WORLD SERVICE OFFICE BOARD MEETNG MINUTES FOR
November 17, 2018
OPEN MEETING @ 9:10am
SERENITY PRAYER – Led by Randy Moss
TRADITION 11 read Ron D
CONCEPT 11 read by Yvette F
BIRTHDAYS: None
ROLL CALL & QUORUM DETERMINATION
Present were Randy M. (Chair), Alesia F. (Vice Chair), Linda F., (DOO), Brenda M. (Secretary.), Ron D. (DAL), Kevin M. (WSOT) and Yvette H. (WST). Quorum is met.
CHAIR ANNOUNCEMENT(s)-
None
APPROVE THE MINUTES OF THE PREVIOUS MEETING(s) – MOTION to approve the minutes as corrected of the October Meeting made by Linda F and seconded by Brenda M Motion passes unanimously
SEVENTH TRADITION
OFFICE DIRECTOR REPORTS
Director of Operations- Linda – Written report submitted
Highlights –Working with Brenda to arrange Harassment training for the staff. Request funds for office vacuum cleaner. Will get quote of cleaner; the board agreed to contribution to purchase.
MOTION: Take $300.00 from misc. Staff Account to give staff Holiday Bonus. There was a discussion on increasing the amount. The motion passed 4/2/1
MOTION: Take $50.00 to give a Holiday Bonus to the UPS/USPS $25.00 gift cards. Brenda M spoke against the Motion; Alesia spoke In Favor of the Motion: MOTION PASSED – 5 in favor/1opposed/1abstention
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DIRECTOR REPORTS
Chair – Randy M. – Written report submitted
Highlights: Developing guidelines for the treasury room during the Sweden convention. Final number for Montreal are complete.
Vice Chair- Alesia F – No Written Report
Treasurer – Open – written report submitted by WSOB
Secretary – Brenda M. Written report submitted
Highlights: H.R Projects are on track. Staffing training scheduled; Job descriptions are written and submitted for review.
Director at Large – Pierre K. – No Written report submitted – Not Present
Director at Large – Ron D. – No written report submitted
Director at Large – David C. Written report submitted – Not Present
TRUSTEE REPORTS
WSO Trustee – Kevin M – No written report
Highlights: Participated in Trustee and committee conferences and Structure and Bylaws.
Fact file is available. Randy requested an update list of Trustees with update information. Express concerns on the functionality of donation/contribution button on the web site. Randy will look check with the webmaster for solution.
WS Trustee – Yvette H – Written Report Submitted.
Highlights: Quarterly Trustee meeting is scheduled for Dec 7-9. Board to Board meeting is scheduled for Dec 8th. Working with the Trustees to confirm their travel schedules to submit to hotel for rooms.
MOTION: Add another account for Go-To-Meeting for use by the WSOB and Trustees meeting.
Motion passed with unanimity.
COMMITTEE REPORTS –
Finance – Open
Structure & Bylaws – Kevin M.
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Highlight: The World Service Manual has been revised for submission the WSOB and Trustees
Convention– Brenda M.
Highlight: Attended the conference call on Oct. 21st at 10a.m. Short meeting no actions items or updates November call scheduled for November 18th.
Conference –Linda F. and Alesia F.
Highlights: Jay F submitted a 5th concept statement on the Trustee’s decision on the Sheraton Gateway contract revisions. Delegate mailing is scheduled for next week.
Unity– Ron D.
Highlights: None
Literature, Chips & Formats – Pierre K. Not Present
Hospitals & Institutions – Pierre K. (See DAL report)
Public Information– David C (See DAL report)
IT – Randy M.
Highlights: New committee members reviewing assigned tasks
Archives – Yvette H.
Highlights: None:
European sub – committee – Randy
Highlights: Schedule to attend November 18th Meeting.
CAWS CONVENTION REPORTS:
A. CAWS 2019 – Sweden –Johan T. – No written report – Highlights:
Linda reports that there are three fundraiser scheduled. Sub-committee are being formed.
CAWS 2020 – Austin – Susan L.
Highlights: None
B. CAWS 2021 – New York – Alan S. – Highlight: None
GUEST REPORTS:
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None
ONLINE BUSINESS:
- MOTION: Ratify the on-line vote to approve the Artwork for the convention registration. Motion passed with unanimity.
- MOTION: Ratify the on-line vote to approve the budget for the Artwork Motion passed with unanimity.
UNFINISHED BUSINES
A. Office assignments
B. 800 Number – Earl / Linda
C. Ad Hoc Committee – David C
D. Conference Referral
Review referrals to be uploaded to Yahoo and assigned at the December meeting.
NEW BUSINESS
MOTION: Linda moved to approve the NewsGrams with corrections.
Passed 6 in favor /1 abstention.
A. WSOB Meeting Dates to the end of the year. Dates for the first 6 month of 2019 confirmed at the December meeting.
1.December 15, 2018
Executive Session – None
Motion to Adjourn by Yvette Meeting adjourned at 10:35 am
Submitted with Love, Peace and Gratitude
Brenda Mabin
Secretary
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