CLOSING REPORT C.A. WORLD SERVICE CONFERENCE 2008
CONVENTION COMMITTEE REPORT
INTRODUCTION AND OPENING COMMENTS
The WSCCC worked throughout the year to support the upcoming CAWS Conventions. In our committee breakout session we addressed the referrals sent to us and discussed how we can be of greatest service to the CA World Service Conference and the fellowship of Cocaine Anonymous as a whole. Our commitment to CAWS insures that we continue to question our process and how we fulfill the function of our committee. We will be presenting to the Conference floor for selection the bid from UK for the 2012 CAWS Convention. Throughout the year we will continue working on developing WSCCC internal procedures and defining the process for substantiating CAWS convention bids. We want to thank you for allowing us the opportunity to be of service to the WSC and the fellowship of Cocaine Anonymous. Thank You!
Committee Introductions
Terry Marsden-Chair
Wardell Kahn-Vice Chair
Steve Spence-Secretary
Carl Warlick-Trustee
Kiersten Adame
Approved Page 5
Richard Antolovich
Shawn Bacoccini
Ted Carpenter
Yvette Holman
Doug Linblad
Kathy Jo Rangno
David Santos
Mike Sigler
Mike Thomas
Rob Wellhauser
Charlie Williams
Ian Young
PRESENTATION FROM COLORADO CAWS 2009
Rob Wellhauser made a presentation for the Convention with no audio. The process has been amazing. Committee doing a great job for you and you could become a member of the Mile High Club!!!
Mike Phelps, the Hospitality Chair and the Special Events (Golf Coordinator). The golf course is something special, right on the resort. 27 holes. Ranked one of the top 4 new courses in the country. Always kept in pristine condition and overlooks the flatirons and mountains of Denver. It’s been a pleasure to help out this event. Look forward at being at one with the spirit and having you all there in 2009.
Rob Wellhauser – any questions for the Colorado? Will there be white water rafting? Yes there will be some events coordinated before the event. They will be on the website and get in contact with the Entertainment Committee. White water rafting, baseball, horseback riding, etc.
Peter Olsen – how far is this place from the airport and how do we get there?
Rob Wellhauser – 36 miles from the Denver airport. We will refer you to the website for information on transportation. There is a shuttle that runs from the airport to the resort. About $35-$45.
BID FOR CAWS 2012
The WSCCC would like to thank the U.K. for the solid bid they submitted for CAWS 2012. The WSCCC would also like to say we voted unanimously to support this bid in committee. However we are dealing now with an issue concerning only receiving one bid again this year. The WSCCC will not bring a motion to the floor regarding the 2012 CAWS Convention this year because we would not be following our own World Service Manual Standing Rule 22 that states:
“Each Conference shall select a C.A. World Service (CAWS) convention host area for the CAWS convention to be held in the fourth year following such Conference. Each year a minimum of two bids for the CAWS Convention should be presented to the Conference for consideration. If two bids are not received, The Conference may approve a single bid.If a single bid is not approved,
Approved Page 6
the host for CAWS convention for the proposed year will be left vacant until the next Conference. If qualified bids are not received or no host is selected at the next Conference, the CAWS convention for that year will be turned over to the World Service Office and World Service Office Board to plan and execute.”
The WSCCC would like to encourage Areas/Regions to get together and work on bringing us at least two bids as asked for in our own World Service Manual.
COMMITTEE WORK THAT RESULTED IN MOTIONS
MOTION: To accept the 2010 budget for CAWS Convention Milwaukee.
Second
| REVENUES | MILWAUKEE | |||||
| 807800 CAWS Wisconsin | ||||||
| 807801 Contribution 7th Trad | 3,000.00 | |||||
| 807803 Income Brunch | 6,000.00 | |||||
| 807804 Income Banquet | 22,500.00 | |||||
| 807xxx Coffee | 2,500.00 | |||||
| 807805 Pre Conv Fund Raising | 7,500.00 | |||||
| Area support | ||||||
| Memorabilia | 4,000.00 | |||||
| 807806 Hotel Credit | 11,110.00 | |||||
| 807808 Early Registration | 7,000.00 | |||||
| basic | ||||||
| total | ||||||
| 807809 Registration | 22,500.00 | |||||
| 807810 Entertainment | 8,000.00 | |||||
Approved Page 7
| 807812 Special Events | 5,000.00 | |||||
| 807814 Sales Memorabilia | 20,000.00 | |||||
| 807815 Auctions | 25,000.00 | |||||
| centerpieces | 1,500.00 | |||||
| drawing | 1,800.00 | |||||
| 807816 Tape Sales | 1,200.00 | |||||
| 807817 Newcomer Scholarship | 500.00 | |||||
| Total 807800 CAWS Wisconsin | 149,110.00 | |||||
| EXPENSES | ||||||
| 907500 CAWS Wisconsin | ||||||
| 907504 Outreach | 1,200.00 | |||||
| 907511 Bank Charges | 2,750.00 | |||||
| 907533 Insurance | 1,000.00 | |||||
| 907533 Postage | 700.00 | |||||
| 907546 Miscellaneous | 1,500.00 | |||||
| 907547 Office Expense | 900.00 | |||||
| 907549 Outside Printing | 2,500.00 | |||||
| 907562 Returned Checks | 250.00 | |||||
| 907575 Telephone | 150.00 | |||||
| 907576 Computer Rental | 1,800.00 | |||||
| 907580 Audio / Lighting | 4,500.00 | |||||
| 907581 Auctions / Drawings | 5,500.00 | |||||
| drawing | 10.00 | |||||
| centerpieces | 1,600.00 | |||||
| 907582 Pre-Convention Fund Cost | 4,500.00 | |||||
| 907582-1 Pre-Conv Events | ||||||
| 907582-2 Pre-Conv Memorabilia | ||||||
| 907583 Registration | 4,000.00 | |||||
| 907584 Banquet | 11,800.00 | |||||
| 907585 Coffee Reserve | 2,000.00 | |||||
| 907586 Entertainment / Dances | 3,500.00 | |||||
| 907587 Brunch | 4,200.00 | |||||
| 907588 Special Events Total | 12,000.00 | |||||
Approved Page 8
| 907589 Speakers | 7,000.00 | |||||
| 907590 Workshops | 1,250.00 | |||||
| 907591 Marathons | 200.00 | |||||
| 907592 Hospitality | 3,800.00 | |||||
| 907593 Memorabilia | 14,000.00 | |||||
| 907594 Information / Security | 500.00 | |||||
| 907595 Scholarship Expenses | 550.00 | |||||
| 907596 Design, Layout & Artwork | 400.00 | |||||
| 907597 Special Needs | 1,000.00 | |||||
| 907598 Public Information | 1,000.00 | |||||
| 907599 Decorations | 1,000.00 | |||||
| 907601 Evaluation | 200.00 | |||||
| 907602 Upcoming Chair Expense | 1,100.00 | |||||
| 907603 Unity | 500.00 | |||||
| Total 907500 CAWS Wisconsin | 98,860.00 | |||||
| NET | 50,250.00 | |||||
Kevin Murphy – any discussion on the motion. Seeing none, prepare to vote.
Motion carries unanimously.
REFERRALS THAT RESULTED IN MOTIONS
REFERRAL #3568: Please consider clarifying the chairperson guidelines to state that the Chair nominations are submitted by the delegates following ratification or other group conscience at the area level. This would appear in two places – initial selection and replacement.
Motion: To amend the WSCCC guidelines on P. 6 under Chairperson, **Appointment** second sentence insert <Following the area/region approval of the slate,> all nominations must be submitted in writing by local delegate(s) to the World Service Conference Convention Committee Chairperson.
Also modify item 4, third sentence to read “If the CAWS Committee Chairperson is removed, the local delegate(s), within sixty (60) days of removal, <the host area/region> shall submit three (3) nominations with a minimum of two (2) to fill the vacant CAWS Chairperson position”.
Second.
Approved Page 9
Steve Edwards: would you like to speak to your motion?
Doug Linblad – No
Cynthia Cronkhite – I would like to make a friendly amendment to insert after “following Area approval” the slate.
Doug Linblad – accepted.
Dan Sadur – the wording of 2nd paragraph is cumbersome. Friendly amendment….never mind.
Steve Edwards – any further debate.
Motion carries unanimously.
REFERRAL #5510: The last two years the host committee of the CAWS convention has failed to have a registration form available at the convention the year just before that convention. This affects publicity and to me is contrary to the purpose of CAWS Convention. Please address this matter to help facilitate solutions so that this does not occur again.
Motion: To insert new item #29 into the GENERAL GUIDELINES on p. 34 to read “It is recommended that a registration form be prepared for distribution at the World Service Convention previous to that convention. If the host area/region requires prior registration samples, the WSO should be contacted.” (Renumber after insertion).
Second.
Steve Edwards – would you like to speak to the motion?
Motion carries unanimously.
REFERRAL #5561: Add a line item budget classification for expense related to Regional Trustee’s expense related to hosting convention in Region. Currently no provision in budget allows or concerns this. Some expenses can most directly be tracked to specific convention planning activities. Cost should be attributed to convention as well.
Motion: to add a budget line item for Regional Trustee on p.42 below upcoming chair expenses; addition to read “Pre-con regional trustee expenses.”
Second.
Steve Edwards – would you like to speak to your motion?
Michael – no
Steve Edwards – no debate?
Motion carries unanimously.
REFERRAL #5574: I would like the Host City of a CAWS convention 2 years out to produce a survey and present it to the fellowship asking for suggestions as to what special events the fellowship would support. Each City has it own special sites and attractions that can be placed on
Approved Page 10
a survey to see what attracts the fellowship and possible help with decisions prior to the putting packages together for registration.
Motion to change p. 18 Evaluations Coordinator to read “Survey and Evaluation Coordinator.” Add item #1 to read “<Coordinates with Special Events and Outreach Chairpersons in producing a survey for the fellowship to be made available two years prior to the CAWS convention. This survey is regarding special sites and attractions that may be of interest in that particular region for consideration by the host convention committee when finalizing activities for their respective convention. The survey should be distributed at the CAWS convention and WS Conference.>” (Renumber after insertion. Revise title and flowchart).
Second.
Steve Edwards – speak to motion? Any debate on motion?
Motion carries unanimously.
REFERRAL #5591: Please add line item for donated convention registrations in the amount of $1,000.00; also please add line item for donated rooms.
Motion: to amend p 42 under “Outreach” to add a line item that states Registration Giveaways and have the CAWS Convention Treasurer determine the amount.
Second.
Steve Edwards – speak to motion? Any debate?
Brian Tenenbaum – Point of Information – the Finance Chair of what?
Terry Marsden – The Treasurer of the CAWS convention.
Steve Edwards – would you like to amend your motion?
Terry Marsden – yes
Steve Edwards – any debate as amended.
Motion carries unanimously.
Motion: to add Credited Room Nights (i.e. one in forty) to be inserted on p. 42 after “Upcoming Chair Expenses.”
Second
Steve Edwards – speak to your motion? Any debate?
Motion carries unanimously.
REFERRAL #5772: That all Chairs of Standing Committees serving on a winning WSC Area Bid are able to fully communicate electronically, i.e. email.
Motion: To add to p. 8, under Convention Steering Committees, Duties/Responsibilities, item 8 to state <“In the interest of cost effectiveness, members of the CAWS Convention Steering Committee, if possible, will must be required to communicate electronically, i.e. e.g., email, IM, VOIP.”>
Approved Page 11
Second.
Steve Edwards – speak to your motion? Any debate?
Earnest Martin – speaking against the motion because there are many people who don’t have computers and we are not an exclusionary club and they shouldn’t be able to not participate
Mary McGrath – I don’t understand the words IM, VOIP
Ian Young – instant messaging, free Internet phone calling
Tom Phelan – while the committee is together, this could be a cumbersome way to communicate.
Cynthia Cronkhite – Point of Information – would this preclude a conference calling system that would cost the fellowship?
Ian Young – the whole purpose of this motion is to keep the costs down, this refers to the Steering Committee who will be communicating with the WSO; therefore we are proposing using free telephoning services. If someone is unable to use a telephone by plugging into a computer, they can ask for help.
Cynthia Cronkhite – “must be required” means that it’s mandatory.
Ian Young – just a suggestion.
Gloria Bridget – please explain VOIP
Ian Young – voice over Internet protocol.
Susan Bredau – friendly amendment – international members are suggested to…
Ian Young – no thank you
Earnest Martin – friendly amendment – If when possible….
Cynthia Cronkhite – friendly amendment
Ian Young – we would consider that in a referral.
Patrice Royal – Young adult at home and the IM and VIOP – will that be spelled out in the manual?
Ian Young – We don’t mind that.
Roy Ricord – speak in favor of the motion as amended. We have a great resources we can use that cost us nothing. As we grow and we look to have conventions outside the US, we can rack up some pretty big bills if we don’t use this type of communication.
Steve Edwards – any further debate?
Motion carries with minor opposition.
REFERRAL #5795: Change Co-Treasurer title to Vice-Treasurer
Motion: To change all instances of Co-Treasurer to Vice-Treasurer in the Convention Guidelines.
Second.
Steve Edwards – speak to your motion? Any debate?
Roy Ricord – Point of Information – why??
Rob Wellhauser – because in the manual, we have Chair of Convention, Vice Chair, Treasurer and we want a Vice Treasurer. Co-Treasurer indicates that there are 2 Treasurers.
Approved Page 12
Joy Hutcheson – wouldn’t this just be housekeeping?
Rob Wellhauser – it came as a referral so we handled it that way.
Younng Holsey – Point of Information – changing from Co-Treasurer to Vice Treasurer. Guidelines that Co-Treasurer is to assist the Treasurer and will they be separate.
Steve Edwards – Vice Treasurer will assume duties of Co-Treasurer.
Mona Ibrahim – Point of Information – the term “Vice” automatically put the Vice Treasurer would assume the duties. Is the language in there right now that the Co-Treasurer position.?
Sean Bacoccini – no it would still have to go to vote.
Scott Keaveny – would maker be willing to withdraw the motion?
Sean Bacoccini – no
Dan Sadur –change prefix “Vice” to “Assistant”
Sean Bacoccini – no
Motion carries with substantial unanimity.
REFERRALS OR ITEMS TABLED UNTIL NEXT YEAR; AND ITEMS THE COMMITTEE WILL CONTINUE WORKING ON THROUGH THE YEAR
WSCCC Internal Procedures Wardell Kahn
WSCCC Bidding Guidelines Rob Wellhauser
REFERRALS OR ITEMS REFERRED TO OTHER COMMITTEES; WORLD SERVICE OFFICE, OR BOARD OF TRUSTEES
NONE
REFERRALS THAT DID NOT RESULT IN MOTIONS
1. REFERRAL #5071: If an area hosting the CAWS convention meets and exceeds their projected goal by 15% up to $2,000.00 of the amount that exceeds the goal should be returned to the hosting area, which of course has the option of declining the incentive. This serves as an incentive to hosting areas to not only meet their projected goal but to motivate them to further increase their efforts towards fundraising for the CAWS.
This request is contrary to the WSC Convention Guideline Statement of Purpose, which is to “…financially support the World Service Office.” Areas/Regions which host a CAWS Convention need to be mindful of the possible impact to their area and region resources when considering submitting a proposal for hosting the CAWS Convention.
2. REFERRAL #5294: To me, it is a conflict of interest and a challenge to the right of
Approved Page 13
participation to have any trusted servant of the WSC Convention committee also serve at the same time as a member of the steering committee for any CAWS host committee. Please modify the WSCCC guidelines and correct guidelines to reflect this.
The Convention Committee concurs with the intent of this motion; however, we need to also be mindful of Concept 9 which tasks us with selecting trusted servants with care. We do not wish to tie the hands of any WSC Committee in such a manner that a first year delegate with little history of the committee would be forced to step into the Chair position simply because the Conference was in fear that this would in some way jeopardize the effectiveness of the Committee.
To address this specific instance, which triggered this referral, in 2007, the few returning delegates who were members of the Convention Committee were on their final year of service. The remaining, experienced members were all in positions, which had conflicts of interest when these members were considered for this position (e.g. TEC member, WSOB Director). After much discussion and debate, it was determined that Terry Marsden, Convention Chair for 2008, was the best choice for this 2 year commitment as he was the one member who would not have any potential conflicts in 2008 in terms of availability for convention committee work. The Convention Committee did not take this lightly and went to great lengths to consider the alternatives. We believe that it was better to bring back a seasoned member of the Committee to serve the 2-year term rather than throw a new delegate into a position, which typically requires a couple years of WSC experience to perform the duties required.
3. REFERRAL #5572: I would like to see a check box added to each registration form for the WS Conventions that asks if the member is interested in joining the contribution program. This would allow someone from the office, WSOB or Local Area Delegate to make contact and explain the program.
Already on p. 34, item 31 of WSCCC guidelines.
4. REFERRAL NUMBER 5686: This referral may not reflect the opinion of the area. Personal Referral. Why is the Hospitality room open to only those addicts who have registrations badges? Maybe this is a local problem but with decreased membership-shouldn’t we WELCOME any Addict who wants to step in and take a look, pick up IP’s, a schedule for meetings or a cup of coffee & fellowship? The World service manual states “no members can be turned away from the hospitality room during a World Service Convention.” I request the committee discuss change to; NO MEMBER CAN BE TURNED AWAY FROM THE HOSPITALTIY ROOM AT ANY CA CONVENTION.” We are not a private club, this has happened.
Refer to p. 26 **Note** under Hospitality Chairperson. The 4th tradition for autonomy would apply to other CA conventions.
Approved Page 14
5. REFERRAL NUMBER 5790: Please include some handicap rooms in the hotel block for conventions.
Special needs rooms must be asked for. ADA standards require a certain percentage of rooms in every hotel. Unfortunately, most of these go on a first come, first serve basis.
NEW COMMITTEE STRUCTURE AS OF THIS CONFERENCE
Chair: Terry Marsden
Vice-Chair: Wardell Kahn
Co-Secretary: Kathy Jo Rangno
Co-Secretary: Kiersten Adame
CLOSING COMMENTS
The WSCCC is comprised of an outstanding group of individuals who “normally would not mix”, but who have collectively joined together in continuous action to bring you the very best service possible at this year’s conference. The committee has worked together to bring resolve to the referrals and problems presented to us. We have at times disagreed with the solutions proposed. However, we have treated each other with dignity and respect and as a result we will leave this conference with a sense of unity and purpose. None of the work we accomplished would have been possible without the willingness and commitment of the members of the WSCCC. To all of the committee members, I thank you for allowing me to be of service to you and the WSCCC. Your commitment to excellence and service is unparalleled. To all of the conference members, we thank you for allowing us to be of service to the fellowship of Cocaine Anonymous.
Respectfully Submitted:
WSC Convention Committee 2008
Steve Edwards – any questions for the Convention Committee?
Dan Sadur – below all the motions – tabled until next year is blank.
Glen Tucker – UK 2012 Bid – have you considered a motion to suspend the rules in regard to SR 22.
Kevin Murphy – someone now may be recognized to make such motion now.
Glen Tucker – Motion to suspend the rules and hear an item out of order.
Steve Edwards – rule that motion out of order. There is no need to suspend the rules.
Glen Tucker – Motion to accept the 2012 CAWS UK bid.
Second.
Approved Page 15
Steve Edwards – speak to your motion?
Glen Tucker – speaks in favor of the motion. Looks like a solid presentation and it looks like it’s time to cross the pond.
Jennifer Scheible – speaks in favor of the motion. Canadians who can’t come to US can travel to the UK.
Dan Santa Maria – speaks in favor of the motion. Convention committee has done due diligence to bring to the Conference that we have a procedure as to how to handle the submission of only one bid. The CAUK committee has done a great job.
Earnest Martin – speak in favor of this motion since we have been trying to go global and this is a great time to grow. They have continually come here and it’s time for us to go there.
James Parris – call for the vote
Second.
Steve Edwards – requires 2/3 votes to pass. However before we close debate, is there anyone who would like to speak against the motion.
Motion carries unanimously.
Motion carries unanimously to go to the UK for 2012 World Service Convention!!!!!!
Steve Edwards – questions for committee
Charlie – Referral # Registration giveaways – any procedures as to how you are going to give that away.
Terry Marsden – that is listed under Hotel Liaison
Patty Flanagan – In Guidelines under Hotel Liaison it discusses how the hotel rooms are given away and it is a hope that you will follow that guideline.
Charlie – can the newcomer send in registration forms and say they would like free registration.
Terry Marsden – the host area/region handles the free registrations.
Steve Edwards – 4:36 pm and before we take a break, Brian Tenenbaum has an announcement.
Brian Tenenbaum – please review the Delegate Mailing list and if you would like your Delegate mailing electronically, please indicate so in the last column by putting a “Y” in the box.
BREAK
Approved Page 16
Steve Edwards – We will now hear from the TEC.
Kim Sherwan – The TEC has completed their task. We would like to thank the members of the TEC. We did a lot of work.
2008 Trustee Election committee results:
World Service Office Trustee – Willie Bailey
Southwest Regional Trustee – Randy Groen
Pacific South Regional Trustee – Joy Hutcheson
Trustee at Large # 1 – Richard Schafer
Steve Edwards – Next up is H&I.
Approved Page 17