 30 days. It was determined that Mary is his immediate supervisor.
NEWSGRAM – Reggie L.
The new issue should be out in 10 to 14 days. Margie will print the Chicago letter and encourage responses to it. Jack P. will be submitting information on incorporating areas. Mary will submit an article on the office. An area has requested that abbreviated minutes and financial reports be printed in ensuing issues.
THE CONNECTION – Reggie L.
The Winter ’89 issue is out. On April 15th a meeting will be held to discuss how to broaden the appeal of The Connection.
PUBLIC INFORMATION – Steve P.
Sample letters to the fellowship responding to different types of inquiries regarding this committee were submitted to the board members for approval. The Conference approved Loner’s club has not been instigated in the fellowship yet. It was suggested that a chairperson be recruited for this committee. Mary and Bob will try to locate some interested parties and present their findings at the next board meeting.
OLD BUSINESS:
A) Reggie L. informed the board that the computer is working intermittenly. He suggested that it be repaired since it is still under warantee and Zachary has already contacted the service people. He also suggested that we look for another computer.
B) Tom Z. in Chicago is trying to obtain quotes on office insurance. Mary will follow up on this.
C) The Serenity Shop wants to order chips from this office. This issue was tabled. The Trustees will address this at their meeting and let this office know their decision.
D) Discussion on the open house has been tabled until it is determined whether or not the hotel will shuttle people there and back.
E) In regards to committee meetings being held in this office, Helene expressed concern regarding abuse of the office, the copier and the number of people attending these meetings. It was suggested that the attending board member or office employee should take responsibility to ensure that this does not occur. Also, the people attending should be advised that if the meeting becomes too large, they will have to locate a new meeting place.
Page 2 of 3
NEW BUSINESS:
A) Carla informed the board that there are people willing to donate time and materials for a CA sign for special events. A phone vote regarding this matter will be done when more information is available.
Meeting was adjourned at 10:22 pm with the Lord’s Prayer. Thank you for letting me be of service,
Pamela Ogg
Page 3 of 3