March 21, 2026 – WSOB Minutes – Approved

Pa g e | 1

WSOB MINUTES: MARCH 21, 2026

SERENITY PRAYER – Randy G. opens the meeting with the Serenity Prayer.

TRADITION – Wesley B. read the 3^rd Tradition.

CONCEPT–Jason S. read the 3rd Concept.

 ROLL CALL & QUORUM DETERMINATION Present:

Randy G.     Chair

Justin C. CAWS 2026 Chair

Nathan CAWS 2027 Chair

Parthi T. CAWS 2029 Chair

Tai B. Director of Operations

Kim C. Secretary

Jesse G Director of Conferences and Conventions

Wesley B. DAL

Jason S DAL

Morten V. DAL

Kalob T. DAL

Karmen K. WST

Guests: Larissa G. (Member at Large), Maria K. (Member at Large).

 CHAIR ANNOUNCEMENTS

• The February 2026 minutes were approved.

SEVENTH TRADITION

• Observed in the office; online members are directed towards ca.org.

Pa g e | 2

CAWS CONVENTION REPORTS CAWS 2026 (Florida)–Justin C.

Highlights:

Registration (3/18/2026): Royal – 219, Sabal – 227, Bismarck 51 Hotel Pickup (3/18/25): 2243 room nights

Total = 497

• As of this writing just over three months remain until the CAWS 2026 Convention! We are up to date on the timeline and I am filling its remaining pages with on-site activities and other important deadlines.
• Regular registration ends in just a week and we should see a bump in revenue as that happens.
• The F&B minimum has been sold and we’ve almost doubled our room block commitment.
• We are sending out blasts through social media and direct email with important information and deadlines.
• We will continue to utilize the rooming list and social media to send reminders to register.
• Please note that all financials to follow in this report are only current as of 2/5/25, unless otherwise noted, and do not reflect the total of proceeds accrued since that date.
• All major categories remain under budget, and we’re closely tracking all spending.
• Things are going great with Caribe Royale, the department manager has taken over our account and we couldn’t be happier with her performance. Samantha is a stellar job staying on top of all things hotel related.
• We’ve been given a link for discounted Disney tickets, our passkey link continues to allow for booking, and our last onsite meeting prior to the convention is April 18^th.
• Memorabilia has submitted some proofs and a draft order form which is under review.
• We need the position of Auction Chair to be filled. Transportation, and Closing as well. We need a lot more silent auction items and basket items donated.
• Sunday night entertainment remains TBD, Entertainment Committee is still looking at options.
• Other than those items we are in a good position.
• We’ll have more registrations for sure and everyone is looking forward to May!
• Thank you each for all that you do. I am so grateful to continue serving as CAWS 2026 Chair, please contact me with any questions or concerns.

Blessings ILAS

Justin C., Chair–CAWS 2026

Pa g e | 3

CAWS 2027 (Seattle)–Nathan Highlights:

General:

• Steering/General Committee: Both the committees will meet on regular scheduled day and time for the month of March. March 22^nd on Zoom.
  • The steering committee meets at 8:30 am prior to the general meeting.
  • The general committee meets at 9:00 am.
• Steering/General Committee did not meet in February due to hotel site walk that took place on the 15^th.
• All Steering Chairs are to be holding downline committee meetings.
• Convention time-line reviewed by steering committee and sent out to general committee.
• Will ask for updates from committee chairs at next meeting on March 22^nd.
• Finalizing registration costs and packages this month.
• IT chair will take all the information including the hotel reservation link and syncing registration program.
• Testing of website to take place making any changes needed prior to going live.

Treasurer:

• See attached Treasurer Report

Hotel/Events Liaison:

• Committee met at the hotel on 03/15.
• Committee walked the hotel to review meeting rooms and layout to start coordinating what events/meetings will take place where.
• Looked at options for special event block party and transportation options.
• Reservation booking link was received from the hotel.

Registration Ad-Hoc Committee:

• Ad-hoc committee has met on bi-weekly basis.
• The next meeting to finalize registration costs and packages will take place on the 22^nd following the general committee meeting on Zoom.
• Information will then be sent to the IT chair to start adding to the website.
• Hotel booking link and registration will also be uploaded to website.

CAWS 2028 (Scotland)–Crawford B.

Highlights:

• Chair is very happy with the way things are progressing within the committee. The unity and enthusiasm of everyone involved makes it a great committee to be part of.
• Vice has taken on the outreach role within the committee until the position is filled. I have been added as admin to the CAWS 2028 Facebook page and will be taking on this role until the position is filled.

Pa g e | 4

• P.I. chair is looking into the possibility of engaging with professionals and the media at the convention.
• H&I chair is looking into live streaming the convention into
• prisons and institutions where people cannot get out to attend the convention.
• Program chair unfortunately had to hand in her position due to family commitments. We have sent the position out to the wider fellowship and will be ratifying candidates at our next meeting in April. In the meantime, Derek F is standing in as he is the Vice chair.
• We have 2 fundraising events coming up. The first one will be held in London in April with the second being held in May in Northampton.
• We have 20 limited edition black jackets heading to the ERC in Dublin next weekend along with other merchandise.
• The fundraising committee have taken the decision to pull the boxing event as a CAWS 2028 affiliated fundraising event.
• We continue to receive donations from areas around the UK and thank them very much for this. We currently have £2897.47 in the CAWS 2028 account.
• With the venue and date confirmed and booked, it’s now time to look at hotels around the area. We are looking into this and we have been in contact with a third-party booking agent offering this service. This will allow attendants to choose hotels and or accommodation at a price point to suit their budget. This process will come with no contractual obligation from the committee.
• This will be integrated into our main Caws 2028 website as an external link for booking.
• We have purchased the domain for the website which will be CAWS2028.org with email addresses for each of the steering committee chairs which are now active and the website will be under construction until it goes live according to the convention guidelines.
• We have a few vacant positions and a flyer with the positions and how to apply will follow in due course.

Thank you for allowing me to be of service. ILAS Crawford Brown (CAWS 2028 Chair).

CAWS 2029 (Chair)–Parthi T. Highlights:

• Since my last report, I am pleased to provide an update as we transition from Steering Committee formation into active planning for CAWS 2029.

I am happy to report that the CAWS 2029 Steering Committee has now been selected and ratified. The members are as follows:

• Vice-Chairperson–Ashley A
• Secretary–Lindsay S
• Treasurer–Colin C
• Hotel / Events Venue Liaison–Barry W
• Program Chair–Paul H

Pa g e | 5

• I am incredibly grateful to these members for stepping forward to be of service, and I look forward to working alongside them over the coming years.
• We held our first Steering Committee meeting last week, and it was an exciting and productive meeting, filled with enthusiasm, thoughtful ideas, and a strong sense of unity.
• The committee is already hard at work as we begin laying the groundwork for what will be an incredible convention. During this meeting, we began discussing priorities, timelines, and next steps as we move forward with planning.
• One of our immediate areas of focus will be initiating the process of hotel and convention venue selection, including early discussions around contract negotiation.
• In the coming month, we will begin seeking résumés for several General Committee positions, and we look forward to continued participation from members of the
• Fellowship to help make this event a success.
• We also had a very productive and informative meeting with the CAWSO Treasurer, during which we received guidance on establishing a local petty cash bank account. The CAWS 2029 Treasurer will now begin researching banking options and initiating the setup process.
• The $20,000 CAD in previously approved fundraising allocations from the SOCA area is currently in the process of being transferred to CAWSO.
• We also have CAWS 2029 memorabilia coming soon, including some really great T-shirts and CA teddy bears. Some of these items will be sent to Orlando for the CAWS 2026 Convention, where they will be made available at the bazaar, helping to build early awareness and excitement for CAWS 2029.
• We continue to work on developing information to be shared with the Fellowship regarding entry into Canada for individuals with criminal convictions.

Next Priorities:

• Initiating the hotel and convention venue selection process, including proposal review and early contract discussions
• Opening and establishing a local petty cash bank account
• Beginning the process of soliciting and filling General Committee positions
• Continuing development of information for international attendees regarding entry into Canada

I remain deeply grateful for the trust placed in me and committed to maintaining transparency, accountability, and steady progress as we continue building momentum toward CAWS 2029.

Yours In Love & Service,

Parthi Thiyagarajah

CAWS 2029 Chairperson

Pa g e | 6

 OFFICER REPORTS

Director of Operations (DOO)–Tai B. March 2026

Highlights:

• I continue to meet and/or communicate with the WSOB Chair, WSO Trustee, WSOB Treasurer, WSOB Members and paid vendors when necessary. Communication with Bookkeeper weekly.
• TC Meeting 3/08/2026.
• CRM ADHOC, Shopify complete, QBO pending WSOT completion, HubSpot pending completion (Need assistance finding training for QBO, HubSpot)
• Delegate Mailing materials sent.
• WSOB Chairperson master checklist revisions and updates weekly.

Office Update:

• (2028 account to be determined for future use)(Discussion taking place for future use)
• Guidelines are past deadlines, fellowship needs these ASAP, Conference Committee, Archives Committee and Finance Committee.
• Websites (PI, IT, Museum and CA.org) (PI forms and templates updated) (H&I to research (need DAL Update), Unity, links added)
• CAWSO Publication Guidelines updated for concepts (Intellectual Property change completed)
• Made WSBT Contact information. (in process for Secretary of State, Charitable Business, with registered agent) CAWS Probation, CAWSO, Inc.
• Updated Starter kit requests sent to WSOT monthly and last quarter report 20260310
• CA.org website continually checked with updates as necessary.
• Updated list of Intellectual Property  WSBT approved, book  updates made with correct appendices and Concepts. (HFCII appendices corrected pg.251)
• WSBT 12 Concept Communication requested (pending 2025/10)
• Email Addresses need updates (working with DAL and Vendor)
• TechSoup request (Zoom Licensing complete)
• QBO needs to be rerouted to WSO and needs to be initiated.
• Working with WSOB Treasurer for CC Policy.
• UK Distribution outside of UK, soft opening to be initiated and soon. (need more to address Shopify practices)
• Working on Bank accounts with WSOB Treasurer.
• Pulled conference information to better assist with possible HubSpot solution.

Merchandise:

• UK Distribution contract made. (attached:)

Pa g e | 7

• Swedish Chips discussed in Area meeting. (solution in progress via MERT, stock information requested and answered)
• Merchandise Committee? (DAL interest)
• COGS review to be made, working with WSOB Treasurer
• Possible solution for racks (Amazon and CA designed insert)
• Pending completion of revised bookmarks and can labels (H&I Committee)
• Rack insert pricing (Discussion)

Translation Committee:

• Meeting 2/08/2026
• Tradition 11 language request.
• 20250331, have French, Danish. DAL to help. (NEED ALL MEETING TRANSLATION FORMATS, also Pamphlets and Books) Denmark asked to stop printing current books.
• Continues meetings taken place with MERT, ERT, WST, WSO Chairperson and DAL.
• Revised Royalty and Licensing Agreements (WSBT approved)
• Copyrights sent, WSBT Qtr4 Mins received, Licensing and Royalty Agreements pending completion. (27 areas active participation, 1 discussing, 2 contact made)
• Need to start searching for Translator, currently have formulated team to assist (Swedish, Dutch, Danish, French and Spanish been assigned) LCF glossary of terms complete and to be added to Translation lists.
• Purchasing AI tool.
• Searching for Translator.
• Request for Transfer of Rights form to be translated.
• Request for Release Forms to be translated.

CRM:

• NO MEETINGS
• Hupspot access has been made.
• Training for QBO, Shopify and Hubspot not complete for Staff and Bookkeeper.
• Background information entered.

LCF:

• WSOB Liaison
• Meeting March 15, 2026
• Point 2 Publication Process, Power of PI, complete and sent (in LCF Process)
• Asked to join LCF Guidelines Sub-Committee (meeting every Tuesday) (COMPLETE)
• Asked to join LCF Publication Oversight Committee, updates made as Shop is reorganizing.
• Working with LCF Vice Chairperson with updating Glossary of terms and attaching for Translation approval (COMPLETE)
• Discussion on WSO, WSOB oversight, SR-13 Pending (Attached:)
• Working with volunteer for future printings and pamphlet oversight.

NewsGram:

• NewsGram Guidelines to be revised. (WSOB Chairperson)
• Updated WSOB Members.

Pa g e | 8

WSOB

• DAL and WSOB Treasurer Training (COMPLETE)
• DAL and WSOB Access (COMPLETE)
• Discussion on future Training and Procedures moving forward (working with DAL)
• Would like to request Expense Report be updated for WSOB use. (GL Codes added)
• Convention flights made for WSOB Chairperson, Treasurer
• Rooms Complete for WSOB Chairperson and Treasure, DOO and DOCAC
• Worked with Bookkeeper to revise some line items as some were not under correct GL Code.
• Meet with Ast. Manager, WSOB Chairperson and WSOB Treasurer to clarify budget line items and possible changes with 2023 YTD history.

Delegate Mailing

• Asked to join Conference delegate Mailer Sub-Committee.

Respectfully submitted:

Tai Ramirez, Director of Operations

WSOB Chair–Randy G. Highlights:

MARCH 2026 WSOB Report Highlights:

• I participated in the monthly committee meetings and went to the office on a weekly basis. My chair-to-chair call is back on the schedule.
• Activity level was high in the last month and I believe that progress in some of the stalled“todo list” items is encouraging.I’dlike to thank those participating in their renewed efforts.
• I still believe that 2026 has the makings for an exceptional year for Cocaine
• Anonymous.I’m watching Tai and Dawn answering the challenge and knocking it out of the park with their activity level and productivity. I want to show them the reciprocating energy from our board toward the continuation of our 2025 efforts to bring the office and the WSOB to places we’ve never been.

 WSOB Treasurer Report:

17th March 2026 Highlights

o  I have engaged with all onboarding activities and training. It’s been an interesting few weeks!

o Regular interaction with our DOO, WSOB Chair, WSOT and Bookkeeper.

Pa g e | 9

• Regularly check account activity. I now have access to all relevant bank accounts but awaiting some permissions to be confirmed, the DOO is assisting.
• Kept regular communications with CAWS2026 Convention Treasurer.
• I’ve participated in online business by email and on WhatsApp group in a timely manner.
• I attended the WSC Finance Committee meeting on 15th March and we will begin work on the draft 2027 budget over the upcoming weeks and months. I have had my initial budget runt through with WSO staff and WSOB Chair, this will continue with input from WSOT.
• Had a budget review meeting with CAWS2027 Treasurer and DoCaC.
• Had a budget review meeting with CAWS2028 Treasurer and DoCaC.
• Was invited to participate in a meeting with CAWS2029 Chair and Treasurer regarding bank accounts.
• All files submitted to CPA for preparing tax returns.

CAWS2025.

• WSO operations/program services income for 2025 income was slightly higher than projected and expenses were significantly lower which leaves a larger net ordinary income than projected.
• Assisting WSO as they prepare to address COGS Audit.

Thank you for the opportunity to be of service ILAS

Russell Sedman WSOB Treasurer

WSOB Secretary–Kimberley C. SECRETARY’S REPORT MARCH 21, 2026 Highlights:

H &I

• Attended H&I last Sunday but got there a little late due to my previous meeting running late. It has been quiet for them; correctional referral chair did not see any correctional referrals come in.
• Media–has formed their subcommittee and have been meeting. They created a subcommittee email. Currently creating graphics for the cans and stickers and hope to submit them in the H&I chat next week.
• Committee decided they do not need to buy tools and can use free programs and advised that they would like to use budget for conference related items.
• Guidelines–John D: 2nd consecutive subcommittee meeting unattended. Made contact with lifeline to consult on guideline changes.

Pa g e | 10

Referrals

• Spent time tracking through the referrals. I reached out to Yves based on Jonathan’s suggestion and he mentioned that he had worked on a referral project aimed at sorting out the referrals. We went through the list and he was able to cross reference all except 8 as being closed.
• Of the remaining 8, Wesley and I went through them, and, after tracking through the box, I contacting the makers of each Motion. All have been resolved or withdrawn except for 2, I believe, although I also need confirmation from Tai on 2.

 REFERRAL STATUS

1. 16549684 sent 08/03/2025 – (Referral number 3 on excel sheet) Larissa O olsonlarissa22@outlook.com

While reviewing the pamphlets on ca.org, I noticed that the current layout could benefit from a more visually appealing design.I’dlike to suggest updating the presentation, similar to the approach used by CMA (link attached for reference). Specifically, replacing the plain text pages with pamphlet images would create a more engaging and user- friendly experience. With the website being updated I believe this would be an ideal time to look at making this change.

Additionally, I recommend standardizing the pamphlets in black and white. A clean, minimal design not only enhances readability but would also reduce printing costs for Areas—particularly once Print on Demand is implemented.

Goes To LCF?

2. 16418733 sent 07/06/2025 – (referral number 4 on excel sheet) Eric heal.eric98@gmail.com

I was wondering if the process of getting all CA approved literature into an audiobook format has been started or explored.

Ask Office

3. 16387743 sent 07/06/2025- (referral number 6 on excel sheet) Ginger L ginger4rri@gmail.com

Consider making the font bigger on the formats/readings… some of us are getting old.

Requester Would Like A Response

4. 15689026 sent 26/01/2025 (referral number 12 on excel sheet) Wesley B realwblount0309@gmail.com

Asking each committee and the boards to adopt pp15-17 of the Archives handbook to unify naming conventions for saved materials (literature, documents, handbooks, files, digital assets, etc.). Further, that each committee/board determine that their current

Pa g e | 11

 files/documents etc. confirm to the naming convention.

Closed

5. 13633673 sent 10/29/2023 (referral number 18 on excel sheet) Cath E catherinee66@hotmail.co.uk

I would like the WSOB, working with the collaboration of H&I to look into the creation of a distinct “newcomers” H&I chip. For those newcomers who “got the message in H&I” this could be a metal chip or a new coloured chip to give to potential new members and to honour the special relationship for those that meet Cocaine Anonymous in hospitals, institutions, treatment centres etc. Closed

6. 12408612 sent? came in January 16, 2023 (referral number 20 on excel sheet) Reference #11713375

Date09/03/2022

From Catherine E  catherinee66@hotmail.co.uk

Summary of Referral would like to request that the IT Committee look into the possibility

of changing their current guidelines. I ask this so that Areas could enter into a royalty or license agreement to allow said Areas to upload C.A. literature A Quiet Peace daily reading onto their websites. This request is made specifically with the intention of the aforementioned materials being available only for web or closed social media platforms.

Closed

7. 07-17-2019 – WSOB 2019-16 (referral number 20 on excel sheet)

“Cocaine Anonymous World Services, Inc. create a Google for Nonprofits account, with use of the account limited to the YouTube Nonprofit Program and with a guarantee that comments not be shown on CAWS YouTube pages.”

It would be wonderful to be able to read our daily meditation book wherever we are in the world on our website. Thank you for all that you do for us. Closed

Yours in Service Kimberley C WSOB Secretary

Pa g e | 12

DIRECTOR OF CONFERENCES AND CONVENTIONS (DoCaC)–Jesse G. Report March 2026

Highlights:

CAWS 2026 – Florida Chair

• 2 months
• Approved 125k on direct billing

Vice Chair

PI:

• will have PI workshop sat afternoon at 2pm
• will be in pre-convention area
• have dedicated table
• all needed items for workshop to be provided by presenters
• resource table for PI resources
• need various chips and pamphlets and will have list to docac soon

Outreach-

• attended various events to inform of and encourage attendance to CAWS206
• newsletter, flyers, basket donation posted to social media pages
• Children’s event–
• will have confirmed and coord w/speakers
• using Twinkle Toes nannies
• cost will be determined by number of children participating and that has yet to be determined
• Special Needs- none IDed at this time; have ASL as back up just in case and have begun to request bids

Unity–2 events;

• Kahoot game on Thursday evening
• Popcorn machine–more info to come
• Vol Coord–a master list has been forms
• Each committee chair responsible for creating specific requests

Program–have updated program

• Entertainment
• Comedian will be replaced with humorous cover band
• MC, Stevie Ray has been contracted

Silent disco

• Workshops- Working on gifts and deciding scheduling/order
• Speakers- good to go
• Marathons- Spots will be continued to be filled as registrations  come in
• Survey eval–use survey monky
• Special Events

Pa g e | 13

• Working on shirts for fun run
• Working on committee for on site and off site
• Old Town–60 (+15)
• K1–13 (+2)
• Bass Fishing–7 (+4)
• Gatorland–37 (+10)

Hotel

• Convention is > 25% of booked nights = 2199 room nights (-5 from last month)
• F&B minimum is met
• 14 days prior final cut off for BEO’s
• oeposit due 3.2.26 pd

WSC Conference 2026/2027

• 2026/2027 contracts fully executed
• 2026 addendum fully executed
• 2027 addendum fully executed

CAWS 2027–Washington State

• NO REPORT

CAWS 2028–Scotland Area

• We have 29 subcommittee chairs in place
• Program Chair has resigned
• Taken on role as outreach chair
• PI- looking for pros to connect with
• H&I–wants to live stream conv to prisons
• Need a program chair; hoping to ratify one in April; Derek F is standing in

Treasurer

• Updated budget based on potentially/likely having convention at EICC
• HSBC account fully accessible and DOO can verify funds
• Initial deposit due and has been paid

Fundraising

• Limited edition jacket will be sold at European regional in Dublin in March
• Will likely need to update again due to email just received from venue contact
• Hotel liaison
• Have meeting with 3^rd party booking agent with HL, Jesse and Stuart which allow attendees to choose hotels/accommodations at a price point w/in their budget; comes with no contractual obligation to CA; more info at next meeting

CAWS 2029

• Had 1^st meeting on 3.10.26 and will meet 1^st Monday of the month at 8PM ECT
• Working on:

Pa g e | 14

•  Local account
• Getting a hotel
• Filling gen committee positions
• Develop info for International attendees regarding entry into Canada

WSC Conference Committee (WSCCfC)

• Working on new referrals:
  • Continues to receive referrals about having an online conference due to concerns about entering US and the questions that need to be answered to enter the country
• Credentialling website is up
• Registration website is up
• SR14 date is 6.27.26; need items by 6.4.26

WSC Convention Committee (WSCCvC)

• Steering team for 2029 selected
  • VC–Ashley A
  • Sec–Lindsey S
  • HL–Barry W
  • Tr–Colin
  • Program–Paul L
• Continuation of sorting through referrals that were requested from WSCC to ensure that there are no open referrals that were“lost”
• Working on new referrals
• Working on SR134 material

Bid Vetting Committee

• No bids on the horizon.

RFP Committee

• Jay F continues to chair RFP committee and is doing an amazing job
• Have asked the best 7/8 to give us their best/final RFPs
• Better offers if we do 3 vs 2 years
• Next meeting is scheduled for 2.28.26

WSC Conference Committee (WSCCfC)

• Working on new referrals
• Continues to receive referrals about having an online conference due to concerns about entering US and the questions that need to be answered to enter the country
• Credentialling website is up

WSC Convention Committee (WSCCvC)

• 8 resumes submitted for steering team positions and the team will meet on 8/1 to select a steering team
• Continuation of sorting through referrals that were requested from WSCC to ensure that there are no open referrals that were“lost”
• Working on audio recording guidelines draft
• Working on new referrals

Pa g e | 15

Bid Vetting Committee

• No bids on the horizon.

RFP Committee

• Jay F continues to chair RFP committee and is doing an amazing job
• Have received 20 RFPs to date from across the pond and US and have narrowed down to about 7 that we will ask for final RFPs from
• Better offers if we do 3 vs 2 years
• Next meeting is scheduled for 2.28.26

ILAS,

Jesse G

DIRECTORS AT LARGE (DAL) REPORTS Jason S. (DAL)–March 2026

Highlights:

Attended:

• Regular WSOB meetings, WSC IT, WSOB ADHOC
• WSCIT
• Ad HOC Tech & Website Committee
• worked with Joe , Jo and Kalob on the website.
• waiting for Joe to to finish the 2 key spots.

Web:

CRM:

• We met with the Consultant to review our status and our needs. Alexie believes she can help us.
• She was granted HS access so she could see what we got and confirm that she can assist.
• We dont yet know what the estimated costs would be
• Loom regarding HubSpot Reports: (how to get access to HS data)
• https://www.loom.com/share/b46a0433752b462eadf2ee7f2fdbaf82

Concern from last month:

• Did HubSpot goof .. or did we do nearly no sales in Jan 26?
• NO, we sold$27k in Jan
• That report is just completely wrong
• some modules absolutely have contact # limits. We currently don’t have a paid module that would be affected.
• Ecommerce integration appears to tracking nicely.

Pa g e |16

• Regional distribution shows a notable concentration in the “Pacific North” and “Mainland European” regions (8 and 6 records respectively), together accounting for 41% of regional-tagged delegates, which suggests that recent delegate additions are somewhat tilted toward these two regions versus others like “Atlantic South” (1 record).
• Area-level tagging is relatively fragmented, with the top three named areas (Northern Alberta with 3 records, and Southern Ontario, Colorado, Missouri Area, New York, CA Holland Noord, Southern Alberta, and Texas each with 2) together representing a mix of North American and European locations, which may indicate that new delegates are being added across multiple small clusters rather than dominated by a single area.

Wesley B. (DAL)–March 2026 Highlights: Attended

Attended

• Regular WSOB meeting
• North American PI Summit
• WSCPIC
• Referrals Ad Hoc

PI Updates

• Post North American (and pre-Eurpoean) Summit was the main discussion at PI:
• Updates are planned to PI Rocks and Professional Outreach, as well as the Fact Sheet following latest survey results (some of this content could be used on website update)
• Summit Guidelines also being reviewed for possible SR-14 submission Summit 2027 will be in Seattle
• In addition to providing media guidance on poster creation, there was discussion of using AI to create music content that could be used behind presentations (like PI Rocks), raising questions of AI content ownership–may need guidance on WSOB ownership/maintenance of AI created content (working with Jacqueline, new PI Media Chair)
• European PI will be discussing professional outreach, new media, as well as their own Summit Guidelines
• There look to be a lot of great ideas and new materials for SR-14 at Conference.

WSOB–

• Referrals–Worked with Kim to finalize open referrals for Board review, and possible responses.
• Continuing to liaise with Conference Committee to clean up previous (completed) referrals, as well as confirm any new submissions.
• Also just confirming that Conference Committee has addressed Open Referrals of other committees.

Newsgram–

• NewsGram approaching deadline for production
• Continue discussions on new delegate orientation possibilities with Kalob.
• It has been a hectic March, continuing to make progress. In Love and Service,

Pa g e | 17

 Wesley B

 Morten V. (DAL) March 2026 Highlights:

Attending:

• CAWS 2028 steering committee
• MER Convention committee

Translation Committee

• Waiting for glossary of terms to finish. Next TC committee meeting will be dated when we have them.
• Been in contact with CA Russia and are trying to arrange a meeting with Tai, Randy and myself.
• Has been translating meeting formats with the Danish committee
• Next meeting April 9^th

CAWS 2028 steering committee

• Jo, Russell and Jesse have been meeting to go through the budget.
• Next fundraiser is April 18^th in London. I will be attending
• Looking at hotel bookings for chairs, trustees and WSOB

MER Convention committee

• A lot of different commitments, among others, treasure, auction/raffle, merchandise and hotel chair. Putting the last pieces together for the biggest convention in Denmark.

Kalob T. (DAL)–March 2026 Highlights:

Zoom Management:

• Disabled the waiting room for PI meetings so users can join without the host (unblocks their committee meetings). The chair can use the Host Key to“claim”the host without needing to log in. This should reduce complexity for the PI Committee. Host Key. information sent to Wesley for correspondence with PI.
• Double checked the WSOB monthly meeting and host key as well so someone can claim host without the account owner (DOO) needing to be logged in. Should allow us to get started on business faster.

Pa g e | 18

• We had to pay full price for Zoom as their requirements for the Zoom Cares programme have changed in the last year, and C.A. no longer qualifies. I’ve worked closely with Zoom and we now have a 30% discount recurring every year and a dedicated account rep who can help us with anything we might need. We will not need to do this rig-ama-roll process again.
• Tech Soup no longer works with Zoom as Zoom has moved to GoodStack, and GoodStack was kind enough to give us the rejection details that helped us solve this problem.

Email management:

• Worked with our vendor to determine all the @ca.org email addresses we have to help us understand our internal communications better.

Azure / App:

• Last month’s report had details regarding Microsoft Azure and unexpected charges. On Feb 20 I received a call from Microsoft saying the $656.59 is going to be refunded to the card it was taken from (Jonathon H).
• While Microsoft eventually resolved the issue entirely, it has highlighted the complexities of working with them. This one problem took weeks of communication with Microsoft to resolve. Should something like this happen again, there are no guarantees Microsoft will dedicate so much time to us. We may want to consider moving app services to a simpler host. This is an ongoing conversation with Gustav, our other software engineer.
• Version 1.5.0 of the C.A. Meeting Finder App is available for Android. There are some design issues with the new iOS liquid glass theming delaying the 1.5.0 release on iPhone.

Documentation:

• Started collecting information and documenting accounts, logins and processes in one centralized location.
• Currently in a closed beta test with two other DALs. This will live outside of OneDrive to make it more accessible and searchable. This will become a very comprehensive document library with the goal that “spending time looking for things” becomes less of a burden on the board and the office. Less wasted time on trivial tasks means more time on high priority and valuable tasks.

Misc:

• I’ve started using a Kanban board to track progress, deadlines, and notes of all the ongoing tasks so nothing gets left behind.

Pa g e | 19

• I’d like to explore a password manager for the entire board for good security practices and to reduce the burden of having to ask-and-wait for other people to respond to the request before being able to finish a task. This should unblock a lot of WSOB members and allow us to be more agile in daily task management. More to come on that when time permits.
• HubSpot is now a monthly bill, and I am currently assessing whether or not we actually need this service. The services we pay for are now documented (officially written down).

Domains:

I’ve spent a lot of time asking a lot of members where certain domain names are and who has access to them. After countless hours and comms with dozens of members across the world, I’ve found who owns the domains. These are now documented.

Billing:

• Error reporting service (Sentry.io) for the C.A. App was paid for another year for a total of $312.

Shop:

• Will be working with the office this upcoming month to make further improvements to the new shop.ca.org site for better support with discounts, inventory management, and multiple distribution centers.

Kalob Taulien, Director at Large

WORLD SERVICE TRUSTEE (WST)–Karmen K. Highlights:

No Report This Month

WORLD SERVICE OFFICE TRUSTEE– Jonathan H. Highlights:

No Report This Month

NEW BUSINESS

Credit card policy: Our treasurer has drafted a new credit card policy.

Pa g e | 20

Motion is below.

MOTIONS

Spending Committee Online Motions

(Mar 31)

Motion to approve CR2026-051 in the amount of $1755 for children’s events. Seconded, Passed unanimously.

(Apr 2)

Motion to approve CR2026-059 in the amount of $2171.59 for memorabilia to be paid out of local account. Seconded, Passed unanimously.

(Apr 3)

Motion to approve CR2026-053 for memorabilia in the amount of $12,172.00. Seconded, Passed unanimously.

(Apr 3)

Motion to approve CR2027-014Rin the amount of $2450.47 (motion previously passed- required revision) Seconded, Passed unanimously.

(Apr 13)

Motion to approve CR2027-019 in the amount of $3000 for hypnotist entertainment. Seconded, Passed unanimously.

(Apr 14)

Motion to approve CR2026-068 in the amount of $1192.00 for bass fishing event. Seconded, Passed unanimously.

WSOB Online Motions:

(Mar 28)

Motion to add Freedom Fund link to the CA Meeting Finder. Seconded, Passed unanimously. (Mar 31)

Motion to approve minor amendment to approved credit card policy (change from 3 days to 7 days) to read as follows:

‘cardholders must keep the card secure, obtain itemized receipts, submit reports within 7 days upon conclusion of event..”

Monthly Meeting Motions (March 21, 2026)

1. Tai – Motion to sell rack inserts for $13.00 on the website. Seconded, passed unanimously.

Pa g e | 21

2. Jason- Motion to send website link and password to WSBT for review. Seconded, passed with minor opposition.
3. Russel- Motion to approve credit card policy. Seconded, Passed unanimously.

 Spending Committee Meeting Motions (March 21, 2026) Additional Motions for Referrals:

See below:

REFERRALS

2025 – Referrals received prior to Conference

1. WSOB 2025-01

Consider making the font bigger on the formats/readings… some of us are getting old.

Proposed Response:

No action taken.

Currently there no plans to adjust formatting of literature including changing of font sizes, which could impact the cost of production, however some CA literature can be downloaded and magnified or font sizes changed for personal use.

Motion to Approve the Proposed response to WSOB 2025-01. Seconded, Passed unanimously.

2. WSOB 2025-03 (Referred by LCF)

I was wondering if the process of getting all CA approved literature into an audiobook format has been started or explored.

Proposed Response:

No action taken.

Thank you for the referral. At this time, there are no plans to produce literature beyond print and e-book versions partly due to costs, such as paying for professional readers and the cost of

Pa g e | 22

translations. The WSO is always open to considering new formats for the future and will keep this suggestion in mind for future planning.

Motion to approve the proposed response to WSOB 2025-03. Seconded, Passed with substantial unanimity.

3. WSOB 2025-04

While reviewing the pamphlets on ca.org, I noticed that the current layout could benefit from a more visually appealing design.I’dlike to suggest updating the presentation, similar to the approach used by CMA (link attached for reference). Specifically, replacing the plain text pages with pamphlet images would create a more engaging and user-friendly experience. With the website being updated I believe this would be an ideal time to look at making this change.

Additionally, I recommend standardizing the pamphlets in black and white. A clean, minimal design not only enhances readability but would also reduce printing costs for Areas—particularly once Print on Demand is implemented.

https://www.crystalmeth.org/download/what-is-the-seventh- tradition/?wpdmdl=2642&refresh=688922ca4454e1753817802

Proposed Response No action taken

While we are always looking at updates to literature design, there are no plans at present   to

overhaul pamphlet design as our current standard presents a unified design approach.

Motion held at this time. Referral to be reviewed by adhoc committee (Tai, Wesley, Jason and Russell)

4. WSOB 2025-05

Please note that the legal name of the Fellowship is Cocaine Anonymous World Services

(CAWS). There is no such organization as Cocaine Anonymous World Services, Inc. (CAWS, Inc.) and any mention of that organization is incorrect. The World Service Board of Trustees is asking all World Service Conference Committees to review any and all Conference Approved Documents (World Service Manual, Committee Guidelines, etc.) and change any erroneous naming convention of Cocaine Anonymous World Services, Inc; CAWS, Inc., or anything other than Cocaine Anonymous World Services (CAWS) to the correct nomenclature.

Proposed Response

Pa g e | 23

Referrals that did not result in a motion:

After a thorough review by the Director of Operations, Conference Committees and Areas were contacted to make the appropriate corrections across all literature and online publications

Motion to approve the proposed response to WSOB 2025-05. Seconded, passed unanimously.

2026 – Referrals Received after Conference

5. WSOB 2026-01

Divide the Director of Conventions and Conferences into 2 positions by renaming a DAL as Director of Conventions and Conferences 2. Considering that RFPs for Conference hotels are done every 2 years, The DoCaC 1 and 2 will split Conference duties as follows:

1. DoCaC 1 to deal with the hotel contracts that have already been signed by the WST to include contractual issues, addendums, etc.
2. DoCaC 2 to lead/serve the next RFP committee; and then deal with the 2 years of contracts that are a direct result of the RFP committee;
3. DoCaC 1 and 2 to then alternate leading/serving on RFP committee and deal with those contracts;
4. DoCaC 1 and 2 to alternate attending monthly WSCC Committee.

In order to not increase expenses to the WSOB budget the DoCaC 1 and 2 duties regarding the conventions should be divided as follows:

1. The DoCaC 1 would also be responsible for even convention years’ contracts, steering meeting attendance, guidance and subsequently would only be financially covered for travel, lodging, per diem and related expenses to even year conventions. DoCaC 1 would also be responsible for chairing the Bid Vetting committee for the even year petitions.
2. The DoCaC 2 would be responsible for odd convention years’ contracts, steering meeting attendance, guidance and subsequently would only be financially covered for travel, lodging, per diem and related expenses to even year conventions. DoCaC 2 would also be responsible for chairing the Bid Vetting committee for the odd year petitions.

(See pages 69-70 of the WSM) DoCaC 1 and 2 to meet prior to WSOB meetings to discuss issues and keep each other informed. DoCaC 1 and 2 would fulfill all other director responsibilities including but not limited to attending WSOB meetings, turning in written reports, serve on the spending committee., etc.

P a g e  | 24

No official response. Requires additional discussion Wesley and Kim to work on this referral.

6. WSOB 2026-02 (could be combined with 2025-03)

In our Area, we feel audio versions of our pamphlets and books are needed. The average reading age in UK prisons is 9 years old, and by audio versions being available, this will allow information to be understood. Could this be looked into?

No action taken.

Combined with referral 2503 with one response to both referrals

Motion to approve the response for referral 2503 as a combined response for both 2503 and 2026-02. Seconded, passed unanimously.

7. WSOB 2026-03

Perform a yearly cost analysis of sold merch. to potentially update sales price of goods to the fellowship.

Action taken.

A motion was made and passed at October 17, 2025, Board meeting.

Motion to approve response to WSOB 2026-03. Seconded, passed unanimously.

Minutes respectfully submitted by Kimberley C., WSOB Secretary.