Aug 27 – Sept 4, 2011 – WSBT Quarterly Meeting Minutes

CA WORLD SERVICE BOARD OF TRUSTEES REGULAR QUARTERLY
MEETING MINUTES

August 27 – September 4, 2011

FINAL

Since this report is a confidential C.A. document for members only, it may contain
members’ full names. This usage to facilitate communication within the fellowship was
approved by the 1990 World Service Conference. Such confidential use does not, of course,
violate in any way our Tradition on anonymity in public communications media (press,
radio, TV, etc).

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Kim S.: Good evening everyone. It is Saturday, August 27, 2011, approximately 7:25 pm, pacific standard time. Welcome to our fourth quarterly meeting of 2010-2011. The first item on our agenda is personal sharing. For purposes of the record, I will indicate that I am Kim Sherwan, Midwest Regional Trustee, and WSBT Chair. We will now pause and go into personal sharing.

We are back online, it is approximately 9:34 pm, pacific standard time, and we have completed personal sharing. Well done and heart felt everyone, and well needed. We will now proceed with the agenda. We will have a moment of silence followed by the Serenity Prayer. God, grant us the serenity to accept the things we cannot change, the courage to change the things we can, and the wisdom to know the difference. Roll call, beginning to my right.

Richard Schafer, Trustee at Large, WSBT secretary.
Kenny Williams, Atlantic South Regional Trustee.
Terry Marsden, Pacific North Regional Trustee.
Joy Hutcheson, Pacific South Regional Trustee.
Robert Lyle, Atlantic North Regional Trustee.
Richard Leve, World Service Office Trustee.
Russell Sedman, European Regional Trustee.
Randy Groen, Southwest Regional Trustee, WSBT Vice-Chair.
Peter DeRafaelle, World Service Trustee.
Kim Sherwan, Midwest Regional Trustee, WSBT Chair.

Peter, will you read the 12 Traditions for us?

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Peter D.: 1Our common welfare should come first; personal recovery depends upon C.A.
unity.

1. For our group purpose there is but one ultimate authority — a loving God as He may express Himself in our group conscience. Our leaders are but trusted servants; they do not govern.

2. The only requirement for C.A. membership is a desire to stop using cocaine and all other mind-altering substances.

3. Each group should be autonomous except in matters affecting other groups or C.A. as a whole.

4. Each group has but one primary purpose — to carry its message to the addict who still suffers.

5. A C.A. group ought never endorse, finance, or lend the C.A. name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose.

6. Every C.A. group ought to be fully self-supporting, declining outside contributions.

7. Cocaine Anonymous should remain forever nonprofessional, but our service centers may employ special workers.

8. C.A., as such, ought never be organized; but we may create service boards or committees directly responsible to those they serve.

9. Cocaine Anonymous has no opinion on outside issues; hence the C.A. name ought never be drawn into public controversy.

10. Our public relations policy is based on attraction rather than promotion; we need always maintain personal anonymity at the level of press, radio, television and films.

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11. Anonymity is the spiritual foundation of all our Traditions, ever reminding us to place principles before personalities.

Kim S.: Thank you Peter. Reading of the long form and discussion of Tradition 5, Robert.

Robert L.: Tradition 5. Each Cocaine Anonymous group ought to be a spiritual entity, having but one primary purpose, that of carrying its message to the addict who still suffers.

Kim S.: Thanks Robert. Limited discussion regarding this tradition?

Peter D.: I go to some meetings, and people are whining and complaining, griping, I listen to it, when they’re done I share. I always let people know that our primary purpose according to the first tradition is to carry the message to the addict or alcoholic who suffers and tell them that my sponsor told me that if I am having a bad day that I should call him and talk to him about it, then go to a meeting and share about I’ve had a bad day, and that’s all. Call my sponsor, pray, go to a meeting. He’s says he really didn’t want me going to meetings telling people telling them about my cat dying or my girlfriend leaving or my car breaking down, he says that’s just life. He says that’s just life. Talk about the message of recovery. That’s what the meeting is for. I try and do that. I think it’s important; cause when I got here, people got here, people talked about the solution, not the problem. That’s just my take on it.

Kim S.: Thanks Peter.

Randy G.: I must have the same sponsor as Peter. I was asked to always consider what I share in a meeting to be hinged on the fact what I was saying would mean anything was his first one so I love the primary purpose. I think it’s the essence of our Fellowship. We only get one shot sometimes to be a message of recovery and we rarely know whether the

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person be brand new or the be around for a while and is looking for that glimmer of hope, it’s easy to take the little of the outside areas and slip their way in and recovery can take all shapes and sizes but I think the more that Cocaine Anonymous focuses on the primary purpose, the more we grow.

Russell S.: It is an interesting tradition, because for me it’s quite easy to understand and apply at group level. My home group is just like a bunch of parrots, week in week out. Like what Randy said, I would like to think that somebody coming into my home group who suffers from this disease called addiction/alcoholism will hear sufficient information, the same information delivered by 20 odd people at a meeting, in every day language, they’ll hear that basic stuff, physical phenomenon of craving, mental obsession, spiritual malady, and a solution to that, and it really is. Sometimes it really is and sometimes I sit in my home group and think God I’ve been listening to this for seven years now and that’s the group I’ve attached myself to and I see that when the guys, when I get with that it gives me a sense of belonging and a sense of purpose, something I’ve longed for my whole life. I see people light up and hear that information. My sponsor is quite gentle and loving. There is a necessity to share what is going on in our lives, but the final purpose is to carry the message and I see that at a group level, I believe I get on board with that at a group level. At a service level, on that floor, when we’re discussing budgets and stuff like that, it can be easy for me to get caught up in what I then say it’s the politics of service. It’s important for me to see the bigger picture and see that everything that will be going on on that floor over the next week. How’s that going to support our regions, areas, districts and groups to carry the message of our primary purpose? I’ve seen discussions of our literature and I try and see how it all fits in with the

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magic of one drug addict sitting across the table from another carrying a message of hope. I see a lot of stuff that we have, the key rings, they’re props to enable that thing, that magic to happen to enable somebody to have access to this program to be able to offer it to somebody else and if I look at it in the whole picture I see the conference involved in 5th tradition work, primary purpose work to allow these service bodies and committees that have been put in place to get on with their work in order to support the areas, districts, group around their direct primary purpose. I feel when I start to lose the will to live in some of the debates that go on out there, to see the bigger picture, to see that somewhere at the end of that debate, an action may or will take place that will better improve our ability as a Fellowship to carry the message to a newcomer, infuse our membership, allow the magic to take place, and somewhere in a coffee shop after a meeting someone will sit down in front of somebody will say can you help me, can you sponsor me? I try to stay focused on it. I find myself distracted from it, but I try to stay focused on it, it’s our purpose for being. This isn’t a social club; it’s not a place to hang out, that’s secondary. It’s nice to have a sense of belonging here, but why am I here, why do I sit in the meeting with the boys and girls on a Wednesday night? It’s to play my part of the group to help the magic take place when somebody sits down next to somebody else and opens a big book hopefully finds the same solution that was made available to me.

Kenny W.: That’s perhaps one of my favorite traditions. I have to be careful of, especially in my area in dealing with groups and such that groups always take the 4th tradition and throw it in your face when you try and use the 5th, we can do whatever we want to do. And it can get very, I don’t try to approach the

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group, I try to approach the elder members in the group, and say hey, you guys are passing baskets in the meeting for someone who just lost their job, you guys put topics on the floor who started a mobile car service for help. I don’t, my home group I will, but other groups in the area I have to be very careful not to approach the group itself but to approach the elder members and responsible members of the group that really have their head on straight because I’m so glad that the message was not watered down when I got here. They gave it to me. They said, do you have a problem with cocaine, and do you want help, that’s what we want to know. We don’t want to know about all this other stuff, it’s irrelevant to us. I said yeah, I got a problem. They said this is what we do; this is how we do it. It was clear and concise. I was not confused about walking into a meeting. When I left my first CA meeting I had an idea of what they were about. It was made clear to me. I have to be cognizant about the newcomer that is coming in there, what message are they receiving, is it clear, is it muddy, has it turned into something that it should not be? It is my responsibility; I practice the theory that if I am not part of the solution I am definitely part of the problem. We all know how to get things done at our areas and our groups. I don’t believe it’s about the iron fist, it’s through diplomacy, talking to the cooler heads and appealing to the side of the people who actually read the literature and abide by the literature. Those are the people I have more success with getting things done with, as opposed to the hotheads, read and recited, and they can find the loopholes, so I have to be very, very careful. I can see things when the message is not being, when the primary purpose is not being adhered to. That’s my experience with this, because I used to run after the group, and stand up and say, “that’s wrong, and you can’t,” and that’s not well received. The other way, it is. I just wanted to share my experience.

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Richard L.: I remember being new, I would always fear for the newcomer if somebody would start sharing about God at a meeting because I was afraid the newcomer would go running out of the room at the meeting. I felt that the laughter and the joy would keep the newcomer at the meeting; I thought the social aspect is what kept me at the meeting. Conventions kept me at the meetings. That there was fun in sobriety and there were activities in the early days, they had dances and activities, sober bowling and baseball, and activities. The biggest fear when I was new was do I just have to go to meetings and that’s all that’s left to life? Am I just going to be punished by going to meetings, is this what I’m doomed for? And not know, because not ever being sober before, that a whole other life existed, and seeing the social aspect that existed, and carrying the message that existed, and that there was fun in sobriety and there was a social life and actually for me, was the coffee after the meeting, the parking lot conversations after the meeting; that’s where the message was really being carried to me and where a group of us guys would carry it to newcomers after the meeting. We would take them out and do that at our cigar meetings. We would grab a newcomer, have a cigar, smoke cigars with them, and just spend time with them. No one would ever take time with a newcomer before, because when you hit a bottom, who wants to be with you anymore? When they found out people wanted to hang around with them and spend time and were willing to listen to them instead of telling them to shut up and say yeah, I did that too, it opened up an ease thing for them and they wanted to come back and be a part of the Fellowship and that’s how the message got carried to me and that is how I carried the message to other addicts. That’s why I feel that social aspect. What I tell people I work with or sponsor, a meeting will last a couple of days, but a convention will last a month. There is nothing like your

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first convention, you will never forget your first convention, it’s the greatest feeling in the world.

Richard S.: Truly from the reading it gave me the feeling, the tingling feeling, the hair standing up on my arms, each group ought to be a spiritual entity. We can’t go wrong, if that’s our focus, if that’s our goal, being a spiritual entity, to carry this message, our primary purpose. Not about having the biggest meeting, the most people there, the biggest donations, but a spiritual entity focused on our primary purpose of carrying this message. I said it, we cannot go wrong here, its most of the meetings I’m attracted to. I’m not attracted to group therapy; I’m not attracted to strictly speaker meetings. I like a meeting of strictly alcoholics and addicts being able to share with one another about recovery and being able to relate to the person who walks into the door seeking that recovery. I know I couldn’t relate to anybody that was going to, I know I didn’t relate to anybody that didn’t have a message of depth and weight for what the solution was for the way I was feeling. I am very grateful that the meetings I came into of Cocaine Anonymous had that. The first meeting I went to had the people who were the elder statesmen had one, two, and three years. They kept the meeting on track and shared about recovery. We don’t forget about our experiences, we don’t push them away, we share about them. We talk about recovery. I’m just tagging along with the three of you.

Kim S.: I just want to piggyback with this, I remember going to my first meeting. I needed to stop using cocaine. I understand in essence the singleness of purpose regarding this, and in addition to that, in There is a Solution, it talks about all those ideas, emotions, attitudes, drama, and crises in my life that I absolutely walked into the room with those. There was enough love and patience in the room that I was, “oh my gosh, this is the way

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I feel,” and at the end of the meeting someone came up and said let’s go have coffee and let’s talk about this stuff, let me help you. In essence, there’s that spiritual experience, the phenomena of having the experience of working the steps with another recovering addict, to get to that point where there is enough clearing to hear how to live life on life’s terms. That, down the road, as many of us sit here with our lives, need that too. I’ve told people I’m not a relationship counselor by any means, and I’m not a financial wizard; so don’t ask me about that. I can book some travel for you, but if someone walks into the room, I can share my experience, strength, and hope; and have enough love and tolerance today to allow them to set aside and be rearranged through the process of working the steps. I get the singleness of purpose; it keeps all the therapy out of the meeting. We are here to help each other live life on life’s terms too. It needs to be outside the meeting.

Terry M.: It’s kind of an interesting thing. When I got sober, my sponsor was like real hard core AA and he had been to a couple of CA meetings and what his response was, I was required to go to meetings, but CA meetings didn’t count. The thing was, he said that the problem with CA was nobody had worked the steps and nobody was carrying the message. And really, it kind of hurt my feelings, but he was truthful about it. There wasn’t a message of recovery to really be carried other than we have a dance on Saturday night, come hang out and have fun. I’ve had the same home group for.. .I like that tradition and, the only voice that I have is in my home group, I’m glad its come to the point they talk about recovery.

Kim S.: Anyone else? Okay, thanks everyone. Our discussion topic for this evening is excellence, and Randy volunteered.

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Randy G.: When I got sober I thought I knew what words meant, and was taught to grab a dictionary, so I did that. Excellent is a state of excelling, so I looked up the word excel and it is to surpass others or be superior in some respect or area. Do extremely well, out do, surpass; be outstandingly good or proficient. The origin of the word is Latin from exilary, to rise, surpass. That was a surprise, like most of the time when I go to the dictionary, because I equated excellence with perfection. If you’re excellent at something, you’re perfect at it. I like some of the words in here in relation to being a trustee, or a delegate, or service or the structure in Cocaine Anonymous. I think I can only apply it towards the effort. I remember my grand sponsor; he still says it, “If everyone in Cocaine Anonymous participated in their program like you did, what would Cocaine Anonymous look like?” After hearing that and hearing that, it was all about the effort. As trustees, my guess, my assumption, and my perception is that most of us have exhibited some type of effort inside this Fellowship to be recognized by either a group or an area and potentially a region, members that felt we did a pretty darn good job putting out an effort towards this Fellowship. Because of that, I believe we have a responsibility to that, not only to continue to be excellent in our efforts. What that means to me.. .we have a manual. I found in the short number of years I’ve been a trustee its truly easier than I thought it was going to be, because I thought I would have to have so much of my own personal this, I was going to have to figure out problems, I was going to have to do this personally. And we don’t, I don’t. All my responsibility is, is to be excellent, to go above and beyond in my effort to stay in line with a manual that tells me what the Fellowship has decided how we should be. There are a set of guidelines that prior trustees have established, this is how

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we go about doing our business, this is what we are responsible for, for a quarterly, for our expenses,

[missing sections 9-10]

Kim S.: World Service Office Board Chair interviews. Those have been set; they are on the master schedule I sent everyone. I sent you all the resumes; I am not going to do hard copies of those. I have the questions, when we go to the office I will have the questions copied.

Next item, opening reports to the conference floor. I know a couple of you have already posted yours to the group. There is no standard with respect to this being on the agenda for approval, basically, if you are done with your at-conference report, please send it to Richard Schafer and myself so we can get it copied and into the opening report. Once everything is compiled, I will send it to the group, we can then review it and have an in¬house approval of the opening report as opposed to individual approval of each report. I know Russell, Terry, and Joy’s are done. Kenny, yours is nearly done. Everybody else, please get those in as soon as possible so we can get it to Lori as soon as possible. I would like to be ready to go Tuesday night.

Russell S.: Do you want me to send you the report, or will you pull it down from the site?

Richard S.: If it is posted, you do not need to send it again. I have it.

Peter D.: I’m lost here, which report?

Kim S.: The at-conference report is actually the verbal report you give to the floor; you will do that Tuesday night, if everything runs smoothly. Joy can give you an idea of what to put in that report. This report is live from the mike. Referrals are also included.

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Written reports, Richard Schafer and I have talked about this. There is an actual document on the Yahoo group that has directions on how to do a written report. It includes margins, fonts, and styles. Moving forward, to make things easier for your secretary and your potential incoming secretary, follow that format. Please try to adhere to that. Please don’t use fancy gothic fonts, it just has to be changed and reformatted. Review the document and utilize it.

Russell S.: I have a question about the quarterly minutes. The ones that have been recently approved, you did mention when we were talking that you were going to consider in the at-conference report letting the floor knowing that though they were going out in the next mailing, because there will be people that will be asking, to let them know they are available now.

Kim S.: To clarify, I actually put a suggestion to Randy and Richard, and copied Russell, that we have approved the May quarterly and Board-to-Board, we can put in the opening report that they have been approved, are available. If anyone wants them, they can see Russell or Richard and get them jump drive to their laptop. We are not copying them here, we are not going to do 118 pages of minutes, and we are going to be green as best we can be. If we want to entertain a motion to include that in the opening report.

Joy H.: So moved.

Terry M.: Second.

Kim S.: There is a motion by Joy to include in our opening report the availability of the May quarterly minutes to the Fellowship upon request, seconded by Terry. Is there any discussion? All those in favor? Anyone opposed? The motion passes. We are at the point of approving reports.

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Joy H.: Motion to approve the WSBT officer reports.

Terry M.: Second.

Kim S.: There is a motion by Joy to approve the WSBT officer reports, including the chair, vice-chair, and secretary, seconded by Terry. Is there any discussion? All those in favor? Anyone opposed? The motion passes.

Joy H.: Motion to approve the trustee reports.

Robert L.: Second.

Kim S. There is a motion by Joy to approve the trustee reports to include the Atlantic North regional trustee, the Atlantic South regional trustee, Midwest regional trustee, Pacific North regional trustee, Pacific South regional trustee, Southwest regional trustee, European regional trustee, Trustee at large, World Service Office trustee, World Service trustee reports, seconded by Robert. Is there any discussion? All those in favor? Anyone opposed? The motion passes.

Joy H.: Motion to approve WSBT subcommittee reports, inclusive of finance, international structure and development, legal, long-term planning, NewsGram, orientation, trustee election committee, trustee negotiation, trustee outreach, and World Service Conference.

Russell S.: Second.

Kim S.: Motion by Joy to approve WSBT subcommittee reports, inclusive of finance, international structure and development, legal, long-term planning, NewsGram, orientation, trustee election committee, trustee negotiation, trustee outreach, and World Service Conference, seconded by Russell. Is there any discussion? All those in favor? Anyone opposed? The motion passes.

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Joy H.: Motion to approve the trustee conference committee reports, inclusive of archives, conference, conference convention, finance, hospitals and institutions, IT, LCF, PI, Structure and Bylaws, unity; excluding CAWS 2011-2014.

Robert L.: Second.

Kim S.: Motion by Joy to approve the trustee conference committee reports, inclusive of archives, conference, conference convention, finance, hospitals and institutions, IT, LCF, PI, Structure and Bylaws, unity; excluding CAWS 2011-2014, seconded by Robert. Is there any discussion? All those in favor? Anyone opposed? The motion passes.

Randy G.: Motion to approve the CAWS 2011 convention report.

Joy H.: Second.

Kim S.: Motion by Randy to approve the CAWS 2011 convention report, seconded by Joy. Is there any discussion? All those in favor? Anyone opposed? The motion passes.

Russell S.: Motion to approve the CAWS 2012 convention report.

Joy H.: Second.

Kim S.: Motion by Russell to approve the CAWS 2012 convention report, seconded by Joy.

Is there any discussion? All those in favor? Anyone opposed? The motion passes.

Kenny W.: Motion to approve the CAWS 2013 convention report.

Joy H.: Second.

Kim S.: Motion by Kenny to approve the CAWS 2013 convention report, seconded by Joy. Is there any discussion? All those in favor? Anyone opposed? The motion passes.

Joy H.: Motion to approve the CAWS 2014 convention report.

Richard L.: Second.

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Kim S.: Motion by Joy to approve the CAWS 2014 convention report, seconded by Richard L. Is there any discussion? All those in favor? Anyone opposed? The motion passes.

As I indicated, the trustee at-conference reports will be reviewed and approved once the opening report is compiled. Let me please remind you that it is best when you’re going to speak, please refrain from putting your hand in front of your mouth, it is hard for the transcriber to hear you.

Place marker, business item, 2006.02.20, copyright and trademark protection. This item remains on the agenda for quarterly review. Last we were at was the CA approval in Europe. Peter was working with Russell on that, do you have anything new?

Peter D.: Russell sent me a copy of the places where there were meetings, I sent it to the attorney and I haven’t heard back from him, so I’m taking that he had what he needs and is proceeding. In here it says CA logo, Europe new. It’s not the CA logo, it just CA. The CA logo is our circle with the, am I not correct? Our logo’s been approved, that’s the circle with Hope, Faith & Courage and the CA in it, the letters CA is what we are going for right now. So that needs to be changed from Europe new up to CA not CA logo. Russell S.: Within Europe, it’s the wording CA we are going to copyright, in addition to the logo?

Peter D.: The logo is already done.

Russell S.: Thank you.

Kim S.: Can you please follow up on that for the next quarterly, I’ve been copy and pasting that for about three years.

Peter D.: Down on the bottom, it says for trademark CA renewal date, June…

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Joy H.: [unintelligible] mark’s been registered in Canada.

Peter D.: Right. That’s got to be changed to CA, registered CA as a trademark.

Kim S.: Moving forward, can we verify that?

Peter D.: Verify that the CA logo…

Kim S.: Verify that the CA logo is actually trademarked in Europe.

Peter D.: I can tell you right now. [reads offline, unintelligible]. It is.

Russell S.: It comes up on the floor every time somebody uses the word CA, it is brought up that someone says we must use the C.A., I know we have discussed this, can that be clarified to the floor, because as I understand it from your previous report that it doesn’t have to be C.A. We can try to put a line under that for purposes of tidying up the conference floor for ongoing clarification of misinformation.

Randy G.: I just heard something that may or may not be true. Is it either or?

Kim S.: Yes.

Peter D.: The attorney said if somebody was to come in and use C.A. or CA, they cannot. The dots don’t mean anything.

Kim S.: It was discussed in a quarterly; it is in the minutes. Please search in the minutes for the exact language used by Peter regarding this.
Marker 2006.08.13, the signature of annual corporate documents. This is a reminder that this should be completed at your fall quarterly meeting. Richard Leve, please follow up on that. I found original copies for two years; they should be taken to the office.

Richard L.: What are these for?

Joy H.: We elect a president, vice-president, treasurer, and secretary.

Richard L.: These are wet signatures?

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Richard S.: Yes. The originals should be kept at the office.

Kim S.: I believe there should be more than one copy; I am assuming that a copy did go to the office. As a secretary, I was holding copies, however; I no longer need to do so. When the documents are signed next quarterly, have each officer sign both copies, the secretary holds one.

Richard L.: So the titles are the same, the names are different?

Kim S.: Correct.

Richard L.: Do you want to hold off and give them to Linda when we get to the office?

Kim S.: Sure, absolutely.

Russell S.: Is this an annual requirement, or simply when there is a change on the board.

Joy H.: Annual requirement.

Richard L.: You will have an annual change every year.

Richard S.: Not necessarily.

Kim S.: The changes will become effective at that quarterly. The office has 2008-2009.

Russell S.: Do we archive them ourselves? Do we scan and archive those for our archive?

Kim S.: In the past I have scanned and posted them to the group.

Richard S.: I do not recall receiving the copy.

Kim S.: There is a file.

Joy H.: I have the corporate documents.

Kim S.: Marker 2009.05.09, financial status of CAWS, Inc., Joy will report more to us regarding this matter, and I believe Peter was going to write an article for the NewsGram regarding 7th Tradition.

Peter D.: What is that, I haven’t put it together, when is that due?

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Kim S.: You might want to talk with Terry for the next edition.

Terry M.: I believe it is the end of September.

Peter D.: To you?

Terry M.: Whatever you write needs to come to the trustees first, so you would send it to me.

Peter D.: I just have to type it.

Joy H.: I can proofread it.

Peter D.: I will send it.

Kim S.: Just so you’re aware Terry, Richard Schafer is 2/3 done, maybe even completed his article for the next NewsGram. Mr. Leve, can we get a commitment for a NewsGram? Robert?

Robert L.: Yes.

Terry M.: I have told Heidi that Peter is writing an article; I will tell her both Richards are writing articles.

Joy H.: When we do conference, we do per diem; we do eight days times ten trustees, correct?

Kim S.: No, it’s a half-day on the coming in day. So it comes out to 8-1/2 days.
Joy H.: For last year, we budgeted $2800 and we spent a little over $3000, I think we are

off somewhere. Is it that we were short a trustee?

Kim S.: To clarify, we are not calling this per diem, it is called meal allowance. There was an overage for the convention quarterly. Everyone was aware of that. If you owe money to the World Service Office, please pay it back. The day coming into a quarterly is a half-day. The three-day quarterlies are $80.

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Joy H.: I ask because on meetings one through four I believe we are off and we may need to adjust it, 2011-12 will have to have some amendments, we need to calculate this correctly. It would not be good to eliminate meeting three as we did this year for next year, as there will be five new trustees coming in. The new trustees will need the extra meeting. There are other issues I have questions on, those are for the CAWSO portion, they’ve put utilities all in one place, I’m still trying to figure out the outside professional. I think it’s the consultant. We did better than last year, thank you Arizona. We had $15,000 income, last year we had -$10,000. We are way down on 7th Tradition. Our income is down.

Richard S.: What is the percentage?

Joy H.: From 2010-11/2009-2010 total income is down 29%. The total income down is 34%.

Richard S.: I ask that on the record, because going forward I would like it stated the total amount down, rather than just the 7th Tradition, which is what I’ve heard for so many years. I think it provides healthy information and an impact from the prior year. We are being more responsible and accountable providing more information.

Joy H.: It’s $43,783 down from last year.

Richard L.: Going back three years, it is down 50%. That was one of the things he gave in his report that it was I think three years.

Kim S.: It appears to be a declining trend.

Richard L.: It’s a big drop.

Joy H.: If it weren’t for Arizona, we wouldn’t be in the position we are in now.

Kim S.: The Fellowship really supported CAWS 2011.

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Randy G.: My only concern, sometimes from the podium to a group of delegates, especially when we say the 7th Tradition is down, the 7th Tradition that is being forwarded to the World Service Office is down and I have heard that folks have left the conference in the past hearing the 7th Tradition is down and believing that Cocaine Anonymous is shrinking. Oftentimes, even in Arizona, our 7th Tradition that comes into our meetings is growing, our area and meeting sizes are growing, we are affected much more by the cost of putting on our meetings. Churches are no longer looking for a dollar in a book, they want rent. We’ve had an extremely rise in the cost of our local Fellowship doing what they do, leaving less money for the district to send the people to the delegates, to send the delegates, leaving sending much less money to send forward to the World Service Office. I get uncomfortable, nervous when we as a body tell the delegates to go home and tell everybody that the 7th Tradition for Cocaine Anonymous is down when in fact we don’t know, or have that information. We only have the 7th Tradition information in relationship to what’s being forwarded to the World Service Office. I hear a negative concept sometimes come from the delegates when they hear that and they believe that Cocaine Anonymous worldwide is shrinking. I don’t know if that’s the case or not, but I don’t know how else to word it. I have a concern that we take some time to consider how we word it before it is said from the podium.

Peter D.: The largest meeting in San Diego is at a church, that’s where most of the money comes from in 7th Tradition that comes up to the World Service Office. They raised our rent from $10 to $50 a meeting, so what we do now with the basket, we did a group conscience that we say the basket is going to come around and due to an increase in rent, if we don’t collect $70 in the basket we are going to pass it around again. Every single

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day for the last three months, Friday nights we have collected $70-80-90. There’s some people that don’t even put in the basket. They drive there; smoke cigarettes, drink Starbucks, and the baskets go by them. Since we made that announcement, if you ask for it it’s amazing. We also get a NewsGram from AA, every month they’re upside down between $3-5,000 just for the office in San Diego, AA Central Office. They have a report in their newsletter. It’s just not us.

Richard S.: The WSO needs to report the 7th Tradition income; there is no other way to report it than it’s down. I like that we are now going to get a percentage and overview over the past four years, I think it’s great to see. We have great information to be reported. We have contrary information that CA is shrinking; CA is growing. I think if it’s enthusiastically talked about by all of us, that message will get across. Maybe with the discussion here, it would be great if the office and our treasurer included that our expenses for meetings are going up and it may not simply be the individual putting the dollar in the basket, we need to responsibly report what we are receiving in 7th Tradition income is decreasing. Maybe that information can be passed along before the report is given and see if that can be entertained. It would be a great thing to be pointed out, that everyone is seeing great increases for costs. We have seen a decrease with the understanding that CA is growing, European region is growing, the area I live in is growing, the meetings are growing, and it’s fantastic. While I am a believer in brief reporting, I think this is a fantastic area where some detail would be great to deliver, I like this discussion, and I think great thoughts came out of it.

Richard L.: Thank you, this was something we talked about on the last teleconference, even though we just came off of a very successful convention, the money is not really

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there to be pillaged. We want that money to stay there. We would really the office survive off of 7th tradition rather than having to go into the savings account. That’s there for bottom line emergencies and because we cannot go anywhere else except our own members for money, that is the uniqueness of our Fellowship and our traditions, we cannot do it. I hope they do follow through it, the show and tell, and maybe we require some additional fundraisers for the World Service Office, maybe we can get areas to do something, pancake breakfast, to generate something to do it, because times are tough and meetings are getting expensive and it seems like people are making just enough to make their meeting thing. Like Richard and I had a discussion and even in some of the AA directories, they’re actually sending the world service money at the area level, they’re doing it at the meeting level the 70/30 split directly to the office. Even though we have the pamphlet at the meetings, they’re not doing it that way. They send it to their district or area, they’re not doing it, literally that way, they’re just sending it to their district/area and hoping it gets passed off. If the meeting would literally take it and sent it directly to the World Service Office in send the rest to their area, the chances are there might be more money coming to the WSO. Just a suggestion.

Kim S.: Keeping with the budgets, each trustee needs to put in a budget.

Peter D.: That’s not what they told me at the office.

Joy H.: We need to create you an estimated budget. They are posting what you spend in an estimated line item, even though there is no budget for it. Technically what we should do for you, because you are travelling from San Diego to the office and reporting that mileage and being reimbursed 14 cents a mile, we should come up with something for you. That is the federal rate, and it has not been changed, because I check. We can

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probably take from the office budget and take a small portion and allocate for your travel to and from the board meetings. There should be a budget for you. Richard did not have a budget for a long time; however, we created one for him as well.

Peter D.: Where does the convention budget come from?

Joy H.: Meeting four.

Kim S.: The regional trustees need to submit an estimated budget for the year.

Joy H.: And it needs to be increased 5% for the current year.

Kim S.: Please submit the budget to Randy, the trustee of the finance committee so they may be reviewed. Even if it is higher than the 5% of your current budget, it’s okay, it is only an estimate. If you want to go to Kentucky and Missouri, or Manitoba or Wisconsin. Cost to get to your visits, hotels, registrations, assemblies, area visits. Four visits per year, more or less.

Kenny W.: Is there a sample or template. I’ve never presented or put one forth, so could I see someone’s old, is one on the Yahoo group? Just to get an idea of what I need to do. Format wise, what it looks like.

Randy G.: Here, I have one on my computer.

Kim S.: I will send it to you.

Russell S.: I’ve used it this year, if I need to compile a new budget; it will be based on what I’ve done the previous year. If we can keep filing those and hand them over to the next trustee’s that step into our shoes. I did not receive one from the previous trustee.

Kim S.: I think that is how we all got it, I created it to keep track, if it’s to go to your regional and a couple of area visits, they may not actually materialize. For example, Kentucky did not happen for me this year, though it was in the budget to happen. Places

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that need help, someone asks that you to do a group inventory, whatever the groups need. Terry will send you the form; I can send my form too. Randy will email the form to the group as well. Anything else about financials, any questions?

Russell S.: Back to the 7th Tradition stuff. With the shortcoming, are we going to, is it our business to ask the WSO treasurer consider reporting with some sort of enthusiasm other than dig deeper, we’re going to crash, we’re struggling. I’ve heard those sort of reports and felt it delivered in a negative way. It isn’t enthusing any delegates. Underlying this is also the spiritual aspect of the power of the purse as well. 7th tradition is down, well, that’s the power of the purse as well as the stuff of the local activities and things like that. The power of the purse doesn’t necessarily mean we don’t like what’s going on at World Services, we’re going to deny you the money, there’s a spiritual way to it, and tradition 7 is down.

Kim S.: As we all face challenging financial times, so does this Fellowship. We are grateful to all those that supported CAWS 2011 and the net gain from that fundraiser is going to help us tremendously, but we need to have continued financial support. Purchase our book, purchase our literature; it’s not all about the money in the basket. You just heard some of my final report. Register for CAWS 2012! I think getting people to realize it’s not just about the dollar in the basket, it is about buying our book, it’s about sending in the birthday envelope, it’s about registering for the convention next year.
Russell S.: I wholeheartedly agree. My point is, I do not think that you can shame or scare members to increase their donations.

Kim S.: Do you think it’s necessary for Richard Leve and myself to speak with the treasurer, are you fearful that there is going to be a problem

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Russell S.: I ask that you consider for yourselves as to whether or not you think it’s worth speak to our treasurer.

Richard S.: Thank you Russell, for this topic. I will tell you that last year I directly communicated after that report was given. I believe if you have a concern, just like if you have a concern, just like communicating with any one of us, I am open and honest when a topic comes up. I think it is absolutely crucial that you have a discussion of what your concerns maybe have been and what they may be in an encouraging way the same way you might like the report to be given, in an encouraging, positive way, as Kim stated. It’s great what we’ve seen from this region and we look forward to whatever they have coming up to deliver more. Open dialogue, good communication, healthy communication, would be a positive result rather than sitting on the edge of your seat.

Richard L.: Also, sometimes there are people who are very good at communications and I know the dialogue you’ve had with the treasurer, it is just the way he is speaking. When he gets up there it’s a little bit different. He also has some ideas. Every once in a while, the World Service Office used to knock out t-shirts and every time they came out with a shirt, they were successful and they sold out. He also had ideas of also trying to get the Fellowship to generate some income. He’s been trying to think of other ways rather than dig deep, reach in your pocket. Suggestive selling ways. We are going to meet at the Board-to-Board and Kim and I would be more than glad to talk to them, the whole board will be able to talk, we can bring this up as a topic, transparency, communication, communication, communication. We are all here on the boat together; we all want to do what we can to make this happen.

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Randy G.: Whether he does or doesn’t do as good a job as we individual want or like him to, we have a caucus and we have a responsibility as trustees in our regional caucus to answer that question directly, face it head-on with our own individual areas. We know what areas are sitting on money. We know what areas could or potentially be better at what they do from a support standpoint. Quite frankly, in the Southwest region, Richard and I have dealt with this for the last couple of years; we have struggling areas that need more of our support to grow to help fix this problem. Those are the things regionally that whether that report is done the way we would want it to; that message doesn’t have to go back to those regions without our influence as well. If you make that part of your agenda at the caucus it’s a good place to do that.

Peter D.: I can just talk for my area. My area has no idea what’s going on because our delegates don’t tell the GSR’s and the GSR’s don’t tell the meetings what’s going on. They say the 7th tradition.. .and they do that, the dollar goes in, some, half don’t put it in, they don’t really know what’s going on in my area. I think by educating the delegates to educate the GSR’s to go back to their meetings and explain the situation, CA’s growing, money’s shrinking. That’s basically what it is. This economy is, I watch people at meetings. I see what they’re doing, I see them smoking and drinking coffee. The basket goes by and they don’t put any money in the basket. You can’t make them. Like I said, at that Friday meeting, we ran into a problem, we expressed it to the group and we came across with the money. Ask and ye shall receive. I believe it’s the delegates and the GSR’s that need to go out and really explain to them. I am putting an article in our local area so they will know what’s going on, so they can come up and put some extra money in the basket, but if they don’t know, they just keep throwing that dollar in. We’re all

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creatures of habit; a buck is a buck is a buck. Been going on for the last, what 70 years now, a buck. Everything’s gone up but the 7th tradition in every Fellowship around.

Joy H.: At one point I believe there was an article “A Dollar Isn’t Enough Anymore.”

Kim S.: Finance did that article.

Joy H.: We wrote that when I was on Finance. We wrote something up about five years ago, “A Buck is Not Enough.”

Kenny W.: I just had a great idea, it’s not at the epiphany level, but it’s up there. Our vehicle of communication is our NewsGram, one of them anyway. That would be a good idea, make some kind of illustration of what the increase, or should I say the decrease of the dollar, what it used to buy, what it used to be worth as it relates to inflation and what’s it’s really worth now, and if you’re still giving a buck, you’re really giving 32 cents. I think the buck thing is what we’re stuck on; it’s the mindset of the dollar. I make that commitment to go in my pocket and pull out one dollar, but it’s just not footing the bill in these time because of inflation, because of the economy. So if we could put in two dollars where we used to put in one. The NewsGram would be a great mode to communicate that to the Fellowship.

Peter D.: AA put a thing out, 65-75-85.. .[cannot understand] donation $1.00, coffee 10 cents a cup, donation $1.00. Today, Starbuck’s, $3.50 cup, donation $1.00.
Russell S.: I’ve been guilty of it as well, but we, one way or another, we are going to have a new transcriber for this quarterly, and there is continued noise going on, whoever it is will struggle. Can we please be mindful of that?

Kim S.: It is now 11:30, shall we plow through the remainder of these items or shall we go to bed?

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Peter D.: Motion to adjourn for the evening.

Joy H.: Second.

Kim S.: Motion to adjourn for the evening by Peter, second by Joy. Any discussion?

Richard S.: I speak against the motion; I would like to complete the last three items to get at least to old business.

Peter D.: I withdraw my motion.

Kim S.: Next marker is NADCP.

Richard S.: I think it is important to say, and I know I reported on the phone call, Robert and I had a great and successful time in DC. The booth was great; Linda participated and came to the meetings afterwards as well. It went well, we gave away books, and got many contacts that will be followed up by the office. This actual marker being Drug Court, everyone needs to keep in mind, especially Kenny, myself, and Linda, that next year’s Drug Court starts May 30, as Russell popped his eyes open. That means that we actually travel the day the convention ends and we fly straight to Tennessee to Drug Court. If we are there it is representation of the office and local participants. If the office is there it is office representation. We will utilize local participants, however, public side of Cocaine Anonymous, which is the World Service Office, the Trustee at Large and the representing Regional Trustee. Unfortunately, individual local participants have not been approved to represent Cocaine Anonymous publicly.

Russell S.: I understand the Conference hasn’t delegated authority to the local membership, but as we move nearer the convention and it becomes clear to us which members of the WSOB may be available, do we need to at this time assume that two trustees will have to be traveling straight from CAWS 2012 straight over? As I

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understand it, not all of the WSOB are going to be in the UK or will there be sufficient members there?

Richard S.: The question is, can someone else from the WSOB attend? The answer is yes, but I will tell you from my experience in Drug Court it is far better to have the person that is going to be on the other end of the phone following up with those contacts and the person who those contacts are going to be focusing on be there at the Drug Court. The voice of Cocaine Anonymous on the other end of the phone publicly is our DOO. The person who is the hub of, who can facilitate these programs and who they are dished out to by region. It’s of vital importance for that person to be there.

Russell S.: Randy’s shown me the calendar, it’s a bit of a tight schedule here, it doesn’t start until a Wednesday, you guys can get on a plane, if it’s necessary, you can finish the convention and still get there on time.

Richard S.: We will get there on the 30th, that’s the Expo. We will leave directly from the convention. It will be difficult, but it is what we do. Kenny, Linda, and I will leave directly from the convention and go directly to Tennessee for Drug Court.

Randy G.: I took the 30th as being Sunday/Monday, the 30th is actually Wednesday.

Peter D.: To make it easier on travel and being beat up, could they leave earlier?

Richard S.: Because of the distance we will be traveling, we will actually have a grace period of leaving a day early. The DOO stays one extra day to tidy things up. It is a lot on the DOO.

Peter D.: Couldn’t someone else help her from the office?

Richard S.: Yes, this is not set in stone. This is to make us all aware of how we need to help and assist and so there are no surprises at the end. Russell needs to be aware of all of

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this information. We will all work together so we can support both the convention and our commitment to Drug Court. I am making you all aware so we can work through the hurdles together.

Kim S.: This happened my first year, I was not able to go, I did not realize I had that commitment when I made trustee, though I do not regret it, it was unavoidable. I hope,

Kenny, you are able to do both, as Drug Court is an awesome experience.

Robert L.: The Drug Court happens every year. For three years, it’s been right after Memorial Day, the fourth year it’s in July. This is just for informational purposes. The travel from the UK back to Nashville is intense but you also have to remember when the convention is in Florida, Drug Court could be in Portland, Oregon, for example. The trustee’s on the committee for this are tied up for almost two weeks with this; I had this for two weeks after the convention, going to Boston. I did not realize that either, it is worthwhile, it allows Cocaine Anonymous to be out there and the consistency of having the DOO is very important.

Richard S.: International Drug Court, while it is not Drug Court, it is under Drug Court. It is in January next year in Canada. We are attempting to participating. The local Fellowship in Canada does already participate. I have spoken to a member who participates and we are working on it. I will keep you apprised next quarterly whether we will attend or not. It will be a coordinated effort with the office.

Russell S.: When in January?

Richard S.: I don’t have the exact dates, Terry?

Terry M.: I don’t have the dates.

Russell S.: It’s early on in the year.

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Richard S.: It was in October last year, we missed it.

Russell S.: May I get an update at the next quarterly, depending on when we have the next quarterly or just before it, as plans come together.

Richard S.: As soon as I get the dates, on the calls, as Drug Court is on the calls as well.

Robert L.: It is February 29-March 2, the Canadian International Drug Court, in Toronto.

Kim S.: Anything else for Drug Court? Marker TEC, Trustee Election Committee.

Joy H.: We have an interview on Tuesday morning, 9:00 am, please dress appropriately, business casual. For Richard L. and the delegates who missed the two interviews at the convention, they will have the opportunity to listen to the tapes at 10:00 am on Tuesday. We are on schedule, I will put together the slates for the conference, and we will follow the guidelines. Only the chair and one vice-chair will know the outcome.

Kim S.: You will compile the slates for approval. You are prepared for potential discussion regarding the two regions that do not have slates?

Joy H.: Yes.

Kim S.: Just making you aware that there may be questions.

Randy G.: Do you have any feeling regarding the TEC delegates that were there for the two interviews at the convention to be required or invited or to participate in listening to the interviews on tape again?

Joy H.: Anyone can listen to the interviews on tape again.

Randy G.: Do you have any feeling about that?

Joy H.: No.

Kim S.: I’m not sure I understand that question.

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Joy H.: He wants to know if we wanted to listen to the tapes even though we were there for the interviews, would we be able to. My answer would be yes. It’s a long time between interviews.

Kim S.: So from 10-12 on Tuesday, you can listen to the two interviews on tape that were conducted.

Joy H.: There will be no discussion

Randy G.: I only bring that up in that, it was in May, in respect to the fairness of the entire process, for me to interview someone and then reflect back on notes I’ve taken on an interview I’ve taken three months ago, then make a decision is that the process we are now engaging in, I wanted to know if you had any feelings that it was important to listen to those tapes again.

Kim S.: That’s not historically how it’s been done. We interviewed people in Salt Lake City; we didn’t listen to the tapes a second time around. If you feel the need to, in all fairness all of the candidates are notified of where and when interviews take place and when are where they are available. They actually have a choice.

Joy H.: The people we interviewed at the convention chose to be at the convention and not at the conference. The two people we interviewed will not be here.

Richard S.: I don’t think there should be any problem. It should be open for anyone to listen to.

Joy H.: On TEC.

Richard S.: Anyone who sat in on it and who would like to get a refresher. While I know historically that is not how it’s been done, I don’t believe is has not been an option. Every opportunity to gather information, that’s what we’re here for.

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Joy H.: Being the chair of TEC, I don’t see a problem. If you need to listen to a tape again Randy, you are more than welcome to sit in with the delegates and Mr. Leve. I don’t see this as a problem, listening to the tape.

Kim S.: I have some thoughts about this. I have mixed feelings about this. I think some of your verbiage were the words “in all fairness,” however that is in all fairness with two candidates, and only once with one candidate. I have no preference across the board.

Randy G.: My question came from my own, because of the scrutiny this committee has received in the process this has went over for the last few, I just found myself looking at the position I would be interviewing someone the same day I would be voting and comparing that interview against notes that I had taken from interviews three months prior. I understand that is what our process is, I just, and that is my concern. That’s why I asked if the chair had a feeling one way or the other regarding the opportunity to hear those again. I don’t have a position one way or another. I’m just bringing it up because it didn’t feel right to do it that way, but it didn’t feel right to do it that way

Kenny W.: I believe that the process needs to be changed; I don’t think it needs to be changed here and now. I think we need to change the process in the proper manner and going forward start doing it that way. I hear what you’re saying; I don’t want to be a part of something that would be more controversial. This could be controversy, because it’s already been stated, hey you listened to this person twice.. .we should avoid that type of potential controversy even though the intent is fully understood so, I am not speaking against it or for it, I’m just saying let’s get the process changed then we will be in accordance. That way we will have something to go back on and say the reason we did

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this is because we have the paper here, it’s been changed. Maybe a referral may be in order.

Terry M.: I make a motion to table this to the first order of business in the morning.

Joy H.: Second.

Kim S.: Motion to table marker TEC, by Terry, seconded by Joy. Any discussion? All those in favor? Anyone opposed? Motion passes. Marker 2009.02.03, Facebook pages regarding tradition violations, policy issues. We were in discussion on the conference call regarding the cease and desist letter. Kenny and Peter were going to have Bob C. draft a letter for us to review.

Peter D.: I sent the letter Kenny wrote to Bob. At the time I sent it to Bob, he was back east moving his wife to California. When I went up there Thursday to the board meeting, he was in transit and wasn’t going to get back for another 4-5 days, so I figured I would speak to him here at the conference. As far as somebody, you were going to call and ask him about writing up another letter or that was for Terry. Talk to him about drafting a letter for the beloved Edmonton society. I haven’t talked to Bob since I sent him that email, but when I see him this weekend, we can sit down and get it all taken care of.
Have you heard anything from Bob, Terry?

Kim S.: That’s a different agenda item, so let’s stick to this okay?

Peter D.: There’s two letters involved, one that Kenny wrote and then the one that we’re writing to the Edmonton group.

Kim S.: Those are two separate agenda items.

Richard L.: It’s a different marker.

Kenny W.: Could this be moved, because obviously we cannot deal with it now?

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Kim S.: You may make a motion to table it until the next conference call.

Kenny W.: We will be out of conference by the time you speak with Bob, right?

Peter D.: We can do it at the Board-to-Board meeting.

Kim S.: We can table it until following the Board-to-Board.

Peter D.: That’s fine.

Kim S.: I cannot say that.

Terry M.: Motion to table until after the Board-to-Board meeting.

Joy H.: Second.

Kim S.: There is a motion to table the Facebook Marker, 2009.12.03 by Terry, second by Joy. Is there any discussion? All those in favor? Any one opposed? With minor opposition, the motion to table passes.

Peter D.: Motion to adjourn.

Joy H.: Second.

Kim S.: Motion to adjourn by Peter, second by Joy. Anyone opposed? Unanimous consent. We are set to come back tomorrow morning at 9:00 am.

Kim S.: Good morning everybody. It is Sunday morning, August 28, approximately 9:30 am, pst, and we are reconvening from our session last night after a lovely breakfast together. We are back to our agenda. After a moment of quiet time together.. .the Serenity prayer. We are currently at old business and this would be the approval of minutes, our previous main minutes, quarterly, and Board-to-Board minutes have been approved as of August 19. The consensus is that we will make those available to the conference. We will make that information available in our opening report; the minutes may be requested

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from our secretary. At this time we have the conference call minutes to approve as well as the online minutes that were included as attachments to everyone. I will entertain a motion to approve the conference call minutes from August of this year.

Terry M.: Motion to approve the August WSBT conference call minutes.

Joy H.: Second.

Kim S.: Motion to approve the August conference call minutes by Terry, seconded by Joy. Is there any discussion? All those in favor? Anyone opposed? Motion passes.

Terry M.: Motion to approve the May-August 2011online business minutes.

Peter D.: Second.

Kim S.: Motion to approve the May-August 2011 online business minutes by Terry, seconded by Peter. Is there any discussion? All those in favor? Anyone opposed? Motion passes. With those being approved, we can include them in the opening report as available, please affirm by saying yes (group affirmation). We will prepare those, Richard and Russell will make those available. Item 2008.04.14, CA Helpdesk site. I think at this point, this is an item on the agenda that will remain there. We are, I believe, going to request help at this conference?

Richard L.: I think we are going to talk about it at the Board-to-Board.

Kim S.: We are looking for assistance to get this done, it is a rather large task and not on the forecast for our current webmaster. I have had discussions with Richard Schafer and Russell regarding the documents I have with previous responses and I am going to make those available to get those posted, as the group is currently full. Those will be made available to Richard Schafer and Russell. Is there anything else regarding this? Item number 2010.09.01, status of the WSO. Overall, at this point we are looking at a policy

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handbook. We are of the understanding that Linda is working on that and continuing to compile that, last year Tom was spearheading that with John Bodkin also involved. We will bring that up at the Board-to-Board. Anything else? Item 2010.12.02, the Ad Hoc Committee regarding HFC 2. Joy is having a computer issue; we will jump ahead and come back to this. Next marker is item 2011.03.01, the European fulfillment facility.

Russell S.: Did you all have a chance to look at the International Structure and Development report that was sent out? What the office sent me was the breakdown of every order received from the European community over the last two years. I then put that information on a graph with Richard’s help, thank you Richard, for helping me keep this simple. It doesn’t seem to be any rule of thumb as to what it’s going to cost shipping- wise when somebody places an order. The lowest shipping costs percentage-wise is just under 10% and the highest is 89%. They vary, I was quite pleasantly surprised when I saw the amount of orders we are actually managing to ship out under 20%. I’ve put that together all the orders, the total literature orders, and the total shipping costs, and the percentages. What Richard and I felt would be helpful to do would be five percentage brackets. I’ve got an example A, which is from the 20%, and example B, which is from the 30%, and so on. I’ve got access to those actual orders, so I think the only way to move forward with this if we still feel the concept should be supported which I do, is to look at those five orders and go to some of the fulfillment facilities that we’ve found which at the moment are UK based, I don’t know whether you guys feel that’s a little bit too biased, however that is where they are. Based on those five example orders, I go to Bartholomew’s and get what would it cost to ship out those same orders from them. I am leaning toward Bartholomew’s because they seem very competitive, they have been

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established a long while; they are not a flash in the pan sort of company. Would you like to see three quotes?

Kim S.: That would be consistent with our policies.

Russell S.: That is where we are at the moment. I had an interesting meeting with NA in Tehran and I’ve spoken a few times with the World Service Office in Belgium. They’ve shared their experience of this. For what it’s worth, both of them were surprised that we’re not already moving in that direction to which I said we are, hence the phone calls, hence the can you help and share some experience with us. They look at this as these things might not pay for themselves, they might not be fully self-supporting, in the fact of a region supports the world service office. They set it up in such a way that they have their main world service office and they have another four world service offices around the world. Some of them can support themselves locally through the sales of literature and the LHP they make from that and some of them don’t. They see it as a service the offer their membership to allow access to their literature at a fair and reasonable cost. I personally believe if we are looking at a way of setting this up from the get-go to not cost us anything, I ask that we look at the bigger picture and it may take a few years for it to start paying its way a bit. It gets us into a completely other realm of, even if we do have a fulfillment facility in the UK, we are still going to have that cost of getting a container or pallets of stuff from here to there. I know the Ad Hoc HFC committee have looked at printing overseas I think we all believe that can be done. It costs slightly more to print a book in a small run; it would still cost less to print it. As we explore this, there is also the printing of pamphlets, we have various royalty agreements, there may be opportunity for us to consider withdrawing royalty agreements and CAWSO, Inc. overseeing the printing

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the pamphlets overseas, which gives us two benefits. One, we’re not chasing royalty payments, and two, it keeps the IP property overseen by the World Service Office as opposed to local areas. It also eliminates shipping. I would like to move forward based on the concept that we ship from LA to at least continue exploring this and keep an open mind as to what Joy’s ad hoc committee’s done and the benefits of printing overseas.

Kim S.: What areas are currently operating under a royalty agreement?

Russell S.: CAUK currently operates under a royalty agreement, CA Scotland, CA Holland, CA Sweden being introduced this week.

Kim S.: They are currently purchasing large orders of literature?

Russell S.: They print…

Kim S.: I apologize; they are currently reprinting, locally, our literature.

Russell S.: Yes, by the thousands. Just as an example, over the last four years approximately £1,500 for pamphlets. They are also late with it. Scotland paid a chunk a couple of years ago, they hadn’t paid for a few years, they paid about £2,000 a couple of years ago.

Richard S.: My hand went up to speak in support of this and to remind us that this has been on the table here three years. This means you probably brought it to the former European Regional Trustee four years ago, correct? I support us moving forward, this is not something Russell threw together in the last three months; this is something he has researched and discussed over the last year, and done a lot of good research. The question that did come up as you’ve continued to speak, it almost sounded like, I want to make certain this is not changing, the focus remains, it sounds as if this will be a distribution center rather than a fulfillment center. My thought was always this will be a fulfillment

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center where the printing and distribution will be accomplished. Was the reference to the container shipping regarding HFC 2 only?

Russell S.: I apologize; I’ve never seen a fulfillment facility as somewhere that handles printing as well. Maybe we have not been clear when explaining that to you. With the quotes we’ve gathered, it talks about receipt of stock, storage of stock…

Richard S.: You are still speaking of the printers you are using there in the UK? This will be a storage and distribution center.

Russell S.: Yes. How I see this could work is the pamphlets, the area wouldn’t be instructing the printers any longer, it would be overseen by CAWSO, Inc.

Richard S.: I am in favor of this, reminding us that a tremendous amount of the European region’s 7th tradition, especially the UK’s 7th tradition is spent on shipping costs, and I believe it would be break-even with an occasional assistance from our World Service Office. It is something we should move forward on. It is growth, in my view.

Peter D.: Would it behoove us to do all of our printing here, load up a conex every two months, send it to the fulfillment center, and this royalty agreement, they send us every two-three years? Do they send us money, I mean would it be better if we did everything here and sent it and let them distribute it so we don’t have to worry about collecting royalties and they don’t have to worry about printing it the right way, is it correct. As far as them printing the book over there, I think that’s crazy, we can print the book here and send it out in whatever languages. Wouldn’t that be more beneficial? I don’t know what we’re making on this royalty agreement, but since money is an issue all the time, if we did everything right here we would have more control and probably make more money shipping it from here to the fulfillment center than having them do their own printing

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over there, Scotland prints their, everyone prints their own flyers and gives us a royalty agreement if they do. I like the fulfillment center idea, but I think it works better if we do it all here and send it all to the fulfillment center and let them ship it out.

Richard L.: I’m piggybacking off of Richard Schafer’s comments. I really want to move away from all of the royalty agreements. We are losing money with the royalty agreements and this fulfillment center, distribution center when I think they will be able to get their stuff much more quickly with a center being much closer to them, having access to it. They will be able to get their products and the World Service Office, CAWSO, Inc. will be able to get their IP money and that’s it. That is where we get our revenue from, the convention and 7th tradition. It’s one of the things that the other 12 step programs, AA lost a lot of their money when their big book, somebody got hold of a pdf and it became available on the Internet. From $3-5 million in big book sales were lost. If HFC ever got in that position, people would be downloading it to their Nooks, IPhones, and IPads and that is our IP. The pamphlets are available, they are being printed and we have no custody or control of those items. They are being copied and printed; we get no royalties on any of that except from the UK. Some of the other countries we get nothing. Once in a while, but not consistently, and it’s sad.

Randy G.: The examples A, B, C, D, E, were those real are those examples or samples?

Russell S.: Those are real orders.

Randy G.: These are orders for how long?

Russell S.: A year, I got orders for two years, but we used one year.

Randy G.: So it’s about $2,000 spent in shipping for a year, What I am trying to do, if we have the actual information necessary to say that this is what was spent in shipping in a

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12-month period, this is what it costs for a fulfillment center for a 12-month period, we don’t have to guess whether we’re breaking even or coming out of pocket, or…

Russell S.: As a number factor, I cannot give you that. These costs here are shipped to essential area literature shipping person. A fulfillment facility.

Randy G.: The assumption that the literature sales would go up dramatically if the cost of that could somehow go into that.

Russell S.: If the literature sales go up, the savings from the shipping expenses would end up in the hat and hopefully become a 7th tradition donation.

Randy G.: Richard L. you made a comment we are losing money on royalty agreement?

Richard L.: We are not receiving royalties.

Randy G.: My understanding is that we don’t pay unless.

Joy H.: They print, they pay.

Randy G.: So how did we lose money?

Joy H.: They printed, they didn’t pay. Nobody’s tracking, there is not an organized, sophisticated way to track the royalties of when someone prints a hundred pamphlets that has a royalty agreement with CAWSO. There is no way to track that.

Randy G.: We are not receiving the revenue we should be. For the record.

Joy H.: A lot of revenue. It’s an honor system.

Randy G.: If I’m a delegate and I read these minutes and it says we’re losing money, I believe we’re spending money in excess, there is a difference. So losing access to revenue by not being able to track royalties.

Kim S.: In discussion with Russell, who is trying to make those areas aware; I know you’ve had discussions with Holland and Sweden. This again, is falling on Russell’s

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shoulders, or Nicholas in the past. This is something that the World Service Office needs to follow up with as well; regardless of what direction we go with this as well. These countries have been printing; it is the principally correct thing to do. We need to follow
up.

Joy H.: We do have a royalty agreement with Canada; they do print the book in Canada. I believe when the French version is finalized for HFC 2, they will be printing that again; the good thing is that we have templates for everything and typeset. HFC 2 in French is in the process of, there are some housekeeping issues with the book. They are finalizing after conversation with Yves and Cynthia, Linda and Elizabeth, they have sent the entire file. That will be printed soon. It says Canada and we get royalties from Canada, and they have printed a lot of stuff. I think doing it in Europe, in the UK is a great idea because they can get it more quickly. If we use what we send them from the one file that cannot be changed, it’s simpler for them, they won’t have to pay those shipping costs, and we still have control with some guidelines, which we can do. We need to come up with some really good guidelines on the whole printing and sending that to the fulfillment center we can be similar to AA and NA and be able to get our literature everywhere, still copyrighted and trademarked.

Russell S.: There has been, and I don’t want to get to diverted with royalty agreements from the actual discussion around fulfillment, but it’s been healthy in my opinion that the areas have been encouraged to crack on. These are not English speaking areas, for the most part. They’re translating, they’re putting the pamphlets out there, and they’re trying their best. I think that as Kim said as they mature and start taking responsibility for themselves; most of them welcome the opportunity to pay their royalties. I think some

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discretion and trust and encouragement, I am not going to be having any conversation unless you tell me I must. I am not going to have a conversation with Iran unless you tell me you regarding royalties for a little while.

Kim S.: They are a new and young group, so exceptions can be made.

Russell S.: Around the responsibility of that stuff, it was unfortunate that this year that a treasurer from an area lost some of the invoices, but how it always used to be actually inventoried. Every order that was placed to the printer had the amount of pamphlets that were printed; that was the amount that it worked out. It wasn’t a number plucked from the air; it was exact. We are talking about how we raise tradition 7 donations. We talk about it all the time, how can we ask our groups to support our World Services. I think to move forward with the project like this, as well as the principle aim to supply those groups in these areas, I think it would be, it is going to come up in my caucus on Wednesday, what’s happening and are we going to get it. A project like this enthuses and inspires. I believe and trust the region that they will say that’s a good job that the World Service Office is getting on with, actually another reason to support them. I think it’s tied in with tradition 7. I think we need to trust a little bit. How analytical do we want to get with those figures, I know we are financial planners, at what point are we going to say, it’s going to cost us $25,000 to set it up, this figure is hypothetical, let’s give it a go for two years.

Kim S.: I want to give you a little history from when this first came to this table, that is one of the concerns. We are saying we are going to offset all of these shipping costs that are tied up by having a fulfillment center, but on the other hand, there is going to need to be start-up money. Some of the concerns here were discussion; someone was operating

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out of his flat. The books were under the bed. Having a storefront or some sort of facility to have rent, start-up costs, the ongoing budget of that, how all of that is put together were some of the concerns initially. We really cannot operate out of someone’s home as a fulfillment center; we need a location. Though we are looking at a shipping costs being saved initially, we are not going to really see the benefits of this for probably several years. That’s just something to think about. This all came up, I believe in 2007.

Richard L.: Being the World Service Office Trustee, the liaison from the World Service Office, and Richard, who sat on the Board for a year, Peter also sits on the office board. We have this discussion going on too, with royalties and we’ve had this issue. When Canada called us and said, “We need books again,” we realized we never got paid on the books they ran out of. Because they printed those books there and we never got the money from those books. So we realized if we were going to print them, we would have to print them here next time and pay us to ship them out because we tried to “front” them and since there has been a change on the board, there has been a problem keeping up with the paper trail of where the money went. Of course, any new group that is printing and having come off of the translation committee who are busy translating literature, we aren’t talking about that. If we are talking about; if you’ve got an established area that’s been around for ten to 15 years, it’s about time they start paying for the pamphlets.

Maybe they have been previously and they stopped, I know for the last four years, I’m not going to name areas, I don’t want to say it, and I’m not totally informed, there are a lot of areas that have not been contributing on those pamphlets. I don’t know if they’re going to a copy store, or if they’re being run off a copier at their office and making those pamphlets; but we’re not seeing the royalties from them. As an office board, when we are

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getting ready for the agreements, having the discussions, how much is it? At the beginning, they wanted to make it easy, but fair. The same price it is here in America should be the same price it is in the UK based on the dollar versus the pound. Then there are areas that might be poor. These discussions are taking place constantly and you have the European trustee involved. Our concerns have been heard and discussed and we are an office, we are a Fellowship, the trustees are long-term financial planners, this is a business, we also know our primary purpose is to carry the message so all of those things are concerns, always. This stuff gets discussed at board meetings, constantly.

Peter D.: Is the UK a good central distribution area for Europe, price-wise?

Russell S.: I believe it is, yet I spoke to the office manager in Belgium from NA WSO. They decided to put their office in Belgium, one of their smallest communities in the world. It is a wonderful hub for movement. They looked at it from, as well as the spiritual aim of our Fellowship and the purpose of our Fellowship, the actually looked at it in cold-hearted business plan, long-term vision. If we were selling double-glazing here we would have to be right at the front, supporting the guy selling double-glazing windows. Speaking to the office in Belgium, it stopped me in my tracks a bit because it didn’t quite make sense to me because they’ve obviously this at length for years; that’s where they chose it to be. I would like, because I don’t know when we last visited them, there’s a lady called Becky at the NA office. She was extremely helpful. Can we, for one of the upcoming quarterlies, ask if we can go meet them and say to them this is what we’re trying to do, and ask what their experience when they were in our place.

Kim S.: That was done four years ago. Several people came in early, made an appointment and went to their office and warehouse. There was a lot of good feedback.

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Peter D.: If we get a price from them in Belgium and the UK to ship from here to the UK and here to Belgium, is there a big difference? Okay, shipping from Belgium all the way around the UK is there probably a difference in, it would probably be cheaper from Belgium than the UK. Do we have any idea, can we get prices on that?

Russell S.: I would have to get them.

Peter D.: I believe we should do all the printing of all the CA material here in the United States, ship them to the fulfillment center and let them distribute them. Then we control the book, we control the pamphlets, it’s all the same, it all comes from World Service Office. I really think we need to protect the book that way. We have different places, areas printing things. It’s definitely going to change, it’s just, I don’t think it’s all going to be true to CA the way it is right now, and there’s issues now with translation and I believe it’s best we protect our IP by doing everything right here, putting it at a distribution center and letting them ship it out. Then we get all the money and we take care of them. I think it would be cheaper, it might be a little more expensive going in, but I think we’ll get more revenue back. People aren’t beating us out of royalties. They go print a hundred pamphlets, let me get my money to CA. I think little oversights here and there, I think we’re losing a lot of that with that revenue. It’s not getting to us. I think if we do everything here and we ship it out we know everything everywhere, whose getting what, it’s done the right way, it’s printed the right way, it’s printed correctly, people are.. .I mean, we spend a lot of money for IP work. We spend a lot of money for registering all that, I think we need to take care of it here and the distribution center, I think would be awesome to do.

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Richard L.: Robert and I were talking to Barry; the NA World Service Conference is taking place starting tomorrow in San Diego. Barry talked to the treasurer about how they’re doing the European office. One of the reasons they do not do it in the UK, but rather outside is because it’s easier to deal with the Euros than with pounds. That is one reason working outside the UK is easier. It was another reason it was easier to set up in Belgium.

Richard S.: I want to voice my opinion. I think it’s smart and important to seek out information from AA and NA, however, we are CA. Nothing else has worked for our Fellowship; looking at another Fellowship, taking their mold and plopping it down. I think it is important for us to do research, due diligence. I cannot see us starting up in Belgium regardless of the cost at this youth stage of our Fellowship. We are transitioning into this next point of our growth and it is certainly something we need to look at. I would want the support of a strong region and area within that region if we are looking to do this. I think it is important for us, just like any healthy business to seek advice and look at how things are done. However, we must come up with our own plan because we are not NA and their plan more than likely would not work for us. Nor are we AA, and their plan does not work for us either. We are who we are and where we are now. When I hear continually, “this is how they do it,” we need to figure out how we are going to do it. Russell S: Listening to Richard; that is the conclusion I’ve come to. The other fellowships wanted to establish an actual office. How I see us moving forward, and Richard used the word useful fellowships, I believe if we go to an outside vendor, a fulfillment facility, a distribution company, the commitment is just a commitment. If, after a year, it doesn’t work or we need to abandon the plan, we are not committing

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Cocaine Anonymous to doing anything other than a storage facility. That is a fundamental difference, and thank you Richard for reminding me of that. I don’t see an office with Cocaine Anonymous above it; that is not my vision at the moment.

Randy G.: Is there any area in the European region that has a central office similar to New York or a local US office?

Russell S.: May I clarify please? This has nothing to do with needing Cocaine Anonymous members to operate this facility. Not for inventory, there will be no involvement; this will be done by a private vendor, run by the World Service Office in Los Angeles. There needn’t be a CA meeting within 200 miles of it; it is not member dependent. Where do I go then?

Peter D.: Belgium.

Kim S.: First, get three vendor quotes. Next, before the November-December quarterly, get input from the other local Fellowships; perhaps a few people can come in early on Friday to make arrangements to speak to them. Continue to roll this out and be proactive.

Russell S.: Are we going down the proper route, and if we get for example, three bids for the five examples do we need to be that thorough?

Richard S.: I think it would help. When this motion was put on the table.. .there is going to be a lot more discussion than there was today as well as what we have had in the past. I believe if you have five, it will be more information and better for our discussion. Be prepared to put a motion on the table for the discussion and see where it goes. God will be here.

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Russell S. So, if asked at my regional caucus, I will interpret what we’ve discussed as the WSBT is fully behind this concept and encouraging me to continue exploring this as a viable concept.

Kim S. I believe we are in favor of this concept, and anxious to see more information regarding it in order to make a well-informed, educated decision as to how to continue to move forward.

Richard S.: We are all encouraging you to gather more information to make a healthy decision.

Russell S.: Thank you.

Kim S.: Returning to item 2010.12.02, the ad hoc committee regarding HFC 2.

Joy H.: I got some numbers from February, I pulled up the numbers of how many soft bound and hard bound of HFC 2 books we have and what we have as of June 30. We have actually sold 3,235 soft covers and 88 hard covers of HFC 2. I was informed by Elizabeth that the office has been working on the timeline for HFC 2, we should have that at 4:00 this afternoon at the Board-to-Board. We still have a total of 24,183 books in inventory. Originally we had 46,516 books. The inventory is diminishing, and that’s not bad, in my opinion.

Terry M.: That 3,000, is that for a full year or is that from December to June.

Joy H.: The numbers I have are from February, when John gave use the numbers on February 7 of this year. He gave us what was left on hand and I just got the June 30 numbers at the end of the fiscal year numbers of the inventory.

Terry M.: So in four months we sold 3,500 books?

Joy H.: 3,300 books.

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Richard S.: Five cases went to Drug Court. Those aren’t included, correct?

Joy H.: These numbers are before Drug Court, June 30, the end of the fiscal year. July 1- June 30. This is as of June 30, 2011. That is not bad. I believe some of this is from the…

Randy G.: What was the one individual large sale?

Joy H.: That was 3,200 books? How many pallets was that?

Russell S.: It was 22 or 24 cases.

Joy H.: For 24 cases, that would be 576 books.

Richard L.: We can ask at the Board-to-Board. It might have been 29 cases. It was a substantial order.

Joy H.: 29 cases is 696 books.

Richard S.: It sounds like we have had some good sales.

Richard L.: This was a one-time deal. Excluding that one sale, it still sounds like sales of books have been good.

Terry M.: About 2,800 books.

Joy H.: Elizabeth told me she was working on the timeline, we should have that at the Board-to-Board.

Randy G.: I am just trying to make sense out of the numbers, we were all made aware of and excited as all get out regarding an opportunity to sell what sounds to be 600+ books. I am taking it from your report today that between February and June there were over 2,500 books sold someplace else. I find that to be more exciting than the 600. Where did they go, who bought 2,500 books?

Kim S.: I believe Illinois area bought five cases, for one.

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Joy H.: The Pacific South Region has bought quite a few since stickering of the book stopped. A lot of areas in my region are buying it, everywhere I go, HFC, unstickered is on the table. They are buying it by the case.

Kim S.: That is a great question for the Board-to-Board, maybe you can get in touch with Elizabeth before the meeting so she can do some research and prepare that.

Peter D.: Probably not. She could be there. I get a brochure every month from Hazelden, and they have the Big Book for sale, they have the NA book for sale in there, but they don’t have our book for sale in there. Is there anybody who can, how does it work, getting in touch with them, seeing if they will buy and put our book in their brochure. They sell tokens and books and all kinds of stuff.

Joy H.: They were selling HFC.. .Because of the stickering of HFC 2, they would not sell it.

Richard S./Kim S./Randy G.: I was told that was an inaccurate statement.

Peter D.: But the book’s not in their.

Joy H.: Because the book’s being stickered, they’re not selling it?

Richard S.: Correct.

Richard L.: They will buy HFC 1

Kim S.: They are buying 1, not 2. The debate was they’re not buying 2 because we’re stickering it. The truth be said, they’re not buying it at all, stickered or unstickered.

Joy H.: Why don’t we contact our vendor?

Peter D.: Whose in charge of doing that?

Randy G./Joy H.: That would be Linda.

Kim S.: That needs to be communicated to her.

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Richard L.: I can be the liaison. You said these days are from June, I’m thinking Drug Court would be in there.

Kim S./Joy H.: Drug Court was in July. It is not removed from inventory before the event.

Richard S.: I do not believe the motion was made until July.

Joy H.: Correct.

Kim S.: On the radar, HFC 2, hot item for the conference. Are you ready for questions? We need to be prepared. HFC is a hot item, in the event this comes up, and there will be a lot of questions due to the letter we sent out.

Peter D.: Do you think that maybe we will have any HFC books for sale, cases this coming week in case delegates want to take a case or two back or something like that? Will they have access to buy that?

Kim S.: There is a CA store that will be on site, whether they can buy an actual case, I’m certain they can place an order and someone will ship them. I doubt that a delegate will want to take a case on the plane.

Peter D.: If we can offer a case with no shipping and no handling, that saves them some money and they might take a case home for just the price of a case.

Richard L.: We have to consider then, they will be charged for a bag on the airplane. That is $25.

Peter D.: Just a thought.

Kim S.: It is currently 10:55 am, we have just returned from a short break. We are at agenda item 2011.04.02, the assistant secretary job description that was moved online or to the quarterly. I believe Randy and Russell were working on that.

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Randy G.: I just emailed out to everyone a copy of the draft for review. In understanding that no one has had the time to review the document, I would like to leave this item on the table until later on in the quarterly, in order for each of you to have a chance to read the document.

Joy H.: Second.

Kim S.: There is a motion to table by Randy, second by Joy. Any discussion? All those in favor? Anyone opposed. Agenda item 2011.04.03; this is the assembly and the Edmonton Hope, Faith and Courage Society. This is similar to a previous item; to have Bob Campbell work on drafting a letter regarding the cease and desist regarding Hope, Faith & Courage.

Terry M.: I spoke to Bob last week, while he was in the process of moving; I have not touched based with him this week. I will do that today and hopefully have some more information after our Board-to-Board today. Motion to table this until after the Board-to- Board.

Richard L.: Second.

Kim S.: There is a motion by Terry to table this agenda item, second by Richard L. Any discussion? All those in favor? Anyone opposed? Motion passes. Agenda item 2011.05.06, WSBT issues for CAWS 2012.

Russell S.: I am uncertain where the finance committee is with this at the moment, so is it possible to table this as well until we’ve had a chance during the conference to discuss this with the finance committee? I believe there is a necessity for us to discuss what our plans our for traveling to the UK, if we are all coming in randomly over a period of a few days and traveling up to Birmingham alone, I think travel expenses may end up being

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quite a lot for the Fellowship. We may need to have a discussion on when we’re arriving and considering the hiring of a mini-bus and getting us a big group getting us into London and then traveling up to Birmingham. I don’t know, it’s not just a flight issue; it’s a London to Birmingham issue. It will be very difficult for some of you to get a direct flight from your cities to Birmingham. However, there are international flights to Birmingham.

Randy G.: It’s a train ride, if you book that in advance you can pay as little as $80-90. If you leave it until the week before, it could be as much as $300 for the train.

Peter D.: For a two-hour ride? How much are rent-a-cars?

Unknown: They don’t.

Russell S.: A hired car, the same as here, $40-60 a day. if you guys are happy with driving on the right side of the road, rather the correct side of the road…

Kim S.: Here are some of the concerns I believe need to be addressed at this table before we go into the conference. Everything, as we have already discussed it, is more expensive. Our meeting space.

Russell S.: That’s sorted, I’ve got us a complimentary suite, we are being charged a single room rate for use of a suite, which does give us a boardroom sized room with the set up, and there is a bedroom next door.

Kim S.: What Russell has just indicated, transportation. Currently, you can book those dates, they are up for sale, whether you are going a day or two early or staying a day or two later, this should be on your radar and you should be looking at airfares and looking at your plans. This is not something you can wait to do a month before; it needs to be done really, right now. This speaks to airfare. Russell is also indicating at this point, if

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there is a consensus of when you want to travel, there is a possibility of hiring a shuttle bus or booking rail tickets in advance. Before we go in the conference, we need to get these numbers at least part of our budget, so Randy can pursue it with the finance committee.

Russell S.: I personally think it would be healthy to have a little hired bus, a little mini¬bus, perhaps a Volkswagen 12-seater. We’re going to be in the hotel for the quarterly meeting, I think we’re entitled to leave campus for meals and things like that, and it would be a more economical option, to be honest. If we can get it together…

Randy G.: For all nine days?

Kim S.: You are suggesting we rent a mini-van?

Richard L.: He has the license.

Randy G.: My only concern, I know this may not be everyone’s situation, however, with this convention being overseas, my family is looking at this as an opportunity to make that trip. I know that we’re not in a position today—my family—today to decide that we are coming in early or staying later, what the family’s transportation plans are. It seems like there is more coordination involved with this because of these kind of situations than if we were travelling domestically. It doesn’t mean that all of those things can change. If we fly in and there is a bus I am going to ride in up to Birmingham with that doesn’t have room for my wife and kids, that.. .do you know what I mean? Having some kind of idea towards a cost or an expense is a good idea, I’m just thinking personally, I don’t know if anybody else is in that situation.

Kim S.: This would be more of a proposed budget. You’re probably going to have to up your meal allowance, put in either a budget for rail, or van rental. I think given all of the

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discussion about finances at this table, we need to be mindful of getting this done. If you are planning to travel with family members, significant others, start making these travel plans between now and the next quarterly. You will want to leave this on your agenda until your next quarterly, I would like to see some preliminary numbers, at least before we close, of the budget. For example, instead of $40 a day for meals, maybe $60. Put those numbers together, because that is going to increase. Correct me, Joy and Randy, if it is more than 10%, overall it is going to affect the budget and that has to be approved by the floor.

Richard S.: This is a great expense that the Fellowship is going to incur out of the norm for this Board to go to this convention. I would like us to consider with that huge expense, changing or skipping the quarterly at the beginning of the year, and holding our quarterly there. This will give us those expenses for the rooms and the meals added on for that convention. Maybe have an extra-long teleconference call over a weekend. I would like to consider these options, just to make sure we are really being prudent and we are really being fiscally responsible with our Fellowship’s money, with the whole board not spending an extra 3-4 days. That is a lot of expense times nine. I would like us to have that thought and hear other people’s feedback on that concern.

Russell S.: I think, following up on Richard, these are great things to look at. I think we really do need to be demonstrative with our actions that we are aware that this is going to cost more, we can do conference calls to take that quarterly off of the expense. The bread and butter stuff, the meal allowance, I have started looking at that and an oversight on my part is that within our hotel accommodation we will be getting a breakfast every morning; that might balance the need to not have to increase our food allowance. That is for the

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quarterly as well as the convention. That is the English style of doing stuff. I just do not want to see this snowballing into, I don’t want see reimbursement forms for train travel of $150 when, if we just got together a couple of months before and we could have gotten ourselves a little van for the same or less money.

Peter D.: I agree with Richard on eliminating a quarterly meeting up here and saving all of that money, putting that toward the European trip, having the quarterly over there. When would we be getting there? May what?

Joy H.: May 19.

Peter D.: Friday the 19th?

Richard S.: Travel day is the 19th, arrival is the 20th.

Peter D.: And we stay there for seven days and come back on the what?

Joy H.: The 28th.

Peter D.: I think we should consider all getting there the same day, getting a van, going up in that van and if everybody here was to bring family, that would be a nightmare. We should just be concerned with our transportation and if you want to bring family, that you got to do on your own, I would imagine. I think we need to show the Fellowship we are going as a group or saving money, getting rid of a quarterly. I’ve a couple of questions, “you get to go on CA’s dime to England?” like we’re going for a big party, and I think it would look good for us to eliminate a quarterly and save as much money as we possibly can so we are being prudent with our dollars, since we always talk about how much money we don’t have.

Kim S. Again, I think you were suggesting that the quarterly you are eliminating would be the one in the UK, before the convention.

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Richard S.: Correct, so we are not there for an extra four days, actually five responsible days. My thought to consider is that is if we do not hold that quarterly in the UK, we still attend, we still show up, we support the convention, but we do not have a five-day business meeting going on there.

Unknown: And skip the previous quarterly…

Joy H.: When we did the budget for this year, we did it in mind of having to go to the UK, and we eliminated the third quarterly, the third meeting, because the first meeting is conference, the second meeting is orientation, the third meeting was canceled, the fourth meeting is the convention. When we did the numbers, by eliminating the third quarterly, we actually saved a small amount of money. There really was no difference in the budget by eliminating one and being in the UK. That is because in the contract the food is included with the room, the amount of the room; we went through all of that when we— finance committee did—I was there when we discussed it. Tom, Barry, Tom Walsh, myself, we discussed going to the UK and what that would entail and where could we save money to ensure that the trustees would not be overspending CA’s money.

Randy G.: Two things, I just pulled up an Expedia car rental thing. A seven adult passenger van for nine days is about $1,200, plus gas. Divided by ten people is about $20, plus gas. Divide that makes $120 maybe $130-140 per trustee for travel upon England, throw some gas money in there as well. My concern with the elimination of the quarterly, I think one, if we are going to go to the convention, the plane tickets are already there, you really only are looking at hotel nights and per diem being saved. All of the trustees are still flying there and back. So the savings is the hotel nights and per diem. I guess I would be a little more uncomfortable, I know if we cut out a quarterly here in LA, we

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save all the plane flights to LA and back to where we come from. There’s a greater savings to eliminating one of the quarterlies here in LA versus that. Along the lines of the conversation earlier that the people believe that Cocaine Anonymous is funding our trip to England, if we’re not going to go to London to do work in a quarterly and purely to attend the convention, I think that becomes a much louder concern our Fellowship may have. That swell of “they’re not even going to do any business in a quarterly as trustees, they’re truly just attending the convention on our nickel. I would be more concerned about that. So I think the savings is great to cut out a quarterly here in LA because you
save the plane flights and information regarding how much a vehicle
that will at least transport seven people costs in prior conversations regarding the quarterly.

Terry M.: One, to get a van, we’re also carrying one or two pieces of luggage per person; we are looking at having to get two vans. The other thing is, I just ran prices from where I live, there is actually no difference in price flying to Birmingham or London. For me, it would be flying straight to Birmingham. I don’t know if that’s the way it is with everybody else, even in a vehicle, we are looking at two. The point is, with Randy, we need to conduct business over there. I’ve heard it from people in my region as well, people think they’re paying for us to go over there and have a good time. I think that if, I personally believe we’re supposed to be there to conduct business as well as attending the convention. To show our European members that we are doing the work and participating in all of that is good for us in their eyes.

Peter D.: I thought Richard, when he said eliminate the quarterly, he meant the one here, not the one there. I agree with eliminating the one here to do the one over there, as Randy

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and Terry had said. I think that would be a good idea, it makes us look good and saves us a bunch of money.

Richard S.: I’m glad we’re discussing it, that’s why I brought it up. That is why we have the removal of the next quarterly; it is a great cost savings. One thing that was not discussed with finance because it wasn’t known at that time was the added expense of the conference room, the room we are going to have to rent. It is actually going to be basically a bedroom with an adjacent room set up as a conference room. That’s not a great additional expense because we were, a couple of months ago, concerned that we would have to pay for additional meeting space. That was not known back then, it was an expense we did not know an answer to. My intent was to make sure we are being prudent with our Fellowship’s money, looking at our options so that we can be responsible. I support how we do it; I just want us all to be on the same page when we make decisions as to what we are doing.

Kim S.: Which quarterly has been taken out of the loop?

Joy H.: The third, which is the February/March meeting. It is approximately a $6,000 savings.

Kim S.: What is the cost of that meeting, the quarterly meeting in Los Angeles?

Joy H.: The actual cost in 2010/2011 was $6,200. I am looking for a budget to show you.

Kenny W.: If I am hearing you right and what you stated, was to skip the quarterly here and then skip the quarterly at the convention?

Richard S.: No.

Kenny W.: Okay, skip the quarterly here and take on the quarterly at the convention.

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Richard S.: To consider not having the quarterly at the convention and having the quarterly that we had opted to skip out on in conference calls.

Kenny W.: What I was trying to figure out was the amount of money we would be saving for skipping the quarterly, if you put that up against what we would be saving, would that be equal to the amount of money?

Richard S.: I think it would be about a 50% savings, I think we would spend, based on the numbers, I believe it would only save us about $3,000 by holding it at the convention, is that correct Joy?

Joy H.: $6,000.

Richard S.: If we held it, as we planned? If we continue as we are currently plan…

Joy H.: It is between $3-6,000 savings. Because I found the budget and the budget for the third meeting is $12,000.

Richard S.: Thank you, you did a lot of work on that when you were putting that together.

Kenny W.: Thank you, that was just my question, to look at the cost of the meetings.

Randy G.: And the budget includes airfare.

Richard L.: I have a question and then I want to make a response. For that one that is going to be in the UK, we start what day, is that on a Saturday?

Unknown: Monday.

Richard L.: How about if we were to start like on a Wednesday and work all the way until like, Saturday morning, or Friday, doing business there. That way we would at least get some.. .to have conversation, dialogue. It would be a shorter quarterly and save the Fellowship money, get business done, and still be at the convention and still represent for

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the Europeans to still see their trustees and save money. Kill two birds with one stone, kind of like a medium, just to open up dialogue.

Randy G.: I did a similar search that Terry did. There are no non-stops from Phoenix to Birmingham; they do it with one-stop, but it is actually $100 cheaper to fly in to Birmingham. It is $1,100 to fly to Birmingham with one stop and $1,200 to fly to London. I think that is something to be considered. When we look at a $6,000 budget against a $3??? whatever it was, that still includes plane flights that would be spent attending the convention. So there is some more information.

Richard S.: I like the dialogue, it is what I want us to consider, I think it is important that we do due diligence for our Fellowship to look at all of the options, and the dialogue shows that we are willing to do so. I think the best thing that has come out of this is advance planning; everyone is looking at cost. If we can select a date fairly soon to be agreed upon for travel, I even thought about some people on the board making travel arrangements through the office and roll that over a few-month period and not hitting the office all at once with airfare will benefit the office additionally with respect to budgeting. Looking at all of these aspects of the trip is very proactive, we know we have something coming up, we know the dates of the convention, we have to choose when we have to come in, I like that there is so much positive dialogue happening.

Russell S. I agree, it is important this is happening now. Listening to Richard Leve talk about trying to compress this meeting, the mischievous side of me, as I am looking forward to seeing the nine of you jet-lagged coming into a business meeting; there is the necessity to allow you all, if we are going to do business, you all are entitled to the same as I am entitled to, and I believe the Fellowship would support that. Getting off a plane

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after 11 hours and then doing business.. .there’s a bit of r&r time to adjust; a necessity to come in and rest. Let’s not overlook that. If the quarterly is going to start on a Monday, you’re in on a Sunday. Those are just examples to see. I am allowed, pursuant to our guidelines, if I travel 5,000 I am entitled to an extra night’s accommodations. Why I ask you to really consider that is cause I feel you’ll need it. Personally I need that day before I sit at the table and starting up the business so keep that in mind. I see various people going online looking at flights, what’s the general feedback flying into Birmingham, is it doable?

Richard S.: Yes.

Peter D.: It’s cheaper.

Terry M.: It’s about the same, maybe $20.

Russell S.: When we presented the bid, we didn’t hide this from you. I know maybe we haven’t sat down with finance and specifically worked out the cost, but the bid was won fairly presented to the Fellowship that there will be incurred costs for movement of trustees, essential office stuff.

Kim S.: Shall I remove this item from the agenda?

Richard S.: Maybe a placeholder to make certain we discuss this at the next quarterly?

Russell S.: Do we need a timeline for people’s travel plans or such?

Kim S.: I ask if we should remove this from the agenda because basically all I was suggesting is that we have a proposed budget that we take to finance, that is all this was. I know the dialogue has been excellent; this was about a proposed budget. Putting this item off until the next quarterly does not allow the item to be addressed at the finance committee, or address it with the people that support it through 7th tradition contributions.

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Additionally, there has been discussion about eliminating some of the travel from the WSOB, my recollection is that we talked about this; sending Linda and the treasurer. Do all of the directors absolutely need to be funded by CA to go?

Peter D.: No.

Much cross talk and feedback, sorry, impossible to transcribe.

Joy H.: I plugged in the numbers and with the 5% increase to the trustee budgets, eliminating meeting 3 and increasing the hotel and transportation and pre-paid meals to the amount it should be from last year’s budget to this year’s budget is an increase of $792. That is the entire trustee budget.

Kim S.: Nevertheless, it is that much more money.

Joy H.: Most of that comes out of the regional budgets and the Trustee at Large.

Kim S.: I understand that the implication is that this is a minimal amount, but when our regions are bringing in half the amount of 7th tradition, than they used to, it’s still money. That’s what we need to keep in mind, moving forward. It’s just something to think about, I have no agenda here. If you really want to be prudent, just cut the whole trip out. I don’t know that this the most overall spiritually supportive way to go, and the excitement we are generating, and the regional trustees are sending out the newsletters to our regionals to get them excited.

Peter D.: What if we just selected four of us to go to represent the trustees as adverse to all ten and eliminate the quarterly there and have the quarterly here and just send a representation of the board of trustees, with the idea of saving money for the Fellowship. It’ not that we don’t want to go, it would be great, but if we could cut out six people flying, and rooms, that’s a chunk of money too. We’ll draw straws so nobody feels left

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out or however we do something like that, just send a representation of our trustee board as opposed to all ten of us. It’s thought.

Randy G.: I strongly believe that we should have a quarterly there, we should be in full attendance there, this is a monumental time Cocaine Anonymous and the representation from the WSBT at the first world convention held overseas, to short change that or minimize that in any way, I think would be a really big mistake. This is not about my attendance or not. I have been there already. I think Cocaine Anonymous deserves that from its leadership. I think there are decisions that we have already addressed to make, we have a conference in a few days that has a finance committee that will give us feedback as to how some of these decisions we are talking about. My hand was up earlier prior to being on the finance committee and we talked about the meal allowance. The idea that $40 is or is not sufficient when we know we have a free breakfast that is included with the room every day. As your representative at the finance committee, are we comfortable with that $40 meal allowance as is?

Russell S.: I am with Randy, listening to Peter, I see where that’s coming from, I think we’re doing the Fellowship a disservice to not send our full board, I really do. I think we should be doing business there. Are we able to demonstrate this and make a decision right here and right now to not hold that quarterly meeting before the February one?

Kim S.: I believe that was already removed from the budget.

Joy H./Richard S.: It was.

Kim S.: This board will not have a February/March meeting.

Richard S.: We would have to motion to reinstate that meeting. It is off the table at this time.

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Robert L.: I feel it is very important that the entire board represent in England. Sending part of the WSBT is not sending the WSBT to the convention. There are some things we need to looks at going forward and perhaps we should have been prudent about this, the air miles that some people get. Granted Southwest doesn’t give you miles to travel internationally at this time, but there are other airlines that do. We need to look at that as a possible benefit to the Fellowship, they should be the Fellowship’s miles, not our own.
It seems like something we can do going forward, learn from the past, and communicate it to the people coming on the board. Is $40 a day enough? Sometimes it’s the cost of doing business. Sometimes we have to dig in our pockets to pay for that extra. If there is an included breakfast, great, that $40 meal allowance is the established rate, if that is
what it is, we have to contribute more. You pick and choose. There’s __________in
Birmingham, I’m sure, as there is here in LA. We have to be prudent about what it is. If the meal allowance if $40, it is what we have to live with. We don’t just change it because we’re going to England, we have to be consistent and represent the Fellowship. The UK has supported us financially since they’ve come into being and for us not to fully represent ourselves there.. .they really need to see who we are. I’ve been to conventions in the UK as a number of you have; we need to do what’s right. Financially we’ve made a commitment to have this convention there; the excitement that was on the floor of the conference, we realize that; granted we weren’t looking for a downturn in the economy at that time but it happened. Now we have to look for other sources of getting that money back. We all need to go and we need to plan, decide what dates we need to start and look at prices. Flying from Boston to Birmingham there is a variation between $760 to the next day over $1,000; we have to look actively to save the Fellowship some money. My

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wife has no desire to go to England, and I don’t understand that, so I’m saving money by her not going. I love UK. So let’s start actively pursuing getting tickets, being proactive about doing this early.

Kim S.: The meal allowance is to offset our cost; I think we all understand it’s not supposed to pay for all of our meals. On the other hand, given the fact that we have been made aware that the costs are higher where you’re going. Without there being any dialogue, discussion, or consideration of increasing your meal allowance that potentially between now and May, the ability of any one of you to participate collectively in a meal together might be limited because maybe someone won’t be able to offset the cost and some might be able to. I’ve watched our beloved Bobbie from having everything going well, and having surgery, losing her job, and living and dying for the $340 that came to her prior to the conference or a quarterly meal allowance because she did not have the funds to come. Was she still the best person to fulfill the TAL position at the time? Absolutely. Her financial situation did change, and that could happen to any of us, losing clients, losing a job.. .I just want you to all consider that.

Terry M.: This is going to finance to be readdressed, correct? Will they come back to us to discuss this or is it done?

Randy G.: I haven’t sat on finance before but I can tell you my individual committees I’ve sat on, if our budgets went in and there was room in the finance committee believed they could work inside the numbers they presented, we never heard back until it got presented to the floor for approval. From a standpoint then, I can tell you personally in relationship to the WSBT, I will bring this to the finance committee with the meal allowance opportunity, because they have their own, WSOB has similar decisions to

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make regarding meal allowance, if there is a consensus that it needs to be bumped a little bit and there is room for all of that to happen, I would come back. If finance as a group determines that these budgets do not make sense and we have to find money some place,
I can make a commitment to you that I will come back to the WSBT and say there are issues we potentially can help them address.

Terry M.: Not having had to deal with budgets before, I was just looking for information.

Randy G.: Is that accurate?

Joy H.: Do you want this?

Randy G.: Yes, please send it to me.

Richard S.: While we are all together and on the subject, can we all look at and agree on a business start date for that quarterly of the 21st? That will give us Sunday, the 20th a day of rest and recuperation. Additionally, we can travel on the 19th, also a weekend day, less impactful for those of us who work and have families. That, to me, sounds like a good, healthy plan to schedule a quarterly, schedule travel, and a little less impact for work days. The reason I bring this up is to make these decisions as a group, that was one thing Russell brought up, if we can all agree on the dates at this time, we can begin looking at airfare.
Kim S.: To clarify, that doesn’t mean Joy cannot fly in on the 16th and stay until the 30th. We are looking at the start date for the quarterly. May 21st, going through May 28th, what you do before and after is entirely up to you. Is that a motion?

Richard S.: I make a motion that we begin our quarterly business on May 21st.

Joy H.: Second.

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Kim S.: There is a motion by Richard Schafer to starter the quarterly the morning of May 21st, 2012, to conclude potentially that Wednesday, followed by the convention, beginning on the 24th, seconded by Joy. Is there discussion?

Randy G.: The travel day would be the 20th?

Joy H./Richard S.: The 19th. One day of recuperation time for traveling 5,000 miles.

Kim S.: Not travel dates; WSBT business dates would be 21st-28th.

Randy G.: Which would mean we would travel on the 19th.

Kim S.: To arrive on the 20th. Travel whenever you would like to be there on the morning f the 21st.

Randy G.: But if we did traveled on the 19th, that Saturday night is still a compensated evening?

Richard S.: You could travel on that night.

Russell S.: It is an 11-hour flight, you gain time, it is 20 hours forward.

Randy G.: There is no real way to travel on the 20th.

Kim S.: The motion is to begin the business of the WSBT on May 21st in the morning, to conclude May 28th. All those in favor? Anyone opposed? Motion passes. With those dates, I strongly suggest you all start forecasting your departures and arrivals, plan your travel.

Russell S.: I will book the suite, make certain we have the boardroom, and ask you begin forwarding your arrival times so I can work with the hotel liaison.

Richard S.: It still goes through Peter, and you and Peter will communicate?

Russell S.: Okay.

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Kim S.: It is currently 11:55 am, we will break for lunch. 12-1:30pm is lunch. 1:30-1:30 we are back in here for some more business, at 3:30 we drive over to the WSO and have a Board-to-Board meeting from 4:00-6:00. Mr. Leve, please make certain we have all of the equipment packed up and to the office. We can then have dinner on the back or somewhere near the office, and then reconvene here at the office.
(issue with recording equipment, recording seemed to start late)

Russell S.: The steps and traditions need to be sorted out first, then the other stuff will fall into place, I believe. Although we did have a discussion, I believe it was a very healthy discussion, I believe Robert and Joy can add to it, the necessity to review our literature as well, because the steps and traditions from within and throughout our literature are constant references to our 5th tradition, our 12th step, the wording for addict and of course the name of the Fellowship, which is just something else that has been talked about. We are not going to please everybody with this, by the way. There are going to be some members that are upset, there are going to be some members that will tell us that they’re upset as we’re having constant correspondence at the member, I don’t thing it should be dismissed, I’m personally moving forward, I’m being driven forward by our by-laws. I think we have sufficient literature, conference-approved literature in place to guide us with this. Breakfast meeting on Wednesday morning; we will see how it goes from there. Joy H.: We also instructed the office to cease and desist in everything regarding French literature. We probably should, at some point, instruct the office to go ahead and fix the 5th tradition and the 12th step, depending on what translations picks as the word to use and instruct them to start getting the literature back out into circulation, to the French Canadians. We asked them to stop, however, we have not asked them to start again.

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Russell S.: The research has begun. Elizabeth mentioned it is being worked on. The
translation process in place, which is beginning to bear fruit, there are a few______
and twigs that need to be considered, but it is starting. I do think, however, this board may need to consider the necessity, the prudence, in reviewing steps and traditions. We are the ones that are charged to maintain the integrity of the steps and traditions. I think it would be unfair to just leave that with the WSOB translations committee. It’s too much of a workload and too much of a responsibility; we are avoiding our responsibility. We need to review.. .when the translations committee say they’ve worked with the local translations committee and these are the steps and traditions, I think we then need to review them as well in a foreign language; I think it would be an interesting process. I don’t think it’s just for the WSOB translations committee or the local translations committee to agree amongst themselves, we’re going to carry on calling ourselves Cocaine Addicts Anonymous or we’re going to leave the steps like this. I have spoken with Elizabeth about this, she sort of sees it. At the moment, the translations process doesn’t really have our involvement, so I think there may be the necessity for us to ask for that process to include a review of the steps and the traditions, specifically, by this board, with translations. If only to make us aware. At the moment we’ve got them in Farsi, French, Dutch, Swedish, German, Spanish.

Kim S.: Are you proposing anything?

Russell S.: Can we see where we are with the board, how it comes about in the Board-to- Board, do we all feel we’re in agreement with that, that we do have a responsibility to not just say to the WSOB translations “you go on, get on with it.. .just do it,” that we need to be involved with the process. I don’t know what to do with a motion because I wouldn’t

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want to go to the WSOB this afternoon and say to do something if they’re going to discuss something they may be prepared to do anyway. May we revisit this after the Board-to-Board? Or does this board feel we need to go there with some clear-cut direction around what we want from the steps and traditions?

Joy H.: I think maybe we should give them some direction, because we are the ones that stopped it, maybe we should give them guidance, or blessing, to move forward.

Kim S.: I think maybe just keep it on the radar and either make a recommendation, or suggestion at this time at how you want to move forward so it’s fresh as far as staying on the agenda.

Russell S.: In that case, not just specific to the French steps and traditions, I believe this board needs to review all of the foreign steps and traditions, only if it is to be given the opportunity to be made aware that these are now translated. How do I make that a motion, based on that idea?

Kim S.: I would be more than happy to help you with that…
Richard L.: Are you making a motion, cause I am going to go into discussion, and it’s not going to be about a motion. I just want to talk about the topic right now.

Kim S.: Maybe something you say will help Russell.

Richard L.: The topic right now is about a word, and the word is addict. The French don’t have a word for the word addict. The have the word substance or they have the word dependence, and an English translation. Those are the two words that are going to be presented when you sit down with the French, do they want to use the word substance or the word dependence. First of all, literature is usually conference approved and usually when you’re dealing with foreign language, that area or region does the translations, it

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goes to the translation committee, it goes to a third party, they translated it. We give them the English version, they red-line it, they come back, they agree or disagree; it goes back and forth and eventually there is a happy medium. I guess it was or wasn’t at one time, because they were still using cocaine addiction and the word cocaine was in there because cocaine substance or whatever it is so even though we use cocaine and all other mind altering substances. So now we’re at that fork in the road where we need to sit down with them and say you have to choose your word here, when we say in English we are addicts or we use the word addiction, and the only translation there is, is substance or dependence. I think we need their help or input before we call the shots, and because there is nobody on this board, and I could be wrong, who speaks that language fluently, who can help inform us, and help us with this, I’m a little leery on making a decision or speaking for or against it without, or being able to make an informed decision. I would be more interested in after their Wednesday conversation to make that. Maybe after the Board-to-Board meeting there will be some more light shed on it, but I think the more knowledge and the more light shed on it would help us make a more informed decision, rather than trying to make a decision right now on that matter, especially since there’s three people right here who sat in on a phone conversation and nobody’s really coming out saying “you know what, I feel strongly, this is what I think we should, how we should respond.. .this is a motion I want to make right now about how to handle that…” I don’t hear that confidence coming out right now.

Randy G.: I strongly feel that the translation approval process that the guidelines have in
place should include_________ I make a motion to request that the
WSOB translation process, the final translation and the efforts put toward that translation

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be presented to the WSBT for their approval prior to release of any publication. Because if they produce a…

Joy H.: There has been no second.

Terry M.: Second.

Joy H.: I would like to hear it again; I’m a little confused by it.

Kim S.: His motion to ask the WSOB translation process.

Randy G.: To approve the presentation of the final translation and the efforts, because I think it’s important to hear the translation, here’s the.

Kim S.: Don’t debate the motion please until it is stated. Motion to ask that the WSOB translation process to include the presentation of final translation and the efforts to be presented to the WSBT for their approval prior to any release of publication.

Richard L.: Second.

Kim S.: It’s already been seconded by Terry. There has been a motion by Randy, seconded by Terry to ask the WSOB translation process to include the presentation of the final translation and the efforts to be presented to the WSBT for their approval to any release of any publication. I have Richard and Peter on my list, do you wish to speak to this or can I go ahead with.

Richard S.: I am in favor of the motion. My discussion prior to this and discussing this is the same. We are responsible for this regardless. This motion is asking that the current translations hold us accountable, make sure this part of the avenue is completed, so I am in favor of the wordy motion.

Peter D.: You know, you were just talking about what Richard said about the translations in English, you know, French. I have seen foreign languages where they talk about a

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person, like Marilyn Monroe and there is no French for Marilyn Monroe so they put Marilyn Monroe; why can’t they just put Cocaine Anonymous or cocaine; since there is no French for the word. I’ve seen foreign languages where they throw an English word in there because there is no French, like if my name was to be in a French publication it would be Pierre De Rafaelle and De Rafaelle. Isn’t that something we can do?

Kim S.: Peter, are you speaking for or against the motion?

Peter D.: That was a question prior to the motion.

Kim S.: That would be a point of information.

Russell S.: May I offer a clarification as to, are we asking that all translations be brought to our attention for review or translations to be brought to our attention when it’s steps, traditions and name?

Kim S.: So you are asking for a point of information?

Russell S.: Yes.

Kim S.: Would the maker of the motion please respond to that?

Randy G.: I am just asking that the translation process. So I guess that would be all and we pick and choose how important it is and what level of detail we choose to go into. We are ultimately responsible for all translations.

Russell S.: Then I speak against the motion as it is written, I believe we need to have a flag stuck on something when steps, traditions, and our name is being translated as opposed to what is becoming a large amount of translations happening. We do review translation within the scope of International Structure and Development. Part of my responsibility is translations; that’s where I try and work closely with Elizabeth. I would like to see come clarification within their internal guidelines that when they translate

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steps, traditions, all of our names, but we are given the opportunity to review the document before any approval is sent forward to the area. They have the authority at the moment to say yes, we’ve checked it with Kern, here it is, they send it back, WSOB says that’s approved. My main concern is not necessarily around the wording around our literature…

Kim S.: Are you offering a friendly amendment?

Russell S.: I would like to offer a fresh motion.

Richard L.: Point of information, has there been a friendly amendment?

Kim S.: No.

Richard L.: I would like for Randy to speak to the motion. He was starting to.

Kim S.: I have Schafer next.

Richard S.: I speak in favor of the motion as written. Prior discussion to this motion asked the questions of specificity. I believe that because of one of the issues that was brought up of some times our 5th tradition and a step is stated in a piece of literature taken out that we should be all-inclusive of how things should be reviewed. We don’t know where it might end up. Rather than a flag just on a list of traditions or steps that are being translated, that while we are responsible, we should hold ourselves accountable for the translations that are produced and I believe that when it was referenced about having something in the guidelines the committee, the trustee currently sitting on translations could introduce something into that committee. I speak in favor of that motion as written. Randy G.: I speak in favor of the motion as written. Not to bog us down with more stuff or slow down the process. If it’s a pamphlet and it doesn’t have anything.. .the reason I put it in two parts that not only the final translation, but the efforts, and the efforts would

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be whether that be a report from the professional translator that they’ve done this and this, these were kind of the hard parts and they went through this effort with the local Fellowship to.. .what it does for me as a trustee is, I can’t be educated to the language fast enough, but I do believe we have a process in place that’s already been approved and I just want to verify that the process and that effort is consistent what we asked as trustees to take place prior to that translation being presented. At that point in time, whether it does have issues with steps, traditions, any of those things that are of eminent importance that Russell has brought forward, that gives us a chance. If it’s obvious there aren’t any of those high-end types of issues, but it’s still just a translation of someone’s story, or a this, or a pamphlet, that there was still a translation process followed in accordance to what we requested before it’s stamped Cocaine Anonymous material. I think that is our responsibility as trustees to do that.

Richard L.: Sitting on the WSOB, I am so used to every motion being made, going, they make a motion, blah, blah, blah, subject to WSBT approval. Every motion, so I am so used to everything we do, that we vote on, presented, going forward, I don’t even take offense to it, I’m used to it, its part of the report. It doesn’t’ even bother me, taking it here. The only thing I get worried about is when we take it to online business it can take a few week, it’s just like 4-5 pamphlets, I would like to submit all of them at one time, at quarterlies things can get done faster and sometimes I know we can lump some, sometimes things can get done more quickly now. If we add a quarterly, we are missing a quarterly this year now, so if we go online, if this motion does pass, maybe I can submit all of them at one time, as an online motion, the translations. I don’t think the office has a problem bringing them to you guys after its been done, the due diligence. I understand

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what Randy’s been saying because you know what, the trustees need to be able to say the world service office and trustee’s committees just did all this stuff in Russian and Farsi and this and that, and this is where all of your 7th tradition money has been going to in the office. It’s a positive report to the Fellowship. This is how CA is growing, other than in your own backyard. It’s a positive thing when we get translation stuff done. That’s why I
kind of feel bad about what’s happening with the French about this thing,
it’s kind of been like a thorn in the side, we’ve got a whole Fellowship that needs to get their stuff out there, so I hope we get that part resolved and get that going again.
Russell S.: I speak in favor of the motion, having listened to both Randy and Richard’s discussion. I do feel it needs to be within the translation procedure guidelines prior to approval, not when it’s been approved to put it under our nose, but prior to approval, prior to the local area being told yes, it’s all gone through. We need to be part of the approval process. The motion covers that.

Kim S.: Please prepare yourselves to vote.

Richard S.: Motion: To ask the WSOB translation process to include the presentation of the final translation to and the efforts be presented to the WSBT for their approval to prior to any release of publication. Motion by Randy, seconded by Terry.

Kim S.: All those in favor? Anyone opposed? Motion passes with minor opposition.

Robert, do you have a minority opinion?

Robert L.: The reason I voted against this motion is because to be included in the translation process, how many people have looked at the translations of CA literature, including publication and licensing consideration. I’ve read that, it’s included in there already. Part of the motion that just passed is included in there already. Maybe we need to

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make them more aware of it, make sure. Three people raised their hand acknowledging knowledge of the policy.

Randy G.: Does the policy already have WSBT approval in it?

Robert L.: It does, because the translation copyright constitutes permission to copy___________, the owner is WSBT herein.. .otherwise known as CAWS. If you read it further.. .As the motion states, I feel sometimes we make motions where it’s already there, we just are unaware of it because of the way we look at things.

Kim S.: Has anything Robert said changed anyone’s vote regarding the previous motion? Thank you Robert. Moving forward, I will entrust that Richard Leve and Russell will follow up that according to the previous motion.. .Robert?

Robert L.: Point of information, will that require them to go back and do the CA literature policy?

Unknown? Yes.

Russell S.: The policy as it stands, as I read it, I am familiar with it, will still stand. It will just be a necessity to insert some verbiage that says the WSBT will review.

Richard S.: Are we allowed to discuss the motion that just passed?

Kim S.: I will allow friendly banter.

Richard S.: My interpretation of that is that statement is accountability and this motion is requesting clarity in the process. That is my understanding of the motion that just passed and the difference in what is stated.

Kim S.: Is there any further need for clarification?

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Randy G.: I just want to back up with what I think Richard, how he read that. I read that as, it implies it has been approved by the WSBT translation process that requires or assures that it has, that part about that says that all that literature translated now represents approved literature from the WSBT and CAWS when in fact the WSBT never approved it. So I think this motion is a clarification that allows that paragraph to stay intact.

Russell S.: Before we move one, I know there seems to be a lot of concern that the stuff is getting really bogged down, there is some tremendous work going on with translations. I have tried to include that in my report. I hope the office is going to include it in the report. The translations committee is continuing to be effective after a meeting and resolving issues. Some hard work, and I do not see any reason this won’t be turned around very quickly. I’ve seen stuff being approved within months, I don’t want to seem that I am disrespecting or criticizing the tremendous work being done, I see from the nods around the table there is much agreement. I just want it on the record we are leaning as we’re going.

Kim S.: You’re making notes; that this will go back to the WSOB. Next item, number 2011.05.11, CAWS 2011 checking account emergency guidelines petty cash account status of that.

Russell S.: It seems to be working well. I did look at some of the bank statements coming through and at first I saw a figure above the £1,000 that we had asked, so I called the treasurer, I asked him why this had occurred, if there was anything he did not understand about the procedure. He immediately, from his desktop, pulled the checks from the

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reconciliation and said Russell; we are waiting for certain checks to clear. It seems to be working well.

Kim S.: Did you want to comment about the account you should be moving forward with per the financial guidelines, and the convention committee guidelines?

Russell S.: There is no other bank account for CAWS 2012, there is no CAWSO bank account set up in the UK. I am aware there is some paperwork in the process at the moment; I have been informed that there is actually a bank account number, but there is no actual bank account. I believe, whilst not taking our foot off the gas with trying to move forward with that, I do believe we need to now put together some sort of contingency. I would not want to think that we are going to have our next quarterly and still be in this position, and have been for the past couple of years. It’s not digging out any, I’m not trying to or pointing fingers, it’s simply that we do not have a bank account. I think the responsible thing to do; we need to look at putting a contingency plan in place. We have a bank account number, and no bank account.

Kim S.: Would we like to take a break before we go to the office? This is important. If you’ve read the correspondence, this account that we have been pursuing for a number of years now has now been pushed back until October, the beginning. In May, it was supposed to happen in June. The emergency guidelines are working, it is not consistent with our financial guidelines that our Fellowship, our volunteers, our membership have worked very hard to uphold to put forward. Obviously we were proactive and we have these emergency guidelines; they continue to display the group conscience and there are concerns, is that not correct, Russell?

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Russell S.: From a practical point of view, in several months there’s going to be bundles of cash being handled, where is that money going to be cash deposited? Just that point of it, before we get into CAWSO, Inc. getting to tidying up the bookkeeping at the end of the year. Where are we safely going to keep, hopefully, or deposit £70,000?

Joy H.: If we go back to our minutes three years ago, you will hear me on record saying we need to open an account. For three years, when Nicholas was still a regional trustee, we were trying to get the office to open an account. Every time they would tell us it was close, we keep saying the convention is around the corner. If it means sending Tom and Barry to the UK to open the account and pay tax on it to safeguard money in order to make the deposits, then that is what we will have to do, per our financial guidelines. I am tired of hearing that it’s in the process.

Peter D.: An account probably would be open by now or the end of next month if it wasn’t for Wells Fargo being bought out by Wachovia or vice versa, and that stopped that process. That’s just not anybody’s fault but them being bought out. Whatever happened in the past, happened in the past, but right now, as soon as that little transaction takes place, all our paperwork is in there, they have everything, they gave us a number, it’s just a matter of as soon as that acquisition finalizes, then they’ll open our account. Like you said, in October. It’s done, it’s approved, they just can’t finalize it until that acquisition gets there and that’s not the office’s fault, the acquisition. It might have been in the past but you can go back and beat a dead horse, that’s not going to get anything done. There will be in October, an account open through Wells Fargo. Now if something happens in the bank that it doesn’t happen, then we have to look and do something else, but right

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now it’s supposed to be, that’s why they gave us the account number, it’s just waiting for the finalization of their acquisition so it’s done the right way.

Richard S.: Most of us that speak on this topic reference the guidelines, just to remind everybody we knew with this convention we would be walking down a new path and making changes to the guidelines to help international conventions that come up on how to handles these processes. We are all good, strong, smart people looking for solutions. The emergency guidelines are evident of that; something that is working. I still have concern at the information being passed along on this. I cannot imagine if I had $1 million, I would want it to get from here to there in an account that Wachovia and Wells Fargo could not make happen. Maybe there is a letter of intent we are unaware of, that would be helpful. If there is documentation sent from the bank, that would be great to see, however, the grave concern I have, and it is great, is that next month, one more time, is not okay. Two more months, again, is not acceptable. That is literally what has been going on for a year. It is uncomfortable and cause for great concern. It is imperative I express my concern with the October 1 date; I think it is understandable. I wanted to express it and make it clear we cannot beat each other over the heads with “it’s not in the guidelines, we’re operating out of the guidelines…” there are some things that we discussed from the beginning that we’re going to be doing, this is a learning process and we’re going to work it out. Part of the learning process is the difficulty in this banking. I feel a great part of this banking issue is of our own making and we need to correct it.

Russell S.: I feel like I am having to.. .I’m hoping that October 1 this bank account happens. I just believe that; let’s don’t take our foot off the gas with that, let’s put a contingency in place now. I don’t see how we have an option. We must consider a plan B

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Kim S.: Given the time, I would suggest we would work on a contingency plan during our board work and bring this back to the table to review. Does that sound good?

Joy H.: Yes.

Terry M.: I was going to say what Russell just asked. I am along the lines of what he said. I was the convention chair when this convention got awarded, this isn’t something that just got awarded this year, it has happened over the years. It is passed and we do need to have a plan B in place. I would like to have total faith in place that it’s going to happen, but I think we definitely need to have something.

Randy G.: I just kind of sat stunned, what does that look like? So if the only way to stay conference-approved is a CAWSO, Inc. account is the only route is to establish a CAWSO, Inc. account through the WSO, what’s plan B. And I don’t have ______________ has anyone presented a plan B, get over to the Board-to-Board and you see if they’ve got any paperwork and we can take it into our.. .but it’s difficult because conference-approved guidelines are a CAWSO approved account. People are telling us they’re in an effort to do so. I don’t know what plan B would be, but I would be interested in trying to find one.

Kim S.: It might be trying to just explore a different bank, I don’t know either.

Peter D.: You know, I’ve been here for a year; I’ve been hearing this, what happened to the two years before that. Why wasn’t anything done those two years?

Kim S.: I’m just going to have to cut you off.

Peter D.: Just asking.

Richard L.: I do not get the satisfaction of trying to explain this and unfortunately being in this position, I am just the messenger. Trust me, I have to be the press guy. The board

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has been trying to work on this in every single avenue, you can ask them. Every time they try to do something, you find out how hard it is. They’ve been trying to go through third party administrators to open up an account, everything possible to try to do it. As its been explained to you, we’re a 501C here in the United States, in the UK it’s considered a charitable trust. We tried to do this with certain banks, they said no problem, they dropped us. We finally ended up with Wells Fargo, they said yes. After the paperwork began, it didn’t go, then it did in Arizona, then it did. Finally, London did begin; they finally opened an account and gave us a number. They asked for original corporation paperwork of Cocaine Anonymous in November of 1982, the notarized papers, with the original member, who are not around anymore. The bank asked for background checks on the board members of the WSOB and we received this information on July 28, and informed us they shut down on July 31 until the end of September because of the acquisition of Wachovia Bank. This is just the background information that was given to me. Barry and Tom have gone through this for quite a while, and are just as frustrated as this board. They feel accused of lying, everyone on this board may feel…
Kim S.: Let me stop you, no on I know of one this board has indicated that anyone was lying

Richard L.: I apologize, just carry your concerns to the Board-to-Board and let them tell you what they have. I am trying to report the best information.

Kim S.: We adjourned at the end of May. The correspondence we received through an email loop starts in mid-July, I know we’re closing out 2011; this should have been a top priority. None of this correspondence prior to the merger indicates really moving forward. In my discussions with Linda, never did I express a disbelief or lack of trust at

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any given time. Not ever. There has been a lack of communication coming from the WSO to WSBT over a period of three years and more so this year than ever about the process of this account. I understand what Randy is saying; I understand what Russell is saying. I do not have a solution; that is why there are ten of us here. We want to work together to ensure that the WSO can move us forward.

Richard L.: Can I just say something? The WSO is not a signor on the checks or something. Tom and Barry are signors on the checks. They are the ones doing the accounts. Linda is the office manager so she really doesn’t put together the paperwork and she is not going to the banks and doing the paperwork for that stuff. This is really the responsibility of Tom and Barry. That is the inner-circle.

Kim S.: The point is?

Richard L.: The point is, Linda may be informed on some of that stuff, but she’s not, that’s not where the pulse is of it, the stronger communication is the treasurer and the chair of the WSOB. Those are the ones signing the paperwork.

Kim S.: I think you need to liaison with those two people and it needs to come to this Board on a regular basis. Every three months, every time there is a Board-to-Board meeting, it needs to be on the agenda, and make sure this remains on the radar and focus on it. If you are looking at an October 1 date and it’s August 28, I would think that somewhere in mid-September we should know that everything is wrapping up? Does that sound appropriate?

Joy H.: No, you’re right on track.

Kim S.: If this is not on track, in mid-September, what would be a course of action?
When our emergency guidelines do not have a provision for $20,000 sitting in an account

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in the UK that is not a CA account, currently three members of this Fellowship see it as a charitable trust account.

Joy H.: That is why we wrote the emergency guidelines.

Kim S.: If I’m wrong, tell me.

Richard S.: Those individuals have a duty to record those funds when that account…

Joy H.: There are tax implications for those members.

Richard S.: At least responsibilities, if they are not recording, for the charitable organization.

Joy H.: At some point, we are going to have to figure out plan B, which means, literally, going to the UK and opening up an account and paying the taxes that the UK wants us to
pay.

Richard L.: That’s what we will have to bring to the WSOB. I was not at the last Board- to-Board.

Kim S.: Those minutes have been published.

Richard S.: Motion (by Joy): The WSOB chair and the treasurer open a CAWS checking account in the United Kingdom under CAWSO, Inc., being responsible for all tax liability if the current pending account is not opened by October 15, 2011.

Robert L.: Second.

Terry M.: Point of information. Are we sure we can go over there are do this? I understand the applicable taxes and all of that stuff; are they going to allow two Americans to go over there and open this account. I have no idea of what communication has gone on with the banks and what that hasn’t been brought to us as a solution before. So are we really discussing the motion as something that is going to put as in the position

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as we are in now. I cannot speak in favor of this motion because I don’t think I’m informed enough on what will actually happen. Are we beating our heads against the wall?

Kim S.: I want to clarify that I sent an email loop to everybody with all of the email correspondence we received that was sent on August 19.

Randy G.: I speak against the motion as well. I think the motion represents a plan B, and that plan B seems to lack the kind of, I’m not educated as to whether that could potentially be implemented. I would hate, when I think as a financial overseer, as a trustee to stand by WSBT, an open-ended motion and pay whatever applicable taxes and find out that they review that and it’s a gift tax of 40% and 40% of our $80,000 because we’ve reacted here today. It’s an open-ended thing; there are no clauses, there is nothing in the motion that safeguards that from being an extremely expensive proposition. I don’t know if opening an account in another country is easier than opening one in the UK. If you have a Wells Fargo account in Spain, can you deposit money in that Wells Fargo account when you’re in England? If that option makes it easier, that maybe there is another country maybe it makes it easier to set it up than it is, I just don’t know what our options are; I just think we have taken and placed with this motion, an option B I do not feel educated enough to support.

Kenny W.: I have to speak. I’ve been sitting around this table listening, obviously there’s a sense of urgency here; it’s something we need to do, I don’t think we’re going to jump off the cliff, jump out the plane without a parachute. I think that we have some people that sat at the WSO, I don’t think they’re just going to stick their head out there without investigating and put our money on the line, I don’t think, pardon my language, I don’t

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think they’re just that stupid with money. I know both of them; I’ve talked with them. I have to speak in favor of the motion. Why? Because Its part of our responsibility and we’ve been dragging our feet on this for how long and it’s getting closer and closer to that date when we really need to do something. Not saying that that account is going to happen, it may be some things that we just can’t make happen to make that account come to fruition. All I’m saying is that it’s just a plan B. Everybody is saying, I understand what you’re saying, if it doesn’t happen we gotta be right back Well, if plan A doesn’t happen, we still gotta be right back here. I think from my understanding, which is very limited, I think from my understanding the problem occurred when we were trying to get a non-profit organization to go across international boundaries with monetary funds and the laws that are applicable in the United States they don’t apply over there so they don’t acknowledge, so we’re trying to save the money and still maintain the non-profit status. That was my understanding and that’s where all the.. .but if we just open an account under a business, cause we’re doing business there; I don’t know the laws of how much money we’re going to lose and the percentages of all of it, but I’m sure they’re going to look into all of it. So I have to speak in favor of the motion and if it’s anything that would stop us or have us lose a large amount of money, I think they will let us know, I think they will give us their professional opinion, and say hey man, this is something that.. .what we need to do, we need to move forward. We are just sitting here and this convention, where are we going to put the money. Another thing I just wanted to toward that motion; Joy, it’s a friendly amendment, if you accept it or not, on the motion, you said by the 15th if the other account does not open by the 15th, but there was not a date given when to go into plan B to open that account.

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Joy H.: October 15.

Kenny W.: That’s not how I read it.

Joy H.: If the other account is not opened by October 15, plan B goes into affect.

Kenny W.: Okay, two weeks.

Richard L.: Motion to table further discussion until after the Board-to-Board.

Terry M.: Second.

Kim S.: Motion to table by Richard S., seconded by Terry. Discussion? All those in favor? Anyone opposed? Motion passes. Can you please send me that motion so I can put them in my notes?

Richard S.: Yes.

Kim S.: Thank you. It is now 3:00 pm. I would like to entertain a motion to adjourn to have an opportunity to handle any personal business prior to our departure in approximately one-half hour to go to the World Service Office.

Joy H.: So moved.

Peter D.: Second.

Kim S.: Motion by Joy, seconded by Peter. All those in favor say aye? Opposed? Motion passes. Thanks everybody.

Kim S.: Good evening everyone. It is Sunday, August 28, 2011; we had adjourned to go to the World Service Office to go to the Board-to Board meeting, which started at approximately 4:20 pm. We concluded our meeting at about 8:00 this evening. We have had our dinner break and we are back to this table to get through some more of our agenda and we are currently at 2011.05.11. There was a motion to table. We have several other items that have been tabled, I would like to continue on and then return to the tabled

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items afterwards. We will move on to item 2011.08.01, the audits. This was addressed at the Board-to-Board. At this time I will yield the floor to Richard Schafer.
Richard S.: Having received three bids provided by the WSOB chair, Tom, I believe we should move forward in review of these audits and make a selection and recommendation so that Finance Committee can plan for this expense for healthy operation of our World Service Office. Anything to add, Joy?

Kim S.: So currently how many bids do we have?

Richard S.: Three.

Kim S.: What is your proposal?

Richard S.: That we have a discussion and select one of the bids so we may present that amount to Finance so it can be scheduled as a planned expense.

Kim S.: Have you disbursed these bids to this group?

Richard S.: I sent them to Joy earlier.

Kim S.: To have a well-informed group conscience, we need to have them sent to the group and review them. At this time, due to the hour, and have the opportunity to review them and have an informed decision, I will entertain a motion to table.

Joy H.: Motion to table.

Kenny W.: Second.

Kim S.: Motion to table by Joy, seconded by Kenny. Any discussion? All those in favor? Thank you. We will address this with the other tabled items, hopefully tomorrow. Next item 2011.08.02, review of the guidelines regarding non-addict trustee. This was addressed at the Board-to-Board in reference to what was previously discussed at long¬term planning. I will yield the floor to Richard Schafer.

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Richard S.: I believe, and would like Joy’s assistance in setting an amount to allocate in our 2012-2013 budget for the position of a non-addict trust, so such is allocated while we go forward who and how we would be looking for someone to fill this position. I believe one of the important criteria, especially looking at a non-addict trustee, is to have a budget allocated for this position. Joy, would you be willing to assist me with this?

Joy H.: Yes I will.

Kim S.: This will remain on the agenda moving forward, budgets will be discussed related to finance, I think reviewing the guidelines, and long-term planning, trying to determine what sector we want to open our search a non-addict trustee to.

Randy G.: Is that our decision to fill that position if the budget allows?
Kim S.: Yes, we would go through the interview process similar to, it has been years since there has been a non-addict trustee, it is similar to the TEC process.

Randy G.: It is the decision of this group, to fill that position?

Kim S.: I am saying, moving forward, it will be on the agenda to review whether a budget will be approved.

Richard S.: The discussion I have gotten out of the last two years of long-term planning was, we cannot even consider asking someone to fill the position, as we do not have the budget for it. After hearing that this year, my proposal is that we submit that we allocate the budget for it because it is not a suspended position so it is just an unfilled position. I believe by submitting a budget for it would allow the discussion, and selection. It might bring up whether or not we would fill it. It is currently vacant, not suspended.

Peter D.: Does this guy or girl get paid?

Kim S.: No.

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Richard S.: They get expenses.

Peter D.: We’re having money problems, and we keep talking about spending money. I mean, I can see spending money for this auditor cause that’s real urgent, but for another trustee, I don’t know.

Kim S.: Keep in mind, this is not something that is going to happen in the next 90 days, it is something that should be pursued and we need to have that the process that we need to have a non-addict trustee on the board to bring a new perspective.

Peter D.: Have we ever had one?

Kim S.: Yes.

Peter D.: How long ago?

Kim S.: Over ten years.

Russell S.: Whilst I understand that the position has not been suspended and I also sense a positive response based on the discussion we had in long-term planning, I think the point Peter has highlighted is a valid one and whilst I hear you, let’s put a budget together because the position has not been suspended due to the current financial circumstances, are we going to discuss, do we suspend it and/or do we put it forward on the budget, because I don’t see it set in stone that we don’t put forward a budget item, I think the discussion must also be from prudence shall we formally suspend this position based on our current financial situation.

Richard S.: That is an option within this item of discussion.

Russell S.: Again I like the idea of the non-addict trustee, I see the benefits of it, however, I would.. .Motion to suspend the position of non-addict trustee.

Peter D.: Second.

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Kim S. There is motion to suspend the position of non-addict trustee, made by Russell, seconded by Peter, is there any discussion?

Richard S.: I speak against the motion. I believe that allowing it to fall vacant is very different than motioning it to close ourselves off from the outside perspective of the world where we know who we are and how we operate. There is a reason that the service boards have that position open. That’s for if one of the reasons is that the outside view which could aid us tremendously, it could aid us financially as to where we are only, I believe we can gain far more than we could lose and closing ourselves off to that by suspending it inhibits a broader view.

Terry M.: I think I’m against this motion. I think suspending it is not the right thing to do; I actually do not understand why we are suspending it at the moment. It’s been vacant for ten years and as far as I know for the years I’ve been involved in the service conference is we’ve never had one resume submitted. I think by suspending it, we are closing options down the road. I do not understand why we are suspending it, how will people down the road understand why it has been suspended. I think by even addressing it in a budget is something that can or cannot happen to begin with. I do not feel comfortable with suspending it; leaving it vacant is the direction we can stay in.

Kim S.: For some history, my understanding is that it hasn’t been actively sought after or addressing anyone in any particular sector that they would be interested in. That’s why it’s been vacant. It has not been pursued. I can tell you from going to long-term planning; it’s been an active agenda item for a number of years. This is just history, not debate.

Terry M.: I know our delegates used to come back all the time and say we are seeking qualified applicants for this, so I know the history too.

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Richard L.: I have a parliamentarian question. I want to know the procedure of this position. Is it something that the trustees, should there be a budget approval for it, do we go to the finance committee? Does the conference floor approve it? Do the trustees make a recommendation, and then the finance committee says hey we find the money for it, we’ve got it, now we go to the floor for it. Is that the process?

Kim S.: Based on the fact that this position has been vacant for so many years, it is no longer a budget item, we are moving forward in reestablishing a budget and as this evolves, actively pursue potential candidates that are interviewed. In my time, 10-15 years being around world service, I am not familiar, it would be a matter of looking further into the manual. The interview process would have to take place and a selection. Richard L.: Would it have to go to the floor, the conference, and the conference would have to approve the budget and approve a non-addict trustee, not the trustee, but…

Kim S.: It would be a budget line item, like any of our line items.

Richard L.: Like any new position.

Kim S.: No, it is not a new position.

Richard L.: Well, to reactivate the position.

Kim S.: To reestablish the budget for a non-addict trustee.

Richard L.: Thank you.

Peter D.: Can I ask for a friendly amendment? To suspend it for a year, until our financial status betters itself or something, just not suspend it completely, suspend it for a year and
revisit it in a year and see where we stand, cause I go out there and tell them the 7th
is down and could we have another trustee and ask them for a budget increase.. .I don’t

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think its time do it right now. Let’s not completely suspend it just maybe for a year and look at it next year, see how finances are next year. Until we look better financially.
Kim S.: The motion has been made and seconded, and discussed, so it’s owned by the floor, so it would have to be a unanimous consent to accept the friendly amendment. Richard S.: The current motion reads: To suspend the position of non-addict trustee. Your proposed friendly amendment would be? To suspend the position of non-addict trustee for one year.

Terry M.: Point of information. Considering we don’t have a non-addict trustee slate going to this conference, it’s already going to sit for a year, is that right?
Kim S.: Yes. And we may not have a slate next year, this is to establish a budget line item, if it’s $500, $2,800, it’s to reestablish the budget line item, it is not to select an individual, put forth a slate, select someone. It is just to reestablish a line item. There is a friendly amendment, is that unanimously accepted by the group? Please say aye. So that has not been accepted.

Russell S.: I speak in favor of the motion; I feel the discussion is necessary to clarify a couple of points. One thing I am having trouble grasping around our budget. Regardless of whether or not we have a budget, if this position is not suspended, we should be actively seeking resumes to bring forward, should we not?

Kim S.: Yes. The concept of a non-addict trustee is to potentially go into a sector of a professional field or has certain tools or skills that are going to benefit the Fellowship. Russell S.: I am not against a non-addict trustee, I spent a couple of days with AA’s non¬alcoholic trustees and I saw how they operate, they are fantastic assets. I just feel if we don’t suspend, and I believe suspend means temporarily.. .if we don’t do this, then we’re

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going to then, through necessity, put a line item in there for a budget, and I just feel, I try to choose my words carefully, I don’t want to say farcical but I cannot think of any other thing, then we’re going to have to ask the finance committee to fit into a budget that we’re already slashing and cutting and trying to make it look realistic, when we know we really have not got the money to pay that and we are just trying to slot in the money into an already stretched finance. [Russell: you will want to edit this!] I’ve seen budgets that all make sense at the bottom and we just say well, that’s okay, I say we suspend it and let the guys make sense of a budget that we’re trying to cut at the moment, as much as I’m in favor of actually trying to get a non-addict trustee, it would be irresponsible at the moment to be taking action that would increase the budget.

Richard S.: I speak against the motion, the discussion urged me to put up my hand because my bringing this item to the agenda is so that hopefully this board doesn’t continue to negate a position we’re supposed to fill. We’re supposed to bring a healthy view and outlook and I’m a member of this board too, and understand our struggles, and that we’re struggling, however, based on the past eight years of decline in donations and rise in expenses, that trend can have us continuing. There used to be a TAL 2 and I believe finding ways to make happen what we are supposed to be doing is healthy. It’s healthy to try to achieve what we are supposed to be doing and part of working towards that.. .and it doesn’t mean we will accomplish that, is doing what we are supposed to be doing. Making good sound financial decisions is of the utmost importance. While it could sound like just another body, my passion for this is having the outside world perspective that I believe every member of the board would gain from. I do not believe this position

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should be suspended; I believe we should keep this as an open position and look for ways to fill it.

Richard L.: What is the motion right now?

Richard S.: To suspend the position of the non-addict trustee.

Richard L.: The budget they’re working on now is 2012-2013, so it would be after the convention? It is a motion to suspend. I would speak against the motion, because it would be after the convention and it would be actually for the following year and so I would speak against the motion because it would be picked up after the next convention and we would really be speaking after next year not this upcoming year and I think that it would be good as something to look at and something to look forward to and something to bring to the Fellowship and maybe might draw some excitement and enthusiasm to the Fellowship and goals to maybe start bringing in some more revenue to this Fellowship. We are approaching 30 years of the Fellowship. As Russell explained, other 12 step programs have non-addict trustees, we’ve been around long enough to start having that, I remember in the early days we did consider that, we did try it once, I think we are about ready to have it again, whether it be somebody from some form of a professional field, whether it be either a doctor, a retired judge, somebody from the medical professional.. .our Fellowship is old enough now to bring in something different and another type of a trustee. I think it’s a goal; it is a responsible part of long-term planning. It is something to present to the group, to the Fellowship and something to obtain. I would vote, I speak against the motion.

Randy G.: I speak for the motion to suspend; there are trustee positions that are vacant at the moment, as well as a suspended position at the office. Without a clear discussion as to

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how to prioritize our next opportunity to add individuals to our group, whether that is the TAL 2, a DRPD, or a real group conscience from the board of trustees as to which of these would be the next most important step for us to go, I am concerned that looking for money in a budget, having a budget, potentially having a number that gets put forward, one, to face the conference and when everything has been cut and slashed. If we are asking for this role to be reengaged does not seem consistent, I don’t know whether that role has the money for assistance, would that be my first choice. My real concern is if the number is small enough, and it gets through, the next time we sit down as a group, we will have this feeling that we’ve been given a directive by the conference to go do this, when we, as a group, have not made a decision that it is something we should do.
Kim S.: I apologize, I am going to cut you off Randy, in long-term planning for several years, not only by somewhat not of the head of this body here, but members that have attended the long-term planning, this is something that could be very beneficial and we should move forward.

Randy G.: With all due respect, the members that showed up at long-term planning don’t make these decisions either. They are there to provide input.

Kim S.: You may call me out of order if you’d like, what is it we are afraid of, putting $500 in a budget for a non-addict trustee that is not going to be filled in a year or maybe two years or four, or ten?

Randy G.: My concern is that it’s asking them for money that I don’t know or feel strongly that I don’t have a strong feeling that this group wants to fill that position.

Kim S.: I am not getting a strong feeling from this group we are not going to fill it.

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Kenny W.: Point of order. I think what we have is a healthy discussion about.. .help me out here.. .we’re getting off making decisions and speaking on terms as the.. .Everybody in here I think, had an opinion, but all due respect, as the chair, your opinion.

Joy H.: Matters.

Kenny W.: Beg your pardon?

Joy H.: Matters, her opinion matters.

Kenny W.: No, it does, it could be influencing.

Kim S.: With all due respect, any individual can have an influence and representing my region I feel it’s essential to pursue this as a trustee. I am a regional trustee.

Kenny W.: I’m not saying that. I withdraw, let me please rethink this for a moment.

Richard S.: I would like to address something. It is not whether or not I feel like we should fill this. It’s what we’re supposed to do. This is not our item; this has been an open position. Positions that are in our manual. This is not my agenda item, this is an agenda item that I feel we have fallen short on, and we have fallen short on fulfilling this. So when I have continually have heard in discussion, I don’t know if this board feels like filling it, it’s not up to us, we need to follow through. This is something that we are lacking, that we are missing, we’ve missed. It has gone through long-term planning and kicked around for the three year that I have been on it, and I felt it important enough to bring. It’s not my item; I don’t have a desire or wish.

Robert L.: I speak against this motion. It is time we be a little more proactive, it’s in the manual for a reason, unless it is taken out, it is a position that needs to be filled. I am not saying it needs to be filled today, however, we need to be proactive and we need to look at getting a non-addict trustee. If we suspend it at this time we are doing a disservice to

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the Fellowship. A non-addict trustee offers a point of view we don’t necessarily hold to, or they could. It’s time for us to grow; the financial insecurity comes up time and time again. To suspend it, this time I don’t feel it’s called for.

Russell S.: I still speak for this motion and I hear the debate and validity of those with different views to mine. I do feel that whilst this position is in the manual, as we have done in the past with the TAL 2 position, we suspended it. I think that from briefly looking in the World Service Manual, it says resumes will be sought from all regions. We are not just talking about $500 in the budget, we are talking about four quarterlies with the possibility of somebody coming from anywhere within the regions of Cocaine Anonymous. It is not about the money, but it is sort of about the money, it is not a $500 line item, _____________$4,000. _______________ the view of how healthy it would be to have one, I just feel at this moment if we are going to be fair and it’s going to go out to seven regions, we are going to need a line item of around $4,000 and I find that excessive at this time, I think that would be.. .like Randy, I think there are other positions we could reengage. I am still against it.

Peter D.: I speak for the motion at this time. I don’t believe since we are the financial
planners and we are trying to plan financially, if we were to get a ____________ from a giant banker who could make us money, great, but I think we need to concentrate on preserving our resources for something right now that is more important down the road. We should have an outside person, I don’t think now is the time to go to the finance committee and say we need to put $4,000 in the budget, I think that would make us look foolish, that’s my opinion on that, and we should have one of these guys or ladies or

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whoever it is down the road, but I don’t think right now. So I would like to suspend it for right now and I speak in favor of the motion.

Joy H.: If you read the manual, the WSBT service structure: To ensure the continuation and growth of CA. Functions: To deal with matters both inside and outside the Fellowship which affect the continuation of CA’s growth. B. Guardians of the 12 traditions. C. Actively seek ways of carrying the message of recovery to the addict who still suffers. The reality is that I would like a $4,000 budget; I only get a $2,500 budget. Richard’s first budget was only $500. I am not very keen on the idea of a non-addict trustee, however, the manual does say we should have one, and it does say it’s from various designated regions. Its qualifications are willingness to serve, the time and resources necessary for active trusteeship, the knowledge of the 12 traditions, a good understanding of the disease of addition and the 12-step program of recovery. Those are the qualifications. I think starting to plan ahead is a good idea. A $500 budget for a non¬addict trustee is a good start to put it in people’s minds, the other reason is that we’re going to have a vote on the floor, but we are not the main vote on the floor. There are going to be many delegates, the office board, the reality is that the conference has the principle responsibility for the maintenance of world services and they have the final decision in all matters of general policy and finance. I think we should give them the opportunity to have that voice.

Terry M.: I am trying to figure out why we are afraid of this. I served on a conference committee that had a $100 budget that never used it for four years, not a dime of it. I don’t see $500 set aside where we move numbers around on budgets every single year. I don’t think, I’ve been on the conference floor enough times; if the conference doesn’t

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want to do something they let us know they don’t want to do it. In the almost-year I’ve sat here, one of the things we’ve argued and debated most are about money. I believe this is what we are tasked to do. I haven’t heard the non-addict trustee discussion for years. It exists, I have had many people come up to me and ask what the position is about. Putting it out there to me just keeps it alive to a point that I don’t think the Fellowship is going to let us do anything if we cannot really afford to do it. I think one of the things is I think keeping it in the forefront of their minds, like I said earlier in debate, I remember when I was 7-8 years sober and our delegates coming back and talking about looking for a non¬addict trustee and searching that out, then it just kind of died out. At that time we had two TAL’s, I feel we are looking for something to rejuvenate this Fellowship, maybe an outside voice or mind might be the thing that triggers something. I don’t know that. I do know myself that I sometimes get stuck in locked thinking. I will sit there and talk to someone that has nothing to do with anything that I’m doing and all of a sudden that pop happens. I think this is about a budget that is down the road and something that could ignite some interest. If we fill it we do, if not, we don’t. It’s not set, I don’t feel right about it. Something has to change. We talk about areas growing; my region is shrinking. Maybe God is trying to tell us that we need to look at other outlets, I speak against this motion; I do not want to see it suspended. We are not voting on a dollar amount, we are putting something in there so that if next year or the year after we decide maybe that’s the direction or maybe the conference tells us that’s the direction, we’re not starting from scratch. I did not spend all of my budget this year. Money isn’t spent that is in the budget all of the time. I don’t see, I don’t understand what the problem is.

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Kenny W.: I would like to like to speak in favor of the motion, if that’s in order. The reason I’m, I don’t want to make it sound like, I’m not afraid of the idea of having a non¬addict trustee, I think it’s a good idea, I think when the conference decided to put it here, it’s here, it’s part of what we.. .I believe it’s more about at this point in time where we’re at, I think in my mind it’s more of a fiscally responsible thing to do and I know if we put it out a year, it’s still a year out. Whether it’s next year or the year after, I don’t think that would make that much of a difference, but right now, looking at, we just left a meeting and looked at where we were, I wrote those numbers down and we’re 50% off mark of where we were just four years ago just in terms of our money. And just from that standpoint, instead of looking at ways where we could be spending more money, we should be tightening our belts like the rest of the nation. I’m not saying take that off the table, I don’t believe suspending it either means do away with it. I don’t think we can do away with it. The conference floor has to do away with it. I think we could be spending our time and energy on something that we can do something about in the more immediate future and I hear the long-term planning objective goal there, it’s good, I’m for it, I just don’t think this is the time.. .I think there’s a time and place for things, I just don’t feel like, I mean, ten years it’s been a vacant position, I don’t think that another year would make a big different but a year from now we can look at our financial standings and if it’s different we can right now I have to make decisions based on my money that I have at home. There’s things that I want to do and things that I want to have and right now I just can’t do it. I don’t even plan for those things right now. Fiscally responsible, financially responsible, responsible for my nickels, my dimes and my pennies. I just don’t think that.. .I know God’s going to take care of this Fellowship, I just truly believe that looking

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at our financial standing now and making a decision a year later and making a decision on a position that hasn’t been filled in ten years, that’s my standpoint, that’s all I have.

Kim S.: The motion is to suspend the position of non-addict trustee. Please prepare yourselves to vote. All those in favor, say aye? Anyone opposed? Could we please have a vote by name?

Peter: For the motion.

Randy: Aye.

Russell: Aye.

Richard L. Against.

Robert L.: Against.

Joy H.: Against.

Terry M.: Against.

Kenny W.: In favor.

Richard S.: No.

Kim S.: Motion fails by a vote of 4 to 5. What I can tell you is this does not feel right to me; it is not a God-driven, unanimous consent. It can certainly be challenged, however, many votes in the past have been like this.

Joy H.: May we leave this on the agenda, and maybe return to it?

Kim S.: It is on the agenda.

Joy H.: I would like to hear what the conference has to say.

Randy G.: I don’t understand, it’s.. .may I ask a question? When you say leave it on the agenda to see what the conference has to say, what does that mean?

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Joy H.: I am going to ask my region their opinion, and how they feel about a non-addict trustee.

Randy G.: Okay, that’s different; I was wondering how you were going to ask the conference. I get it.

Joy H.: I talk to a lot of delegates that are not in my region; I would like to know their opinions on it as well.

Kim S.: As regional trustees, we can take this to our caucuses and open up the conversation, I know the suggestion was to pursue getting this on the budget, which we still can do. The caucuses are Wednesday; the budget is presented on Friday. Does everyone concur?

Peter D.: In our bylaws or guidelines it says we’re supposed to have one of those, so what does it matter what each individual group says if it’s already in there?

Kim S.: I believe that what we are saying is the feedback will give us a more rounded discussion should we revisit this.

Peter D.: So this stands the way it is. 4-5 that we don’t suspend it. We put a motion before the floor to increase the budget for this individual as a group, how does this work?

Randy G.: We have not made that decision yet.

Terry M.: When Joy was asking the question, it was kind of like if we increase the budget
by $500, the _________________ at the conference is going to tell us what they think
anyway, is that not correct. They are going to ask, my experience is if something is increased they are going to ask why. I am certain we are going to hear from the conference one way or the other anyway.

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Richard S.: I respect everyone’s views. My intent was to introduce the line item and no secret about it, looking to the future in filling it, it was not a phantom line item. I would not want to propose it as that, not just a placeholder; there was thought of action behind it, I believe it is part of my responsibility as your trustee to long-term planning. I am one of the people that is definitely vocal about fiscal responsibility and our job as the financial planners. I am in no way looking to be financially irresponsible or reckless. I thought adding the line item at this time was a healthy start, knowing that the position would not be filled or have any financial implications in the short-term. What I am hearing from this board tonight is that this should go back, and be left at long-term planning and not an action item here.

Kim S.: I will have to call you out of order. There is no motion on the floor. I don’t know that this is even a long-term planning agenda item. This is in our manual, it is on our agenda as a review regarding the guidelines for a non-addict trustee and to further pursue that was initially to put in place a preliminary proposed budget and how we can pursue filling that position.

Russell S.: I am asking for clarity. The motion failed. At the moment this Fellowship is seeking a non-addict trustee, therefore the World Service Manual says we should have one.

Kim S.: Yes.

Richard S.: We should be seeking one, but no one is seeking one.

Russell S.: I am going to go away now and do so because we’ve said that this is what we are going to do, we’ve not voted to suspend it, therefore the regional trustees are going to go away from here and actively seek resumes. Therefore, we have no option.. .I’m just

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trying to make sense of it, so if I’m wrong please…so we have no option then to put forward a realistic budget unless we revisit a motion to suspend, I am confused. There is no option, here, we must set a budget for a non-addict trustee to attend for quarterly meetings and it must be sufficient to cover travel from anywhere in the world, within the regions of Cocaine Anonymous. Is this correct?

Kim S.: Yes.

Russell S.: So it is not a long-term planning item?

Kim S.: It is not a long-term planning agenda item; it is in our manual. The motion to suspend failed, we are right back where we were, seeking a non-addict trustee and reestablishing a budget. The recommendation was to go back to our caucuses and indicate that, get some feedback from our caucuses as to the feasibility. The financial feasibility is what you are referring to.

Joy H.: The reality is, when we try to put a budget to the conference floor, they can say please revisit the budget, and change it. All we are doing is trying to see the viability, to plan ahead and create a budget. We do not always need our budget, sometimes we tell people it is not possible to put something into the budget, or we get a comment back from a committee that creates a budget that says there is no way we can add a certain amount of money to the budget. If an amount cannot be added to a budget, we, as a group, must go to the conference floor, if this is what we really want, the floor must pass it. We have told many people many times, you have to take this to the floor, we, meaning the finance committee, will not put this in the budget. And those people have. We can come up with a semi-realistic budget, it increases meetings. If you give a give a non-addict trustee a small line item, of $500, it increases is meeting one, two, three, and four. That is what it

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increases. You can still give them a small line item for hotel, telephone. Put a number in. What does matter is meetings one, two, three and four increase. That’s where travel, hotel, food allowance go.

Peter D.: Okay, we put $500 for Joe the non-addict trustee, he lives in New York. Where does that money come from for the hotel, travel back and forth from New York?

Joy H.: Back and forth to Los Angeles? Meetings 1-4. It comes from that budget.

Peter D.: Where do we get that money from? Where?

Joy H.: That is why it goes to the conference floor. We don’t. The fellowship does.

Peter D.: So we ask them for the money for that new person.

Joy H.: Yes. We ask the fellowship and say, “we wanted a non-addict…”

Kim S.: The same place 5% all of the individual budgets go up. Maybe forego the individual increases on the individual budgets and put it toward a non-addict trustee.

Joy H.: We literally go to our areas and say, “what happened to the 70/30 plan? We need you focus on the 70/30 plan.”

Peter D.: And they say well why don’t you say why don’t you just hang out with the ten you got and wait until the money starts picking up, then look at it down the road.

Joy H.: We are looking at it down the road.

Peter D.: If we were to go up there and present this budget, that’s what I’m saying, is
we’re going to be crying on one guy and ____________________________, well we
need more from.. .that’s what I’m saying is right now. I don’t feel comfortable going up there right now after our treasurer goes up there and says we’re 40%-38% and we’re cutting that and we need another budget for another trustee, a non-addict trustee. That’s how I would look at it if I was out there. We would definitely benefit but this is the

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conference to go ask for some more money for another person, that’s all. Just this time. What if we find somebody in six months, what do we do then?

Terry M.: Nothing.

Peter D.: We can’t bring them in; I don’t know how that works.

Joy H.: We can amend the budget on the conference floor, like we did last year. We amended the budget we just finished on the conference floor.

Peter D.: Next year, not this year.

Joy H.: The person still has to go through TEC.

Randy G.: I am not comfortable at this point in time with this, as a financial planner, to ask for $4,000+, and I know we are tossing numbers around, and $500 sounds like a little number, but it’s not. It could be, he or she might be from Los Angeles, but to hold this to the manual, to allow this position to come from anywhere, the budget should reflect that. That number is in excess of $4,000. It is a $1,000 round trip ticket from London, and he or she could potentially come from London three times.

Richard S.: The TAL line item is $500 and we keep that filled.

Randy G.: But that’s for his miscellaneous items, it would increase.

Richard S.: It may not be $4,000 in one budget.

Randy G.: What I am trying to say is that’s it’s an increase in our budget in excess of $4,000, and I am not comfortable asking for that right now.

Kim S.: Where are we with this?

Randy G.: I will give you my opinion. The TAL position and the non-addict trustee position have now been open and unfilled for in excess of seven years. Unfilled and unrequested in the budget.

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Richard S.: I don’t know when they off the budget, but they have been
off the budget for several years.

Joy H.: They were part of the budget when I was the treasurer.

Randy G.: Where we are now is where we have been for the last three years. With two unfilled position that the trustees have, for lack of a better word, chosen not to request a budget for.

Richard S.: If I may interject? Where we are, and what Russell is trying to convey, we do have one suspended position, a couple of trustees now have the feeling that we have an empty position we are supposed to be filling.

Randy G.: We have a suspended position?

Richard S.: TAL 2 is currently suspended.

Randy G.: Was it suspended?

Richard S./Kim S.: Yes.

Randy G.: So we have had an open non-addict position for a long time? Where we are right now, is that it is still open?

Kenny W.: And we need to fill it.

Randy G.: That’s the decision this group needs to make.

Kim S.: We don’t make that decision. We have to actively pursue a candidate from our regions. Please go to your caucuses, tell them we are actively searching for a non-addict trustee, we currently have no budget for them because we could not reach a consensus here at this table.

Randy G.: There has never been a motion to create one, only discussion. The motion was to suspend the position; there has never been a motion to create a budget.

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Kim S.: The discussion was pursue that with finance with Richard and Joy, at the very beginning, then the motion to suspend came, that motion failed.

Randy G.: So there’s been no motion, and no group conscience from this group as to the budget question.

Kim S.: There’s been no motion, so there is no budget line item.

Randy G.: My understanding was that you said, and I might have been wrong, was that there was a decision not to ask, because it’s never been raised as a question.

Kim S.: No, I said go to your caucuses, tell them we are searching for a non-addict trustee, currently there is no budget for that position.

Kenny W.: No you didn’t. You said inform them there is currently, go to your caucus and inform them in terms of the budget, there is no budget for that.

Joy H.: Currently, there is no budget.

Kim S.: Anything else.

Terry M.: Point of information. Are we basically right where we started out when the question came up?

Kim S.: Yes.

Terry M.: Thank you.

Kim S.: Shall we move on?

Joy H.: May we take a break? We planned to work until 1:00, as we do not begin until 9:30 tomorrow morning, is that correct?

Kim S.: We are back on the record after a short break; we are on item 2011.08.03, review TAL 2 budget.

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Richard S.: There currently is no line item for TAL2 and subsequently no budget set up, there has been interest expressed by members of this board that the TAL 2 may be something we should consider and look at.

Kim S.: Let the record also reflect that this item was addressed at the Board-to-Board and they expressed their wishes to add this to budget for future fulfillment. Currently the position of TAL 2 is suspended. The floor is open for discussion.

Russell S.: My view toward this is similar to the previous debate, I feel that as much as I can see the benefit of a second TAL, and I haven’t been around when we’ve had two, I believe an extra pair of hands would be the ideal. Due to our current financial state, I feel it would be prudent to leave things as is, and keep this under review.

Richard S.: Being in the position of Trustee at Large, all current trustee positions are filled, and while that can always change, I don’t see the current or the short-term future need to un-suspend this position. This is why my passion was in the other area, if that makes sense. Being in the position of Trustee at Large, I have a good sense of what this position holds and can do, and knowing a former TAL 2, there were times when the Atlantic North Regional Trustee position was more difficult to fill and the TAL 2 filled in there. There have been times this position was necessary, however, in the short-term future, we are currently all right, and there is no reason to un-suspend the position at this time.

Richard L.: I would like to make a motion to table and leave this on the agenda.

Kim S.: There has been a motion to table, is there a second?

Peter D.: Second.

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Kim S.: Motion to table, seconded by Peter. All those in favor? Anyone opposed? Motion passes.

Russell S.: There is new information on a motion that failed. I don’t know whether I should voice that as a minority opinion, I think it may have been helpful in the discussion. I would like the opportunity to voice that new information regarding the position of non-addict trustee due to some of our debate around the necessity to set a budget. We actually already have an existing budget as far as the quarterlies go for a non¬addict trustee. The budgets for the quarterly meetings are not trustee specific, they are for accommodation, and they are for the expense. Joy, can you read how the line items are broken down?

Joy H.: Hotel, pre-paid meals, office expense, and recorder, transportation; that is for meetings one, two and three. Meeting four pre-paid meals, office expense, recorder, transportation, and World Service Registration banquet.

Russell S.: Thank you Joy. So based on that, even if we ask the finance committee to increase the budget and the conference challenged that line item and asked for it to stay as it was, we are then in a challenging position where we are still set to go out and find ourselves a non-addict trustee and then try and make it work with the already existing budget. I felt that information is relevant in that discussion. Thank you for the opportunity to voice this information.

Randy G.: I think that information is important, that when we go to our groups, that it doesn’t change how I feel about having to ask that budget increased, but it does give us the opportunity to go to our regions and truly, actively try and find a non-addict trustee. If that search becomes fruitful and we find an individual that is willing to and can fulfill that

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role and goes through the TEC process, then as a group we need to find the best way possible to fit that into the budget that exists, because the budget for our quarterly meetings are not individual-specific. We have a budget for quarterly meeting that is presented and the timeframe it would take to find that individual, go through the TEC process would also give us the chance to either ask for an amended budget or ask for that budget to be increased in the future. I think going and asking that we’re looking for one, but we don’t have it in our budget is not accurate, so it was important that we got that information.

Kim S.: That’s great, and if you have reviewed the budgets in the past, that is broken down that way by meetings. The individual line item budget for the non-addict trustee, even starting at a $500 would be for things such as phone expense, potential Skype, postage, that sort of thing. Although you are saying that is not accurate, it is accurate; we don’t have a budget for that particular trustee. The financials all show those quarterly meetings as one pocket of expense. It’s really not new information.

Richard S.: The budget lacks an individual line item for an individual trustee, as we all have. I believe this topic coming up and going to our regions and saying we are actively pursuing it and not introducing it into the budget on the conference floor is almost sneaky. If it is something we are actively pursuing, it’s something we are made aware of, just like we all have an individual line item on the budget; it should be brought in, regardless of how small and be presented. This is why you’re all seeing it now, because we’ve been made aware that we are lacking this and we are actively pursuing this and we don’t know if it will be filled. I think it should be presented appropriately. That was my

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remark regarding not having a budget; there is no individual line item budget representative of that position.

Kim S.: Thank you. Next item is 2011.08.04, WSBT transcriber. I have forwarded to everybody two resumes, Michelle and Susan. I have received correspondence from Julie. Kim, this is Julie Hampson from the IEACA, I am interested in the transcriber position. I do not have access to my resume until Tuesday. She gave me limited history. 25 years of bookkeeping and accounting background and types 70 words per minute. I can get you my resume on Tuesday; that is the best I can do. She would be a third candidate, however, we do not have a resume at this time. Does everyone have them and have you all reviewed them? We can wait until Tuesday to get the third full resume as well. I would entertain a motion to table this until we receive the third resume.

Richard S.: So moved.

Joy H.: Second.

Kim S.: Motion to table the selection of a transcriber until we receive the third resume, made by Richard Schafer, seconded by Joy. All those in favor? Anyone opposed? Thank you, I will send Julie an email. Item 2011.08.05, WSOB slate for chair. This is just to make sure you do have the resumes. The first interview is at 10:00 am for Teresa, 11:00 am for Elizabeth. I have forwarded their resumes. I did not make copies, I do have copies of the questions and I will pass those out tomorrow. The next item is correspondence. Randy G.: Regarding DAL concerns, I will have that tomorrow morning.

Kim S.: We have a couple of pieces of correspondence to work on, four referrals to complete, and the items falling under new business, it appears that many are non¬debatable. With respect to the referrals, I have received three proposed responses we can

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move for tomorrow, I know Referral 6479 in post-conference referrals that will result in a motion to the floor. Randy, you were going to prepare the motion on that?

Randy G.: The one regarding the book?

Kim S.: Yes.

Randy G.: I thought we approved it.

Kim S.: We approved the response that is resulting in a motion to the floor.

Joy H.: Now we need to craft the motion.

Randy G.: I thought we had done that; I will go back and look.

Kim S.: Since I exercised my voice during the break, I would entertain that we adjourn for the evening and come back at 10:00 tomorrow morning, rather by 9:30 or 9:45 to prepare for the two interviews. From 12-12:30 we will go through the voting process for the WSOB Chair and we will have a lunch break. Following the lunch break, we have the rest of Monday to address board work, which includes responses to correspondence, crafting of the four referrals that are needed, and we can finish up with our new business.

Terry M.: Motion to adjourn for the evening.

Peter D.: Second.

Kim S.: There is a motion to adjourn for the evening, it has been seconded. All those in favor? See you back here tomorrow morning at 9:30-9:45. We are adjourning at 12:20 am.

Kim S.: Good morning everyone, it is Monday, August 29, 2011, approximately 11:30 am. We have conducted two interviews this morning for the WSOB Chair and we are now going to go into Executive Session to discuss that and proceed with the vote. With

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that, we will go offline. Thank you. We are back online, it is approximately 12:40 pm, we have completed Executive Session regarding the candidates for WSOB Chair, I am happy to announce that by vote, elected a new World Service Office Board Chair, and that would be Teresa Neighbors; much congratulations to her. I will notify her during the next hour or so. We are going to break for lunch and reconvene at 2:00 pm for board work. Thanks everybody.

It is about 2:25 pm pst, we have returned from lunch and reorganized and gone through a quick assessment of our tabled agenda items in preparation to go into board work. Everyone is present with the exception of Richard Schafer and Peter DeRafaelle; they are currently at the BEO meeting, preparing for the conference. We have reviewed the tabled agenda items and correspondence, as well as the outstanding referrals to be addressed. Everyone has his or her assignments. We will now go offline for board work.
We are back online; it is 4:06 pm following board work on our continuing agenda. Right now we are going to agenda item 2011.08.04, WSBT transcriber. We have received three resumes. I have forwarded the resumes to everyone. I hope you have had a chance to look at the first two, we received the third candidate’s just recently and I will now yield the floor to Richard Schafer to give us some direction in making a choice for a future transcriber.

Richard S.: In selecting the transcriber, I would like to have the consideration of someone who has the capability of understanding the electronic file formats, most people that are going to be doing transcription hopefully will either have done it before or have an understanding of operating a foot pedal with a computer that plays the audio files. I get our cartridge with all of our minutes, I extract them; I either upload them onto the

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Internet so they can be downloaded onto a computer or I am able to convert them to a jump drive so they can be plugged in. The transcriber plugs in the digital audio files, plugs in a USB connected foot pedal and there is a program that plays it. They hold down the foot pedal, they can fast forward it; they’re typing along and transcribing the minutes as the audio file plays. It is broken up into different sections. I break them up into days so it makes it a little easier on the transcriber as to the organization of the data files.

Kim S.: Obviously we want to find someone who has some previous experience with taking minutes, who is trustworthy, can honor confidentiality of the transcriptions. All of our minutes eventually make it to the Fellowship, we have a delegate mailing, however, that is typically done after the review and edits by this board. Occasionally there has been in the past, I’ve tried not to do it this year, but occasionally something happens, we don’t go offline for something and it gets recorded; we ultimately end up editing that. Often there is delegate information regarding employment and salaries. This is always edited, but it’s already been played into their ears so confidentiality is important. We haven’t necessarily had previous transcribers who weren’t familiar with the job or able to complete it. It is very time consuming, it’s tedious, the three transcribers I am aware of, that we’ve had were certainly capable, willing, and after half dozen transcriptions, they were done. We don’t necessarily pay a lot of money for it. Keeping all of that in mind, I would say in the future, we’ve discussed this more than once this year, and readjusted the salary, it’s not the going industry rate by any means. Our biggest problem has been turnover. Hopefully there can be an open dialogue, which we had previously with the past transcriber, I think as a result of that we did adjust the salary, or payments for transcription. I have no personal experience with any of these three. I know some of you

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brought forth these names, you might want to share, we can certainly go into Executive Session if you prefer.

We are back from Executive Session, we discussed the applicants for WSBT transcriber and we have decided to employ Michelle Dobson as our WSBT transcriber, she is located in the UK. The equipment will go home with our European Regional Trustee, Russell. I will send emails to our three applicants regarding our decision. Thank you everyone for participating in this discussion. Now we are on to correspondence responses to and from the Fellowship. Correspondence no. 2011.06.03, DAL concerns. For purposes of the record, Randy would you please read the correspondence to us.

Randy G.: Dear Madame Chairperson and PSRT: I have recently learned that another former trustee who was also a former office director/chairperson has been ratified back to the WSOB. How many more times are the WSOB and WSBT going to circumvent the traditions, concepts, and World Service Manual? The provisions below state clearly two consistent truths of our organization. First consistent rotation is followed by CA service positions and second, once a director/trustee ceases to be a director/trustee, they cease to be director/trustees. Unfortunately, there isn’t any specific language which allowing former director/trustees from serving as their former positions until there is such modifications made in the World Service Manual. The WSBT are held to enforce the content of the manual as it is currently written. As a voting member of the conference, I strenuously object to any person who has both been either a trustee or WSOB director being ratified for additional terms on either board. This is not an attempt to disrespect or discredit the service resumes or contributions made by any former trustee/director, but the WSBT is supposed to be the guardians of the traditions, concepts and uphold and

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enforce the information which is clearly stated in our World Service Manual while and in between conferences. I formally request a motion be made to rescind the WSBT ratifications of all WSBT directors who have previously been either a trustee or a director of the WSO. From page 10, World Service Manual, 2011, the principal of consistent rotation of responsibility is followed by all CA service positions. The spirit of rotation is vital principal within our service structure, which allows for non-successive terms on all service positions. This enables more members to experience the true nature of service. Positions in the Service Structure are rotated according to a vote of the Service Structure. Representatives to the local service organization are voted on at the Service Structure level according to a schedule, defined by each Service Structure. Officers of the service organization are elected based on the group conscience of that organization. From page 68 of the World Service Manual, 2011. The directors of the World Service Board shall consist of the World Service Board of Trustees. Each trustee shall automatically become a director upon qualifying as a trustee and shall automatically cease to be a director upon ceasing to be a trustee of the World Service Board. It is unfortunate that a motion to rescind any member from service has to be made, but there comes a time in everyone’s service careers where it’s time to step down and find new areas where one can be of service. I know this fact is coming, even for myself. I am soon to be stepping down from role as archive chair, despite my passion for the committee. I too know that I have to allow participation from those less experienced than me, but those new people won’t be abandoned. My job as a former chair is to help guide, and in my opinion the best way to that is to be available for consultancy as needed. I think former trustees and directors are a vital resource of up and coming directors and trustees, but I don’t think that reelecting

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them to their former positions is the answer to our leadership problems. The development of candidates is what is necessary. We have so many members with double-digit sobriety and service histories, we should have a fair chance to serve at this level of service and not be circumvented by former directors/trustees. In love and service, Patrick P., WSC Archive Committee Chair.

The WSBT proposed response: Dear Patrick: Thank you for your concern regarding this issue. The WSBT discussed, at length, the ratification of the director in question and followed all of the procedures and guidelines in our process for ratification. In direct response to your references to the manual, we understand and support the spirit of rotation as described in our manual as non-successive terms on all service positions. The second reference to the director/trustee relationship has to do with corporate status and does not reflect that a trustee also serves as a director of the WSOB. We did not find anything in the manual that would exclude the individual in question from being considered for the position of director at large position for the WSOB when that position was apparent, the WSBT following the existing procedures and practices of the ratification process. The WSBT continues to support the direction and guidance as provided to us through the Cocaine Anonymous World Service Manual. Sincerely, The WSBT.

Joy H.: Motion to approve proposed response.

Richard L.: Second.

Kim S.: Motion to approve the proposed response, seconded by Richard L. Discussion? All those in favor? Anyone opposed? Motion passes. Moving on, Correspondence number 2011.06.30. The final phase of preparation to print HFC 2 in French, it is an

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ongoing loop of communication. Russell, if you could just read the correspondence starting with Hi.

Russell S.: Hi, any news about the project of printing HFC 2 in French? Just take a few minutes to explain where we are at on this so I can relay the message to our local Fellowship. Thanks for being of service, Yves.

Kim S.: This was his correspondence loop with several other ongoing correspondence we have had, not only in written, but phone chats, is that correct Robert?

Robert L.: Yes.

Russell S.: Yes.

Robert L.: Our Response: Yves: The French translation for Hope, Faith & Courage 2 is an important priority for the WSBT and the WSOB as per our recent conference call with you. We thank you for all your assistance and concern in this matter. With much love and service, your WSBT.

Russell S.: Motion to accept the proposed response.

Joy H.: Second.

Kim S.: Motion by Russell to accept the approved response, seconded by Joy.
Discussion, any need for clarification? All those in favor? Anyone opposed? Motion passes. Correspondence number 2011.08.17, forwarded from the WSO, I believe it was also sent to the WSBT, this is ongoing correspondence with respect to translations. There is so much here, I don’t think we need to read it into the record. What I would suggest is that when working with any transcriber, our agenda be forwarded to them whenever and if at all possible, also forward any approved responses so it is easier to cut and paste.

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Robert L.: Proposed response: Dear Jean-Marc: Thank you for your recent correspondence received on 17 August 2011. We believe we addressed your questions in a response sent to you in June. Please find attached the previously sent response for your convenience. Sincerely, the WSBT.

Russell S.: Motion to accept the proposed response.

Joy H.: Second.

Kim S.: Motion by Russell, seconded by Joy. Discussion? All those in favor, is anyone opposed? Motion passes. That completes the correspondence. What I will tell you at this point is that the incoming secretary needs to ensure that those three responses are sent via the WSBT email box, please work with the current secretary.

Russell S.: I might just have a ; I see Richard sent out a response,
6633, the stickering.

Richard S.: Just a proposal for something Terry and I worked on.

Kim S.: We have completed the correspondence that is currently on the agenda. I have gone through the mailbox with the current secretary and potentially the incoming secretary with respect to what’s in there. We have four emails in there, two have previously been responded to, one can be responded to by the secretary, as it is about conventions and events, and there is one other I believe will be going to a regional trustee for determination of whether that trustee or the entire board will handle that. I believe we are caught up on correspondence. Next item, we have some referrals that need to be addressed. There are four, and were sent to us. The first referral is 6132, regarding TEC reform. We will forego reading of the referral and the response. Have you all had an opportunity to read the proposed response? This will be included in the opening report.

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Joy H.: Motion to accept the proposed response to referral 6132, TEC reform.

Terry M.: Second.

Kim S.: I have a motion to accept the proposed response to referral 6132 by Joy, seconded by Terry, is there any discussion?

Richard S.: I would like to reconsider some wording; I don’t like the way it starts off.

Randy G.: Changing the wording to “We understand that you still have some concerns regarding the TEC process…”

Russell S.: And it goes on to say “and your area does as well.” I don’t believe the area does as well. I believe he believes the area does.
Okay lots of cross talk here.

Russell S.: I have been following this closely, I have yet to see the area have a problem as an entity or would like this challenged.

Joy H.: We have addressed several others in this report, as well as addressing many situations following last year’s election process. We have made internal changes to the process based on the experience of those members on the 2010 Trustee Election Committee. We continue to encourage you to bring your concerns to the attention of the conference by submitting referrals.

Russell S.: I’m sorry Joy; I didn’t give this the attention it deserves. The same as what I’ve just said about the area is within that. The concerns of the Fellowship or the conference. If the conference had a concern about the TEC, we would have no option but to deal with it, so this is very much about some members of the conference or some members of the Fellowship.

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Kim S.: It would have been helpful if we had hammered out these changes prior to coming to this table. Moving forward, it is just a suggestion.

Joy H.: I withdraw my motion regarding this proposed response.

Kim S.: Joy has withdrawn her motion to approve. We will address this during board work.

Joy H.: I would like to make a motion to accept the proposed response to referral response 6672.

Robert L.: Second.

Kim S.: Motion to accept the proposed response to referral 6672, also with respect to TEC guidelines, made by Joy, seconded by Robert. Has everyone reviewed this response? All those in favor? Anyone opposed? Motion passes.
Proposed response to referral 6633, with respect to stickering.

Joy H.: Motion to accept the proposed response to referral 6633.

Richard L.: Second.

Kim S.: There is a motion to approve the proposed response to referral 6633, by Joy, seconded by Richard L. All those in favor? Anyone opposed? Motion passes. Proposed response to referral 6681, anonymity in advertising.

Russell S.: I make a motion to approve the proposed response to referral 6681.

Terry M.: Second.

Kim S.: There is a motion to approve the proposed response to referral 6681, made by Russell, seconded by Terry. All those in favor? Anyone opposed? Motion passes. With the exception of the rewrite on 6132, that completes referral responses. We are now in new business. Before we begin, I would like to take a five-minute break and look for

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Peter. Back on the record, we are at new business. Item number 2011.08.06, CAWS 2012 issues. Russell, if you could indicate what the issue was and how it was resolved, for the record, we can remove it from the agenda.

Russell S.: There were some buttons for social networking sites on the Reg Online page. I contacted Richard L., within a few moments; the office had resolved the issue. Kenny asked some questions at the Board-to-Board last night regarding the other links at the bottom, those questions…

Kenny W.: Were answered sufficiently.

Russell S.: The issue is resolved.

Kim S.: We can remove this from the agenda. Item number 2011.08.07, the ratification of the WSOB. This is a vote to ratify those members, including Tom Phelan, as the current WSOB Chair, Teresa Neighbors, currently the Vice-Chair of the WSOB, Barry Jacobs, Treasurer, and Directors-at-Large, Bob Campbell and Elizabeth Saldebar. We can do this like we do ours, secret ballot. Each name, yes to all, no to all, no to some, yes to some.

Joy H.: Additionally, according to page 56 of the World Service Manual, the World Service Office Trustee is also to be ratified [Joy read page 56].
Richard S.: It is my opinion that the WSOT was just ratified May and just because we did not do the ratification of the rest of the WSOB, it doesn’t make sense to do it again.

Kim S.: It is what the manual indicates.

Richard S.: It indicates not less than once a year, so it’s been done.

Kim S.: The list would include Richard Leve as well. I have the results in front of me for the ratification for the World Service Office Board to include Tom Phelan, Teresa

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Neighbors, Barry Jacobs, Bob Campbell, Elizabeth Saldebar, and Richard Leve. Congratulation, all have been ratified.

Joy H.: Have we now concluded item number 2011.08.08, ratification of the WSOB Chair, since Tom was included?

Kim S.: That particular item is in reference to the incoming Chairperson. We are not quite there yet. Now, item 2011.08.09, election of the WSBT Officers, including the Chair, the Vice-Chair, and Secretary. I will take nominations for Chair at this time.

Richard S.: I nominate Randy.

Randy G.: I accept.

Robert L.: I nominate Joy.

Joy H.: I accept.

Richard L.: Move to close nominations.

Kim S.: So moved with unanimous consent, please say aye. Motion passes. Standard procedure is to have Randy and Joy leave the room. We will discuss the candidates and go offline at this time. Back on the record regarding election of the new WSBT Chair, thank you Joy and Randy for your willingness to serve. Randy has been elected our new Chair. Nominations are now open for Vice-Chair.

Richard L.: I nominate Joy.

Joy H.: I accept.

Kim S.: Are there any other nominations?

Randy G.: I nominate Richard.

Richard S.: I accept.

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Kim S.: We will go into Executive Session. We are back on the record, after Executive Session regarding Vice-Chair of the WSBT, again I would like to thank Richard and Joy for their willingness to serve. The WSBT would like to congratulate Joy as our new Vice¬Chair.

Joy H.: Thank you.

Kim S.: We have one more officer to elect to the WSBT, that is a secretary.

Richard L.: I nominate Russell.

Russell S.: I accept.

Kim S.: We will go into Executive Session to discuss the position. We are back on the record after Executive Session regarding the candidate for the WSBT secretary. Russell, thank you for you willingness to serve, and you have been elected as the new WSBT secretary. The next agenda item before we break for dinner is the election of the corporate officers, that is President, Vice-President, Secretary and Treasurer. According to what I’ve read and know by default, Randy is the President and this board fills the other positions. Russell, you unfortunately cannot qualify because you live out of the country. The position of Vice-President, Secretary, and Treasurer for the corporation are now open, starting with nominations for Vice-President.

Richard L.: Joy H.

Kim S.: Historically, other members of the board fill the offices. It is completely up to you.

Russell S.: Who is in office currently?

Joy H.: I am secretary.

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Kim S.: They are corporate papers, so they are important, however it is a formality. It is the first line of pursuit in legal matters. The next line would be this board.

Peter D.: [Pointed, unknown who he was speaking about]

Randy G.: To speak to the historical, because the positions exist by the World Service Board of Trustees, and every single one of us as trustees signed on to that potential responsibility of corporate paperwork and documents, there were other spots to fill, it was always somebody other than those who held positions in the structure. By the time it’s done, everyone has a role.

Kim S.: Six of you would qualify, and as Randy indicated, elder statesmen on the board typically fill the position first, then the remaining members fill in. Again, this is only historical; it can be done any way you’d like.

Peter D.: I nominate Richard S. for Vice-President.

Russell S.: I nominate Robert for Secretary.

Joy H.: I nominate Peter for Treasurer.

Richard L.: I make a motion to approve the names brought forth.

Joy H.: Second.

Kim S.: All those in favor of approving the slate? Anyone opposed? Motion carries. To clarify, please look at the incorporation papers, make note of your position when you sign as a corporate officer. Randy, Joy, Russell, make note of your corporate officers. This all becomes official at the close of conference. It is 7:35 pm; we can take a dinner break and come back. We have new business left, as well as a referral that needs to be complete.
We will be back here at 9:00 pm. It is 9:21 pm, we are returning from our dinner break and to our agenda, still under new business, item number 2011.08.11, to set the date for

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the orientation call, typically in September. Please keep in mind that the vice-chair actually handles the arrangements and facilitates the call.

Joy H.: September 25 at 10:00 am.

Kim S.: Okay, September 25, 10:00 am pst. Russell, please put it on the Yahoo group. Please let Joy know if you cannot be on the call. Agenda item number 2011.08.12, set date for October conference call.

Joy H.: Point of information, should we set that after the new trustee call? What if that person cannot make the call?

Kim S.: It’s easier to coordinate the nine of you and add one than arrange it around one.

Joy H.: That’s true.

Kim S.: Randy, do you have some dates?

Randy G.: I like the first weekend in December.

Kim S.: For the October conference call?

Randy G.: I’m sorry; I thought you meant the next quarterly. October 9 at 1:00 pm pst.

Kim S.: Agenda item 2011.08.13, set date for November-December quarterly meeting.

Randy G.: The first weekend in December, the 2, 3, 4th, dinner at 5:00, meeting at 7:00.

Kim S.: Okay, that’s set. Russell please upload that to the Yahoo calendar.

Russell S.: Around the flights towards Christmas can be a bit higher, I would like to start looking to book immediately.

Kim S.: Unless there is an absolute conflict with the new trustee, this should not change.

Russell S.: I will wait until after that is decided.

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Kim S.: When Joy contacts the new trustee with the dates and tries to determine if there is any conflict and contact Randy right away. Then you can discuss rescheduling. Agenda item number 2011.08.14, CA/Co-Anon issue. Added by Randy.

Randy G.: The most recent CALA convention had a dual speaker CA/Co-Anon meeting.
I received some phone calls from those in attendance asking if that was an issue with our traditions. It has spurred some energy towards another member from our area that has taken it as permission and now has committed to ask his home group to hold a similar event and I think that the WSBT should take at least a position regarding that as things that are done at large conventions often become stamped as okay and find there way back into the mainstream as being well if they did it there we can do it and I don’t know exactly how to go about approaching that or if that’s the feeling everybody else has on this board. I personally don’t see how it holds in lines with traditions. I know we went to great length at the World Convention Committee as a statement regarding Co-Anon that is very specific about the separation, our way that we work together, but they requirement to be separated. So I’m bringing it up, I really don’t have a motion, except I would ask the group to consider putting out a letter of position or maybe writing something for the NewsGram to keep it from starting a snowball downhill kind of effect. Because that’s what’s going on right now.

Richard L.: Thank you Randy. I think it’s a good discussion, it could be a healthy discussion, being a member of Cocaine Anonymous Los Angeles, traditionally, the CALA conventions through the years have had, regularly or irregularly, Co-Anon member or had meetings in different areas there. I also know last year at an AA convention they invited Cocaine Anonymous to come speak—to do a workshop—they

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had other fellowships come speak at a workshop there. CALA members have had members or spouses, husbands, wives speak, and you might call it a workshop. Maybe this time, I was not at this particular convention, as I was here. They’ve done that, this is just a dialogue. We can say that we’re not allied with any sect, denomination, we can do a statement. I know that years ago, they used to refer to it as our sister program, but it’s not our sister program, that’s a bad phrase to use. It’s a totally different fellowship. They would sometimes have a couple and the couple might be one in recovery and one might be a Co-Anon, because people bring their family members to the convention and let them know there is a fellowship for their loved ones to go to for help, get support, who understand the deal with the loved ones in recovery. Maybe we can help make a statement to let them know we are not with them, maybe there is something already out there, and I am out of the loop. Coming from the trustees and it has to be done at conventions if you’re in fear of a snowball effect of this. I also know there were some people that told me they were very positive and enjoyed what they saw in Palm Springs.

Russell S.: I personally believe there needs to be help clarifying this for our members. I believe that the current statement.. .I have observed the current statement put together by the board of trustees a few years ago to have sufficient maneuverability for members to see we can do this on the CAUK website, a shared platform meeting of CA and Co-Anon. This is, from my understanding, our primary purpose is our primary purpose. It is really as simple as that. I don’t want to read the tradition out of the 12 & 12, but you see,
Russell has a desire to be helpful to the addict and also to the community. That is a healthy desire, but I cannot mix up what I do in Cocaine Anonymous. I cannot go dragging that into the rooms of Cocaine Anonymous. Of course I want to see families of

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drug addicts find a solution, but I’m not going to do that using Cocaine Anonymous as a platform. This was well intentioned, but misguided. I do, therefore, feel there needs to be some clearer guidance for our members. I heard around this particular topic the 4th tradition being used, autonomy of areas and groups and whilst I believe I have a healthy understanding of the 4th tradition and I support the right to be wrong, I also see that when we do nothing about area conventions or meetings that are thinking it’s okay to do this, we’re doing them an injustice by not giving them a document that is a little bit more clear than the current guidance from the World Service Board of Trustees around our relationship with Co-Anon and how we can or cannot, should or should not be working together with them. Alcoholics Anonymous have a pamphlet, which talks about the relationship, to me it reads, no, no, no, no, no. Yet our statement is lacking in some clear- cut direction. We do have a special relationship with Co-Anon. We do make space available with them at our world conventions. As I have observed and I understand it, it’s separate within the convention. They don’t have their registration desk by us, we don’t put them at the podium with us, and we have clear and defined boundaries. I agree, to say “let’s nip it in the bud,” it a bit pointless because the bud’s already happened, it will continue to happen. I think this is the time to revisit our guidance and consider how we are going to deal with this.

Randy G.: Reading from the convention committee guidelines: “The statement for Co- Anon says while being mindful of the impact of our disease on those who care about us and the support we receive from them, we in Cocaine Anonymous are guided by our 6th tradition. As such, we must ensure that our desire to cooperate with Co-Anon in thought, action and spirit does not result in affiliation either outright or implied.” Sharing the stage

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at a Cocaine Anonymous meeting as dual speak is not even implied affiliation, it’s outright affiliation, in my opinion. We wouldn’t do that with any other fellowship and it’s, I think, very clear. The autonomy tradition is another question to a certain degree. I am of the personal belief when I read tradition 4 that it has to do with the groups. I don’t believe an area convention is autonomous, I don’t believe a district is autonomous, I don’t believe a region is autonomous, tradition 4 was about the groups, not whoever decided to do something, especially if it represents Cocaine Anonymous in the structure higher than that group.

Richard L.: Are you reading that from the World Service Convention guidelines?

Randy G.: It’s the only place Co-Anon is mentioned.

Richard L.: That’s world services, because this was a local convention. I’m not trying to get into an argument, because they’re going by their convention guidelines, if that was a Cocaine Anonymous, they have their own.

Randy G.: This came from the conference. The idea that this did not come from us I have a conflict with, this is the World Convention Guidelines, therefore coming from us.

Richard L.: If that was about all conventions are to be run like that, then this could be sent, then all conventions would have to follow those guidelines. That way it would help to standardize all conventions.

Kim S.: For me, as a trustee, there is a perception wish, thought, expectation, that because we do the level of work that our Fellowship does at the conference, that we, as trustees, honor those guidelines whether it is convention committee, PI handbook, H&I, and that we would a regional trustees, encourage our areas to use those guidelines. Of course,

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there may be some differences or changes, but those would be seen as the guidelines, and certainly as regional trustees, I would think, hope we would support that.

Richard L.: I agree with you. I think the word would be adhere to. I am just having a discussion. Sometimes you have an area, they’re doing their stuff, and sometimes the trustee is the last one to know. They go to the convention and then they find out when they get there and it’s the aftermath, just as Randy just found out at this convention. We weren’t at the convention. Maybe it would be nice if there was a standardized booklet that said these are guidelines to having Cocaine Anonymous conventions.

Kim S.: There are several standardized booklets, called individual committee guidelines and handbooks.

Richard L.: We have convention guidelines at the conference level, and world service convention levels, but not for area levels. They have their own things, how speakers are selected, lacking serious dos and don’ts. Stuff that is missing.

Peter D.: I was looking at the front page of these guidelines and it says Cocaine Anonymous World Service Convention Committee Guidelines. I mean do we have to say local area convention, district convention, and world convention? A convention’s a convention, right? So we should go by this unless we have guidelines for this world service convention, the area convention, the district convention, a state convention. Kenny W.: My area has their own guidelines.

Joy H.: CALA does, so does San Gabriel Pomona Valley.

Peter D.: So that’s allowed then?

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Kim S.: Certainly, areas are permitted autonomy, Illinois has their own convention committee guidelines, however, I can tell you they are probably 90% based on the conference membership, with minor alterations.

Peter D.: So when it comes to the traditions, they follow these?

Kim S.: When the Illinois convention guidelines were crafted, they were crafted…

Peter D.:____________________

Terry M.: All the guidelines and committee guidelines we create, the understanding is they adapt them to our areas. Some areas adapt the whole thing; some areas adapt part of them. I don’t even know if this, I am kind of with Russell, I think we need to make a clear-cut statement. A lot of areas are not willing to change their convention guidelines because they’ve worked for that area for so many years. No matter what we put in the guidelines, people are going to twist and tweak them to fit whatever. My experience of breaking up a set of guidelines that were made in my area years before I got sober, we did not understand why some things were in there, so we took them out. The education part is, some people will look at the World Service Manual and say they’re just suggestions, because other than being a delegate other than somebody really informed, they could be taken as just suggestions. Maybe coming out with a blanket statement is something we need to do. It definitely shows affiliation, it’s not even implied. To me, that’s what taking
the stage together is. Maybe part this ___________ because we do cooperate with them
in our World Service conventions and maybe sometimes people interpret that as the wrong message. Being uneducated, they don’t understand why both groups are there at the same time. They don’t know we hold separate meetings. I would be more in favor of, even if it’s as simple of pulling what we have from the convention committee guidelines

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and tweaking it a lot or a little and sending it and sending and saying this is what our stance is on it. I have always understood the affiliation part. It was one of the things hammered into my head early on because coming from a smaller area, like I do, NA, CA, all those people, we wanted to do events together because everybody did every Fellowship. I am more along the lines of writing something, crafting something.

Kim S.: I have a question. Have we received some sort of correspondence to the WSBT regarding this?

Joy H.: No.

Randy G.: I have received two phone calls.

Joy H.: We have not received written correspondence.

Kenny W.: I fully understand the implications of what this can be understood or misunderstood as. I understand the concerns. I fully understand the traditions that they try to use to manipulate whatever we can.. .we should have all been lawyers or whatever, make stuff work, find a loophole.. .Where I think I am going with this is I think if we feel this passionate about that, we should submit a referral to S&B to perhaps put this in our manual and expand on it more than that one.I would be willing to even write a referral myself, personally, that way we can we can put it in our manual. Let them hammer it out,
because I understand, I am in agreement when we start _____________ letters to.. .we
should have a stance overall, this is just my opinion, instead of us just writing responses we can say okay refer back to page whatever. I recall on several occasions sitting on the S&B committee, a lot of stuff came through there; it didn’t make sense to us. After we sat down and started discussing it back and forth and sometimes we had to get the person who submitted it and say “what is your intention behind this, we don’t get it,” once we

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sat down and talked to him we said oh. We made some changes to the floor, the floor voted on it, and to me, that’s how things get done, if you want to make it a part of our policies, we can sit here and talk about it; I think that’s the action move.

Kim S.: I have a full mental and emotional understanding of this discussion. My concern is that this board takes a position, it potentially becomes an interpretation of us governing and I think, in light of concept 1, a referral that goes to our Fellowship, that has a collective group conscience, is adhering to tradition 2. The 6th Tradition really talks about the perception and interpretation, and it’s not just an actual cooperation, even implied. I could probably talk both sides of this debate, but I don’t know for me, that for us to take a position, how it could be perceived as us governing. As regional trustees, we go to our caucuses, I go to my areas over the past four years, as I strongly recommend. We have a world service manual. We have committee guidelines and handbooks. How simple is it to adopt these within your areas and districts? The terminology today is “how does a new meeting begin?” What did you say today Richard?

Richard L.: Out of resentment.

Kim S.: So out of these bylaws and guidelines for different districts and areas, I start to think to myself, you don’t like how this reads, there begin to be amendment and new bylaws. With insight to the fact that our groups, districts and areas have the right to be wrong and hopefully learn from it, I think, yeah I’ve got referral forms; let’s write a referral. Let that be affirmed through concept 1, which ultimately embraces tradition 2.

Russell S.: I hear you both; I think it’s a healthy way to do this. My question would be, would you be the way to present the referral would be with the guidance already written. So we write the guidance and submit that within the referral.

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Kenny W.: I think you would write your intentions of what the spirit of what you are trying to convey and submit it and let them word it, cause that’s what they do.

Russell S.: I…

Kenny W.: They’ll craft it.

Russell S.: I personally think a helping hand would.
Kenny W.: If they don’t like it they can send it to the floor, the floor can say we can change that, or further amend it here or.

Kim S.: Writing a referral to S&B to add to page 13 it is highly recommended that all districts and areas adhere to the conference committee guidelines, handbooks. Or you go to convention committee and draft.. .I am just throwing this out there. Yes, you certainly can put what you want in there. The WSBT put forth the 6th tradition disclaimer to S&B, so you certainly can craft those referrals.

Randy G.: I think the referral would even be more straightforward. As the guardians of the traditions, that’s what we’re supposed to do, part of our role, and we went __________, that’s not right, whether we received it in a letter or a phone call or I tripped on it. That’s not right. To pretend we don’t see it is not doing our job, in my opinion. I’m staring at the published AA guidelines in a two page document called The Relationship Between AA and Al-Anon, they are extremely focused as to presenting something in their guidelines regarding that relationship, and I would support a referral, but my support of a referral would come from a similar document that is part of our World Service Manual and not an arrow that sends them someplace else for another round of interpretation. I would be in favor of that, to literally have something put in our World Service Manual regarding the relationship between CA and Co-Anon.

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Terry M.: Being that the conference has already approved the convention committee guidelines and that statement, I would be okay with just asking S&B to look at that. It shows what our intent is, rather than reinventing the wheel. Keeping things consistent with some of the guidelines, I would be okay with…

Randy G.: You mean trying to take some of the verbiage from the convention committee guidelines and finding a place to put it in the World Service Manual?

Kim S.: Can you please repeat that?

Randy G.: Taking some of the verbiage from the convention committee guidelines and finding a place to put it in the World Service Manual so it’s not off on an individual guidelines that might be assumed to be just for a world service convention but becomes part of the manual itself. It may be the simplest way to start.

Terry M.: It’s already been conference approved. We are taking verbiage that is conference approved and moving it.

Richard L.: Basically, that is what I was trying to say, for those that don’t know, because I had a couple of phone calls from people from the convention that said they were at that meeting, but actually enjoyed it. They had a husband and wife speak, one was a Co-Anon and one was a Cocaine Anonymous member and they spoke, they thought it was a great meeting. What I want to ask Randy is, maybe those two concerned people; are they willing to write a referral? If we want to do it, we can as well. Maybe those people want to do the referral themselves. Terry, you did a great job pulling it all together, so thank you for that. If we can show them where it is, this is the way its supposed to be the way at the meetings, even though they are a viable asset, they’re not our Fellowship. They have

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their own arena, their own room, separate area. They are not Cocaine Anonymous convention.

Kim S.: I think Randy indicated as a Board of Trustees, we are charged to uphold the traditions, regardless of where our heartfelt emotions are to any particular area or region.
I think we have that to consider. On the other hand, to be cautious in the verbiage we use, that it is our position, we don’t mandate or dictate, it is our position as a board. That means going forward that we all support that even though regions or areas do things that divert from our position, this board took a position regarding a reading from AA. I’m sure some of you are aware of some meetings that don’t adhere to the position, I guess, of the WSBT. I am just trying to give you some direction. Randy?

Randy G.: I thought at this time, just to put this to bed, I would be more than happy to volunteer to help craft a referral with anyone who would like to help me in the next 48 hours and present that to S&B.

Kim S.: I am good with a referral being written, if it is on behalf of the WSBT, that everyone be on board and understand the verbiage of that. At some point, though we will be off the record when we review this referral, what we’ve done in the past off the record, we have in-conference written minutes, you just take a record of certain action that we won’t be recording it, it will be recorded by the secretary. Who would like to help Randy?

Randy G.: I’ve got Terry, Randy, and Russell.

Kim S.: At some point during the week we will review the referral and submit it, prior to noon on Wednesday.

Randy G.: Thank you.

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Kim S.: Returning to the tabled items, first one is marker TEC.

Joy H.: Regarding people that were at the interview listening to the tape.

Kim S.: Richard can you please refresh us as to the motion, if there is one?

Joy H.: Randy does not recall making a motion.

Richard S.: There was no motion.

Kim S.: I believe that the discussion that came to the table was whether or not the tapes will be made available to those who already participated in the interview to hear the interview a second time.

Richard S.: There was discussion, however, there was no motion.

Kim S.: Is there any further discussion. I believe there were some thoughts moving in that direction, I believe I expressed that I didn’t know if that was appropriate.

Terry M.: I would like to make a motion to remove from the table the item Marker TEC.

Richard L.: Second.

Kim S.: There is a motion by Terry and seconded by Richard L. to remove Marker TEC from the table. All those in favor? Anyone opposed? Motion passes. We are back to the original discussion, which is why we tabled this marker, which is in reference to the listening of the tapes. Do we want to pursue that, take a position?
Randy G.: After some thoughts and discussions with everybody over the last couple of days, I don’t think it would be right to ask the people who sat through the two interviews and require them to, I don’t have any strong opinions as to whether they would be allowed to, so I would leave it to the discretion of the TEC chair.

Kim S.: In the event someone requests to hear the tape again, it would go to Joy and her subcommittee, and if need be, she will bring it to this board for further review.

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Peter D.: Do we get the forms, the question and answer sheets back.

Kim S.: The folders will be handed out.

Joy H.: We will be meeting at 8:45 in the Santa Cruz Room tomorrow morning. Please be prompt. The interview is at 9:00 am pst.

Kim S.: Please dress appropriately for the interview. I will now entertain a motion to bring off the table marker number 2009.12.03.

Joy H.: So moved.

Richard L.: Second.

Kim S.: So moved by Joy, seconded by Richard Leve. All those in favor? Anyone opposed? Motion passes. This marker is with respect to Facebook pages reflecting tradition violations and policy issues. In our quarterly meeting we discussed Kenny and Peter having some discussions with Bob Campbell and brought that to the Board-to- Board. Kenny, would you like to report where we’re at and how we will be proceeding through to the next conference call?

Kenny W.: We presented the letter to Bob and he agreed that he would go over the letter and I guess when I leave conference I will call him and we will collaborate and go back over it together and finalize it once we get to a point where it’s okay we will distribute it back, post it back to the group and move forward to the next step.

Peter D.: He also stated was, he said, he showed us a copy of a red-lined deal he went through, he is going to take that and give it to his friend, who is a trademark attorney.

Kenny W.: That’s a separate issue, I do believe.

Peter D.: This is the letter that you sent me to send to him.

Kenny W.: This is page three on our agenda, the letter…

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Peter D.: The letter you sent me to send him, he is sending to his friend the attorney who is a trademark/copyright attorney who is going to send it back to him to send it back to us. He showed you one yesterday, a copy of it.

Kenny W.: I did not see that.
Richard L.: On our Board-to-Board agenda, it was the second piece of paper we received.

Kim S.: Please review the minutes when they come out and they’re transcribed.

Randy G.: Cocaine Anonymous is not receiving outside contributions as far as legal advice from anyone that might owe someone a favor.

Kim S.: Moving forward, this item will remain as a marker, when Kenny does receive the input from Bob Campbell, who is a Director at Large on the WSOB with his recommendations, it will be reviewed and approved online or on your first conference call. Is everybody on board with that? Next item to entertain bringing off the table under old business item number 2011.04.02, this would be the assistant secretary job description. I believe everybody received this via the Yahoo group. Russell and Randy have crafted roles and responsibilities of the World Services Board of Trustees assistant secretary.

Joy H.: Motion to remove from the table 2011.04.02, assistant secretary job description.

Robert L.: Second.

Kim S.: Motion by Joy, second by Robert. Any discussion? All those in favor? Anyone opposed? Motion passes. You all have the roles and responsibilities, received in the Yahoo group.

Joy H.: I would like to make a motion to accept the job description for the assistant secretary.

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Richard L.: Second.

Kim S.: To clarify, that would be the role and responsibilities of the WSBT assistant secretary. So moved by Joy, second by Richard L.

Randy G.: I want to bring to your attention the highlights of this. There is a lot of verbiage in this. It says assist, does this, does that. There are two major points to this assistant secretary that need to be identified so that it somehow does not get washed through here. That is, most of this is from an assistant standpoint, but it does take on the role of handling the correspondence from our Fellowship as a primary role of the assistant secretary. The reason that was put in here was to give this assistant secretary the real opportunity to have some true role beyond just learning and it was also to free up dealing with the correspondence the comes in from the secretary’s current role. So to approve this, the current role and responsibilities of the secretary otherwise there would be dual responsibilities towards that correspondence. We did feel as difficult and as time¬consuming as the role of secretary is, that if we are going to establish an assistant secretary position, that would encourage them an opportunity to get involved in something they were truly responsible for. I just want all hands on deck, completely open, this would change the current roles and responsibilities of the secretary as we know it.

Kim S.: Do you want to outline those actual responsibilities so everyone is aware of them?

Randy G.: The two that were taken from the secretary would be point six and point seven. The primary role of the assistant secretary, those roles and responsibilities would need to be removed from the current secretary’s roles and responsibilities. Everything else is kind

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of a back up, assisting, help, learn, that kind of verbiage. Points six and seven of the assistant secretary guidelines now would be the primary responsibility of the assistant secretary and require being removed from the current secretary’s roles and responsibilities.

Peter D.: Does this assistant come to all of our meetings with us?

Kim S.: It is a member of the WSBT.

Randy G.: It is what Russell’s been for the last year.

Peter D.: Now that Russell’s the secretary, who is the assistant?

Kim S.: It has not yet been determined.

Randy G.: This guideline has not yet been approved; therefore the opportunity to elect someone couldn’t happen, as the position does not yet exist with these current roles and responsibilities.

Kim S.: The position has been put in place, we just have not yet put the roles and responsibilities put in place. Establishing that and approving this piece, you will have to approve the secretary guidelines roles and responsibilities. Moving forward, you have the opportunity to elect a new assistant secretary at the next quarterly.

Russell S. I speak in favor of this. It’s healthy; it clearly defines the roles, duties, and responsibilities I believe are an absolute necessity in any service commitment to know the parameters of where you work. I think it’s been pulled from already existing guidelines, I think it’s in the position of secretary in training, it was helpful, I liaised a lot with Richard and he showed me stuff to do. There was a feeling that I’ve really got a job, and this helps give somebody a worthwhile job and introduces one to a position of assistant to the secretary. I believe it’s very helpful and a great set of guidelines.

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Richard L.: Also, the person you’re going to pick is going to usually have to be either the…

Kim S.: We are not addressing the position at this time, we are discussing the roles, I am sorry, you are out of order.

Robert L.: I have a question. Who is the recording secretary?

Randy G.: That is the verbiage that exists today.

Robert L.: I think it should be cleaned up a little bit more. I appreciate what you’ve done. I think there should be more clarification. Is the recording secretary the transcriber?

Kim S.: No.

Robert L.: Okay, recording secretary is the secretary. Housekeeping should be done on this, all minor. What I am saying is, it says secretary, then it says recording secretary. It should be consistent in wording. The motion is good, it needs minor tweaking.

Randy G.: To clean this one means we have to clean the other. Everything in black here is exactly the verbiage in the current secretary’s roles and responsibilities that have been tasked. To go into both of those at a future date and clean them up how you would like, I don’t believe changes the essence of this, I would be willing to do that.

Robert L.: I am good with the housekeeping on the issues, if we are going to accept it, I would like it to be on record that it will be done so it’s clean.

Randy G.: Ok.

Kim S.: Any other discussion? The motion is to accept the proposed role and responsibilities of the WSBT assistant secretary with housekeeping. All those in favor? Anyone opposed. Motion passes. At this time, I would entertain a motion to approve the

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current role and responsibilities for the WSBT secretary to reflect housekeeping as presented.

Joy H.: So moved.

Randy G.: Second.

Kim S.: So moved by Joy, seconded by Randy. Other than the fact that this will have to be overseen by Randy and Russell. Is there any discussion? All those in favor? Anyone opposed? Motion passes. Please update those documents and repost to our files once they are prepared.

Randy G.: In time for the orientation.

Kim S.: Item number 2011.04.03, the assemble and the Edmonton Hope Faith and Courage Society. This was also addressed at the Board-to-Board.

Terry M.: Motion to remove 2011.04.03 from the table.

Joy H.: Second.

Kim S.: Motion to remove item 2011.04.03 from the table, by Terry, seconded by Joy. Any discussion? All those in favor? Anyone opposed? Motion passes.

Terry M.: After talking with Bob, he is going to draft a letter with no headers and will submit it to us for approval hopefully within the next week or two. I would like to make a motion to move this online, or do we just move it?

Kim S.: We can update and approve it online. It will remain on the agenda until completed.

Peter D.: I have a question. Bob writes this letter, sends it to this guy, this guy refuses to abide by the letter, then we have to get into a legal debate, get an attorney to proceed to make him do what he?

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Terry M.: We cannot really anticipate what may or may not happen. The letter is going to come to us first. We will look at it before it gets sent. I believe what was said in the office, is that if it comes to that it will be the office’s responsibility to follow-up.

Kim S.: We are addressing this as a tradition violation. In the event there is not cooperation with our request, we would further involve the WSO in moving forward. Thanks Terry. Item number 2011.05.11, CAWS checking account emergency guidelines for petty cash, the contingent plan that was discussed at the Board-to-Board. I will yield to Russell for an update.

Joy H.: Point of order. I believe there is currently a motion on the table regarding this that probably needs to be withdrawn after removal from the table.

Kim S.: I apologize; what was the motion? Was it withdrawn or tabled? As a formality, would you like to affirm that you want to withdraw that motion?

Joy H.: I affirm that I would like to withdraw the motion.

Richard L.: Second.

Kim S.: The discussion at the Board-to-Board and outcome was to form an ad-hoc committee consisting of Joy, Tom Phelan, Russell, Randy, Barry Jacobs, and Richard Leve to move forward with crafting a contingency plan between now and October 1 in the event that the account under the current financial and convention guidelines has not been established and is ready to roll; and that contingency plan can be further reviewed and put forth on October 2. Do you agree with that?

Russell S.: Yes, as I understood it was the intent to begin to ask members of CAUK to check the feasibility of it if we were to be asking for some help. So we are not going to wait until then to ask the treasurer or the delegates, or the area chair just to find out the

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legalities of it. One thing I was unsure of was I heard, and Tom is to take the lead on this and then.. .I don’t really mind who takes the lead on this, but with Tom rotating out, was that recognized, is Tom going to lead this ad hoc committee.

Kim S.: I appreciate our discussion. Right now I will entertain a motion to remove this from the table.

Joy H.: So moved.

Robert L.: Second.

Kim S.: Thank you Joy and Robert. Let the minutes reflect that. All those in favor? Anyone opposed. Motion passes. Based on our discussion, I believe that Tom Phelan has already begun a Yahoo group for this ad hoc committee and I presume you have received your invitations. Tom’s input, not only as a prior treasurer of CA, but as the current and soon to be former WSOB chair, his experience and knowledge are invaluable as well as crucial. I believe the ad hoc committee will determine who will take the lead. Russell, you may want to send him an email, he did ask me about your email address; I did give the ERT email address to him.

Joy H.: It’s called CAWSO 2012 finance ad hoc.

Kim S.: Is there anything further we want to address regarding this? It will remain on the agenda for update. Thank you all. The next item to remove from the table is item 2011.08.01, regarding the audits. It was tabled so it could be further addressed at the Board-to-Board. I yield to Richard Schafer.

Richard S.: Can we return to this item at a later time, I am unprepared at the moment.

Kim S.: Absolutely. We will hold off on that item, next item is 2011.08.02, review of guidelines for non-addict trustee. This was also tabled, the last conversation was that we

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would take this, and understanding that this position; we are in search of a non-addict trustee, we will take it to our regional caucuses. Is there any further input? This item will remain at the agenda, as addressed at the Board-to-Board, my notes say they are in favor of this and there was a suggestion of potentially someone from Drug Court for this position. This will be further addressed online or at the next quarterly meeting; or in a conference call.

Russell S.: I are we also going to include, I got a little bit confused in the discussion to take it to the caucuses for feedback. What we are doing is looking for a non-addict trustee.
Richard S.: Go to your caucuses. Where Kim left it is go to the caucuses, let the members know we are actively seeking a non-addict trustee, although there is currently no budget for one.

Kim S.: I believe this agenda item included a discussion regarding a budget line item, that has not yet been pursued. Do you wish to leave it as it is?

Joy H.: Yes.

Kim S.: Next item, 2011.08.03, entertain a motion to remove that from the table. The item is a review of the TAL 2 budget, to remove from the table.

Joy H.: So moved.

Terry M.: Second.

Kim S.: So moved by Joy, seconded by Terry. All those in favor? Anyone opposed? Motion passes. I would suggest this item be moved online for further review.

Joy H.: Motion to move item 2011.08.03 online.

Robert L.: Second.

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Kim S.: Motion by Joy to move online, second by Robert. Any discussion? All those in favor? Anyone opposed? Motion passes.

Terry M.: I want to go back to the non-addict trustee item for a moment. We are going to ask in our caucuses, that we are seeking one. They should submit resumes, where exactly do the resumes get submitted, to the TEC or, normally we go through a regional caucus.

Kim S.: According to the guidelines, resumes would be submitted through the regions, and submitted to your TEC chair. They are then compiled on a slate.

Terry M.: If a candidate comes out of our region as a non-addict trustee, is that a separate slate than our addict trustees? I want to be clear on that so I practice the correct procedure.

Russell S.: If a resume comes from, for instance, Sweden, does it need to be ratified by the region before it is put forward?

Kim S.: Yes, the process is the same. We become instrumental in that as it is not our typical, you want to be more instrumental in moving that forward and getting your areas and regions to understand the process of getting them on the slate.

Terry M.: Thank you.

Kim S.: We are back online after a short break. We are now at tabled item number 2011.08.01, this is the WSO audit bid process in the finance committee manual. Richard Schafer has gone through the bids we currently have.

Richard S.: I just emailed out the three bids that were gathered and presented by the WSOB chair, Tom Phelan, who sought to get bids for the audit of the WSO. The item has been on long-term planning and for the first time in at least six years we have three bids to review. The email communications have been between Tom Phelan, Elizabeth

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Schmidt-Saldebar, Director at Large, and Joy Hutcheson, Pacific South Regional Trustee, as well as myself as your lead trustee on long-term planning. The pursuit and gathering of these is due to our need to have an audit for the World Service Office, and long overdue.
I would like to know if Joy has reviewed them enough to make a suggestion of one of the three bids?

Joy H.: Actually, what I would like to do, I know one of the companies, I would like to research the other two. Roger Brown has done CAWSO’s taxes for a very long time.

Richard S.: This was mentioned by Joy last night as a possible conflict, my ears perked up at that. Is that the lowest bid on here.

Joy H.: Yes.

Richard S.: That gets my attention even more. What do they currently do for us? Tom did not feel this would be a conflict as they are only sent information from our bookkeeping software, is that accurate?

Joy H.: Correct. The history is that we used to use their software, we changed that 12 years ago to the current software we use at the office. They now take our information, compile our tax returns from that information, and give us the compilation we get every year at conference. They have been our CPA’s for I believe 28 years now…

Richard L.: Would that breach any accounting principles?

Joy H.: It is an independent professional code of conduct. In my opinion, due to the fact they’ve been doing our taxes for 28 years, there would be a conflict. As they’ve done our taxes for so long that I think they be more favorable towards an audit than an outside entity whose never seen our books.

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Randy G.: Point of information. The low bid came from Hamilton & Associates, not Brown.

Joy H.: I apologize, you’re absolutely correct. I do not know the other two companies and would like to be able to research them. I can do this through their websites. I have not had an Internet connection, so this has not happened yet.

Russell S.: I believe it’s massively important to look at the companies as well. These figures, based on the outcome of the credibility of these companies, if that’s the right word to use, does it help to have feedback from us around these bids? Or are you just bringing it to our attention.

Richard S.: My interest is feedback that lead to a decision. A discussion with feedback that could lead to a selection at whatever point.

Peter D.: The first guy and the second guy, they’re $15,000, then the third one goes to $3,500, that’s huge. What is par for the course?

Richard S.: Prior bids that we’ve gotten, Joy actually sought and presented to us, and was able to obtain two. No one was able to assist her with a third. Those bids were $8-12,000, that was two years ago.

Russell S.: To clarify for me, I’ve heard the necessity for it, in simple layman’s terms, what do you actually mean by an audit?

Joy H.: A full audit, you get two people that will go to CAWSO, Inc., sit at the computer and audit the financial statements, all of the internal controls, how the posting is done. They then go to the inventory room and literally take pieces of inventory to see that our assets on our balance sheet actually equal the sample they take from the inventory. They will also go through the files; they have a ceiling they typically use, depending on the

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size of the company and audit the vendor invoices, the contracts. It is a huge undertaking that can take from three days to two weeks.

Russell S.: Thank you, I just wanted clarification.

Richard S.: Processes, procedures, operations, finances, and inventory.

Russell S.: It is necessary we do this?

Richard S.: It is referenced the same as we take a personal inventory and it’s referenced in the big book that no business can perform without one. We are in need of it.

Kim S.: When is the last time this was accomplished?

Joy H.: Never.

Peter D.: Do we have a line item in the budget for it?

Joy H.: This has been a request from the Fellowship for I cannot even say how long.

Peter D.: What would you consider the difference between $3,500 and $15,000 to do the job?

Joy H.: The $3,500 is probably an opportunity to start doing our tax returns, to get that option, as it says that in the bid.

Russell S.: From your experience, you seem quite knowledgeable around this procedure. Do you have an estimate of time for these two people? I am trying to figure out what time is involved in this.

Joy H.: Anywhere from three days to two weeks. Closer to two weeks, as it has never been done. This depends on what ceiling they use. The reality is, if I were auditing Alcoholics Anonymous, it would probably take up to three weeks, because my ceiling would be $30,000, they are a multi-million dollar non-profit organization. We, on the other, are not. We are a six-figure as opposed to a 7-8 figure. The higher the net worth of

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a corporation, the higher the ceiling. When an audit is conducted, you have a test, like statistical analysis and you figure out where the median is and go through and search out every invoice that reaches that median and test it. You do that with the inventory, internal controls and go through policy and procedures and audit those. That is a full-compilation audit. Those usually run, and I am amazed at the $3,500, the run $15-30,000.
Randy G.: I think Joy is probably accurate in that, there is an additional quote for annual taxes. It is like first audit’s free, then we have an $8,500 out here, $1,700 to do the taxes, etc. I think what they are also banking on possibly could be that because we are a $270¬300,000 a year, that the number of our vendors is fairly small, we truly only deal with buying chips, books; that we don’t have a file cabinet full of people we buy from. They can dial in much quicker to those test not having to go across a large wide-spread that most companies have.

Peter D.: If this was your company, knowing what you know about finance, would you hire this company for $3,500 to get a good, thorough audit according to CPA procedures.

Joy H.: I would hire someone closer to the $10,000 range, knowing I would get a thorough audit.

Richard S.: I questioned Tom on the very low priced audit; he felt they were a viable audit, though his instinct was wanting to research it more. He feels, based on the information he provided, this was a lower bid. Also, an opportunity in the economy to gain another client. That was part of his thought. Tom had the interaction with this company. All I did was request the bids, I had no interaction. I did inquire, so I didn’t just toss it away. I knew enough to present all of the information to you all. Tom felt it was a viable vendor to be considered.

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Russell S.: That is valuable information as well, not just in this climate but in business in general. Companies will often go in at a lower percent profit, sometimes making a loss to establish ourselves with a new client. It’s not unhealthy in business. I am not prepared to dismiss this.

Randy G.: Do we know what we pay for annual tax preparation today?

Joy H.: I do not.

Randy G.: Because if it’s $1,700 here and we only pay $700, it’s a $3,000 audit with an additional $1,000 a year over what we are paying. They’re just getting their money someplace else.

Peter D.: Say we take this first audit for $3,500, are we bound? How often do we do an audit

Joy H.: Every three years.

Peter D.: Do we sign a contract with these people or.. .are there standards in the industry, and these people, since they’re CPA’s, they probably meet those standards. Can we check with the Better Business Bureau or the Accountancy with the state if there have been complaints against them, whatever that board is.

Joy H.: That would be the AAICPA.

Peter D.: So we can research that and see, that’s a really nice price.

Joy H.: If you will also notice, on the low bid, it says in the email, this is an informal proposal. This is not a formal proposal, I am betting the price will go up.

Richard S.: I would like to take this discussion as positive questioning and I’m getting the sense that I should request that Tom request a formal proposal. We can ask Tom and Joy to research the validity of each of the vendors. We have a timeframe, a window, once we

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receive bids and proposals. I want to be fair to us and fair to the vendors we are seeking out. It’s not just the money, I want to make sure everyone on this board feels the importance to do this financial audit of our office. If so, I will continue as vigorously as I have.

Kim S.: Is there a motion to request formal proposals and have Joy and Tom pursue the validity of the companies.

Terry M.: So moved.

Joy H.: Second.

Peter D.: Once they give us this formal proposal, like you said, there is a timeframe to say yes, then if we don’t do it, we go back to them again, they’re probably not going to be.. .where do we stand to be able to pay for this?

Richard S.: The office would actually have authorize this for this financial expenditure. It would actually come out of the office?

Peter D.: Do we have it?

Richard S.: Do we ever? We haven’t. Where do we choose to spend our money and how long can we stuff the piggy bank and really not look at where our money is coming from and going to?

Kim S.: There was a motion by Terry, to request formal proposals from the three bid companies and to have Tom and Joy research these companies. Seconded by Joy.
Richard L.: I would like to make a friendly amendment to strike the name Tom to change it to WSOB chair.

Joy H.: I do not accept, and the reason I say no to that is because Tom is a CPA, he is the contact person to the three firms.

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Kim S.: Motion to request formal proposals from the three bid companies and to have Tom and Joy research these companies. Is there any additional discussion?

Peter D.: Once we get these formal proposals, there is going to be a timeframe. Are we in a position to go ahead and approve, okay, and pay for one of them.

Kim S.: This would remain on the agenda based on the formal proposals and research that Joy would bring forth to this board, or to Richard. The decision would then be made how to move forward.

Randy G.: I have created a running list from our quarterly to take to the finance committee at this conference. I plugged in $4,000, make that $5,000 to take to the finance committee and at least begin that conversation. The $5,000 that this would potentially cost, I will bring that to the finance committee and whether it’s plugged into the budget or it goes onto the floor will be the result of the efforts, but the finance committee needs to see these items, as whether it be long-term planning, whether it be contingencies, whatever it is. They will be made aware we are looking to have this done.

Terry M.: It’s more of a question. I don’t believe that when we get a proposal if it gets to the point of proposal from a company, my experience in some of this stuff, it isn’t like a 30-day turnaround. We usually talk to a company and say it could be 90-days to six months out. I have to have trust than we ask for a proposal, they have to understand our company, it’s processes, and how long it could take to go through. This is not something that is going to happen in 30 days.

Kim S.: All we can go by is, for example, the bids we receive for conference committee, equipment.. .we have a 30-day window to affirm that we are going to move forward. I’m

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just saying, based on that, whether or not audit formal proposals are the same, 30-days. This bid is good for what they give us as opposed to us asking for.

Peter D.: Would it make more sense to research the companies first before we ask for a formal proposal?

Joy H.: I am doing that right now.

Russell S.: I want to ask about this window that is given. Richard and Tom were involved with a contract with the Hilton, I believe both of them learned a massive lesson there, we ended up having to make amends to the hotel. I think we all learned from that, we sort of explain who we are when making contact with these people, sometimes it takes a little bit longer. I think if they say 30 days, Richard or Tom would feel it appropriate to say we may need 60 or 90 days.

Richard S.: Responding to some of the discussion, thank you Randy for making the list. That’s one of the reasons I brought it here and it’s been on our agenda and I requested the three audits before we met and was hammering on Tom and Elizabeth before that to make sure we got three, so that we could really discuss this going forward and another year going by because this now can go to finance and most importantly, if finance can fit it in, we can get it to the conference floor. That’s what matters most, getting this to the conference floor and reminding them of our obligation to do this and seeing if they feel this is the time to do it. I would speak to that. I believe researching the companies at the same time as requesting formal proposals is a healthy way to move forward. While we schedule a conference call or a quarterly, the call is a month out, the quarterly is three months out, both come up really quickly. In doing business and requesting the bids and how long it might take to get them back and then reviewing them, we might still have

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questions. If we see three bids, and they come through, they still have to go to TNC for acceptance. There is another week. I believe researching and requesting the bids at the same time is a good, healthy practice, and good business. We might throw one away regardless of price, depending on the information gathered about that company. It is good to find out what the price is regardless of their history.

Robert L.: The whole thing about getting bids, if we get the bids again and don’t do anything with them, it’s going to get harder to get bids later on. I appreciate the research, but we got two bids 2-^ years ago, it’s hard to go back to those same people and ask them for new bids again. Granted, it’s based on the economy, it’s also the time of the year for these people, too. I want us to remain proactive and get this done. We need to report back to the Fellowship that we are healthy financially, or sick and need help. It’s just an inventory of our finances.

Peter D.: Can we get an idea from the office what we pay for taxes right now, every year, then they can use that as a tool for these people for, we want to use them for our audit, or it makes sense to use them, they’re priced the same way or twice as much?
Richard S.: The answer to that is yes, I would ask that Joy or Randy do that. I would be surprised if Tom gathering these bids, it wasn’t a red flag when he saw the numbers come through and didn’t give us a heads up when he saw the numbers for follow up. I did not get any red flag feedback from him. I would also like to know that number, I just want to make sure we are aware that the person who is our former treasurer and current office board chair has gathered the bids for us. That was, I thought a great advantage to having Tom do that. I do not feel we are flying blind. I also believe he utilized his industry

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knowledge in order to gather the bids. We all bring unique things to the table, that is one thing Tom brings to the table.

Peter D.: I’m happy.

Kim S.: Richard, please restate the motion.

Richard S.: Motion to request formal proposals from the three audit companies and to have Tom and Joy research these companies. Made by Terry, seconded by Joy.

Kim S.: All those in favor? Anyone opposed? Motion passes. This will remain on your agenda. That appears to conclude all items on our agenda, with the exception of reviewing, when it is completed, the opening report and our group inventory. Following the opening report, we will be compiling a closing report, and some in-conference through some sort of minutes we will have to approve. It is now 12:24 am, we can either adjourn for the evening. If that’s the case, I see a lot of non-verbal affirmation; however, we can continue on and have our group inventory. Here’s where we are at. TEC interview tomorrow morning at 9:00 am. Following that, not to assume that we have a two-hour break because one of our members will be in session to review the taped interviews of our previous candidates. Our lunch break is from 12-1. Registration opens at 1:00 and typically we try to assist with registration. The delegate orientation is at 2:00 until 5:00. Dinner break, which is the meet and greet begins at 5:00. The conference does begin at 7:30. Tomorrow it would appear that if we forego the group inventory tonight, there is not an opportunity.

Randy G.: I am just wondering, and I know that we usually help with registration. The two interviews, if my memory serves me correctly, took no more than about 20-25 minutes apiece in Arizona. To listen to those tapes could take that from 10:00 am and

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essentially even if the interview at 9:00 goes along with that timeframe, you could be listening to the tapes by 9:30-9:45 and easily done by 11:00. That would potentially allow us to meet as a board at 11:00 for 1-^ hours. It would still allow us to work at registration and have lunch before the delegate orientation if we wanted to try to squeeze in group inventory tomorrow morning around 11:00. Just an option.

Kim S.: That sounds like a great plan. I suppose what I was alluding to is great plan, given the fact that we’re dealing with several human beings, the plan and the timeframe may be.. .we may get through that interview, listen to those tapes. Again, keep in mind that we might be right at 11:00. I like the plan, and cannot plan the outcome.

Randy G.: The only other window is to walk away from the breakouts?

Kim S.: On Wednesday?

Randy G.: We would almost have to.

Kim S.: Wednesday from 1:00-3:00 are the caucuses and then we could do our group inventory from 3:00-5:00, prior to the dinner break, Wednesday. This means you could go to the breakouts for a few moments, and leave to return to trustee business. We have TEC session on Wednesday night, the soonest you could be back in your breakouts would be on Thursday. We’ve had years where we’ve been not in the breakout room too much because of interviews and trustee business.

Richard S.: I would like us to consider doing the group inventory now.

Peter D.: It’s 12:30.

Richard S.: That’s your opinion, you’ve grumbled for hours.

Joy H.: We have an interview at 9:00 am, we need to assemble at 8:45. I would like to be awake for the TEC interview, it is important as we are going to be voting in a new trustee

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for the Midwest region. I would like to not be over tired for the interview and give our candidate the respect they deserve; the respect we gave the other two candidates.

Kim S.: We will reconvene for our group inventory on Wednesday from 3:30-5:00 pm, this allows us to go into our breakouts, make introductions, give apologies, we will be back on Thursday, or maybe before 5:00. Maybe Wednesday night, depending on when TEC elections take place. If you will allow me to make that decision. Is everyone okay with that?

Randy G.: Being this is my first year on finance and four brand new trustees attending their first committees, I just see what it anticipates, what it looks like, we have a three hour window tomorrow, late morning until 2:00, when delegate orientation is supposed to start. I know we are supposed to help at registration, but that’s a three hour window that I think can complete it. That’s my only concern. Potentially from 11:00 until 2:00 when delegate orientation starts. I would rather skip lunch than skip my committee work.

Kim S.: I will leave it to the group.

Joy H.: Maybe compromise, if Richard is done listening to the tapes by 11:00 tomorrow, maybe we can reconvene at 11:00 tomorrow. If not, we will wait until Wednesday.

Richard S.: And any TEC delegates? I am trying to think of the timeframe. I was wondering how many people would be gathering.

Joy H.: Five. There is no stopping and rewinding, it’s tapes to play through. Those are just a plan a and b. If they’re done by 11:00, it only takes an hour to listen to the two interview, maybe we could potentially take care of it tomorrow, as the backup plan, if that is acceptable.

Kim S.: 11:00 am tomorrow in this room we will reconvene.

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Joy H.: It is just a backup plan.

Randy G.: If essentially that’s where all that’s happening, then wouldn’t that be the best place for us to meet at 11:00, we cannot meet unless they’re done, then the room is empty.

Joy H.: We have that particular room for that time only.

Randy G.: I didn’t know that.

Joy H.: At that point, it becomes finance’s room for breakout, or some other conference committee’s breakout room. The Malibu room, right here, is our room. The TEC voting will also be here.
Kim S.: Once Richard L. and the delegates are done listening to tapes, we bring the

recorder back in here so we can do our group inventory and close the meeting.

Terry M.: I am not going home until next Sunday, I am here to be of service.

Joy H.: Motion to adjourn for the night.

Peter D.: Second.

Kim S.: Motion to adjourn, by Joy, seconded by Peter. All those in favor Anyone opposed? With minor opposition, the motion passes. Minority opinion.

Kenny W.: We need to get it done.

Kim S.: We are going to get it done tomorrow.

Kenny W.: I’m talking about tonight, that way we can be.. .you asked for my opinion,
when ___________________ something that, that was just my opinion and I know it’s
already been voted on the majority has spoken; it’s just my opinion. I know we got to get it done, and I’m with you.

Kim S.: We are adjourning at 12:38 am.

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Kim S.: Good morning everyone, it is Tuesday, August 30, approximately 11:15 pst, we had an early morning TEC interview at 9:00 am, followed by the opportunity for members of the TEC committee to hear the previous interviews. This board, the WSBT has reconvened to cover a couple of items of business and complete our group inventory. With that, as tradition allows, from my experience we will proceed with a roll call.

Peter DeRafaelle, World Service Trustee.
Randy Groen, Southwest Regional Trustee, WSBT Vice-Chair.
Russell Sedman, European Regional Trustee.
Richard Leve, World Service Office Trustee.
Robert Lyle, Atlantic North Regional Trustee.
Joy Hutcheson, Pacific South Regional Trustee.
Terry Marsden, Pacific North Regional Trustee.
Kenny Williams, Atlantic South Regional Trustee.
Richard Schafer, Trustee at Large, WSBT secretary.
Kim Sherwan, Midwest Regional Trustee, WSBT Chair.

Good morning everybody. A couple of things, we have received an email from Randy. Has everyone had an opportunity to read that? We will at some point reconvene.

Randy G.: I think if we just did a motion and a second online, if you wanted to allow discussion to take place until, when did you say we have to have referrals in?

Kim S.: Referrals must be submitted prior lunchtime on Wednesday.

Richard S.: For purposes of the record, if the motion is online, the discussion should be online.

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Randy G.: Correct. I think it’s -part of online business and if we can bring a vote by then, that would be great.

Richard S.: If it’s online.

Kim S.: This will require everybody to get online at some point to review the email. Another item that was brought to my attention was the TEC officer elections. We need a new TEC chair, as well as a new TEC vice-chair.

Joy H.: I thought we did that at the first quarterly, or once TEC has concluded.

Kim S.: If that’s how you’d like to do it.

Joy H.: How did we do it last year?

Kim S.: I cannot recall, I thought it was done at the conference, that is my recollection.

Joy H.: That’s fine, whichever way you choose.

Kim S.: I will now open the floor for nominations for TEC chair. Nominations do not require a second.

Randy G.: I nominate Terry.

Richard L.: Second.

Kim S.: Terry do you accept?

Terry M.: Yes.

Kim S.: Are there any other nominations? Is there a need for discussion, should Terry leave the room? We will now go into a short Executive Session. We are back online after a short Executive Session, Terry, congratulations as our new TEC chair. To elect a new vice-chair, the floor is now open.

Robert L.: I nominate Kenny.

Russell: Second.

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Kim S.: Kenny, do you accept?

Kenny W.: Sure, I accept.

Kim S.: Any other nominations? Kenny, could you please leave the room while we conduct an Executive Session? Back online after a very short Executive Session regarding the TEC vice-chair position. Kenny, congratulations as the new TEC vice chair. With that, we can move onto group inventory and request that everyone please turn off your phones and move your laptops. We will now go offline for group inventory. We’re back online, it is approximately 1:05 pst. The WSBT has just completed their group inventory. To conclude that in a summary, this board has completed their agenda and are ready to go out and make Cocaine Anonymous a better place for someone to get sober. Please be online to check the referral and also the opening report. Please review the opening report and I will entertain a motion to close.

Joy H.: Before we entertain that motion, I think this entire board would like to thank you for the entire year, actually the last four years of service, you being a trustee. The last two years as secretary and this last year as our chair, and I think we all thank you very much.
I would like to make a motion to adjourn.

Robert L.: Second.

Kim S.: Thank you. Joy has made a motion to adjourn, seconded by Robert. All those in favor? Anyone opposed? Motion passes, thanks everyone, God bless

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For all attached documents and reports see pdf: 2011-08-27-09-04-WSBT-Quarterly-Meeting-Minutes.pdf