Dec 4, 2010 – WSBT – WSOB – B2B Meeting Minutes

CA WORLD SERVICE BOARD TO BOARD MEETING BETWEEN WORLD SERVICE BOARD OF TRUSTEES AND WORLD SERVICE OFFICE BOARD

December 4, 2010

FINAL

Since this report is a confidential CA document, for members only, it may contain members’ full names. This usage to facilitate communication within the fellowship was approved by the 1990 WS Conference. Such confidential use does not, of course, violate in any way out Tradition on anonymity in public communications media (press, radio, TV, etc).

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Kim: Good afternoon everyone, it is Saturday December 4, 2010, we are at the Board to Board meeting between the WSBT and the WSOB, before we go any further we are going to do roll call, I am Kim Sherwan, Midwest Regional Trustee, WSBT Chair

Tom Phelan, World Service Office Board Chair Person
John Bodkin, Managing Consultant
Barry Jacobs, WSOB Treasurer
Terry Marsden, Pacific North Regional Trustee
Russell Sedman, European Regional Trustee
Richard Leve, World Service Office Trustee
Robert Lyle, Atlantic North Regional Trustee
Kenny Williams, Atlantic South Regional Trustee
Joy Hutcheson, Pacific South Regional Trustee
Elizabeth Schmidt Saldebar, Director at Large, WSOB
Peter DeRafaelle, World Service Trustee
Richard Schafer, Trustee at Large, WSBT Secretary
Randy Groen, Southwest Regional Trustee, WSBT Vice-Chair
Teresa Neighbors, WSOB Vice-Chair

Kim: First item on our agenda is opening remarks by the two chairs. I guess I will start. I am very excited to be here. I was brainstorming at one am in the morning about doing meeting. I‘m so glad to have this opportunity to be here, and see the facility, and meet the staff, I am glad it all came together. As I told the WSBT, I am honored and humbled at the same time to be here. Looking forward to pounding out a few things on our agenda. Our work before the Board to Board took some time this morning, and now we are here. We are very happy to be here and that office is open to us. The office looks great, the warehouse looks great. I am looking forward to this meeting. Tom?

Tom Phelan, World Service Office Board Chair. This is my 21^st Quarterly Board to Board meeting. That‘s a lot of quarterly meetings, at least in a row. Not bragging, just pointing it out. I was saying to John earlier, that trusting that God‘s in the process, John always said that when he was the Chair, it became my mantra, I‘m real, real clear that‘s taking place. It‘s nice to get together. There are some things that have taken place, when

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we report on them, maybe you‘ll come to agree on this, God is in the process, providing the right people at the right places, with the right information to do the things that need to take place so we can live under this primary purpose that we get to serve, I am grateful to be part of it.

Kim S.: Next item on the agenda is supplemental reports, if any, from the WSOB, and questions from the WSBT. The WSOB has provided us with copies; we all received them on the Yahoo group. Do we have any other reports?

Tom P.: We actually do have a supplemental report, received this morning, the EEOC has been withdrawn.

Kim S.: Barry, do you have anything additional to add?

Barry J.: I do not have anything additional beyond what I‘ve proposed in a written report. Any questions beyond the report I‘ve provided?

Joy H.: We need to look at the Midwest, because it‘s off slightly. We might want to look at that. The trustee budget. You and I can look at that offline.

Barry J.: I have been in touch with Joy in previous times, and gone over the financials with Joy, generally one two weeks before this meeting to prepare for this and try to answer any questions or clean up with her experiences, and my experience, it‘s been really nice to have a paid bookkeeper on site. Previous to that, we had a paid bookkeeper off site, working at his house, it was not conducive to getting information in a timely manner and it‘s also great having a manager who is very versed in QuickBooks and also has financial knowledge, and is also able to give us all of the financial information we need or want at any time during normal business hours.

Richard L.: I want to piggyback on what Barry was saying, that bookkeeper is a part-time position, not a full-time position.

John B.: To clarify a point you are going to go over, Joy and Barry, one of the questions that came from Joy this morning was about an item that was miscoded prior to me even getting here. There is definitely some clean up on the trustee budget, so what I would like to offer to do is make sure you each get a clean report as to where each of you stand today, not just for the quarter but also where you stand for your most recent and up to date. I think we can do that by email, if that is okay, does that help you? It‘s not terribly wrong; I think some things are in the wrong spot. For example, I don‘t know what ―other‖ means, with respect to the item on Kim‘s budget from July. Some research.

Joy H.: I love that when the journal entries are done now, there is a memo.

Barry gave me the questions you had, there was postage from a reclass, there is a negative number from postage on the financials, it‘s related to a reclassification. Where is your note Barry?

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Barry J.: It was a reclassification -9493, I need that sheet…it was basically a misclassification for conference committee, line 7547553.

John B.: One of the things we strive to do here, it really hasn‘t even been a full quarter yet necessarily with respect to the reporting, what you‘re looking at with respect to my involvement. What I have to tell you, it talks about it in the Big Book, what business can possibly succeed without a full inventory of its business? I wanted to make sure that not only your physical inventory was right but also your numbers were right. I don‘t know, you know this; we‘ve been dragging some balls and chains for a long time. There are some asset valuation issues, there is absolutely some stale posting that we‘ve closed years with. There is a $1200 amount attributed to the Milwaukee convention in deferred convention revenue that we closed the year with and had to be cleaned up this year on the balance sheet. It is unfortunate, but it‘s good timing to now, at this opportunity, to get straight and really get crystal clear and transparent about where we stand, because I think the Fellowship wants to know and we have evidence of this. Kim and I have some members who are very interested in looking at our financials. I think it‘s our duty and responsibility as completely current as we can. Deferred numbers always concern people. Deferred revenue and deferred expenses always concern people. The way we like to explain that is that‘s it‘s only for the upcoming convention years, not the previous conventions! Those conventions are closed out, done. Those expenses, that income should have been accounted for already, that‘s why you see some funky moving. My point in all of this is to say we are cleaning up the balance sheet. It will be an ongoing process throughout the year. The asset valuation is something that Tom and I have been very _____________________ handling in Q2 and it could be dicey there with our stated inventory of HFC2 in both hard and soft copy versus the actual. I think what is important during the brief time I‘m here a real solid financial picture so you‘re no longer wondering going forward. I remember being in meetings just like this where it felt like smoke and mirrors and I think that was to comfort the amount of time, energy and effort it actually takes to get into this stuff. It‘s not just moving numbers around. It‘s actually getting up and getting file folders, seeing what happened and making phone calls on just one line item. We focused a lot on that with the benefit of Jane‘s help. Jane did nothing without my supervision or without discussing it with me first. Then did nothing without the blessing of Barry, Tom or both.

I want you to know by mid-year and going into the convention event you should have a clear picture financially of what you‘re worth is, what we‘re spending. That‘s been the goal. That‘s why some of these numbers seem odd, Joy, moved across on the balance sheet and journaled out.

Tom P.: I want to also add, John mentioned cleaning up the balance sheet, he is doing it in association with supporting systems like QuickBooks inventory reconciled and tying out and the information is therefore useful rather than guessing. The numbers are accurate down to the October 31 count that was taken. The goal is the December 31 six-month closeout will have QuickBooks information tied out to the balance.

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John B.: The next question for you will be is QuickBooks the best inventory system for this organization? It has issues.

Joy H.: Barry do you want to go through the P&L so that Kim understands the outside services, the printing, maintenance and repair? Those were questions the Trustees had?

Barry J.: It was brought to our attention there were questions about line items 500, 543 and 643 being so high. On a regular basis we need to maintenance that copy machine and do some larger maintenance than normal, toner, stapler, needs to be done once in a while, that‘s where that came from. The outside professional, which is one of our larger items, includes Benjamin, he was our IT person. Since then we‘ve basically not utilized him.

John B.: We‘ve migrated away from him. At an opportune time, we‘ve migrated away from him. Last year in discussions you agreed this would happen. Basically the opportunity presented itself. Richard, we have to say, thanks a lot for the effort migrating the email, coming in and taking a look at the network and seeing how it‘s structured, trouble shooting the switch problem we had, from miles and miles away he identified the problem and get us on track versus the $1000 we spent on BMW in a month. I was acutely aware immediately this was too much. It happened at the exact right time, it was ordained, now it‘s done. One discussion Richard and I had, is ―what is he worth, what are our expenses?‖ Because we are going to experience a windfall because of this for the period of time Richard can do this, once he cannot in any point in the future, we are going to immediately going to have to allow for that.

Barry J.: That is not the only thing that line item encompasses. It also included QuickBooks training for the previous DOO and also our Executive Consultant‘s salary. The next line item brought to my attention was line item 500-549, which is outside printing. Basically that covered the referral form, address change. We had to change the plates on some things, change the address. There was a situation where the email address had to be changed. And the Gay and Lesbian pamphlet. Next line item 713-000 was a misclassification, that was Midwest.

Kim S.: With respect to the printer, what is the contract?

John B.: Our lease expires in March, I‘ve seen three printing vendors because I‘ve had the idea that there‘s a larger consideration with respect to how we do our printing. Since our current print press commitment is 15,000 copies per. Of course, in our move, you saw what our inventory did, it has the wrong address on it and it cannot just be replaced. Imagine a world where you only have a couple of thousand copies on the shelves at a time. As each conference concludes, you make your edits, redeposit them in your archive on the server, and print as needed, virtually immediately instead of having to exhaust 15-20,000 of the new. Comes with a cost, but the cost is comprehensible and reasonable. It is the cost of doing business in a new, technological age. Also, I don‘t know how long our printer is going to live. He‘s a great guy, he really only does our work and his son‘s company‘s work, I think it‘s probably out of a garage somewhere. I‘ve already presented

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the WSOB with printing information. It‘s never been the decision we‘ve like to recommend or go, now it‘s just out there for everybody to consider.

Kim S.: I did put it out to the WSBT, the pros and cons.

John B.: I think it‘s a sophisticated conversation to have, may not work out, or it may.

We will get some pricing out to you; you can start thinking of it in a more realistic way.

Richard S.: Do you have an idea of what the increase would be, either annually or monthly?

John B.: On the regular pastel stuff, we are being charged about 3.9 cents a copy per pamphlet.

Richard S.: What is the expenditure that equates to monthly or annually?

John B.: I just did five pieces at minimum quantities 15,000?

Richard S.: Do you have a breakdown in your head of…

John B.: No, I just started the journey; I‘ve been focusing on balance sheets and other things. For example, this company, Lanier, want to do a better machine, upgraded with the kind of finish we‘re talking about, tri-folding, stapling. Our lease wouldn‘t change, virtually at all. I‘m not trying to sell them, that‘s not my job. I‘m talking to Kyocera and Ricoh, waiting for bids from them. Copy sales are hard. I wasn‘t expecting to do a presentation today.

Kim S.: We weren‘t expecting one today.

John B.: To me, it could be construed as an expense, possibly a slight increase if anything, but if you consider how much we would not have to risk or be exposed, the cost of replacement, the cost of antiquated or, it might balance out.

Richard S: If it‘s even close to balancing out or a minor expense…

John B.: It‘s about being nimble, also. When I consider how fast we have to change the manual, for example, after conference, imagine a world where the conference says yes we approve that piece and it‘s ready to go the next week versus what we experienced with the GLBT pamphlet, there are also processes there to be considered, so I‘m not saying it‘s all about technology. I believe ultimately it‘s a nimble and smart way to proceed, but I haven‘t proven it yet, on paper.

Richard S.: Do they have a finisher that would sticker books?

Joy H.: If you all looked at the first quarter of this year related to the first quarter last
year, there is a $30,000 savings. I know exactly what it is, a lot of mispostings, I am

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really happy to see CAWSO‘s financial statements after so many years, back on track. We know where we stand, that is phenomenal.

Peter D.: On those machines, they have drum replacements, costs of ink, that will be laid out.

John B.: We don‘t do a lot of color printing here. If we do color printing, we will have to outsource that. This will be a black and white machine. Maintenance is included. This will be a good agreement. Peter suggested a machine from someone who already has a lease. This current machine is already three versions behind current technology; we would like to keep that in mind when looking for a machine. You will discuss all of that.

Kim S.: Anything else for Barry? John, anything else you‘d like to share with us?

John B.: One other thing I‘d like to add to the conversation is gratitude on behalf of myself and my family, this job was right-sized at the right time. I appreciate the work.

Kim S.: Thanks John. We appreciate the experience and the work you‘ve brought here. Okay, items for discussion. Conventions, CAWS 2011. Randy.

Randy G.: Moving along fine. I think our pre-convention fundraising has met at least our budgeted goal; we‘ve made about $31-33,000, something like that. We have done our events, we‘ve stopped what I would call full-blown money-type stuff, trying to give the Fellowship of Arizona time to heal their wallet a little bit prior to the convention. We really want people to come to the hotel and stay there, so we didn‘t want to keep dipping into their pockets all they way up to the event. We are purely by popular demand, they bought some more coffee, so they‘re continuing to sell CA coffee, a lot of the groups are moving to it, we might see a few hundred more dollars come through the door for the coffee. That has been something, when it got shut down, everybody asked for more. We have two more minor events scheduled; they are essentially registration drive events. We will put together some little baskets and maybe some food, a spaghetti dinner, it is not fundraising, rather registration drive. One at Saturday night Live, on at Razor‘s Edge. Set up a couple of laptops, have a party atmosphere an hour or two before the meeting and truly drive people to get online and really drive registration. We had talked last week when Tom was in Arizona about pulling together some opportunities to come visit Southern California; we have some individuals in our committee who would be willing to do that if we could put together a registration –type events as well. Not so much for fundraising, but to get registration inside of it. I‘ve got…any questions? I‘ve got three things to touch on real quick. I was asked by the speaker chair, has the office approved the speaker slate and workshop slate yet?

Tom P.: We have not seen them yet.

Randy G.: Both of those are now ready to go, you will see that any day. Who actually, is the office capable of booking airline tickets if and when they do find the best rate, if the speaker slate is approved, is that the best way to go about doing it?

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Tom P.: We‘ve done it both ways. Probably the most transparent way, we‘ve reimbursed members who have booked travel as well.

John B.: We have the capability, our credit card limit is $5,000 at any given time, depending on what‘s charged on it. So if it was this month, with the tickets we have charged on it, it might be more challenging, but I can‘t imagine we wouldn‘t be able to do it.

Randy G.: She‘s done a great job, she‘s actually got, I think we‘re four speakers, international speakers, the way some of their travel is going to take place, we are not actually in a situation we are not having to reimburse for that entire round trip, they were on their way here anyway, or in a certain part of the country, we‘re only flying them from where they had to be. She‘s done a really nice job keeping everything in budget and getting a wide variety of speakers, I‘m happy about that. Release forms, this insurance waiver. We talked about this this morning. At one point in time, the office had asked us to recognize requirement for an insurance release form for our special events. We got a water park we‘re going to, a trip to Sedona, there‘s a horseback ride, for that matter a fun run, a hike. The committee came back and asked if I would ask the office to draft that paragraph. Conversations consequently this morning recognized that, is that still truly a requirement. If it is, the committee is asking the office to prepare that verbiage and we‘ll put it in place. How we‘re going to put it in place if required, to just literally put this paragraph on the top of the sign up sheet and at registration when people are signing up, when the pick up the registration package. If you pay for a horseback ride, you sign that sheet. If you pay for this…My personal opinion is when you put it there for them to sign, it recognizes a potential problem that they take with them to the event. If it‘s not required, great, it‘s a pain in the butt, I‘m not sure the problem exists to level that we need a signature releasing our liability. People sign up to do stuff and there‘s an inherent risk when they do that and essentially you sign something when you do…I just, it immediately puts in a dope fiend‘s mind that there‘s some liability, well I can‘t wait to twist my ankle. So do we raise our risk by asking them to sign a piece of paper waiving liability and is it really required and does it really mean anything. We talked a little bit about it this morning, I wanted to bring it to the Board to Board cause the Committee‘s like, we‘ll do it if they want, we just don‘t know what it‘s supposed to say.

Richard L.: I shared this with the Trustees, on both sides, I cannot give any legal advice, nor can anybody here give any legal advice. On the insurance part, there‘s two things. On the insurance part it‘s true, you go to any event, even the baseball game, they give you a ticket, saying if your car gets damaged here, you‘re released from liability. The one thing I do know is that CAWSO as liability, in place in the insurance policy.

Tom P.: Liability insurance.

Richard L.: Yes. You can ask an attorney, and an attorney would be more than glad to take your money and give you an answer. You go to five attorneys, and you can get 12 answers. An attorney will be more than glad to take the money. I don‘t know the legal aspect of it, I know that CA has been putting on events for years, I mentioned that when

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Terry did a thing, at Skyline or whatever it is, all types of stuff, it‘s never been required before, I related that our Board related members had a concern about it. It kind of puts us in between. We can ask for legal advice, we can buy templates for releases at Office Max, Staples, like a lease agreement. I don‘t know how strong they are.

John B.: It‘s a great thing, can we do a little more research with the vendors, like the horseback riding people, are they onsite going to require members to sign something?

Randy G.: I would think not.

John B.: I don‘t know how many signatures we are going to get from people to accomplish a sunset ride, which I am going on. Sometimes with our events, the facilities require a certificate of insurance, up to a certain dollar amount. My question is does that cover us with the water park. It covers them, does it cover us? Is this about our potential exposure?

Randy G.: It is responding to the offices initial requires to have this. We said we would do it; we will figure out a way, just tell us what it needs to say. I think the water park is our least thing, we are essentially selling you the water park ticket, that ticket has that type of thing on it. We are selling you the ride over there.

John B.: It‘s really about the horseback riding.

Randy G.: From the perspective that you have an event, it‘s a little different than walking up to the horseback place and buying a ticket from them, we‘re purchasing these and bodies are showing up and getting on horses. That‘s different than a registration-type sign up thing. So when they say I don‘t know, my guess is that any time I have done kind of group events, we never went through a process of signing in or anything like that. We got off the bus, we got on the horses, we took off.

John B.: If we could go to the vendor and ask what their prior experience has been, is this covered, what is our liability?

Randy G.: What am I asking the committee? They are waiting for instruction.

Elizabeth S.: I have a little bit of experience, not necessarily with conventions, with a big fair with my daughter‘s school. We had a big company come in, there are different liability insurances, we had to get different supplemental and riders for the kids so they could climb the rock wall thing, that didn‘t really cost us very much money, but we did it, the parents could sign off just in case your kid falls off the rock wall, the horse, and dies you can‘t come back and sue the school. Kind of the same scenario here in the sense of they couldn‘t come back and sue CAWSO. The way we actually handle that is we have the agreements from Party Pronto, the company we were working with, include the school in their liability agreements, so that when you sign that you were not only releasing Party Pronto, but Valentine PTA. It was kind of a solution and it was pretty easy. I like John‘s idea that if we could just start the conversation, I think we need to be

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cautious that we are protecting not just us but the future of us and what that looks like 20 years from not. If somebody falls off a horse and get injured 20 years from now and make a claim, we just have to protect us.

Tom P.: We put this on our agenda, we will research the contracts that are already in place with different vendors, and determine if there is anything we need to do, at the same time we will draft a waiver of liability language paragraph for the convention, they can use it in whatever way would be appropriate.

Peter D.: I don‘t think we should draft any legal liability paper ourselves, I think we should call our insurance company and ask them what they think we should do as opposed to an attorney who will tell us at a fee, and see what they say. But for us, this office to draft a release…

Tom P.: We will have it available.

Peter D.: Okay.

John B.: Is there any feeling by the coordinators of the specials events, now that we have selected vendor and actually have deposits with them, would it be appropriate for the office to call with an insurance question or concern, does that circumvent their authority or any toes getting stepped on? Would you think it all right if we did that kind of research prior to our next WSOB meeting, it would likely be a call from me to the manager of the facility. The reason I am asking permission, is its gets us in front of people who are currently interfacing with them. Okay, so that would give our board more information when we get together and ultimately we will transmit to you what we have found. Hopefully it doesn‘t have to get as deep.

Richard L.: I will talk to John on this too cause, Elizabeth brought up a good point, a lot of times you can ask them can you list them as an additional insured on the policy since we‘re doing business with you. Sometimes it costs $125, it‘s the best money ever spent.

John B.: We could even pay that as part of doing business and get them to list us. It means a renegotiation of the fees, but…

Randy G.: Our last check into Reg Online, we were at 15%, sometime in mid-November isn‘t too bad. We‘ve seen smaller percentages in the past in November. We‘re on our way; obviously we‘ve still got a long way to go. It is about registration, it is about getting room nights booked. We think we‘re in good shape. Our H&I group went nuts, we expect anywhere between 500-600 people from our H&I community in Arizona at times to be attending. We are trying to figure out how to accommodate that, make them feel special, that‘s very important for everyone. We are excited not only about fundraising, but maybe having a party that‘s got a little special purpose to it.

Kim S.: Does anybody have any questions for Randy?

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John B.: I want to say something to your committee, if it‘s recorded in the minutes, that‘s great. They have been fantastic. So experienced, so tenured, not only are we having a great experience with the leadership, with Evan, all of the inclusions, of communications, you‘re in the loop, I have all praise to Jena for her abilities as the treasurer, her work in QuickBooks providing us with some of the most sophisticated, with due respect to all past and present, future treasurers, she‘s making my job really easy right now. Robin Timm-Smith on the registration side, addressing things, that fortunately I‘m able to help them with virtually immediately in Reg Online, that‘s turning out to be a nice tool. Not having to go for tech support and have fees charged there. The communication has been excellent. By the way, to your point, we‘re looking for roughly 200 registrations by February. That‘s kind of where we need to be. Thanks for everything.

Kim S.: CAWS 2012, Russell.

Russell S.: The convention committee has a full steering committee again; there was some moving about just after conference. We have 3-4 positions open on the general committee, they‘re meeting tomorrow at the hotel, they‘re really excited about that.

We‘ve had some bad weather in the UK, I see from the posts over the last couple of days, they still intend to go up there. The steering committee is aware there needs to be some money coming in, and there seems to be money going out, or requests for money going out, but fundraising hasn‘t actually gotten into gear yet. There are a number of projects in the process. We went through a wonderful learning experience on the process of submitting for check and spending requests. I don‘t think there is any finger-pointing stuff going on, it‘s just a learning experience some of our members found quite challenging to grasp the concept of it, and maybe still are. I have been asked to ask a couple of question, and have added one myself. On hearing the discussion on liability insurance, how are we for overseas?

Richard L.: Our insurance only covers the United States, it is not worldwide coverage.

You have to go through __________________ of London.

Russell S.: We have insurance as an area, but I don‘t think it‘s…

Tom P.: You need to get insurance there.

Russell S.: Can I leave that with you to get after? We‘ve had the ongoing opening the bank account thing. The paperwork has been signed and is back with the bank now; we will see how that goes, with Net West. HSBC is still being explored. We were hoping that with your help on this end we would be able to oil the wheels a bit…

Barry J.: I have put in requests to our bank representative, but have not heard. Last year we opened an account with HSBC US to then try to help us open up a…part of the problem is that we‘re a non-profit organization opening up on foreign soil, there‘s lots of hoops to jump through and lots of situations to go through. Our representative is trying to go through that. Yesterday, Richard, Russell, John and I were at Wells Fargo, where we do most of our banking, our representative at Wells Fargo also mentioned they have FX

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or foreign exchange service. We‘re going to look into it to find out what we can do because Russell explained to us that there‘s going to be a lot of small checks coming in very soon and those become very costly. Part of the problem is foreign transactions could be…

Tom P.: At least $30.

Barry J.: It could be less, but on a £50 or a $45 check, it could cost us $10 or more, so we‘re looking at different ways of working that out. HSBC letting us open an account in England as CAWSO, Inc. would be the best. We are pursuing that, but I am also looking at other ways of dealing with it.

Tom P.: I have questions and concerns, as the guidelines are written, the conference has mandated to us that we do things a certain way and this Nat West account by the guidelines should be a CAWSO, Inc. account. Unfortunately, it may not be possible; we‘ve been beating our heads on this thing for a while now. It might be we might need to create some kind of an agency relationship with the UK area, that they could hold the deposits on our behalf, make our disbursements on our behalf. It‘s just an option, I‘m throwing it out there, we‘re kind of running into, we‘ve been trying to do this for a long time. They had a hard time as an area getting chartered as a non-profit, it took them a while just to do that as an area, they‘d been operating for I think 18 years at the time they got it approved. John and I are going to contact the NA office and see how they actually handled their world, international events. It‘s been an issue for us. This Nat West account that‘s open right now is a UK, not a CAWSO, Inc. account. It doesn‘t necessarily address the issue. This is something we would bring to the Trustee Board throughout the year and offer, and maybe with the chair of the convention committee‘s input, because this is an issue that is not resolved at this point. I don‘t see that we have a resolution on the horizon at this point.

Barry J.: We may have to contact the chair of CAUK to see if we can work out a wider or some sort of…

Tom P.: That‘s what I was saying.

Richard L.: We haven‘t had a board meeting since _____________, I‘ve gotten in contact with NA, it‘s about an hour out of this office here. In the San Fernando Valley. One of my roommates was on their board, so he gave me some contacts, I‘ve just had small conversation, I asked them how they handled international conventions, they just recently or are about to have one in Rio de Janerio. They were saying in the UK they actually have somebody to handle all their euros there, its not done here in the United States. They have a fiduciary membership or division that handles nothing but the European money and they report it back to the World Service Office here. I‘ve had a contact, they‘re going to try and set up a date where we can come down and have a talk with them, I was just trying to like doing off the cuff conversations just to start it going. That‘s one of the thinks they do. They also have somebody for South American. It‘s euros and pounds.

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They have somebody over in Europe that handles all their finances for them, all of the European donations and everything, and then they forward it to the United States.

Russell S.: The banking end, I believe there are good discussions with the WSOB, it has been long, but we are still trying to resolve and find a solution to this. Again, we have a cash account open so we can continue to move forward with those works. We had a discussion regarding artwork release forms. I have no idea where they can be found, can you send one to Jackie.

John B.: Yes.

Russell S.: Discussion of registration. Will the registration be in dollars, pounds, and euros?

John B.: Yes.

Tom P.: It‘s a Reg Online question, so we‘re going to address it at the WSOB.

Russell S.: It‘s not just an online question; we are going to do it on the registration forms. So how are we going to establish a standard price?

Tom P.: With the fluctuating valuation?

John B.: I‘ve been thinking about this, and it gives me headaches. I love that we‘re getting to do it, so let me make that clear. Awesome business challenge for somebody like me. I think there have been several ideas that have been batted around to different versions of a registration form, split printing costs, basically evaluating how many you need for CA in the UK, we have a version here in the United States that might also commensurately reflect those different events, costs. There is one way to look at it physically. Online, the good news is, the use of credits, not that it doesn‘t come with substantial fees, this needs to be researched, gets converted automatically, like PayPal, for example. I‘m also researching Reg Online, which can display on your template, depending on where the person is looking from. Where are you registering from? The UK. All the pricing will be displayed in pounds. Spain, euros. US, dollars. The money at the end of the day is money and gets converted and there are fees associated with that. Which, by the way, is just a huge ____________, which budgeting necessarily accounted for. I feel a lot of confidence we can come up with a registration solution, a people raising solution and a way to transmit our message in the various currencies that gives confidence that everybody is paying the same thing. It all is going to be fair and equitable. Let them know we‘ve already been talking about it, we believe there‘s a potential for multiple printing of the reg form, same art, just changing the symbol and the amount. For your information, currently we are factoring most of our numbers at 1-1/2, for rounding purposes. This is a problem, but a fun problem, if you will.

Randy G.: At some point in time, you have to pick a number that you‘re going to ride with regarding currencies, if things change, what a neat problem to have if we have so

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many people trying to figure out whether they‘re going to save $14 by going this way or going that way, as long as they‘re coming. You‘re right; this is a fun problem to have as long as he can present it all three ways.

Russell S.: Tom and I spoke prior to conference about our budget and how it would be presented, pounds sterling? The majority of our membership will ask what a pound is, what is it worth, so we just worked it at 1.5. I think most people heard that, most people are understanding of this wonderful challenge we have, we can bang our heads on the table sometimes or we can look at that we are actually paving the way for future conventions outside of the mainland states, as we grow, there‘s a good chance the next boards will have this discussion and look back in files and say that‘s how they did it then. I see it as a learning experience, it‘s not dragging us down, I wanted to check that we had the support, the dollars, pounds sterling, and euros were on the agenda.

Tom P.: It is definitely on the agenda.

Richard S.: So everyone is aware, when we were doing the negotiations, there can be a fluctuation, so we are not locked into a fixed price like we would be with another hotel. Tom‘s aware of it, Russell‘s aware of it; Peter needs to be aware of it. So everyone on this board knows, it‘s different doing business there. We were that far out, we locked into an arranged, approximate price, but it can fluctuate within that contract with the hotel.

Russell S.: I have a signed copy of the contract.

John B.: Thank you.

Richard S.: I signed it, so I‘d like a copy.

Russell S.: There are greeting cards being put together, it‘s very subtle. That concludes 2012. Thank you.

Elizabeth S.: I have a couple of questions. I apologize, I had to step out. Did we work out the banking thing?

Tom P.: No.

Elizabeth S.: Are we going to work out the banking thing?

John B.: We‘re working on it.

Richard L.: You‘ll be part of it.

Elizabeth S.: I‘m just wondering.

Russell S.: We are working out the banking, we just don‘t have the answer, but we are working it out.

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John B.: Before you hand this operation off to a new director, we need to have a solution to this. This is a huge, top priority right now and something we are discussing twice, three times a week. Ongoing communications with banking entities. I love the agency letter idea. It may require actually requiring a broker to perform a special event in the form of an event planner, that would be one of their tasks, to manage money through a bank account. There are all kinds of ideas going forward, but we need to arrive at one very quickly. We realize this; we know it‘s important for the committee. What we do not want to do is drag our feet and bind them up in doing the kind of fundraising they need to do right away. So as soon as the need for funds is identified, even almost in advance for the need for funds, which they did this last time, they notify of it, so we can in turn, react and get it over there. Again, the thing to really look out for is fees, fees, fees. Remember, the checks written to us from a foreign country, when you deposit them in the bank, require what‘s called collection. It‘s not automatic or integrated.

Tom P.: Federal Reserve clearing.

John B.: It‘s not just an electronic thing. Somebody has to go out, some separate entity other than the bank has to go out and collect that money, and they take their fee as a result.

Barry J. PayPal, PayPal, PayPal.

Russell S.: I have real concerns over this office asking committees to use PayPal, we‘ve got guidelines that state it must be counter-signature, yet this office is suggesting to our members to use PayPal.

Barry J.: However, it is something we need to look at, and maybe modify the guidelines. Maybe create a separate PayPal entity for this event. It will, it may require us to open it in the, a PayPal UK account, not a PayPal US account. Us being a U.S., opening a PayPal UK account. Then hold the money there in pounds until we want to transfer it. Again back to the conversion and maybe we can make that work to our benefit.

John B.: It is naïve of us to believe that we are the biggest thing PayPal ever dealt with. My point is there may be an enterprise level of participation or companies that are used to a situation like this who may have a salesperson who can speak to us and tell us they‘ve worked with that organization or this organization, they may have a product available. That call hasn‘t been made yet. It is certainly something to look into.

Kim S.: Okay, thanks everybody. Next CAWS 2013, Kenny.

Kenny W.: I have, we just formulated the steering committee a couple of weeks ago, so it‘s not much going on after that. What we are looking at is leaning toward the whole city being Ft. Lauderdale for 2013. Several cities were tossed around; it‘s leaning toward Ft. Lauderdale at this point. In a couple of weeks it‘s gonna be the first conference call. There are a lot of service resumes going out right now for the subcommittees and such,

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right now there is enthusiasm and everything is trying to get in place right now. We don‘t have much more other than that.

Peter D.: Do you know what hotel in Ft. Lauderdale?

Kenny W. Not yet.

Richard S.: Do we know who the members of the steering committee are?

Kenny W.: Yes sir.

Richard S.: Can I have those?

Kenny W.: Do you want an email or right now?

Richard S. Email would be great, thank you. Unless everybody wants them for the record.

Joy H.: It would be nice to have them for the record.

Kenny W.: The steering committee is as follows: Chair is Randy D., secretary is Tanya V., vice chair is Bob M., program chair is Trina S., treasurer is Kary O., the hotel liaison is Tammy C.

Joy H.: Thank you.

Tom P.: One thing, Kenny, is if you get an informational exchange set up with the steering committee, with John, and with the Chair of the WSOB so we can start being included in the information loop.

Kenny W. Okay I will.

Tom P.: A Yahoo group works really well.

Kenny W.: I have all this information here, on the Florida CA website, all these names are out there already, with all of their contact information. If you could send Randy a Yahoo invite, that would bring him on board on that.

Tom P.: Okay.

Kim S.: Doesn‘t the steering committee need to be approved by the WSOB?

Tom P.: Yes.

Kim S.: I‘m going from recollection, so…

Kenny W.: It was the steering committee, the chair…

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[everyone is talking at once….]

Terry M: No.

John B.: Thanks, and congratulations. Please send our best. I did speak with Randy, I provided him with budget templates, structure templates, with information on the guidelines, with a source for conference calling. They are fired up. They are excited. There are already many resumes, like Kenny was talking about. Their communication has been excellent. In fact, what we find a lot of times, is these steering committees are formed, somebody has to drop out or something changes after a while, so it‘s never set in stone from the beginning necessarily. I think they‘re doing a fantastic job reaching out to the office as soon after conference as they were awarded the event we couldn‘t ask for more.

Tom P.: I believe we owe them a petty cash account.

John B.: Randy asked about that, how to get it started, this is all within the last two weeks, maybe ten days.

Kim S.: Thanks Kenny. CAWS 2014, Joy.

Joy H.: No chair has been selected yet. People keep telling certain members on the conference convention committee they‘re going to send in resumes for the chair position, I haven‘t seen any. I have a phone call in to Kathy Jo, who has emailed me and said that a couple of people are going to submit resumes for the chair position. We have two resumes, I am going to get with Mike H., the chair of the WSCCC and move this thing along and get it going. So we can select a chair and then start moving forward.

Kim S.: That does need to be approved by the Executive Committee?

Joy H.: Yes.

Elizabeth S.: Where are you looking at doing this?

Joy H.: Long Beach. I know that the whole bid process for 2014, the main hotel they were looking at was the Queen Mary, and South Central is having a convention at the Queen Mary as a test run, so we‘ll see.

Kim S.: Any questions for Joy. Thanks Joy. I neglected to say at the beginning, all cross talk, eating, and side discussions are picked up by the mike, and it‘s hard for the transcriber to hear. Please bear that in mind. Next agenda item: Copyright and trademark protection. The only concerns we are looking at and Richard L. is going to bring those forth, is with respect to written confirmation as to where we can put the ®, we‘ve been told verbally, we do not have it in writing. We do need that; we have a long overdue response to one of our members regarding that. Also I believe Peter will discuss the artwork that is put forth by an area and their convention, if that is also covered by the

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trademark and copyrights. We had an action item that approved Peter to research with the law firm to answer these questions regarding this. He will be bringing that forth to the Board meeting.

John B.: Joy, do you recall a conversation we had about whether convention logos were protected?

Joy H.: He will take that to the attorneys also. The guidelines have since changed to artwork not logo. Prior to that it was logo, so that is the long overdue response…

John B.: So it is semantics we are interested in more than anything?

Joy H.: Yes.

John B.: The vernacular is now artwork. It is now discussed, we require a release, once we retain that release, and the artwork effectively becomes ours?

Kim S.: Yes.

Joy H.: The problem is, or was, the old convention guidelines, it is stated they had to be copy written.

John B.: I appreciate that information, and recognize the guidelines suggest that strongly, not necessarily require it. I might also mention there is a substantial expense involved that is not perhaps budgeted for, that‘s probably the solution of a release form. However, I understand there may be some need to clarify more strongly in regard, I will caution that our relationship with the law firm in expensive. Bernie Gans doesn‘t mind sending a bill.

Richard S.: I made the motion on our board for Peter to look into all of this so we have documentation so that discussions I‘ve been a part of for the last two years could finally have documentation for ourselves and the fellowship going forward rather than verbal, I heard, I got an email, etc. Someone suggested, what is the cap going to be on money, I said I‘m not putting one on it. I assume the WSBT is going to use his most savvy business skills at getting us the most information for the least dollars. I believe our Fellowship needs it; we owe it to them to get it documented so we all have that same information to distribute to our fellows.

Tom P.: Peter reported this at our last meeting, we discussed it beforehand, and I believe it‘s still in the process.

Peter D.: I spoke to Bob Campbell, he suggested I get in touch with the attorney, just to make sure it‘s exactly the way it‘s supposed to be. I told him what we had, where it was, what it is. He thinks I should call the attorney; I will do it, very inexpensively too.

Kim S.: Have we covered everything? Richard L.?

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Richard L.: In my report, it showed also about the trademark, the ® inside and out.

Previous minutes brought to this Office Board, we discussed that concern.

Kim S.: Item #4 the CA Helpline site – status of the webservant. I apologize, I skipped Drug Court.

Randy G.: Regarding the Farsi pamphlet, when we do translations from time to time, I see the little ® down here, this Farsi logo is not copyrighted, to my knowledge. I just wonder, is that an issue. I bring it up because when we did a t-shirt that had nine translations, the only translations that are actually copy written got the ®, the rest of the t-shirt translations didn‘t. Because it is a copyright, can we find out if that‘s something? It seems like we‘re going to great length in costs to find out if our copyrighted logo can have the ® on the inside or not, but we‘ll slap it on anything that‘s actually not copy written.

Elizabeth S.: It is not approved yet, we are still trying to get the Farsi and other languages through the translation company so we can get it back. Currently, you may see it in a blue piece of paper in Farsi, but it‘s not approved literature at this time. CA World.

Tom P.: Even more so, Randy, it‘s not registered. We don‘t own it as intellectual property. Peter, I think we can tack that on your list of things. What does that mean when we register, when we convey to the world that it‘s registered when it‘s really not? Do we have a liability with that; do we do that in order to create the right to have it registered? There are a lot of intellectual property questions with that.

Peter D.: It looks like ________________ to register something; it‘s like $1,000 according to this invoice. To renew is like $500.

Randy G.: Every country was different, according to Nicholas.

Tom P.: I don‘t believe we can even register in Iran. I don‘t believe we have the treaties to do that.

John B.: I like your point Randy, it is well made. Obviously you‘re going to find out. Remember when the Olympics came through recently and the Coca Cola cans came out with all the international logos on them. It would be fascinating to see if there were ®‘s by those logo. Nevertheless, it would be good to do a quick inventory and make sure this is the only question, that there is not a broader question to ask. Now we‘re getting into things like ―We‘re Here and We‘re Free‖ we have protected in other languages, other symbols. What do those look like?

Peter D.: We‘re Here and We‘re Free is only protected in Canada and the United States according to this trademark report. I will sit down and ask him what, how___________________________.

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Elizabeth S. I have an idea that maybe you guys have talked about, maybe it‘s something if you haven‘t, we should talk about. Maybe on these foreign language pamphlets we don‘t change Hope, Faith, and Courage. Maybe this part is still Farsi, this part is still Farsi, but this part would just say CA, Hope Faith, and Courage, just like you suggested with Coca Cola. I don‘t know that Coca Cola or any other international companies change their…It might be something to discuss.

John B.: My point was that Coca Cola did represent different…

Elizabeth S. Oh, they did, but they‘re a multi billion dollar company, and can afford a $30,000 trademark ®.

Kim S.: Item #3 Drug Court. Richard S.

Richard S.: I had a conversation last week, or the beginning of this week with John, I forwarded this to the WSBT, to be certain that we plan on an attendee from the office to come. John in turnabout, sent me the reminder card, the registration card he got for Drug Court. I will be coordinating, in discussions at the end of this month, being December, and working on the actual registrations with John with January. We‘ve done it this way the last two years, to achieve the best airfares, hotel rates, and start planning the floor space. They start the layout between January and February and where you can layout your booth. We are going to be attending; it‘s going to be in July. I just mentioned that a short time ago.

Joy H.: What are the dates?

Kim S.: July 17-19, 2011. Also, John, do you want to update us on the letters of correspondence that are going out?

John B.: All previous drug court contacts have been compiled into a mail merge database so that we can produce a general letter of introduction, contact, which I think you have seen language on in the past. It may need to be revised, but it has been submitted in the past. I don‘t think this Board saw it, because this is a new Board, but there has been, but even during my time on the Board I think we had a follow up letter produced. We need to do that. A conference call is being scheduled between myself, Richard and Jay F., who has been assisting with that, we are going to be trying to get that out in ____________ so we can optimize our contacts, also I think the tag on that is we look forward to seeing you in July. We have a lot to say, new location, new International convention. We are going to mail merge those letters and get them out. I think it‘s long overdue, for the record. Otherwise this is a waste of money.

Robert L.: AA and NA both have a letter they provide, AA‘s is on their website, if we could have some sort of letter similar of some sort of verbiage for when people come, we‘re willing to participate and to what sort of degree.

John B.: So they have a collateral package integrated into their website?

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Robert L.: They have a letter that says what they…

John B.: It‘s an excellent idea, great for the new webservant development.

Kim S.: Next topic, CA Helpline site, status of webservant.

Tom P.: We have received an affirmative and enthusiastic expression of willingness by our new webservant, who will take over at the end of his term as area chair, December 31, fulfilling his term at a local area. He will come on as webservant. We have notified the current webservant. He is thrilled. We will expect to do a transition. Ryan has been looking at the site; we expect to formally do the transition beginning January 1. CA Helpline has been described to him, he is going to look at it, get a sense of what he needs to do to make that happen.

Kim S.: Does anybody have any questions? John?

John B.: For the record, I‘d like to acknowledge the efforts of Mike Ross over the course of the last five years. Certainly at this point, his exhaustive dedication to keeping ca.org operational is deeply appreciated and I would like to send forward the thanks of a grateful Fellowship.

Kim S.: Item #5 Social Networking sites, violation of traditions, and policy issues.

Richard S.: I am still continuing as sites pop up. I have had pretty good luck over the last year and a half by submitting a report to Facebook. They‘re seeing the same name now with me requesting _____________ if I do not get a response from the page owner__________ copyrighted, trademark (sorry, office phone range and obliterated words) Iget a pretty good response but what I need is a ______ whenever you see one, just send it my way, or tell them to send it to the office, the office will send it my way. Some pages it literally takes five days and it‘s gone. Some it still takes three weeks. I don‘t know what the magic number is, all I know is we‘re getting a response ______________ (phone) and it‘s gone, ____________ and our trademark and logo and we‘re trying to protect them______________.

John B.: You‘re the person who‘s doing it, following up. That‘s great news. I didn‘t know we had that resource. When we identify stuff like this, I will fire the stuff to you. Thanks Richard.

Richard S.: I only say send it to me, Trevor had some attempts and was unsuccessful. I tried some wording, it seemed to work in the large part on Trustee seemed to given them some unsubstantiated perception of authority. It‘s a continued effort; it seems to be working right now.

Kim S.: Item #6, Sale of HFC 2 outside of the U.S. and licensing agreement with regard to printing of literature and publication issues.

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Russell S.: Sales of HFC 2 to the U.K., probably not much activity over the past six months, has there been an order sent out, are you aware of an order sent out to the European region?

Tom P.: There was one right after conference.

John B.: Would you like a readout of that?

Russell S.: I was unaware that one had been sent out. It is an issue, it‘s doable easy enough, and it takes about six weeks to get the books to a district literature table. The cost in the shipping is large, I think last year, over a 12 month period of time it was $1,800 in shipping, plus we incur another $400-600, plus it is as much as $16 for a book. I just don‘t see our books on literature tables. It‘s not because nobody wants to buy them, it‘s because it‘s a lot of effort and a great expense to get them there. The former European trustee came as far as a royalty agreement and I would like to revisit the discussion, while I think a royalty agreement may work, there are other areas that may have been overlooked. With a royalty agreement with an area, from a financial point of view, you have to wait for the area to pay you the money, plus you have to monitor and check the quality of the book. Would it not be worth a discussion on the World Service Office setting up a contract with a bookbinder somewhere in Europe or in multiple places in Europe, there‘s no reason why that can‘t be distributed from a bookbinder in Holland, a bookbinder in the UK, one in wherever. You can order minimal orders of 50 books.

Tom P.: We have this on our agenda; we were addressing it in our last two Board meetings. One of the issues that I think came back was they weren‘t able to get those quantities we wanted, it was turning out to be far more expensive than the quotes we had received. We have on our agenda the idea of developing a royalty agreement. However, we ran into confusion over the fact that we were told the prices were one thing, so it wasn‘t working out that way. The prices came in quite a bit higher than what the former trustee had provided when they went out to him. We are active with this right now. I like that idea too, just printing the book over there. You‘ve been dealing with this for a long time.

Russell S.: The issue with the royalties is we could put together a royalty agreement that could be paid on all the orders as they are placed, it doesn‘t necessarily have to be every six months or every year. If the World Service Office could put something in place, it would just be like a standing order where, an order is placed here, no need for an area to worry about separating royalty costs…

Tom P.: There would be no need for a royalty agreement, I understand.

Russell S.: We can email off to your bookbinders and it‘s sent out within 24 hours? I think the quotes you‘ve seen recently were maybe not well researched. I‘ve found three quotes that were okay. Where does it go from here? I‘ve been forwarding some of this stuff for a couple of years it concluded with a royalty agreement…

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Tom P.: We even made a motion to come up with a price within that royalty agreement for the book, that‘s where our problem was, because it didn‘t work out, the actual prices that came from the quote were far different that what we based our number on.

Kim S.: For general information, we motioned to remove this from our agenda, we are looking to charge the WSO to research what Russell is proposing as opposed to the licensing agreement, correct?

Tom P.: Yes, bring it on!

Peter D.: Can Russell get us a price from three companies? Then we can call them and talk to them, and that way we can keep control over what‘s out there and on what‘s happening out there and then order the books and then we get our money or however we‘re going to do that?

Russell S.: Yes I can.

Peter D.: Can you get us three current prices?

Russell S.: I can get that as soon as I get back. If I could ask in your discussion to go broader, there are also things like fulfillment facilities, there are five of them that offer varying levels of service, and how much they charge per pallet, how much they charge for setup. I think people get a bit scared off because the hear ―office.‖ They think, European Office, they think storage facilitates mailouts. These are just options, where we ship over a large stock of keyrings and books, still the order gets placed with the office, these guys get asked to ship it out the next day. I will forward everything over to you.

Richard S. I wanted to say the reason I felt it was healthy to you to remove it from WSBT‘s agenda and bring it here was because two years ago, for a year, the book decisions that were made were not inclusive of the Office Board, and the last year, my sitting on both boards, the decisions that were made were not made when both boards were together. I think it‘s much healthier since truly the books come out of here; the printing comes out of here. The communication regarding our publishing our books is done at two boards together. I think we‘ll have fewer issues that arise a year after a decision is made. And hopefully good success with distribution.

Russell S.: This is just another wonderful opportunity to learn. This is the same as the conventions overseas. At some point we need to start practicing and start bruising our knees a bit, as to how we are going to move literature around the world.

Elizabeth S.: Love the idea; I think it makes a lot of sense. It could actually allow things to change a little bit. I am just going to bring it up, I know it‘s not the popular thing to bring up, but if we were reprinting the book without ―How It Works‖ in Europe, then maybe we wouldn‘t have the sticker the books here, since we have permission to do that. So it‘s just an idea, so we would save volunteers‘ time and we could maybe get those unloaded so we could get them reprinted without ―How It Works.‖ Or another thing to

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think about is if we could somehow unload all of those within the U.S., either H&I Committees buy them up in prisons and we could go ahead and reprint those quickly and we could have the same quickly. Just a thought.

Russell S.: One of the questions we have is royalty agreement around pamphlets. There seems to be a very, there‘s never any follow-up that I‘m aware of. When England engages in an agreement, it is never contacted by the office to say, do you realize that it is your 12 month period, can you please let us know and make our payment. It‘s an agreement, and I think you have the right to contact them and say it‘s that time of the year again, do an inventory and pay royalty monies outstanding.

John B.: I would agree with Russell‘s assessment, in fact we‘ve had a chance to discuss that recently. Part of the problem is that we are not in the business of typically in the business of creating agreements with our members, so it‘s been a new concept for us in, say, the last five years. There have been royalty agreements or sharing of revenue agreements dating back to the ‗90‘s, but really no administrative procedure. There are a couple of things that come to mind. Number one, you could have QuickBooks generate an automatic transaction, it can create a receivable in some minor amount of money, but still pings us, for example, but will remind us that we need to account for that and then modify that transaction, but still remind us, using business software today. Simple calendaring techniques also. It‘s never been any part of our procedure or any job description, necessarily, or the execution and defense of those agreements falls under the guise of the World Service Trustee, nothing to do with you Pete, I was a World Service Trustee too, I actually found more signatures with regard to agreements in my name than in any other instance. I think I was active, not necessarily about me, but nobody is really charged with it in their job description and specifically identified with the task whether that be under Project and Resource Development, or Operations or some future permutation of the two, it‘s never followed up on in a way that, and the same goes, by the way, for your vendor licensing agreement, which, by the way, there were two in the last month. How do we annually execute those and follow up on those as well. Follow up is key, particularly when it is a source of revenue. I am not talking about the wringing your hands sort of revenue, just in principle what‘s right to do. Other than that, I think the UK has been the most responsible and forthcoming about their fees, please make certain that is on the record, when asked.

Kim S.: Item #7, HFC sales in the U.S. regarding stickering of the books. Joy?

Joy H.: I requested some information from the Office, which I got. Thank you so much. Between John and Barry, on how much we are actually spending on the labeling and how many books we‘ve actually sold since we started stickering and the Hazelden not purchasing the books because they‘re stickered. I wanted to bring the item up to both boards and discuss it here, since I believe this is where it should be. My opinion has changed since we battled this with the WSBT in regards to stickering of the books within the U.S., especially since we‘re starting to actually starting to focus on royalty agreements or publishing the HFC 2 book in the UK. I was hoping that sales, once we

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dropped the price, would be a lot better, but, as you can see in the warehouse, there are still, what, 14 pallets of books back there that are unsold since we decided to sticker the books and I think we need to get rid of our inventory on a financial level, bring the cash in so that we can start printing HFC 2 without the AA literature in it. So I wanted to bring it for discussion.

Therefore, I make a motion that we stop stickering the books in the U.S. and get rid of our inventory.

Peter D.: Second.

Kim S.: There is a motion to stop stickering the books in the U.S. and get rid of our inventory, made by Joy, seconded by Peter D.

Tom P.: I speak highly in favor of that motion. I believe it‘s a burden to the office, I believe it results in diminished quality of the inventory we are providing, I believe we have permission to sell it as-is within the U.S. and we have a lot of stickered books right now. We can sell those internationally or we can come up with some other plans. We can do an H&I clearance, we can do a prison clearance, I don‘t know if they‘ll allow the stickers in the prisons, but who knows, we can try. I am highly in favor of the motion.

Richard S.: Point of information. Does anyone have numbers as to what our sales fall-off has been just on our normal literature from last year?

Elizabeth S.: Would a point of information come as a question?

Richard S.: That was a question.

Elizabeth S.: Joy, I speak highly in this motion. The trustees prior to the conference in making this motion were gracious enough in including me and some of the former trustees into a meeting where we discussed this. From the history, we sent people to AA World Services to really figure this out, be really clear and accurate about what belonged to us and what didn‘t. We were able to get the permission that said we could sell it in the U.S. and kind of no action was taken at that time. I remember last year when we had the Board to Board, there was the whole book drive where we decided to lower the cost to see if that would push the books out the door, that didn‘t seem successful, even with the stickering of the books. I know the office has gone to great lengths to try and create volunteers coming in to sticker the books as you saw with Sheila and even with our earlier demonstration of us getting to sticker a book. I have to say the two people on either side of me did a better job than I did myself, though I tried my hardest I still had a crease. I would be all in favor of it, just because as we were talking earlier, it‘s just a common sense thing, we have permission to use it, to sell it within the U.S., I believe that people, especially the conference members would agree that it‘s the right thing to do, because we have the permission, and I think with us moving forward and trying to do a fulfillment center in the European Region and trying to get those book printed there seems like all the pieces are falling where they‘re supposed to be at this time in order to

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kind of move forward this way. I also would love to see that book, I would love to see us get our money out of it so we could get, to reprint it, so we could have the same thing. The new French version we are trying to print, whether it‘s the European Region, I‘d just like everything to be the same, it just seems possible.

Robert L.: I speak in favor of the motion, but I do have some concerns. We did receive permission to sell the book within the United States. One of the reasons we talked about, made a decision to sticker the book originally was because we‘re an international Fellowship and not just a U.S. Fellowship and you could sticker that book and you can still read it. You can still read that page in the book, if you look, you can still read it. It‘s just masking over something. The whole things is we‘ve lost sales because of the book being stickered, because people are people, they‘re going to do what they‘re going to do, unfortunately. My concern is we‘re talking about the European Region _____________. We can sell the book here in the States. We empowered _____________ back in August on doing a printing in England. _______________ we decided this is what we wanted to do. So we got that going. But we also have the Fellowship in Canada. It‘s cheaper to get items here than to have it shipped back across the pond to Canada. My biggest concern is what are we going to do for Canada. Are we going to sticker the books for them, I don‘t think that‘s fair. Whether we do a limited printing without it, that would be my suggestion to get around that, to do a limited printing that‘s just for Canada or Hong Kong, international, to have the book available to everybody unaltered. If we‘re going to sell it not stickered in the United States, let‘s have a version available for the whole Fellowship, whether it, other Fellowships have specific, big books printed in Europe…We need to move forward, we need to act. We need to think locally, but we need to think globally too. We forget about the Canadian Fellowship and __________ and that‘s part of my region, we‘ll be there for __________, we need to look at the whole thing. I‘m still in favor of not stickering the book because it‘s taking away, the manpower alone involved, we could use those people for other things. If you look at the cost, it‘s not just the stickers, it‘s the actual manpower that‘s involved, if you bring in volunteers just to sticker the books on the weekend, you‘re also incurring costs for in the summer, air conditioning, I don‘t know if you use heat in the winter, just the utilities. You still have to have a paid staff here. So we need to, it‘s not just the actual stickering, but there‘s other costs involved. Are we being fiscally responsible? I was involved in that decision, we have to have other _____________ available. I speak strongly in favor of this motion.

Kenny W.: I had no idea how this process, stickering worked, until today. It looks bad, to me. It looks unprofessional and I‘m wondering why Hazelden decided not to…It looks second rate, it looks like, oops, we screwed up, now we‘re going to put a band-aid on it. I don‘t know, it, I‘m like what everybody else said. I know why we are stickering it in the first place, but from a business standpoint, this is costing us, costing us way more than we foresaw in the beginning and I think we need to rectify that, stop the bleeding and suck up the losses we‘ve incurred and move on. If we hold on to it, it‘s going to get progressively worse before it gets better in terms of cost. With that said, I speak in favor of the motion.

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Peter D.: I speak in favor of the motion. We sell those books for normally, I don‘t even remember…

Tom P.: $8.85, but we reduced it to $4.75.

Peter D.: That reduction, can we use it as a write-off on our return?

Tom P.: Not really, because we never earned it.

Peter D.: We‘re selling them now, a little bit above cost? A couple of dollars above cost? To take good money and put it above bad, to put stickers in them, ruining a good book, we look like a second-rank organization, look at this book, bent pages, curved. I think we need to stop stickering, make a deal with Hazelden, how many do you want to buy at the discount price so they can make some money on when they sold them at the full price and just get rid of this book as cheaply as we can, if we can sell them at cost to get our money back and start making new books, or cost plus a quarter or half a buck or something. Call up Hazelden or something, some other book company and unload it at a real good price to them, take a pallet here, a pallet there, try and get rid of it, whatever we have to get rid of it and get rid of it and start making some new books.

John B.: For the record, John Bodkin, no vote, for purposes of this debate. Having done this before, I understand how many hours this must have taken agonizing to go through this journey. For the office‘s part, it‘s never been a question, it‘s just the job we had to do, and we will continue to do it, if required. I wanted to answer your question Richard. We‘ve experienced about a $2,500 increase in sales over last year. When you look, it‘s not a substantial amount of money. So the amount we discounted the books might have moved more individual pieces, which contributes of course to that increase in sales, $2,500, but isn‘t the entire picture. So therefore, it diminishes further the amount that we probably earned. We also spent about $3,000 on labels since January for the labeling required. We are $2,500 ahead on sales overall, but are $3,000 down in labels. There are other cost considerations involved in all of that, I just wanted to address your question.

Richard S.: I speak against the motion as stated. Stickering the books are difficult. I actually have a prejudiced view because of some of the comments that were made while we were stickering seemed like it was a task we were being punished with. My book turned out perfectly. I‘m an anal retentive person, I unpeeled the sticker and did it backwards, folded the book page right on top of it, it looked perfect. Is it difficult, yes. I am concerned, when in the discussion, that it was made that the conference would support it, one of my suggestions was bring it to the conference floor. I would encourage that discussion. But to state on the record that conference would support it without bringing it to conference is unfair. I am highly, highly, highly concerned as the people who know me are not going to be surprised that _________ of the discussion, the people who are new are going to be irritated with me. I am highly concerned at the information I received last night about losing Hazelden. I was unaware of that.

John B.: Only on that book.

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Richard S.: May I have a point of information and return to my discussion Madam Chair?How much, what were their orders?

John B.: I don‘t know, they haven‘t ordered. We don‘t know what conversation they had that led them to believe the book was being stickered. We inherited this situation. There could be reparation in this regard. There could be other negotiation. They did just order, receive and were invoiced for HFC 1, 85 books, quarterly, sometimes larger, sometimes smaller.

Richard S.: Thank you, that‘s good information. I‘d like to share my experience in my discussion, that it was probably as much a difficult task as it has been expressed. I was happy to do the task and could see how one book is far different than a day of stickering. Believe me, I thought that to myself after I did it, I thought ―that wasn‘t that bad—that‘s one book.‖ A day of stickering or a box is going to be a difficult pain and I will probably have crinkles or torn pages and I will probably have a credit card out at the end of the day for a book I damage. I speak against the motion so we remain cautious as to how we think about changing the topic. But it‘s an important topic. Fiscal responsibility, financial planners. Just because we have a plan in place does not mean we cannot change the plan. I am open to entertain other ideas.

Terry M.: I am in favor of the motion. Personal experience out of a district in my region. They purchased a couple of cases of books right after the conference and the reaction of the fellowship when the saw those books was that they were not selling those books. They just gave them away. They also said they were not buying any more. It was a great deal until they saw them. The remark at the meetings I attended when they were giving them away were kind of hurtful in a sense. I‘ve been in the printing industry a whole lot for a long time, we mess stuff up. We do stickering. I didn‘t want to do it, I‘ve done enough of that in my years of printing, it‘s I like the idea of getting rid of what we‘ve got. This problem is not going to go away until we get rid of the 14 pallets we‘ve got. I don‘t know what all the discussion was all about, why we‘re doing this and that. I understand why, but I know the task. I get kind of; I‘m learning this financial planning stuff, long-term, I‘d like to see the problem go away as quickly as possible so we can focus on some other things. I think it‘s a great idea.

Tom P.: I just wanted to offer out, when we look at the prior year information, last year at this quarter we weren‘t selling books. We didn‘t meet with AA until September 17. So last year‘s quarter, which is less than this year‘s is an aberration. We were selling, at one point, prior to rolling out HFC 2, between 8-10,000 books a year. That was about $70,000-80,000 in revenue. We projected with HFC 2 we would sell $12,000 so we bumped up our projections up, and of course we never got to experience that. So these_____________ for comparison purposes include a quarter for July-September for HFC 1 and not HFC 2, because we weren‘t selling them.

Randy G.: Being part of the hours and days and hours and days and hours and days we went through this on line, face to face with all of the emotion you can imagine, we talked about a lot of different things. We talked about how to avoid the pain of doing the right thing, how that would be in right line with the untreated disease that I can live with from

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time to time. We talked about doing the legal thing and selling a stickered book to our friends internationally, in Canada and selling the approved version locally. We talked about the differences in what that meant to the folks receiving that book in the international community and in Canada. I get this feel well; we‘re just going to do this until they‘re gone. That‘s a warehouse full of books, folks. But we‘re going to get distribution rights in Canada and England and now we‘ve done six months and a year and we‘re not any closer to having that in place than we are right now, which means we have another six month to a year to two years before that happens. So for a period of time, our international Fellowship, not them, us, the people in Canada, not them, us, are going to get stickered books and we‘re going to get a book in the United States that‘s different, because we don‘t want to go through the pain and the hassle of making it right. I am an H&I junkie, and the conference, their opinion was loud and clear, we don‘t make special arrangements for subcommittees, we don‘t make special arrangements for people in our fellowship. There is no H&I discount, it‘s a volume discount. Because you found our message in prison or you walked in from a treatment center or you walked into a meeting for the first time or you lived in England or the United States or wherever you live, our literature was available to you at the same cost. We play no bias in that. I bring that up because I was the first one that raised my hand and went ―dump em all in the prisons in the United States and we‘ll do that…‖ I‘m still not sure that‘s not a great idea, I‘m just telling you from my experience that I was on the floor the year they said we‘re not doing anything for H&I we‘re not doing for everybody. We‘re not doing anything because you live here or you found us through here, it doesn‘t matter how you come to Cocaine Anonymous, everyone is treated the same. Not stickering these books is not treating the Fellowship the same. It separates us from where we live, separates us from our activity, it separates us from how we get our literature, and I still speak against, and as hard as it was to get ___________ over the last couple of years we‘ve been doing this to have that position and to take that vote, that‘s still a position I hold. These books don‘t cost us any money, and it‘s long gone. Storage of these books might cost us some. The little bit of money we might have to spend to sticker these books in an effort to get them sold, we can make a decision whether that‘s worth it or not. But, the fact is that we put a match to all this stuff before I believe that this concept of having two books and having an opportunity to receive it in different fashions because of where you live or how you get it, I guess I speak against the motion as is with a pure blanket to just, as the motion reads to quit stickering and just start selling them. So I speak against the motion.

Richard L.: Randy, Richard S. has been doing a wonderful job explaining it to our Board every time we have a guest sit at one of our meeting because he didn‘t want a division in our Fellowship, and it was clearly being heard at this Board. And I also remember that this Board was the one that also brought up the thing about the H&I discount because financially it was affecting us, that‘s why we suggested the motion of no special discount to any area. I am going to speak in favor of the motion. I feel we are at the ―Y‖ of the road right now. And, it, Robert talked about Canada. Well, the French Canadians want the HFC 2, they sent us a template, and it still had Chapter 5 in it. They can‘t get a French version of it. They have to remove that part before we can print it for them. So I‘m thinking we‘re at the fork in the road for them, that this is where we make the left or we continue on the same path. It gives us the absolute opportunity now to really look and get

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off our butts and start helping with the UK getting it going, maybe the French will get it first, maybe the Europeans will get it first, maybe we‘ll get on it. This time they‘ll be the forefront instead of use being the forefront. They‘re entitled to it. It was one of my suggestions to sticker the book. It wasn‘t a matter of trying to have anybody‘s nose rubbed in it. It was to visually see it. Because that TV show, I‘m not going to name names, where they have the corporate officer come down, he hides himself as being a regular person. You can be in the corporate office of McDonalds, but until you serve a french fry to a customer, you don‘t know what it‘s like. If you‘re not an addict, you‘ll never understand this program. So, I look at it with that in mind. Also, someone could have said, ―hey, why don‘t you just rip the page out.‖ I remember that‘s another one,_________________________. I was going to see what this table here of trustee and office board members would come up with, it was like show and tell, it wasn‘t like hidden agenda, it was just a visual understand and to get the conversation going and maybe to, like I said, we‘re at the fork in the road, maybe it‘s time we start the process to get going in a direction because we are financial planners and we are the long-term planners and it‘s time to start doing that.

John B.: I love the depth you were able to transmit in the sharing, Randy and Richard, because it really supports God in the process, which I‘ve always believed. The fact that you sat there and thought of every possibility, every member, almost down to each individual member is just astonishing. I cannot even fathom how much time that took. Having been in similar debate about denying Canada their convention that year, what that meant to each individual member, I could only assume what the process must have been. Today‘s demonstration of labeling was not punitive, was not punishing. The kind of hurt that exists between these two board that causes us to from time to suggest that between one another, and I not being a member of one of them, and now speaking as an outsider and the consultant, identifying a weird schism or thing that occurs where we think somebody is trying to stick it to us, it‘s not that at all. I think we talk about it in the Concepts of Service, an informed group conscience, how many trustee members are new, did not participate in the debate, nor understand, or as Kenny so well articulated, what the process was. That was the reason, no more, no less. In fact, I‘m astonished this conversation is happening here, and pleasantly surprised, my thought is that they‘ll take that information back and as it has been in the last couple of years, they‘ll make a decision. As an outsider, I want to emphasize, if an amends are necessary, I want to make those, this was not designed to be punitive, and it was not designed to drive any process. I was to emphasize this office has cheerfully and happily wrangled volunteers and director members have come down and when an order needed to go out, if we didn‘t have enough books labeled, we stopped what we were doing and labeled them, and sent them out. Because that‘s what a higher power has designed for us. It‘s going out perfectly every time it goes out. Whatever happens, I trust it. It‘s not about driving any agenda; it‘s about information, informed group conscience, which I believe is really crucial. There is another reason the conference floor necessarily might have not been the best place for this to go as well, I don‘t know. I don‘t have an opinion. We couldn‘t have been demonstrative about each of these points without taking the entire week of the conference to do it. I did want to clear the air. It introduces an interesting an interesting dynamic

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between boards. We think or feel something, this just got to the heart of what we do here. When we bring the spiritual aspect to it, it changes the conversation deeply.

Robert L.: The book doesn‘t cost the same for the Fellowship equally anyway. The book does, but the shipping and handling fees for the addict to get the book in another country is more than what I‘ll pay in Rhode Island. The same book. The book is not the same cost throughout the fellowship when you include everything. That‘s why I would like to offer a friendly amendment. That we do a printing of the book HFC 2 without ―How It Works‖ to be for sale for the Fellowship that is not within the United States where we can sell the book within the United States with it in it for the time being.

Kim S.: Do you accept the friendly amendment? The motion belongs to the body, and must be accepted by unanimous consent by the body, according to Robert‘s Rules. All those in favor by a raise of hands. The amendment is accepted with minor opposition. The main motion is now:

To stop stickering our books in U.S. and get rid of our inventory, and furthermore, HFC 2 would be printed without the AA literature ―How It Works‖ for sale out of the U.S.

Elizabeth S.: Thank you again for this motion. I very thoughtfully listened to you, Randy and Richard. I understand the spiritual implications of what the Trustees decisions were, having been the person that brought forward ____________________ and how hard that was. I know. Also sitting here in this discussion, and hearing about this is the fork in the road, which is a very good analogy, I just know from my experience, that nothing is strong without a plan of action. Unless we have a set plan of action in how to move forward, whether this passes or doesn‘t pass, I think it‘s empty. You have to have a plan. I think if this passes, we have the plan of taking out the AA literature both in the French and the European printing, and getting the HFC 2 ready for another print. I think that negotiating with Hazelden and trying to use our best business practices in order to get that book to them at a discounted rate that would give them what they need and help us would make it a win-win for both. Another idea, John, I was sitting here thinking about at conference when we made the motion at conference to have the H&I video that cost us $10,000. My point is, we raised that $10,000 in six months. H&I as committees, have money. I don‘t know if part of the plan could be to sell those books to H&I committees to disburse within hospitals and institutions and also the public information can get them in libraries, and whatnot, just to try to get our book out. Just to try to get our messages in between the front and the back and How It Works is obviously a piece we can sell within the United States. The last thing I would say I would not necessarily sell the full 48,000 books we have sitting back there

Tom P.: We have about 30,000.

Elizabeth S. Okay, we have about 30,000 books, so I would think if we could raise half, if we could release half of them at discounted prices, whether it‘s a dollar to specific committees, we could then get our money back from the business level, so could go ahead and start moving forward so Canada, European, and America would hopefully

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have the same book within a year, preparing us to get ready within a year. Maybe by next conference. I also know I‘m more aggressive than most. I just think that whatever we do, whether we keep it the way it is and we hump along, or whether we change directions and go with a Y and go in a different direction, whatever we do, we need to have a plan of action and it needs to be the same between the WSO, the WSOB and the WSBT, the message needs to be the same and we need to move forward one way or the other way, and we just need to make it work on both sides. Obviously John, I think the World Service Office has been doing what it‘s been asked, and the office has done a great job that way. It‘s kind of up to the Fellowship. The last thing I want to say, I just think, I might have said the conference would have, you know Richard. I might have said that, for the common sense of it, for business practical purposes, for anyone whose in business, or has experience with business would probably lean this direction, not necessarily they would, this is probably the right business decision, and this is a business and we have to think of it that way sometimes, and balance that with spirituality.

Peter D.: What is the purpose of that book?

Elizabeth S.: To carry the message.

Peter D.: And?

Richard S.: To make money.

Peter D.: Do we?

Tom P.: That was the original plan.

Peter D.: So a mistake has been made. So now in order to keep CA alive and well we have to figure out how to correct that mistake. Are we trying to alienate people, Canadians, Europeans, no we‘re not. Is it a big, big, big deal if there‘s a different book in Europe then the United States for a year? What is, what‘s really bad about that? We‘re trying to get rid of these books as fast as we can, however we can without destroying them with these ridiculous labels and we‘re trying to get rid of them so we can get more books to keep the books selling to get more money to keep CA going. We‘re not trying to alienate any country, or any area. We‘re just trying to make a mistake better. So we‘re going to discount the books, this guy might get them a little bit cheaper here. Everybody doesn‘t pay the same price, as you already said. What is the big, big deal if we were to do this forever, you‘re going to have one book, and we‘re going to have one book, that‘s not a good deal. But if you‘re going to have one book, Canada‘s going to have a different book for a year, maybe a year and a half, how is that going to adversely affect the growth of Cocaine Anonymous? I don‘t think it will. I think we should do whatever we have to do from a business standpoint to get rid of this book, somehow, somewhere, however we have to do it. If we have to make a book here, and send a book there, and it‘s a little bit different, I don‘t think it‘s going to affect us. I don‘t think it‘s going to be the demise of Cocaine Anonymous because there‘s two different books out there and the only difference is there‘s a couple of pages missing out of one. I don‘t think it‘s really going to

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affect CA as a whole. But I think it‘s going to affect CA as a whole if those 30,000 books sit back there and not do anything. Because if they don‘t buy them, they‘re not getting the message, so we‘re not carrying the message with the book if they don‘t buy them. We‘re not making any money if they don‘t buy them. And we‘re making less money if they just sit back there and nobody‘s getting the message so let‘s get the book out however, wherever we can and get rid of it and start making a new one real, real quick. And this mistake will never be made again. And this will be the last time it will be made. I think we should do whatever we need to do, at cost, $2.00, to move this forward.

Kenny W.: With all due respect to everybody that‘s been involved, came, gone, I would like to call the question.

Kim S.: I am going to call that out of order at this time. Richard S.

Richard S.: I may be ruled out of order. Thank you John for your comments and remarks. For the people sitting on the current WSOB, during the last year I have been vocal, I‘ve been open, regardless of what the dialog is. I feel dialog is important in what‘s gone in between boards past and speak very highly of speaking openly about a concern, an issue. We‘re a positive path forward. My interest really is, you‘ve sat on both boards, you‘re currently managing consultant for the office. Have you had any thoughts or ideas of an alternative that you can present for a financially responsible way of distributing the book?

Kim S.: I am going to call that out of order. I appreciate all of the discussion. This decision that was made, as Randy stated, took long hours, and a lot of thoughts were put to the WSBT. I think there has to be an understanding that we get the financial, business aspect. We are also charged with some other things. The spiritual aspect of it, and the decision that was made came from here. Principally correct, spiritual place. I know what I‘m saying right now is probably not going to change anybody‘s vote here. All I have to say is I will support the group conscience. The support will have some pain behind it for me. I sat for many hours with Trevor and crafted many motions. It was full of pain too, at that time. I am, too, in addition to the emotional frothy appeal, concerned that this has come to this agenda, that there isn‘t a plan, there‘s been an endless week this has been on the agenda and yet there is no plan in place. I must say I would be amazed if the discussion was ―won‘t it be fun to have everyone sticker a book while they‘re here.‖ My intuition tells me that is was more like…, let‘s see if the WSBT really understands. I welcomed it. I get it. I stickered my book just fine, and would be happy to sticker more. The point has been made. All I can say is that the decision to sticker the books came from a spiritually principled place. Might I add, the discussion to sticker books was not necessarily made by one board, it was collectively made by two boards and went forward from there. With that, it is now 4:30 pm.

Richard S. Motion: To stop stickering our book to get rid of our inventory and a separate printing of HFC 2 to be prepared for sales outside the U.S.

Kim S.: Please vote by a raise of hands. Motion passes. Without there being a clear plan of action moving forward, I am concerned about the fallout from our fellowship

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regarding this decision. The fellowship has been buying a ‗stickered‖ book for the past X months, and now this decision…I do expect there to be a lot of questions.

Elizabeth S.: I just think it would be prudent for us to do the plan so we are all again leaving with the same information, have direction, be able to be given to the office so we can just move forward, and everyone has the same information at the same time. Somehow…can I make a motion at this meeting?

Tom P.: Yes, you‘re on the WSOB.

Elizabeth S. I would like to make a motion to create a plan of action to proceed forward with the marketing and distribution of HFC 2 and revised production plan.

Peter D.: Second

Tom P.: Would the pricing be revised.

Elizabeth S.: Let me tell you my thoughts. It will have four points. To talk about how we‘re going to handle outside the U.S. printing, European and Canada, and what that looks like, whether it‘s French or English, two, to talk about giving the office permission to negotiate a good price with Hazelden, three to potentially markdown the price to H&I and PI to try to flood hospitals and institutions and libraries with our current book with as much out of the back warehouse as possible, and four, to set a number on our book reserve number, so once we‘ve met that number, we can start reproducing a book that doesn‘t have How It Works.

Richard S.: No, I have an Objection to Consideration.

Tom P.: Point of Order. I think this is out of the scope of order of our meeting.

Kim S.: I agree, it‘s been on our agenda for weeks.

Elizabeth S.: May I ask a question? I think we have identified who is going to create a plan of action, and that information be distributed to the Fellowship at the same time with a letter or whatever the plan of action is. I just think one of the things that‘s important from my experience, is that we communicate the information to the Fellowship the same, through the Regional Trustees, the delegates, the office, people who call. Who is going to do that?

Tom P.: Isn‘t the information simply that the decision has been changed?

Elizabeth S.: I personally don‘t think so. Because we have the European and Canadians.

Tom P.: That‘s always been there. That‘s the crux of the original decision.

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Elizabeth S. Mr. Chair, that‘s your call. I just think it‘s important to communicate that information.

Kim S.: What I propose at this point is that a subcommittee, and since Joy made the original motion, Elizabeth, you seem to be on board with this plan, involve Russell, Robert, Peter, and John, Richard L. This be done online and be liaised. I would like to see this in place by January 16. Joy is lead, Elizabeth is second. As motions are brought forth by your subcommittee, we‘ll move between both boards in love and harmony.

John B.: There are a lot of questions; they don‘t need to be asked right now. Because of the new version of HFC 2 that have to be asked, to move briskly, it will be very challenging. Even though the vote passed, it won‘t be enacted until a plan is in place, is that correct?

Kim S.: That is correct. Although a motion has been passed regarding stickering, we need a plan of action, and a subcommittee has been created.

John B.: From a management standpoint, are we stickering until this plan…

Joy H.: No.

John B.: Are we selling the stickered books we have in inventory?

Kim S.: Overseas.

John B.: Not locally. Thanks for today. We don‘t have any current international orders. Marketing message, is this committee creating the message for the Fellowship?

Tom P.: Yes.

Randy G.: My understanding is you‘re not stickering to sell in the United States.____________________________ by January 16, you‘ve got your I‘s dotted, your t‘s crossed as to how we go forward getting the message out, how we go forward on the time line, without How It Works.

John B.: Let me ask you one final question, because I agree with you. New information comes to bear in the process that makes it virtually impossible to press forward with the motion such as it is. For example, some overwhelming fiscal consideration, something that creates more disunity than unity.

Richard S.: There is an executive board meeting and we make a decision.

John B.: Okay, just want to understand. I just want to walk away knowing even though you voted and decided, something else could happen. I want to make sure.

Terry M.: Is the price of the books remaining at $4.75?

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Kim S.: I believe the subcommittee will have to address every single pitfall that could cross our path after January 16.

Terry M.: So there are books available without stickers for $4.75.

Tom P.: An order placed Monday will not have stickers and cost $4.75.

Kim S.: Pending any questions that might come to the WSO, is wow, Ohio got books with no stickers in them and I live in Wisconsin and my book had a sticker.

Elizabeth S.: That is why communication is important.

Kim S.: Then you would have to cease sales until after January 16.

Tom P.: We‘re not going to do that.

Russell S.: Well, I‘ve got a book without a sticker; I‘ve got a book with a sticker. There are already books out there both ways.

Kim S.: I understand, those questions may come forward anyway. You can laugh at these questions. I know this Fellowship. We want to believe everybody is spiritually fit and go great, we will just move forward. That‘s not the case. I‘m not trying to pain the worst-case scenario.

Item #8 HFC, moving our literature to the front of the book.

Randy G.: I wanted to bring this to the Board to Board, it was talked about by some of the Trustees in the past, it was talked about at the Conference, not necessarily on the conference floor, it has not seen the light of day from a referral standpoint. There was talk at one time, I think it‘s legitimate, I think it‘s real. Our book starts off with personal stories; in the back is the appendix. In the appendix is where all of our pamphlets, about us, all of our recovery, who we think the newcomer is, who is a CA member. I think our book would be potentially more successfully if it had, for lack of a better word, a similar or more flavor that the big book did. We have pamphlets that read essentially as chapters. I think there are probably five or six of those that probably, if moved to the front of the book, would allow that person, when he opens up the first page of that book, to read about Cocaine Anonymous and not start off with a story and hoping he makes it through all of the stories to our recovery messages in the back. I think if we took some of those pamphlets and moved some of that literature to the front of the book, we introduce a newcomer to our recovery and we allow him to read some of the stories then from the drug addicts that are in that book, and we can keep all the rest of the pamphlets that are in the back. I think it‘s a legitimate and a realistic way to increase the popularity of the book in carrying our message better than we‘re doing right now.

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Elizabeth S.: Just because I sit on LCF, that‘s one of the committees I get to work with as office director, we actually have four of pamphlets in front of the book; We Can Recover, To the Newcomer, Tools of Recovery, and All Other Mind Altering Substances. Those are the four main readings and the four main pamphlets that LCF had felt like they had wanted in the front of the book. Just because I sit on that committee, I‘d heard discussion on it. Those four were consciously put in the front.

Randy G.: I think there‘s more. I don‘t want them all moved up front. I think Who is a CA Member, though it‘s not a pamphlet has gotten fantastic…

Elizabeth S.: Like the Self-Test. When they presented it to the conference as a plan of action and what the book would look like, it was part of their packaging.

Randy G.: My understanding was as we get ready to go to print, because these are already currently in the body of what will be printed, moving them is really of no consequence, and can happen easily. So if both boards ever decided to make a change like this, right now…

Elizabeth S. May I just ask, have you talked to LCF about this?

Randy G.: I have not. I made a commitment to get a hold of Cynthia and have not since the last time we had a conference call.

Elizabeth S.: Yeah, cause I think, from sitting on LCF, they are very active and very, what‘s the word I want to say, what LCF does matters to each and every LCF member in a very big way. More than any other committee I‘ve ever been a part of. So, I think having that conversation would be a great conversation with Cynthia, Jeannette, whoever.

Randy G.: Because they care about their committee?

Tom P.: We approved at the Conference a new book process, so anything we do to the book goes through the book process, that‘s an LCF process. We would bring it to LCF through this book process.

Randy G.: And that process exists for me if I personally wanted to go down that road?

Tom P.: Exactly.

Kim S.: Moving forward, may I ask that Elizabeth and Richard L. just propose what has been discussed here.

Joy H.: I already put it to the LCF group, so they have it already. When you asked that question, on the conference call, I sent to the LCF group.

Kim S.: Joy, you‘re the trustee to LCF?

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Joy H.: Richard L. is the trustee, I am the back up.

Kim S.: That‘s what I‘m saying, Elizabeth and Richard L. can move forward in expressing some of the thoughts that were discussed here as they both serve that committee.

Elizabeth S.: I think that they did, but we can do that again.

Kim S.: Thank you. Item #9, 7^th tradition money from abroad. Russell, Tom, John?

Russell S.: I think this is again one of the things that continue to be proactively investigated. We‘ve just had a wonderful gratitude month, it was a joy to go into a small meeting, a small group and see a tin being passed and know groups have been encouraged and as a group they can support World Services directly and they want to send their checks off to there. That needs to be investigated, what can we do about small amount checks being donated from overseas when to clear that check is more than the value of the check itself. I would like for clarification, I did experience a different, why is the procedure for acknowledging donations, what is the actual policy or office procedure for receipt of a donation?

John B.: I can answer that. Donations typically received either at the post office box or here at the office, are opened by the front office customer service representative; it is stamped received the day it is received. It goes into, the letter or any accompanying information goes into a file folder of that type of mailing, the money goes into the bank right away, whether it be international or domestic. At some point later in the month, depending on volume of communications, Sheila, or whoever is at the front desk will prepare the follow-up letter, which is a template letter to each and every individual providing a donation. It is more areas than anything that we deal with, hardly ever is it like an individual. That‘s when the individual donations are on the contribution program. That‘s how we generate the 7^th tradition reports so you know; we keep a very close track of that. That is what would typically happen.

Tom P.: There are also some we receive on orders where they say keep the balance for the 7^th tradition. Those aren‘t dealt with the same way.

John B.: I thought you were talking about a group or area specifically sending a donation. From time to time, people will send a check, for some reason or another, there will be a credit balance, they‘ve sent too much money, and by some communication, either email or telephone, it will be requested the extra money go into 7^th tradition. In that case, it is recorded as a sales item, 7^th tradition and goes up under anonymous and typically is a dollar or two. It is never in excess of $10. People are pretty close on their money when they send it for an order.

Russell S.: Another issue around 7^th tradition donations, and it was expressed today, I really feel it‘s unhealthy to be promoting PayPal for group, district or area donations when we do so much to encourage groups, districts and areas to observe the financial

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guidelines, and it‘s hard to use a PayPal account and use dual signatures. It‘s the feedback from, this isn‘t a criticism, because I know you‘re trying to help us get money moving about, but it‘s too easy to say ―use PayPal, it‘d be easier, it would be here today. Can you pay by credit card?‖ It‘s becoming, we‘re trying to encourage people to follow good, healthy financial practices as the Fellowship would like that to be done and then the World Service Office is saying, ―can you pay by credit card?‖

John B.: I have to refute that, that‘s not what we‘re saying.

Tom P.: There was a time, it was more along the lines when we were trying to accommodate when they were having a hard time getting a check, they didn‘t know how to get they payments over here. They were using individual, business PayPal accounts, credit cards. Our interest was to make it easier in whatever form they wanted to use. We would much prefer to receive a draft. It‘s much easier for us to track; it‘s much easier for us to fit into the system. The PayPal stuff becomes exceptions. There may have been a time it was being incurred for a specific payment for a specific order, however, we much prefer a draft. Also, there was some miscommunication early on in the year last year; they thought they had to have the payment before they could ship the goods. These people are good for it. This is our Fellowship; they can make their orders, then send a check. We have 30 day, 60-day receivables, we‘d rather have 30 days…

Russell S. My apologies. Around deposits, we can‘t be the only organization that‘s experienced this moving money from one country to another, small and large amounts of money. How far have we investigated that with financial services as in a holding account in a country that has an area of Cocaine Anonymous that the area can make, the districts can make a deposit in as they want. It‘s just identifying it on a clearance level on a statement, it‘s cleared in that currency so there‘s no exchange cost for foreign currency changes, and once a month it‘s moved over.

Tom P.: We haven‘t been told we can‘t. We‘re in the process of opening a CAWSO, Inc. account at HSBC UK. It‘s been an extensive due diligence. Even opening the HSBC US account was extensive due diligence. They wanted our literature, I brought them our book. They weren‘t comfortable with the name. They felt there was potential for money laundering. We are going through the same due diligence review with HSBC UK right now. If that were open it would be a piece of cake, the conversation would be done. Right now in a liminal area, because we haven‘t heard from them.

John B.: There is really no time to waste any longer with respect to this issue, we have discussed everything from sending back an envelope with cash, just to get it flowing, to the UK, to the most extreme possibilities of Tom being over there for a convention in March or April and trying to, as an officer of the corporation, setting up some kind of banking arrangement by being physically present, fingerprinting, whatever he has to do to, to actually develop a business interest overseas. There is no time like the present; it is of the utmost urgency to us. We see the challenges you face in this regard, we do not want to bind the UK‘s ability to plan this event or impede any ability to send us money for order or in any other way, shape or form make it difficult to do business overseas. So

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we are really pursuing this vigorously. In fact, we just had a meeting less than ten days ago, Barry, Richard, myself, and Tom were at the HSBC offices. It is moving forward. Kim S.: So we will revisit this in February.

Tom P.: This is on the WSOB agenda as a recurring item each meeting.

Kim S.: Status of WSO and time line for hiring of DOO.

Tom P.: WSO seems to be in good shape. Nice to have everybody here. We have prepared, more than anything, this is my sixth year being involved. I would say for the first time, the second year, Patty had her heart attack, so things kind of changed. John has really brought an extremely beneficial perspective to this operation. I understand what he says to me. He doesn‘t talk around things. What I am beginning to find out, that position is an intensively, it really requires financial expertise. A level of expertise, and John‘s got the ability to understand. How does the inventory relate to the balance sheet and the P&L, then all the other customer service aspects that came up out of it. Relative to the timeline for the DOO, we have put together a job description that we are going to consider at the December 9 Board meeting. I think it‘s insufficient at this point, because we put it together a month ago, and we‘re a little over two months into this process and getting a handle on things. It‘s certainly is operating much smoother now. I know I fought last year against making changes. It was because I was bullheaded and trying to make this work, because God‘s in the process, because She put this person there. It was a hard thing to do. We could put an ad out right now, we will get some resumes, I think we‘re going to end up, if we get a good person, like John, if a second offer comes along, like Jane, our bookkeeper, got, because we‘re paying at the bottom of the rungs. The second a better offer comes along, they‘re gone. That‘s a structural issue we need to deal with. We have an opportunity to really consciously think this stuff through. We could conceivably press this thing and have available candidates to interview at your second quarterly meeting. I couldn‘t assure you as to the quality, or the ability to vet them properly. To run them through the proper tests and everything. We could certainly have them available. We‘ve talked about also; it might be useful to have them be trained through the convention. There are some big activities that scare new people that come in here. It‘s not huge, it‘s complicated. There are many aspects to it, in relationship to different committees, different trustee regions. We‘re still up in the air on this. Kim and I have talked about it. I would like to see what happens at the Board meeting this Thursday, see what comes back on the description we have. I‘m saying this, however, I know the Board may agree with me.

Kim S.: Please send me the job description; I would like to be in the loop on that. Our timeline we were talking about, posting the job, getting the candidates, moving forward with interviews, we really don‘t know the quality of any candidate until we ask for resumes. We won‘t know until we get it. John is temporary, if everyone doesn‘t know that, unless something has changed.

John B.: Uh, yeah.

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Kim S.: The sooner we get through and at least see what‘s out there, we‘re not going to know until we do it. If we wait until June or July, he‘ll be gone. Unless there‘s some sort of other timeline that‘s not being put forth, what are we waiting for?

Joy H.: If we actually get to see a new job description and we know that financially, a financial background is very important to understand the process of all of this, we can always revisit the salary, in my opinion. I think if we get some excellent candidates, we can restructure our budget, we always do, and change up the salary to actually get someone in here that they‘re doing.

Randy G.: I guess timeline for you is what?

John B.: Hilarie and I plan to move back East, we are going to live in Massachusetts in what is apparently a new area after this convention, it is an exciting time to move. That‘s really it. If it were up to my recommendation to you, I would say you get somebody in here, get them trained in the early part of the year so we can take them to convention and introduce them to the Fellowship face-to-face.

Randy G.: So you‘re looking June or July still?

John B.: Nothing has changed, it could. I will advise you, but that is the basis with which we entered into this agreement. If I was to continue for any length of time I‘d want to become an employee, you‘d want me to become an employee, you‘d want to do it right. So, nothing‘s changed. We‘re relatively comfortable on that basis. I think it makes it a good time, to seek in the most appropriate and professional way, which we‘re going to replace the previous DOO with.

Randy G.: Thanks. ____________________, things are better. From the committee and the convention committee.

John B.: I have no other goal other than to run this plainly and honestly until you find who you need.

Randy G.: My only concern, I‘m always working backwards, I got a solution in place that works for me right now better than anything we‘ve seen in the last 3-5 years. This is going to disappear here. This guy needs at least 60 days to train the new individual as to how to do that, I believe it is going to take us 30 days to negotiate our way through a successful contract with someone who may or may not be qualified, and potentially have to do that twice. The first one, we may not meet the financial number necessary to put that person on board and it takes me 30-60 days to bring a person in and actually go through the interviews because we only meet so often and we should have started two weeks ago. I‘m just, I look at it and do it backward, we‘re up against it right now.

John B.: I hope you will have a slate of candidates by your March quarterly meeting so you can hire somebody, February rather, so you can hire somebody at that time, or make them an offer.

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Kim S.: I think it‘s wonderful that we have you available even, to help us go through these resumes and…

John B.: That has always been my recommendation.

Kim S.: And consult to the WSOB and to us and candidates who have been brought forward.

Randy G.: I don‘t want the timeline to start this process to only consider the minimal amount of time necessary, well, we are going to be able to get resumes, and we are going to be able to get somebody for interviews, we are going to be able to have the right person on board in this. Because if we really are going to be looking for the right person, one of the things __________________, they‘re going to turn down our offer. Then we‘re going to go oh ______, now we have to start over. My concern is, sooner the better.

John B.: As your consultant, I completely agree with you Randy. The conversation needs to be trained toward the leadership and I think that‘s what is important. I‘ve made that recommendation and made my availability clear and consistent from the beginning. I don‘t think there is any question there. This is a conversation that has been needing to happen.

Kim S.: It is an action item that needs to come from the WSBT. Since the conversations that have taken place since September, there‘s been no action or conversation by the WSOB.

John B.: I can‘t say there‘s been none.

Elizabeth S.: So the action item needs to come from the WSBT?

Kim S.: To put forth posting the job, yes.

Elizabeth S.: I think the World Service Office Board has to, we have to make a job description first…

Tom P.: We are planning to do that this week.

Kim S.: You have a meeting; the job description is in place, according to Tom.

Elizabeth S.: No, we haven‘t seen it.

Tom S.: No, the board will review it this week.

Kim S.: I haven‘t seen it either, so I can‘t pass it on to the WSBT either.

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Elizabeth S.: I guess I‘m not understanding, the action item is coming from the WSBT, wouldn‘t it come from the WSOB?

Kim S.: The timeline. What would your action item be?

Elizabeth S.: It would begin at this meeting. I think you have to give the WSOB the opportunity to put together a timeline. This is the first, as being a WSOB member, that I‘ve heard that we have a potential job description coming forward.

John B.: That‘s not true, Teresa introduced it to us.

Tom P.: We just haven‘t had a chance to review it, we ran out of time at our last meeting. When I was saying last year that planning was important, this is what I was talking about. When we terminate somebody, we must plan for his or her replacement. We are in that process. I‘ve said to you, if we get the advertisement out in December, we‘re going to get enough candidates in the next two or three weeks, that we can interview in January and we can provide you with the recommended candidates in February.

Kim S.: Great.

Tom P.: That‘s been my desired timeframe all along, at the same time; I don‘t want to lose John.

John B.: Thanks, at the same time, this is not about me.

Kim S.: We‘re not losing him, he‘s just going somewhere else…So, after the job description is reviewed by the WSOB on Thursday, it will be posted?

Tom P.: We will have it approved on Thursday. My guess is we are going to post it to the Fellowship; we are not going to post it to Craigslist.

Kim S.: Where are you going to post it? Trustees, Yahoo groups.

Joy H.: I will post it every day for as long as you need it posted.

Elizabeth S.: You know, I have to say, I don‘t know, I think it should be posted outside the Fellowship. I think people outside the Fellowship of recovery to potentially have this job.

Peter D.: Having a list of duties so we know who we‘re going to hire, what we‘re going to hire, talking about going outside the Fellowship, I‘m very, very for that. And if we hire somebody with the right education and the right brains, we can teach them anything. We can teach them about the Fellowship, we can teach them about how this whole thing works, finances is number one, is key, and people with those kind of brains, that kind of experience and that kind of knowledge is going to want to be paid a decent salary. Everybody is saying ____________. How much money have we spent over the last four

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years, loss of business, loss of production, loss of everything. What did we really pay those people? A whole lot more than we actually gave them in cash. If we step up a little for this one to find a real choice, prime one who we know will stay here, that will only make us more money down the road even though we have to come out of pocket a little more, I think it‘s well worth it. I was talking to my daughter who is an executive with Harrah‘s; she said if you want somebody good, you‘re going to have to pay for them, no matter…that‘s the whole bottom line. We can teach them anything. With John‘s knowledge, a couple two three months with John we will have an unbelievable DOO. But we‘re going to have to pay.

Richard S.: Thank you Tom, for addressing one of my concerns, which is last year and the events and the term, dragging your feet. That is definitely my concern this scenario, this scenario is that two months have passed and we know that the job description needed to be made and was to be drafted and was to be posted. It is imperative in my opinion that gets done. My position is that John is absolutely perfect. I am going to speak about him as if he is not here. He was a perfect fit, a great selection, it has been beneficial to clean up, clear up and look forward, so in my opinion, he‘s the perfect person to have in this position when we bring someone in for training, because that person might not fit. I absolutely disagree. I believe we need someone from the Fellowship. I experienced, as several of you did, someone who was not from the Fellowship, and it did not seem they could not grasp who we are and our structure. That is vital. I would love to have the opportunity of John to say this is a great person, they‘re coming along perfectly, but what could happen, the possibility of if we don‘t have someone before World convention, John‘s occupied with the convention, that‘s all this person sees. So, if we could have someone before World, so they get a month in and get some training in the office, then the build up of World and everything that follows, it‘s a wonderful opportunity that follows, and I will tell you, I will stand up on the table and jump up and down at the WSBT to support you in increasing the financial needs necessary to get the right person rather than saying we can‘t afford it, that‘s too much money. Find the right person, we owe it to the Fellowship. Please, as soon as you can, bring us candidates. You guys have to go through them. You have the difficult task. We don‘t have that difficult task. We don‘t have the information. We don‘t spend all of the time. I‘m encouraging you to spend the time and get the resumes, weed through the people, schedule the interview, do the interviews. It is your personal time, I appreciate it. I would like to see it done much sooner than later. Because we have John to utilize that while we‘re training somebody is an experience I can only ever see happening this time.

John B.: One of the things I think is important about this conversation happening all together is this is another one of those items where we go ―well they‘re dragging their feet, they‘ve got an agenda.‖ The truth of the matter is I don‘t think anyone knows what we want. I want to know now, what do you want? I‘m your consultant, what do you want? If you want somebody like me, what‘s the closest thing to somebody like me? It‘s a starting point for a real conversation rather than ―where‘s your job description?‖ Frankly, Tom, the job description will never be sufficient. With all due respect Peter, your daughter is very smart, I‘m sure, how do I describe a spiritual experience that causes a Higher Power to drive a decision making process that dictates what my [expletive] next

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DOO is going to do? It can‘t necessarily be educated, it‘s acquired, so there are some parts of what you said that are really significantly important, that institutional knowledge that goes along with who we are. Nevertheless, I do believe a professional person could drive the business process. But is that all you want? You went to great lengths to say you would jump up and down on the table to find the right person. Your World Service Conference Approved Structure says there are two people. I don‘t know if I agree with that necessarily anymore. I like the idea. Well funded, smooth running operation. I love that idea, because it really takes things like the book, literature projects and gets them handled and expedited to another level. It gets them down the road where our things like misprints don‘t have to be a big issue, like you were talking about earlier. Who do you want? Do you want now to spend the time and the energy who is that all in one person, because my goal is retention for you. Retention is the goal, 3-5 years, make a deal, and make a contract, whatever it is. 3-5 years at the very least, so at the next offer that person is down the road. We‘ve done that. I also have the unique experience of going through the WSBT mandated interview process, you‘re going to do this, and here you go. I hope it doesn‘t boil down to that, I hope the WSBT can understand that the WSOB knows what it needs to do. Rather, that we really all understand what we need to do. So I am asking you all at this table, now, as your consultant, what do you want? Do you want somebody who is a better business person and a better financier, because that doesn‘t necessarily take a member of the Fellowship, or do you want somebody who can handle the committee business and the spiritual notions that need to be considered when crafting the special project work, knowledge of the traditions, the concepts of service, so they can act in defense of those, you‘re not going to get those off the street, you don‘t get that off the street. ―Here, here‘s a big book of Alcoholics Anonymous, here‘s your training, take this home tonight, read it. Next week take the 12 & 12 home and read it…‖ It comes with unique challenges. I am not painting a picture of impossibility, what I am painting a picture of is what do you want to do for the next 3-5 years. It‘s really important whomever you get, you retain. We know there are some people who want the job; they‘d like the opportunity to interview for it. The Pacific South is a great place to launch the ad. I don‘t see why we wouldn‘t spend $25 to put an ad on Craigslist. Let me pore over some stuff as it comes in, if I see anything that sparks my interest, it‘s $25. I sent Tom a resource on not for profit hiring and referral. We could actually go and do the kind of recruiting, Pete, that you had been in favor of. What is it; I have a lot of idea from you. It‘s not about me, I‘m hearing many different ideas, let‘s come together as one. Do we all agree, similar skill set to what you have found temporarily in me?

Group: Yes.

John B.: Conference experience, for example?

Kim S.: Yes.

John B.: Knowledge of the steps, traditions, and concepts of service.

Group: Yes.

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John B.: Knowledge of 12-step society?

Group: Yes.

John B.: Leaning heavily all of a sudden towards an alcoholic.

Kim S.: A recovering one, of course.

John B.: Not according to the EEOC, for the record. Let‘s really hunker down and figure out what we‘re going to do. It sounds like we want a recovering 12-step society oriented-type of person. That could be from GA, NA, which are here in town. We‘ve heard about recruiting from other organizations. What if somebody from NA heard there was an opportunity to run this office? Is that the type of channels we want to pursues? Then there are a series of phone calls and perhaps meetings. All of a sudden, we have a new recruiting channel. Who is to say it‘s just about one person? Do you all agree?

Elizabeth S.: No.

Kim S.: Everything is subject to change.

John B.: Of course it is. But when we recruit, agreements are made, but there are goals in mind. We are looking for one person. Once you‘ve gone through these recruiting channels, you‘ve identified that short list, what are the critical pieces of your offer? Are we all pretty much in agreement that we need a greater salary range? We need flexibility for a broader, I am not going to the next person and say guess what, I can offer you more money now!

Elizabeth S. I think if we‘re going to fill both positions, we have to have that person do all of it for 3-5 years.

Kim S.: Right now.

Elizabeth S.: I‘m just saying, to have the capability of doing that. And that salary ___________,

John B.: Let‘s look at it like a regrouping, circling back around to the two director model as we regain inertia, we are where we are as a result of the last few years, we regroup, it is our goal to honor the conference‘s decision, due to fiscal concern, financial planning and the needs of the office at this time, we‘re doing this a different way. Ultimately, once again, it will be, with your support, allow us a two-director model. Right now, it is not possible. I want to look at other benefits we can offer somebody over time. We‘ve never had an incentive plan here. There are people that would be willing to manage your business on an incentive plan, this is a broad concept based on cost savings, based on sales. If I knew I was going to get a percentage of sales on these books you need to get rid of, I might become very creative very fast. I bring this up from a strictly business perspective because I don‘t want any incentivized package to detract or lessen the needs

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of any other committee or any other business CA needs to do in lieu of what you would need to focus on.

Kenny W.: You‘re asking what we want, I think you know very well what we want. Moreover, I think you know what we need.

John B.: Unfortunately, it‘s not my job to select it.

Kenny W.: Not that, I‘m saying maybe you could give us something in writing and let us…

John B.: I appreciate that you interjected at this moment, Kenny. Here‘s why. I‘m going to stop. I think to get the conversation on track and equal footing, WSOB needs to act, WSBT doesn‘t need to crack the whip, we‘ve had two years of it in a way that, to me, passively, has been…I‘m sorry, Richard, I had the chair of the WSBT in my final year stand at the lectern say they gave us our marching orders. It didn‘t feel very good.

[argument…deleted]

There are underlying things that divert us from our primary purpose and task together. Earlier when you said it was an action item from the WSBT

Kim S.: Let me clear that up. You said the WSOB needs to take action. When there are conversations I have on a weekly basis because I‘m charged to do that as the chair, and I don‘t see any action regarding certain conversations I‘ve had either with you or Tom, I‘m just throwing out there, do we need to have an action item?

John B.: I don‘t disagree.

Kim S.: I am not a dictator. I did not aspire to be the chair. I am here because I wanted to assist and help.

John B.: And you are, and you haven‘t been in the loop. The best place for me to be sitting is not a member of either board, is this the most odd thing?

Tom P.: I have got to interject. We‘re not anywhere different on any conversations you and I have had on our timing. We‘re exactly where we said we would be. The energy and upset that has come about that may be, I admit, I‘ve been dragging my feet, I wasn‘t sure what we had to fill. I wasn‘t sure what problems we would uncover. I‘ve just now in the last month gotten comfortable with the fact that I don‘t have to be up here all the time. I don‘t have to do everything. Although John copies me on everything, I don‘t have to get up here and address every single thing. So that‘s new. Like I said, I have full confidence in John. I am not sure we can evaluate that and get as good a person in here as we do right now, however, we will come up with something. My point is, we are right where we said we would be.

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Kim S.: Two weeks ago you said you would send me the job description.

Tom P.: I apologize; I dropped the ball on that. We got out of conference in September. The first two weeks were a mess, we just got started going, so we got October, we got two weeks in November then Thanksgiving happened, I was distracted. We haven‘t had a lot of time. The distance we‘ve come from in the time John‘s come from has been incredible. It‘s hard to describe, the things, that we‘re even able to talk honestly about being able to print HFC 2 in French and HFC 2 in English is amazing, because at Conference we didn‘t even have any idea where those books where or what condition the proofs were in. We at least know where they are. Now with the action we‘ve taken today, we can go back and say we have to get this done so we can get some books printed for England, we can print the French books, we can possibly have those orders placed by the end of the year, is my guess. My goal is to provide you what you need immediately.

John B.: To finish my part, and if I‘ve offended anyone, it was not my intention. I do love leveling the playing field. I appreciate the tolerance that you would permit me the dialog that just took place. That‘s how I want to talk to each of you when you call the office. Whenever you call, I look forward to that, very much. Thanks.

Richard L.: We can go to other 12 step programs, I do agree we need somebody familiar with 12 step program, because as I‘ve explained to a few people I‘ve talked to individually, our program isn‘t necessarily a triangle, it‘s an octopus, with eight tentacles, and the most important tentacle of the Fellowship. Conference committee, Convention committee, LCF, translations, a lot of things together, and yes, we need someone who is strong financially, but we need someone who totally gets this program. Like John was saying, we can go to other A‘s to find someone. I came from the restaurant business, and you don‘t buy a franchise, you steal a franchise. You go over, grab somebody and say hey, I‘m watching what you‘re doing, are you happy, would you like to try to apply for a job here? I am not saying we have to do that, but I‘m just trying to say. Those are an option. I‘m seeing that all the time in corporate America people jumping from one company to another company to another company so we can get from one a to another a to another a.

Richard S.: My hand shot up after the remark of tension. Please no one mistake my passion and love for tension. Tom and I have had these dialogs for two years. I love Tom and one of the things I like is that we can speak very openly about where we are and I think it‘s important for this Board. I think it‘s great we‘re here. I think that coming here set a different tone for this meeting, I think it‘s fantastic. I‘m speaking openly and frankly as to what I want. You‘re the one who mentioned dragging your feet. So my remarking to it was that it was one of my concerns. I would much rather say that here than having chatter in the parking lot of the Four Points and cause harm by setting in someone else‘s mind that Tom‘s dragging his feet rather than discuss it here. I have nothing but appreciation for all of the volunteers and the unique experience of having someone who has sat on both boards being our managing consultant. I think I‘ve already said it, it was an opportunity I don‘t think it was an opportunity we could have asked for. It just came at the right time and is a blessing for both boards. Regardless of whether it‘s a positive

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affirmation or a concern or even a complaint, I believe we owe it to be open about it. I have no tension, I have no concern, don‘t feel slighted in any way. That‘s what I‘ve done since I sat in on that Board for the very first time and asked for a vote. Tom, do you remember? I said, you don‘t have to give me one, I‘m just sitting in as the WST, they gave me a vote to go along with my big old voice, and I appreciate it, I respect the experience I had sitting on both Boards and will try to continue to just be a good member to our Fellowship and to try and do what‘s right. Please everyone; remember to be openly and freely.

Elizabeth S.: John, I‘ve been of service with you for a long time, and I‘ve sat on this Board for a long time, and now I‘m back again, and your ability to communicate with others is a gift. To level out the playing field is a gift. I just have to tell you all being an office board member, I guess my hesitation in wanting to fill this position, and I‘m just going to say how I feel about it, I felt like we had been on the tumble cycle in the dryer, and just getting pounded, and trying to kind of keep ourselves out of water for a little bit. I think actually John has been a true and amazing gift to us, I think when you first got here we were trying to figure out kind of managing what the problems were. I know before the ____________ situation, what wasn‘t being taken care of, and just trying to get up to speed. And I agree with you Tom, in the last month, things have started to feel more relaxed and not like, we‘re holding on, like something‘s going to be really, really wrong. I think you‘ve given us confidence in that by being so transparent and authentic in your communication. That‘s really, really important to me and our future of this. They need to have amazing people skills, at least in my opinion. I think even more than that, I think we talk about this timeline like happening in February, I just have to tell you I have concerns about that. I have huge concerns about that. Just now, we are at a point where our financials are making sense, we are just now at a point where our employees are starting to feel safe in their jobs and being able to get trained to be better employees. Just as an Office Board member, I have to say, prior to Patty, I was here with Mary, I was around when KD was here, I‘ve been around the block, not really around the block…I‘ve been around for a while. I‘ve seen the DOO‘s come and go. They‘re given so much power and trust, they‘re given so much information, when we lose them, it‘s like we lose the shirts off our backs. I think one of the things I foresee is this great opportunity is that John has this amazing experience and he can get it on paper for us. We really haven‘t ever had it on paper. We‘ve always asked for it. But we haven‘t actually ever had it. Saying this is actually the way it‘s supposed to be, this is the way this should look, this is the job description of the DOO, this is what I would suggest. Those are kind of things that I kind of have hesitation, can we get this done by February? Honestly? I don‘t know what the job description is going to look like; I am excited to see it. I definitely know I have my criteria, just I my own business world, my own business life, on what I would see to beneficial to Cocaine Anonymous, because It‘s not about us, it‘s about the future, it‘s about 5-10-20-30 years from now. Whoever we put in our leadership today will be the future of our Fellowship. And for me, I want this Fellowship here, 20-30-40 years from now, for the addict who still suffers, who might be one of my girls, making it even more important to me. So I‘m just going to tell you a couple of things I see. I think we need to have a good communicator, as we‘ve seen here tonight, I think we have to have someone who has great people skills, that has transparency, that works well with others, that has

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good internal business intuition, good business smarts, someone that‘s in the program I think would be beneficial but not necessary, someone that is very financially strong, that understands how to speak and communicate on layman‘s terms. Someone who is a good leader and good manager of employees. Those are just kind of some of the things I currently think of. I am going to close with this before I say anything else. John, June, July, can you push it to September, October? I‘m just saying, you know, be open-minded, and talk to your family about it, only because if we could get an extra three months to get a handle around it, maybe it wouldn‘t be a bad idea. Maybe since we‘ve talked about compensation, maybe we could make that more attractive. Thank you.

Randy G.: Bottom line, you‘ve given us a timeframe that works for you. I would in no way disrespect that request. The only possible way this moves forward in the timeframe we need to is we can‘t bring somebody out…If we can‘t make this happen in February, or at least a go-forward position in February-March quarterly, it‘s the convention. Then it‘s the conference. Anyone stepping into the first days of their employment here either cleaning up those things or facing those things without your help, because that‘s what it would be…

John B.: Somebody‘s help. Ideally, yes it would be me.

Randy G.: Without your help, is doing our Fellowship is disservice.

Kim S.: Are we good to move on?

Tom P.: I‘m good, totally good.

Kim S.: Item #11 CA website service page regarding updating.

Randy G.: One more thing, timeline for DOO, status of the World Service Office, how are we, I know we had two people here, they both had to leave for stuff, is that it for now? Is that it right now?

Tom P.: Yes the directors were here. We had four candidates we were ready to interview at our last meeting, one withdrew on the day, we had three candidates interview, none of the candidates got more than three votes, we agreed that it would take 2/3‘s.

John B.: Excuse me for interrupting, one of the candidates that interviewed may be the person transcribing these minutes, I want to make that clear.

Richard S.: Thank you John.

Randy G.: So there is a process that is still ongoing for that, bringing on voting members of that group, how many?

Tom P.: Six.

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Randy G.: So it would take how many, four votes?

Tom P.: For a quorum.

Randy G.: If all six people were there, does that include you?

Tom P.: For regular meeting, there are five votes with me as chair. It takes three for a majority. Typically, the way we do thing is we want substantial unanimity, if we have 3-2, we are not moving forward with that, typically.

Randy G.: Thanks.

Kim S.: Back to Item #11, CA service pages, updating of the CAWS convention committee‘s statement of purpose. I have been in contact with John and Tom regarding this. John‘s made contact with the conference committees. I have asked other members of the WSBT to review their statement of purpose for every conference committee, so hopefully we‘re just moving forward to get that up, and even more so once Ryan‘s on board.

John B.: I see things going at a lightening speed once that happens.

Kim S.: We will update that at the next quarterly meeting. Item #12, recording equipment. We‘re recording.

Richard L.: The answer is yes, we‘re done with that.

Kim S.: This item can be removed from the agenda. Next is item #13 which was added at the WSBT, French translations of HFC 1 & 2. Can we remove this at this point or did you want to revisit this further?

Unknown: I think we should discuss it.

Robert L.: My concern has been, and continues to be, there‘s been a lot of confusion in the past six months about what has been ready, what hasn‘t been ready, did Montreal do their part, I just, I‘m going to Montreal next month, and I‘ve got to go face the Fellowship up there, so I need to know what‘s going on, where we‘re at, cause I was told repetitively we would have French 2 by January, so I‘m going to go up there and have my head on a platter. I‘ve been out of the loop, I just came back in this week again, but I‘ve been off the loop on what was going on, I just need to make sure I stay in the loop so I know what‘s going on, they do contribute a lot for my region to CA.

John B.: First of all, HFC 1 in French, they just completed an order in the quarter before I got here that was a purchase of a minimal amount of books, we have them in inventory. We can provide those to the French Fellowship. HFC 2 is where the real urgency lies. I was contacted by Yves twice in this quarter concerning this. Robert forwarded me two

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communications also. Four communications concerning HFC 2 in French. I found HFC 2 in French. I looked at it; it is a fabulous rendering, from what I can tell.

Tom P.: This is from the professional translator that we hired?

John B.: I don‘t know. I‘m telling you, I don‘t know. It‘s beautifully typeset.

Tom P.: Yes, it is.

John B.: It looks ostensibly ready to go. Then I thought, let me just check, I started looking. Then I thought, well maybe that‘s not the version, we found How It Works in it, and it got redone, apparently. When that panic ended, I went with the latest file posted by the translations committee up to the Yahoo group, everybody agreed, Yves, Robert, Elizabeth, everybody agrees, Teresa, this is the one, I looked at it. I said great, let me just try a couple of things. I found some substantive differences in the French version of HFC 2 to the English version of HFC 2, I have no background in the last year, as you know I‘ve stayed away from this office, I‘ve not even set foot in it once prior to accepting this position, so I don‘t know what is or is not acceptable. But it caused me to send a note out to LCF, saying is this what you want. It was specifically in the appendix where we found conference-approved literature where I believe the 12 steps are supposed to be represented. Just the 12 steps of Cocaine Anonymous. Instead, they populated that with another approved reading. Therefore, substantively differently from a translation perspective than HFC in English. If that‘s what everyone agreed was okay, we‘ll print it, that‘s fine. It‘s 470 pages presently, I think I sent you a quick scale on what the printing costs are from _________ publishing, then the question is how many French books will we sell not only in Canada, but in Europe as well, and do we want to go to Hong Kong, and I am saying Hong Kong, because in my old business publish overseas and have it shipped over dirt cheap. The question is, I sent a note to LCF and they said no, that‘s not what we intended. So, had a conversation happened at the WSBT level or at the WSOB level that permitted that substantive change to the book, does anyone recall? No, okay. It‘s not harmful, not harmful at all. I think they used We Can Recover, which includes the steps. It‘s not just the steps, that‘s what the English look at, the steps of Cocaine Anonymous. We Can Recover is already in the book. Then its redundant, then we get into how does that look, so I‘m just asking if that is what you want to produce, because we have a cost, and we‘re ready to go. We can produce in minor quantities; I expect when more publishing-oriented minds prevail, had we gone ahead and printed that book, we would be reprinting it. This gets down to version management. That‘s my question, that‘s my issue. I am going to find a way, Robert, to transmit that effectively to Yves. I‘ve started the quiet message at the bottom of that email that says that there are some content-related issues that may cause pagination to change. By the way, when you‘re publishing a book, when pagination changes, it affects the cost of the book. So you don‘t roughly say, well if it‘s 470 pages its this, or if it‘s 470 to 475…it absolutely immediately changes the size of the signature that you use and perhaps even the binding process. There a lot of things that go into it. This isn‘t that difficult of an issue. It simply does, LCF weigh in on the actual literal component per component translation, or is that strictly up to the translation subcommittee. I am telling you there is a variance right now, I can

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demonstrate that. We don‘t want to drag our feet. All the typesetter would have to do is just take out the We Can Recover parts, put in the Steps of Cocaine Anonymous, which is what it says in the appendix contents. I don‘t know why it changed. It may be okay.

Robert L.: Was that the ___________ typesetter from Siobhan?

John B.: I believe it was.

Robert L.: She can change, fix that.

John B.: I absolutely agree she can do a perfect job. We can solve this, however, that is the question, are we going to produce a book that doesn‘t actually emulate HFC 1, even in that minor way, well, it‘s significant. I think the answer is no. Let‘s get them to change it, and then we‘ll produce it.

Richard S.: So revert back to the process that‘s in place following LCF, because this changes the book?

John B.: Right. But we want to make it happen fast. So that‘s your challenge. Because it‘s a beautiful book in French, they did work very hard. They‘re going to be frustrated. You have to do your best Robert PR.

Richard S.: Where does the action lie?

John B.: It lies here and with LCF, it is the translation subcommittee, Elizabeth is your position as liase with the board or LCF?

Elizabeth S.: As part of the board, translation is an ad hoc committee of the WSOB. It has nothing to do with LCF at this time.

John B.: Do they subsequently develop a translation liaison?

Elizabeth S.: They have not decided to do that at this time, we do have a meeting in January.

John B.: I might suggest they do. There is a way to solve this. There is also structure and going forward we do not want to leave people out.

Richard S.: Will you follow up with Teresa, John? Okay great.

Robert L.: Also we ___________ potential publisher is too __________.

Tom P.: The same one we used for. Thank you John.

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John B.: If you‘re going to publishing, warehousing and fulfillment, that‘s still going to reside here at this time, until a better solution can be reached. We‘ve had a bad experience historically doing it another way.

Tom P.: Small run…

Robert L.: Yes.

Kim S.: Translation process.

Russell S.: Hearing Robert talk about it, _________________, I was in Holland last week, it gets a bit sticky having to continue to repeat the same process, the same answer, it‘s in the process, trust the process. I absolutely understand where the translation committee are coming from with their request, but can you see it from these area‘s point of view, they‘re showing me emails of this stuff being submitted 2007-2008, and they‘re saying that they need, can you send the original documentation.

Tom P.: It‘s not the original documentation, what‘s being asked from the professional translator, it‘s what did they translate from. And we should have asked for that in the beginning. It was our fault. We should update our translation policies to include that.

Elizabeth S.: Russell and I had talked, I can understand and I would feel very frustrated as well. If I had given those documents to the office many years ago and nothing had been done. What I can tell you is there is something being done now. We have a committee that is working hard for translations and our eye is on the ball. We are in communication with three translations companies. I don‘t know if you read my report, but they‘re all ADA, it‘s in my report. What happens, I am going to explain the process, I gave them all of our Farsi documents and said, we need these proofread, they said they needed the source documents, as you and I talked about earlier, I don‘t know what that says, so somehow if we can create that numbering system on the back so if that could be called x01, or whatever that is, so each language has a different letter in the back so we could coordinate those efforts, it is not unreasonable, but what happens is if we don‘t use the original source document, so say if they used the 12 steps and there is any variance, for example, We Can Recover and there is any variance from the source document versus the document we have sitting in there, that‘s when it starts getting really expensive. I can say, and I am sure Richard can speak to this too, just from my reporting, we can get those documents approved for probably a couple of hundred dollars a pamphlet or less, but if we start having to use different source documents and using the pamphlets in here, those can go into thousands of dollars.

Tom P.: Because they‘re doing original translations.

Russell S.: I hear what you‘re asking for, I just don‘t see how, the people I‘ve asked to provide the source documents, the guys in Sweden, sighed, I could hear their groan.

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Tom P.: I don‘t think we‘re talking about them. We just give them the book. That‘s the source document they were using.

Russell S.: That‘s not what I‘m understanding. I‘m actually being asked to, I thought I was not just being asked for the source document, but the draft of…

Elizabeth S.: No, I am just asking for the source. I need We Can Recover in English, and whatever language.

Russell S.: All the files are labeled.

Elizabeth S.: They‘re not, I can show them to you, I brought my computer so I can show them to you, we can go over them, because they‘re not all labeled that way. Some of them are labeled as We Can Recover, but then others, there are four languages we are working from right now. So some of them are, some are not. I speak no other language outside of English. So if I see the Farsi, I have no idea, and you know just because you told me, I have no idea what this is. If you hand this to me and say this is what this is, I can then send this file, because that didn‘t come with source documents.

Russell S.: But if you go into the translations Yahoo group, because I loaded the group up, I‘m pretty sure I‘ve identified anything, the Dutch translations came with a title…

Elizabeth S.: I can do that.

Tom P.: The Dutch translations got handled, it got put on a different file and we didn‘t have it in this, it just recently got found.

Elizabeth S.: This is what I have, here; I have no idea what it says. Not a clue.

Russell S.: Where is that from, where is that loaded from?

Elizabeth S.: I have my own folder for all of the translations now.

Russell S.: Have you taken that from the Yahoo group?

Elizabeth S.: This is what was emailed to me by Richard that was probably also loaded onto the Yahoo group.

Russell S.: No, because I loaded everything onto the Yahoo group, we had…

Kim S.: This is a side conversation…

Tom P.: Let me add one more thing, on the Swedish translation, we can give them the book, because that‘s where the five stories translated are from, HFC 2, we got that source documentation, it‘s really the pamphlets that really causes problems, we don‘t know what version of pamphlet they‘re using.

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John B.: Now let‘s get honest. Jackie Schickler pressed really hard as a trustee to get a translation policy in place, we promised her we would and we did. Is it perfect, no. It‘s not perfect. Again, a procedure that is not necessarily administrated or described in any specific fashion other than the steps it takes to exhaustively say how any one of these things should be done. Who do you want to do it? Now we have a committee. It just kind of really revived itself, didn‘t it? They‘ve actually taken a step by getting a professional translator to complete the criteria, but if there‘s something wrong, with the translation policy, please feel free to review it and bring feedback in practice, when we identify something that impedes our process, that‘s one of the two great sins, something that impedes our growth or the growth of another. Identify it, fix it, or expedite it. What I think I hear you saying is the groans are from the lack of follow-up, the lack of administration. Fellowship is saying we did our part, why haven‘t you done yours? That‘s what you‘re getting, right Robert? Tell them we heard them. Tell them, and I will certainly not sit here and guarantee anything on behalf of Elizabeth or Teresa, but I think a complete review of our translation policy would be very good.

Elizabeth S.: Another thing I might mention is Russell, do you have a preference on the order you might like these? I just got onto the Yahoo group, I had never seen this, it‘s quite beautiful.

Russell S.: Thank you very much. We had a breakfast meeting; it‘s what I was asked to do.

Elizabeth S.: Farsi, French, Holland, Polish, and Swedish. What do you want first? Dutch, okay. Thank you.

Richard L.: I wanted to add one last thing. Since all of the trustees are here, let people in the area know, if they want to come and help, get involved, we have a translation subcommittee, to call the office, throw them onto the Yahoo group, maybe we can get this thing going faster, including the foreigners who speak the other languages, they can probably even expedite it even quicker.

Kim S.: Thank you. Item #15, cash flow 2011 CAWSO/Convention.

Tom P.: Not so much the convention, that will be fine, rather the office‘s, relating to the fact that we‘ve got for the year-ending June 30, 2011, we‘ve got a breakeven budget for the year for the overall for the organization. In that budget is $83,000 of income from the convention. That means, and the way that our guidelines work is that the money sits in the odd-year trust account until the convention‘s over and then theoretically swept into the money market and then drawn out of the money market as we go through the year. Well, we are going to be theoretically $83,000 in the whole at some point this year. We‘re not there, we‘re almost halfway through the year, but I‘m just bringing it up to the trustees that this is going to be an issue.

Randy G.: One of the things Tom and I talked about this week is that this is to be expected, where it hasn‘t happened in the past, is that the Arizona convention is carrying

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a much larger cost base than any other convention has had in the past. Essentially we are looking at net return from conventions on an annual basis, we believe our net return from Arizona is going to be a very strong one, but the essence of that entire budget that we‘ve approved is $60,000 more that what we‘ve traditionally kind of seen in the past. So there is a larger dollar value that is going to come out of the production of that convention, because of how we‘ve handled the even and odd year doesn‘t recognize itself in the operating budget.

Tom P.: It‘s not actually going to be that. We pay the convention out of the trust account. It‘s more the operation expenses of the WSO will fall $83,000 theoretically in the hole that would be made up by the income from the convention. Throughout the year, it‘s possible that we might want to move some from the trust account into the money market account, is my point.

John B.: The introduction of this topic is about financial planning for the future, and I won‘t be here, but in the world transfers and our history, and I will do some background so you can see what it looks like, not just last year but years prior. We might have to draw on some of this money that is just sitting in the bank not earning any interest, periodically. It‘s just an idea. I don‘t want to say it‘s what we‘re pushing for; it is where your consideration is appreciated.

Richard S.: Tom, are you giving us heads up, that‘s it‘s going to be on paper definitely and possibly for transfers or are you letting us know now to expect a $20,000 transfer that doesn‘t fall in a normal timeline of our transfers?

Tom P.: No, not really, I‘m just bringing up that we‘ve normally budgeted about $45,000-50,000 from the convention, last year we got $83,000 and we still have bills to pay throughout the year.

Richard S.: Do you have a number $30,000.

Tom P.: $83,000.

Richard S.: Okay, so is that from post convention, immediately, or is that pre-convention?

Tom P.: $83,000 is the net income from the convention in total. That is an integral part the overall budget for 2011 so we are breakeven for 2011 we are going to be $83,000 in the whole without the convention and we don‘t have access to the convention because it sits in a trust account. It‘s cash flow, pay the bills cash flow.

Richard S.: More than likely a prep, while we don‘t want to, we may have to hit the prudent reserve.

Tom P.: That, or we have to transfer our of the odd year trust account into money market…

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Richard S.: So fellow board members, these discussions are important, because this is the heads up, rather than…

John B.: Although we don‘t anticipate anything soon. It‘s about open-mindedness and maybe considering things differently with respect to this larger number.

Richard S.: It sounds like you‘re prepping for a bigger number than…

Tom P.: Not really, just an observation and a concern.

Kim S.: Any other business to discuss?

Peter D.: Motion to adjourn.

Joy H.: Second.

Adjourned.

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