COCAINE ANONYMOUS WORLD SERVICES BOARD OF DIRECTORS MINUTES AUGUST 8th, 1985
The August 8th Board of Directors meeting of Cocaine Anonymous World Services, was called to order at 6:45 p.m. Board members in attendance were:
- Willie O.,
- Bob M.
- Gil
- Richard L.
- Jennifer
- Scott
- Neil B.
- Johnny S.
- Michael F.
- Dana D.
Also attending the meeting was Mitch S., former treasurer for Los Angeles General Services. Minutes from July 25th meeting were read by Dana.
Willie read the proposed budget from L.A.G.S.O., for their upcoming September convention in Palm Springs. It was requested that C.A.W.S. advance them three thousand dollars ($3,000.00), to be repaid when convention ends. Board voted and it was passed, we will advance the money.
The telephones were once again brought UD, with the suggestion of “logging” calls. Michael F., who heads the telephones was not yet present, therefore there was no report from him. However, Gil questioned the mention of logging, directions and training from prior meetings minutes. Neil B. said the phone directions would be re-written, the training would become more “serious” and that there is a scheduled time for that, which is Tuesdays 5p-8p, and there is no logging of calls yet. Willie felt that the phones should be handled solely by L.A.G.S.O., as far as the hotlines. As for C.A.W.S., it was proposed we have our own line specifically for incoming business calls. Richard L. said he felt we should work along side with L.A.G.S.O. Willie feels our only solution is a paid employee, however Misty and Robin both feel L.A.G.S.O. as well as C.A.W.S. have a general interest in the phones and all that entails. Neil suggested we get call forwarding and Bob suggested a separate number, with an answering machine which he’d check daily along with Richard. Willie suggested a meeting with Robin and Misty. Bob will meet and discuss with them after meeting on August 20.
Bob brought the video tapes of the public service announcements, that he had obtained. Willie will be responsible for the work needed to change the phone numbers. There will be 10 with our number, and 5 blanks. Other General Service Organizations will be able to purchase the blank tapes, if funds are unavailable, we will donate. Bob will pursue the phone numbers of other G.S.O.
Gil questioned the deadline for tax filing, Scott said he has already begun. Scott also said the IRS had called regarding filing forms for employees. As we have no employees, he will continue to file reports listing our status as “none”.
Jennifer and Scott had gone through Lawrence’s papers and came up with several pertinent questions and revelations. For instance, August 15 our state and federal tax filings were due. Scott has requested an extension. Some funds have been received by Lawerence and are apparently unaccounted for. On the same lines, Johnny expressed that we be reimbursed for monies given to Lawrence for a phone bill. It was suggested that a formal bill be typed and submitted to Lawrence. Scott will review quarterly a manual accounting system he and Jennifer will put together. Jennifer requested possession of both, the Treasures checkbook and Neil’s chips checkbook, as she said it would be easier to keep her records. It was discussed, and decided that Neil will continue to hold his checkbook and submit a monthly report, as well as buy chips in larger quantities.
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Scott and Jennifer will take inventory of the chips and do mini audits every six months. Jennifer gave the treasurers report; Total in Chips and Literature account:$505.60. Total ending balance for Cocaine Anonymous World Service General account:$7,253.64. Lawrence B. has taken a ninety day leave of absence.
Texas has applied for the Federal Trademark on “Cocaine Anonymous”. Willie contacted a Trademark attorney, it will be required that we obtain and show physical proof that we had begun prior to Texas netting started. There is physical evidence available i.e. magazine & newspaper articles, video tapes.
It was voted to employ the Trademark Attorney, and passed. Willie will pursue accompanied by Mitch. The attorneys services were donated, and after discussing it, it was decided that we will pay. The fees could run as high as $10,000.00
Bob gave his Public Information report and found out that the Los Angeles Central Office of Alcoholics Anonymous does refer people to Cocaine Anonymous. He proposed we contact other Chapters’ of A. A. and ask them to do the same. A formal letter will be typed and if approved by the Board, sent to C.A. central offices to be distributed to local and surrounding A.A. centrals.
Johnny suggested we send a letter twice a month to all C.A. central offices, telling them of our status and asking them to read it at their G.S.R. meetings.
He also suggested we obtain a copy of the A.A. Service Manual so that we can be clear on responsibilities and positions, elections & functions. To get an idea of the formal structure necessary to uphold and maintain the Traditions as well as be a productive World Service Board. He mentioned that Lionel read through the manual as Lionel has experience in executive business structuring. Someone suggested -Ray should read it and Scott volunteered.
Richard brought up the Newsletter and C.A. “Big Book”. Apparently Zachary has the stories that were compiled some months back. Johnny said he would pursue that, with Robin & Misty. Richard announced he has asked Marshall to assist him on the Newsletter.
Meeting ended at 8:20, and closed with the Serenity Prayer.
Next meeting will be August 20, 1985 at 6:30 p.m.
Thank you for letting me be of service
Dana
Secretary
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