Dec 20, 2025 – WSOB Minutes

Posted on by caws.archivist

WSOB MINUTES: DECEMBER 20, 2025

  • SERENITY PRAYER–Randy opens the meeting with the Serenity Prayer.
  • TRADITION–Jason read the 12th Tradition.
  • CONCEPT–Jason 12th Concept.

ROLL CALL & QUORUM DETERMINATION

Present:

  • Randy G.–Chair
  • Tai B.–Director of Operations
  • Jesse G.–Director of Conferences and Conventions
  • Kimberly C.–Secretary
  • Jason S.–DAL
  • Morten V.–DAL
  • Wesley B.–DAL
  • Karmen K.–WST
  • Justin C.–CAWS 2026 Chair
  • Nathan H.–CAWS 2027 Chair
  • Crawford B.–CAWS 2028 Chair
  • Parthi T–CAWS 2029 Chair

Guests:

  • Kalob T (Member at Large),
  • Simonne M. (Member at Large),
  • Maria K (Member at Large),
  • Larissa

 CHAIR ANNOUNCEMENTS

November 2025 minutes were approved.

SEVENTH TRADITION

Observed in the office, online members are directed towards ca.org.

1| P a g e

CAWS CONVENTION REPORTS CAWS 2026 (Florida) – Justin C.

Highlights:

  • Current Summary-Registration (12/14/2025): Total = 295 (Breakdown unavailable at time of report) Hotel Pickup (12/15/25): 2097 room nights.
  • Greetings to all! Less than 6 months remain until CAWS 2026 Convention and we are full steam ahead.
  • We offered a FLASH Sale during December which has netted a few more registrations.
  • The hotel is still booking rooms but is beginning to probe the limits in asking for historic attrition rates. They are also asking for historic Starbucks hourly sales at CAWS Conventions to justify our request for Starbucks to extend their hours for us.
  • We were saddened to hear of the passing of Sarge. Sarge was a beloved member of the Fellowship and was booked as our headline comedian on Sunday night of the convention.
  • The Entertainment Committee is discussing options to book either comedy or live band entertainment for that timeslot.
  • Decorations committee has really knocked it out of the park with their designs and the amazing banquet centerpieces featuring handmade items that are sure to be in high demand at the table auctions.
  • The A/V quote from StevieRay has been approved by the Steering Committee and a CR was submitted to the Spending Committee on 12/17/25.
  • Fundraising proceeds are currently at $38,120.25 (includes seed money) with an additional auction revenue of $12,115.00.
  • Please note that all financials to follow in this report are only current as of 12/14/25, unless otherwise noted, and do not reflect the total of proceeds accrued since that date.
  • All major categories are under budget, with positive variances across the board. No areas of overspending or concern at this stage.
  • Randy has made contact with Troy L. and he has assured us that he will assist with the live auction as well as procuring auction items. A member has donated many Motorola radio sets to the Convention and these will be turned over for use at future conventions, a considerable potential savings
  • We continue to ask for members of our Service Boards and Committees to please spread the word to their Group/District/Area/Region that we are seeking their support and partnership in our Fundraising efforts.
  • We have found a unique way for our Service Board members to directly assist in Fundraising through a “Dunk the Boards” Fundraiser. The WSOB has fully committed to this and we are awaiting confirmation that all the WSBT members will choose to participate as well.
  • We have a few more check requests being submitted soon and more to come.
  • Thank you each for all that you do. I am so grateful to continue serving as CAWS 2026 Chair, please contact me with any questions or concerns.

2| P a g e

CAWS 2027 (Washington) – Nathan H. Highlights:

  • Steering/General Committee: Both the committees meet monthly on the last Sunday of each month Zoom.
  • The steering committee meets at 8:30 am prior to the general meeting.
  • The general committee meets at 9:00 am.
  • All Steering Chairs are to be holding downline committee meetings.
  • All those who would like access to the CAWS 2027 Dropbox folder, please request access from the Secretary (Devon) and an invitation will be sent.
  • An Ad-hoc committee is going to be formed for registrations costs. This committee will iron out the details, organize said details and bring forward for final approval.
  • Fundraising subcommittee meets the 2nd Monday of every month @ 7:15pm in person and via zoom.
  • Monthly donation via “Give Butter” is up and running. Link has been posted on multiple social media platforms.
  • Mystery murder event scheduled for January 31st. This is a local event and was a huge success previously.
  • Lots of merch/swag and misc. in the works. It was noted by a few that the committee should really try to start selling outside WA state. Committee heard and will look into the best ways to get this done.

Registration:

  • Subcommittee has been formed and has had their first meeting.
  • A check request is in the works of being completed for the registration platform. Three bids will be included and the preferred one that was researched and agreed upon by subcommittee is stated within check request.

Fundraising:

  • Fundraising subcommittee meets the 2nd Monday of every month @ 7:15pm in person and via zoom.
  • Monthly donation via “Give Butter” is up and running. Link has been posted on multiple social media platforms.
  • Mystery murder event scheduled for January 31st. This is a local event and was a huge success previously.
  • Lots of merch/swag and misc. in the works. It was noted by a few that the committee should really try to start selling outside WA state. Committee heard and will look into the best ways to get this done.

CAWS 2028 (Scotland) – Crawford B. Highlights:

  • We had our committee meeting on the 2nd of November and it was filled with great ideas, knowledge and enthusiasm.
  • The treasury committee are in the process of finalizing the European bank account and relevant signatories. This will allow us to input the funds already raised so far for the CAWS 2028 Convention which are currently in The Scottish area bank account to allow us to pay for anything that is required in the interim.

3| P a g e

  • We have very limited stock of t-shirts and are awaiting a proposal from the merchandise chair for another run.
  • The fundraising committee is in the process of arranging our first event and this will take the form of a “white collar boxing event”. The most stringent levels of organization and planning will go into this event, and it should prove to be very successful both in attendance and revenue.
  • We are currently looking into insurance around this event and the strict guidelines that are required to undertake an event like this to make sure everyone’s safety and wellbeing is paramount.
  • The Friday night Burgher Street group in Scotland held a retreat to raise funds.
  • Our logo and name are ratified and our merchandise can now feature this.
  • The Steering committee chairs have had a great response in resumes for their respective sub committees from all over the European region and after ratifying more chair positions, we now have 28 general committee chairs in place.
  • Our hotel liaison and trustee brought to the committee that the 3 hotels on the bid document were in their own respective ways and due to circumstances out with our control were found to be unsuitable to host this convention.
  • The hotel liaison, trustee have been hard at work along with the DOCAC seeking out a venue that is more tailored to this type of event.
  • The EICC seems to be the most suitable venue option for this convention. The ERT, hotel liaison and the DOCAC have been in communication with the EICC representative and discussed the initial RFP and have requested an updated proposal regarding an additional day (Monday).
  • As the convention will be held in Scotland, we are in the process of designing and registering a tartan that will belong exclusively to Cocaine Anonymous.

CAWS 2029 (Toronto) – Parthi T Highlights:

  • First and foremost, in my first official report as Chairperson, I would like to express how truly honoured and grateful I am to have been chosen to serve as Chairperson for CAWS 2029. I am sincerely looking forward to working with our Area, Region and the WSOB to help put together an amazing and memorable Convention.
  • At this time, we are actively seeking resumes for the five remaining Steering Committee positions: Vice-Chairperson, Secretary, Treasurer, Program Chair, and Hotel/Events Venue Liaison. I have set January 11—the day after our next Area meeting—as the deadline for receiving resumes.
  • While I am eager to form the Steering Committee and begin the hotel selection process, I believe this timeframe allows us to properly solicit interest from across the Region, and meet the requirement of a minimum of two candidates per position.
  • Once received, all resumes will be forwarded to the WSCCC for review and ratification, with the goal of having the Steering Committee approved at the January 18 WSCCC meeting.
  • Once again, I want to express how blessed and grateful I feel to be trusted with this role. I am humbled by the opportunity to serve and excited for the work ahead

4 | P a g e

DIRECTOR OF OPERATIONS REPORT Director of Operations – Tai B.

Highlights:

  • I continue to meet and/or communicate with the WSOB Chair, WSO Trustee and paid vendors when necessary. Communication with Bookkeeper weekly.
  • TC Meeting December 10th 9:00 AM. MERT added to WhatsApp
  • CRM ADHOC, Shopify complete, QBO still working on (WSOT Completion), then Hubspot. (Ast. Manager to research training)
  • ADHOC Delegate Mailing to be scheduled, Updated and will be posted as approved.
  • WSOB Chairperson master checklist revisions and updates weekly.
  • WSBT Quarterly at CAWSO

Office Update:

  • (2028 account to be determined)
  • Need to start searching for Translator (Swedish, Dutch, French and Spanish) Seeking help with LCF
  • for glossary of terms, may have a solution for helpful translation.
  • Guidelines are past deadlines.
  • Websites (PI, IT, Museum and CA.org) (PI forms and templates updated)
  • (2028 account to be determined)
  • Need to start searching for Translator (Swedish, Dutch, French and Spanish) Seeking help with LCF
  • for glossary of terms, may have a solution for helpful translation.
  • Guidelines are past deadlines.
  • Websites (PI, IT, Museum and CA.org) (PI forms and templates updated)
  • CAWSO Publication Guidelines updated for concepts (Discussion)
  • Updated WSOB@ca.org email address for review.
  • Request made for WSBT Contact information. (still pending)
  • Onboarding documents not complete by WSBT
  • Starter kit requests sent to WSOT monthly or as needed.
  • Holiday schedule complete for 2026
  • CA.org website continually checked with updates as necessary.

Merchandise:

  • UK Distribution communications made for next contract. Last proforma order made.
  • Merchandising add, complete and in NewsGram
  • Swedish Chips discussed in Area meeting. (solution in progress)
  • Merchandise Committee (Discussion)
  • Need to review all merchandise profit and COGS.
  • Inventory scheduled.
  • All goods purchased for beginning of next year.
  • Possible solution for racks.

5 | P a g e

Translation Committee:

  • Meeting December 10, 2025
  • Tradition 11 language request to international language sent. -20250331, have French, Danish. DAL to help. (NEED ALL MEETING TRANSLATION FORMATS, also Pamphlets and Books) Denmark asked to stop printing current books.
  • Continues meetings taken place with MERT, ERT, WST, WSO Chairperson and DAL.
  • Revised Royalty Agreements and Licensing (Agreements will be revised for 2026, waiting for WSBT approval)
  • Updated list of Intellectual Property made.
  • Appendices will be next in line.
  • Currently revising books for next document send in January 2026. (files under review)
  • Purchasing AI tool.
  • Elected new Chairperson

CRM ADHOC:

  • NO MEETINGS
  • Hupspot Access has been made.
  • Training for QBO, Shopify and Hubspot not complete for Staff. (Ast. Manager to schedule)

LCF:

  • WSOB Liaison
  • Meeting December 14, 2025 (missed)
  • Point 12 Power of PI, complete and sent.
  • Asked to join LCF Guidelines Sub-Committee (meeting next month)
  • Asked to join LCF Publication Oversight Committee
  • Working with LCF Vice Chairperson with updating Glossary of terms for WSOBTC
  • NewsGram:
  • NewsGram Guidelines to be revised.
  • Need NewsGram to be sent to the office for, QR Code to be made and to print for sale of merchandise, also to download to Box.

Referral Response:

Respectfully submitted:

Tai Bullion, Director of Operations

6| P a g e

CHAIR REPORT

WSOB Chair–Randy G.

  • I spend time every week at the WSO office. Jonathan, Karmen and I meet on Wednesday afternoons to meet once a week with Tai to go over finances, sign checks and discuss the implementation progress of our new platforms.
  • Gary and I had our “chair to chair” call and I participated in the monthly Conference Committee meeting.
  • Tai and I had a very active month meeting with multiple areas regarding the licensing and royalty agreements. Morten attended many of these, along with the trustee for those particular areas and their involvement has been a big plus in providing a working relationship with the areas and their understanding of the agreements.
  • It’s amazing to be a part of the growth of our fellowship and the delivery of our message world-wide.
  • As we hosted the trustees for their quarterly at the office, it was nice to get to introduce some of them to the office for the very first time. We trust their meeting went well and we have some items to address in our executive session as the result of their meeting.
  • Tai and I met with ADP and will continue to work with the potential options for the commitment of providing a 401k to our employees.

ILAS–Randy G

VICE-CHAIR REPORT (No report provided)

TREASURER (No report provided)

SECRETARY’S REPORT – Kimberley C

Highlights:

H & I

  • Attended HI committee on Sunday Dec 13. Was a fairly expedient meeting. Was over in under an hour- well organized.
  • Of note is a request for funds for the media subcommittee. Currently the committee wishes to update existing media docs such as H & I Cans and Bookmarks.
  • The media committee is requesting funds for the tools to be able to work on these projects (and others) as follows:
    • CanvaPro – $120 per year
    • ChatGPT – $20/ month or $240/Year
    • o Microsoft365- $99.99/year
    • o Total: $460.—
  • Vice Chair confirmed committee is are aware that any subscriptions must be done in the office’s name.

7| P a g e

WSOB Motions

  • Have updated the motions from August until present in the motion log.
  • Two questions re: Motions–In the motions log there is a check request by Jesse on November 12 CR2026 -33 for $688.96- after discussion all were in favor except for 1 vote but there was no disposition declared. CR2026-33 came up again on November 26, where it passed unanimously. Was the motion withdrawn? Suspended? Will update roster when new members are announced.

Referrals

  • Have updated the motions from August until present in the motion log.
  • Working with Wesley on a tracking system for referrals. I spoke to Lou Burns who is in charge of handling the referrals. We had a great conversation he advised that he is still pretty new in this position and still trying to figure things out to be more efficient.
  • Said the last time he checked there were no new referrals. He also mentioned that there was no one updating them.
  • After we spoke, he checked his referral email again. He messaged me that there were three new ones, but none for the WSOB.
  • He also said that once he knows more about his role, he will be happy to work with us.
  • He apologized for being a little behind himself and explained that he is expecting a new baby on December 26.
  • Wesley and I have been thinking about the process and considering what we can do to make the process a bit smoother, however, we can’t really come up with any type of a solution until the referrals are sorted and disbursed to appropriate committees. More to come…

Yours in Service Kimberley C

DIRECTOR OF CONV & CONF–Jesse G. Highlights:

Highlights

CAWS 2026 – Florida Chair

  • Timeline on track
  • 6 months left to go
  • Need commitment of which WSOB members are committed to dunking booth?

Vice Chair

  • Children’s event–
  • will have confirmed and coord w/speakers

8| P a g e

  • have 4 kids signed up as of this report
  • will have insurance, etc. set up by Feb
    • Special Needs- none IDed at this time
    • Newsletter- Dec issue focus is on crunch, banquet–FOOD
    • oource Table–decided on location, hours, items for table
    • Unity–2 events; a game night Thursday and another event Saturday
    • H&I-
  • sending letter to Tx centers, sober living centers in Jan
  • will do run-through on site of HandI reg process on site in Feb

Vol Coord

  • will ramp up in Jan

Treasurer

  • Less than 2 weeks of registration special
  • Total actual income
  • Sources
    • Fundraising
    • Auctions
    • Reg and Event related
  • All major categories are under budget, with positive variances across the board
  • Next Steps: Focusing on Fundraising Activities during the next 6 months.

Registration

  • 295 total registrants; ave registration – $275; Royal 50% of total registrations 144 banquets and 172 breakfasts
  • Special events selling well – (37- Old Town trips, 30-Kayaking, 11-K1 Speed, 3- Bass Fishing, 20- Gatorland, 5-Golf and 8- Fun Run).

Jesse’s note–not really up from last report

Program

  • Entertainment – Will need new comedian due to passing of Sarge
  • Workshops – Confirmed workshops – still need workshop chair
  • Speakers
    • All 11 speakers have confirmed and sent back letters
    • Have received 5 airfare receipts
    • Working on speaker gits

Hotel

  • Convention is > 25% of booked nights = 2056 room nights (56 from last month)
  • $2500.00 to meeting F&B minimum
  • 90 days prior to event for credit application. 14 days prior to event full schedule. 6 months prior to event is BEO order check. 14 days prior final cut off for BEO’s

WSC Conference 2026/2027

  • 2026/2027 contracts fully executed
  • 2026 addendum fully executed

9| P a g e

  • 2027 addendum signed by WST and have sent to Teresa Marteny and waited for her to send me fully executed contract; may have by this meeting or early next week.

CAWS 2027 – Washington State Chair

  • Both Steering and General meet on last Sunday of every month
  • Hotel Liaison–meeting monthly
  • IT – Working on apps along
  • Transpo -Planning on dry runs from airport to hotel to provide accurate info to out of town guests
  • Working on reasonable off-site parking

Treasurer

  • Fundraising cmte meets 2nd Sunday monthly
    • Seahawks ticket raffle completed and winner drawn
    • Give butter in the works
    • Mystery murder is next event for fundraiser scheduled for 1.31.2

Registration

  • Met w/Reg Fox
  • Reviewing pass-it-ons from previous conventions to decide which package would be best suited for 2027

Program

  • Entertainment
    •  Cmte meets monthly
    • Decided on golf, argosy cruise, underground tour and other events to date
    • Requested deposits, some of which have been approved

CAWS 2028 – Scotland Area Chair

  • We have 28 subcommittee chairs in place
  • Logo passed by both boards

Treasurer

  • Updated budget based on potentially/likely having convention at EICC vs. hotel
  • Will likely need to update again due to email just received from venue contact

Hotel liaison

  • WST informed EICC contact that the TNC has accepted terms and has requested updated RFP to send to the WSBT

CAWS 2029 – Southern Ontario (Toronto) Chair

  • Parthi was elected Chair
  • Seeking resumes for 5 steering positions
  • Hoping to have approved at 1.18.26 WSCC meeting

10 | P a g e

WSC Conference Committee (WSCCfC)

  • Working on new referrals
  • Continues to receive referrals about having an online conference due to concerns about entering US and the questions that need to be answered to enter the country

WSC Convention Committee (WSCCvC)

  • Elected Parthi as 2029 Convention Chair
  • I missed last meeting amd I have been on vacation twice in the last month; I a slipping, not gonna lie!

Bid Vetting Committee

  • Will commence in Feb of 2026.

RFP Committee

  • Jay F is chair of RFP committee
  • Amended proposal to be appropriate to the current needs of C.A. and it’s growth abroad
  • Has received some bids from across the pond and US
  • Please join us – first meeting is schedule for 12.27.25

ILAS, Jesse G

DIRECTOR AT LARGE–Jason S. Highlights:

Attended:

  • Regular WSOB meetings, WSC IT, WSOB ADHOC; Participated in some of the Interviews.

WSCIT / Ad HOC Tech & Website Committee:

  • 11/16 9 AM Attendance: Jo P, Kalob, Jonathan and Jason. Topics: new website, HubSpot, QuickBooks, Shop. 22-minute meeting with Cameron regarding the website hand off.

Web:

  • Lots of zooms / lots of meeting reschedules. A Beta site is on an azure platform. Beta site is published to a Ca owned platform. There are some weird glitches that we are working out. In the interim we are deploying a site for Joe to edit things on. Meeting pages and
  • the fellowship/service pages are still under development.

11 | P a g e

General Updates:

  • 11/19 – meet with some befuddled members of the WSOB and Karmen fixed their owl. Discussed the website and Shopify and CRM. listened to some rants. Never got to Quickbooks.
  • 11/21 zoom with Joe, Cameron and Kalob. Great meeting about the handoff!

CRM:

  • Meeting with Dawn next week to review Shopify and HubSpot. I have been working out the most efficient way to get more information from folks who order from the shop.

Captain Obvious:

  • HS reports suggest we sale a lot of pamphlets. We can’t possible be breaking even. Just a hunch. Do we consider making a bigger push for NA self publishing? If that is what Tai has been doing this whole time… then clearly i should start paying more attention.

DIRECTOR AT LARGE –Wesley B. Highlights:

Attended:

  • Regular WSOB meeting, European PI, North American PI, WSCPIC; Referrals Ad Hoc.

PI Updates:

  • Europe continues to struggle with attendance/participation.
  • Christie Hennie and I did some additional strategizing–they are reaching out to Richard (PI Trustee) and the European Trustees to encourage participation.
  • It is December, so holidays/work play a role as well.
  • European PI Summit will be in Ireland during Euro Convention (3/18-22)–hotel space is being negotiated.

North American PI:

  • Was well attended–Discussion focused on outreach to professionals, plans for All Rise/NADCP as well as ad hoc efforts.
  • Continuing efforts to reach out to every Area to bring them into Regional and World PI–adding new PI Chairs to chat; participation continues steadily increasing.
  • Discussed plans for North American Summit (in Phoenix 3rd week of Feb).

12 | P a g e

World PI:

  • Focused on summits, ideas for things to work on. I mentioned (as well as Euro and NA) about staying in budgets.
  • Completed Handbook update.
  • Working to update materials on PI. CA.org–2023 and 2024 conference approved materials needed to be caught up.

WSOB:

  • Kim and I worked on referrals–currently 3 needing to be addressed. Our records track completion on all previous referrals.
  • Conference Committee needs to correct their records, and new Referrals Coordinator is sorting through a huge, not well tracked, backlog of referrals that could date back years–still working out process on their end.
  • We may need to prepare for that batch of referrals, depending on what they find.

Administration & Coordination:

  • Discussed office management with Tai.
  • Newsgram–working to review Q4 draft, coordinating with Assistant Manager.
  • Continue discussions on new delegate orientation possibilities with Kim and Morten

Closing:

  • As hectic as the holidays get, this has been a good, productive December. Looking forward to the new year. In Love and Service, Wesley B.

In Love and Service, Wesley B

DIRECTOR AT LARGE–Morton V.

Highlights:

Attending:

  • Royalties and licenses meeting with Quebec area.
  • Royalties and licenses meeting with South Africa area.
  • Archives monthly meeting.
  • Translation meeting.
  • Glossary of terms subcommittee meeting.

13 | P a g e

Royalties and Licenses Meetings (Quebec & South Africa):

  • Again, we had successful meetings with 2 areas.
  • This way of doing it seems to be the way to do it.
  • We can clear out any misunderstandings and answer questions from the members.

Archives Monthly Meeting:

  • The committee are doing a lot of great work.
  • Among other things they are working on an article on CA members donating their CA things to world archives.
  • History interviews.
  • Amendments to the Archives Guidelines (SR 14-2026).

Translation Meeting:

  • We had our translation committee meeting and I was voted in as Chair.
  • We had Melanie from LCF, she talked about the glossary of terms.
  • The subcommittee is doing an amazing job and this is gonna be a great tool for translation. More than 200 words.
  • Sara L and myself offered to help in any way we can. Both of us are in the whatsapp group.
  • We will try and sent out the glossary of terms end January with licensing agreements.
  • Meetings will be held every second month. Next meeting will be held January as soon as I have a overview of the glossary of terms.

Other Things:

  • Tai and I are going through webpages and Facebook looking for wrong use of logos.
  • Trying to teach members of the correct way of using them.

TRUSTEE REPORTS

WST TRUSTEE–Karmen K Highlights:

GENERAL

  • Training documents signed.
  • Sexual harassment training watched and signed

14 | P a g e

WSOB

  • Signed Contracts:
    • Webmaster
    • Bookkeeper
  • Joined the weekly Wednesday afternoon meetings with Tai, Randy, and Jonathan.
  • Participated in the interviews and selection choices for the open DAL positions.
  • International Fellowship Meetings:
    • Reviewed how our intellectual properties and agreements for distribution work, along with who owes us money (see updated spreadsheet below).
    • Royalties and licenses meeting with South Africa Area, Germany, Belgium, France, Switzerland, and Greece.
    • Revised Royalty Agreements and Licensing.
  • CRM Review:
    • Review of Shopify and Hubspot.
    • Discussed Training.
  • Revised Release Forms sent to DOO for upload.
  • Attended WSOB monthly meetings.

ONLINE MOTIONS

  • Motion to approve Updated Brand Guidelines 20250925 (Passed)
  • Motion to approve CR2027-007 for $1090.40 for fundraising (Passed)
  • Motion to approve CAWSO Publication Guidelines (Passed)
  • Motion to approve ‘Recalling the Early Days of C.A.’ pricing (Passed)
    • Softcover: $20
    • Hardcover: $40
  • Motion to approve Webmaster Contract (Passed)
  • Motion to approve CR2027-08 for $1210.09 fundraising (Passed)
  • Motion to approve Bookkeeper Contract (Passed
  • Motion to approve CR2027-032 for $1014.16 for speaker airfare (Passed)
  • Motion to approve CR2026-033 for $688.96 for speaker airfare (Passed)
  • Motion to approve spending of up to $4200 for Outside Professional – training for Hubspot (Passed)
  • Motion to spend $2500 to purchase an inventory of speaker tapes and CDs from HB Audio (Passed)
  • Motion to approve CR2027-034 for $317 for speaker airfare (Passed)
  • Motion to approve CR2026-33 for $688.95 for speaker airfare (Passed)

WSC CONFERENCE 2026/2027

  • Contracts:
    • 2026/2027 contracts executed.

15 | P a g e

    • Signed contract for Stevie Ray for recording of the conference.
  • Addendums:
    • Have addendums for 2026 and 2027 regarding the following items:
      • Ice cream prices
      • Boxed lunch prices
  • Logistics & Room Blocks:
    • Need to figure out how many room nights the TNC/WSBT would be willing to commit to be efficient in the process.
    • We have gone over our room block the last 3 years and that needs to be modified definitely for 2026.
    • 1a. Maybe for 2027 depending or not as to whether the areas are sending less delegates due to the motion that affects their representation on the conference floor due to a motion that passed in 2022.
    • If we do not address 1 and 1a above, after a certain number of nights, we are subjecting the fellowship to paying above the contracted rate or having to seek lodging elsewhere.
    • n 2025, the last few reserved rooms were reserved for $139.00 vs the $130.00 contracted rate.
    • It is the Conference Committee that bear the consequences of that—they get the calls and emails from members complaining and yelling about the unfairness of it all.
    • If an attendee decides or is forced to seek lodging elsewhere, that is a $17 room rebate that C.A. misses out on ($10 from the hotel and $7 from Visit Irving).
    • Additionally, after we meet the room block, the hotel no longer allows for anyone to reserve a room and Jesse has to call Teresa to ask for more rooms so they know when we have reached our limit and someone from above has to approve it and re-open the room block.
    • We need to solidify food prices that were not addressed in the original contract for the obvious reasons.

CAWS

  • CAWS 2026–Florida:
    • Would like to auction off opportunities to “Dunk the Boards.”
    • Some are ok with this and others weren’t. We can leave it up to the individual to participate.
  • CAWS 2028–Scotland Area:
    • Motion to approve CASW 2028 Artwork (Passed).
    • New Budget has been submitted.
    • New Contract was submitted. Sent back to Stuart with questions. Waiting on response.
    • Will need to look at the F/B requirement too.
  • CAWS 2029 – Toronto:
    • Participated in interviews for the Chair position.
    • Congratulations to Parthi Thiyagarajah.

16 | P a g e

ARCHIVES

  • Participated in the Archive committee meeting.
  • Central Office Visit:
    • Cameron and Jennifer will be going to C.A. Central Office Jan. 28th to Feb. 5th (I will need to discuss their budget with them).
    • They will visit Archives too as there is concern regarding the storage of the documents and humidity levels.
  • A copy of newly purchased CDs and Tapes will be going to Archives once received.

TNC

  • Steve Vaughn Contract (Approved).
  • 2026 Addendum for Conference (Approved):
    • This still needs to go to WSBT for approval.
  • 2027 Addendum not submitted yet. I am hoping to review at our Quarterly meeting in December.

WSBT

  • Attended WSBT meetings along with online communications and motions.
  • Motion to approve Intellectual Properties Policy (Passed).
  • Motion to approve Invoice 21984628 GRSM50 (lawyer) for $4407.00 (Passed).

WSOT TRUSTEE–Jonathan Havens Highlights:

General Activities

  • Participated in Online Business for WSBT and WSOB as Required
  • Communication with WSO Chair, DOO, Asst. Manager, Bookkeeper, and other WSOB Members as Required.

Temporary Treasurer Responsibilities

    • Pulled all financial reports and uploaded to OneDrive.
    • Sent all financial reports to Finance Committee
  • Conference committee guidelines due 11/24/25 was shared with WSBT
    • Have reached out to IT chair who has provided his report.
  • Expense Reports
    • Request to have reports clearly filled out and approved was shared.
    • Request to have WSBT check their budgets prior to spending was shared

17 | P a g e

    • No receipts required for per diem expenses on set schedule event timelines (e.g conference per diem of 8 days will just be paid.
  • Have created new expense report for use by WSOB and WSBT and have trained the WSBT on the new reports.

Trustee Assignments

  • Jonathan is working to review the documents to collect all new trustee assignments on conference committees, sub-committees, and other committees

Training and Doc Signing

  • Jonathan is working to review the documents to collect all new trustee assignments on conference committees, sub-committees, and other committees
  • Link to Sexual harassment training provided to WSBT
  • Packets prepared by DOO were provided to all trustees and were all executed at the meeting. Tai will now have all records required.

Licensing and royalties

  • Idea to have WSOB involved with printers and distributors to approve or be included on

orders were brought to WSBT. Idea seemed well received, no action taken yet.

Slate was provided to WSBT.

  • Request was made to provide all viable candidates for the positions.
  • If any changes, will present back to the Trustees for interview and voting at the mid- quarter conference call.

Motions

  • Motion to approve spending on HubSpot consultant passed. Long Term Planning Member): Meeting 10/5/25

Several projects in process; the following are projects currently being worked on:

  • Book Development and Approval Process
  • Global Fulfillment
  • Investigation of North American Roll-Out for Pamphlet Licensing
  • News Gram Updating
  • Global Growth Initiatives
  • Conference Scheduling

18 | P a g e

  • No meeting held in November or December

Best Regards,

Jonathan Havens, WSOT

NEW BUSINESS

MOTIONS

Spending Committee Online Motions:

  • Motion to approve CR #2027-012 for $729.20 for T-shirts, seconded. Passed.
  • Motion to approve CR 2026-038 for $25,904.00 – includes AV lighting, rental, labor, hotel room nights, seconded. Passed
  • Motion to approve CR 2027-013 for $1490.60 for windbreakers for fundraising, seconded. Passed.
  • Motion to CR 2026-045for $3300 glow paddle special event deposit, seconded. Passed.
  • Motion to approve CR 2026-040 for $677.01 for centerpieces, seconded. Passed.
  • Motion to approve CR 2027-010 for $5706.10 for Argosy Cruises special event, seconded. Passed.
  • Motion to approve CR 2026-043 for $709.56 for decorations, seconded.

Monthly Meeting Motions:

REFERRALS

Referral Form Result #16679238

  • Reference #: 16679238
  • Status: Complete
  • Date: 08/30/2025
  • Open/Closed: O
  • Committee Selected: World Service Office Board
  • Current Committee: World Service Office Board
  • Summary of Referral: In our Area, we feel audio versions of our pamphlets and books are needed. The average reading age in UK prisons is 9 years old, and by audio versions being available, this will allow information to be understood. Could this be looked into?
  • Type of Submission: Individual Submission
  • Name: Georgia

19 | P a g e

  • Phone #: 07468275453
  • Area: CAUK
  • Email Address: georgiarichards3@gmail.com
  • Last Update: 2025-08-30 09:41:51
  • Start Time: 2025-08-30 09:39:07
  • Finish Time: 2025-08-30 09:41:51
  • IP: 12.201.104.5
  • Device: Mobile
  • Referrer: https://ca.org/

Referral Form Result #16676782

  • Reference #: 16676782
  • Status: Complete
  • Date: 08/29/2025
  • Open/Closed: O
  • Committee Selected: World Service Office Board
  • Current Committee: World Service Office Board
  • Summary of Referral: Divide the Director of Conventions and Conferences into 2 positions by renaming a DAL as Director of Conventions and Conferences 2. Considering that RFP’s for Conference hotels are done every 2 years, The DoCaC 1 and 2 will split Conference duties as follows:
  1. DoCaC 1 to deal with the hotel contracts that have already been signed by the WST to include contractual issues, addendums, etc.
  2. DoCaC 2 to lead/serve the next RFP committee; and then deal with the 2 years of contracts that are a direct result of the RFP committee;
  3. DoCaC 1 and 2 to then alternate leading/serving on RFP committee and deal with those contracts;
  4. DoCaC 1 and 2 to alternate attending monthly WSCC Committee.

In order to not increase expenses to the WSOB budget the DoCaC 1 and 2 duties regarding the conventions should be divided as follows:

  1. The DoCaC 1 would also be responsible for even convention years’ contracts, steering meeting attendance, guidance and subsequently would only be financially covered for travel, lodging, per diem and related expenses to even year conventions. DoCaC 1 would also be responsible for chairing the Bid Vetting committee for the even year petitions.
  2. The DoCaC 2 would be responsible for odd convention years’ contracts, steering meeting attendance, guidance and subsequently would only be financially covered for travel, lodging, per diem and related expenses to even year conventions. DoCaC 2 would also be responsible for chairing the Bid Vetting committee for  the odd year petitions. (See pages 69-70 of the WSM)

DoCaC 1 and 2 to meet prior to WSOB meetings to discuss issues and keep each other informed. DoCaC 1 and 2 would fulfill all other director responsibilities including but not

20 | P a g e

limited to attending WSOB meetings, turning in written reports, serve on the spending committee., etc.

  • Type of Submission: Individual Submission
  • Name: Jesse Garza
  • Phone #: 512-504-6464
  • Area: SCTA
  • Email Address: jesse.h.garza@gmail.com
  • Last Update: 2025-08-29 13:24:33
  • Start Time: 2025-08-29 11:04:43
  • Finish Time: 2025-08-29 13:24:33
  • IP: 12.201.104.5
  • Browser: Safari
  • Device: Desktop
  • Referrer: https://ca.org/

Referral Form Result #16673918

  • Reference #: 16673918
  • Status: Complete
  • Date: 08/28/2025
  • Open/Closed: O
  • Committee Selected: World Service Office Board
  • Current Committee: World Service Office Board
  • Summary of Referral: Perform a yearly cost analysis of sold merch. to potentially update sales price of goods to the fellowship.
  • Type of Submission: Submission on behalf of a Committee
  • Conference Committee: Finance Committee
  • Name: Garrett Morris
  • Phone #: (480)861-9478
  • Email Address: Finance@ca.org
  • Last Update: 2025-08-28 17:00:10
  • Start Time: 2025-08-28 16:55:41
  • Finish Time: 2025-08-28 17:00:10
  • IP: 12.201.104.5
  • Browser: Safari
  • Device: Desktop
  • Referrer: https://ca.org/

21 | P a g e

Leave a Reply

Your email address will not be published. Required fields are marked *

I am a MEMBER of Cocaine Anonymous No, I'm NOT a Member of Cocaine Anonymous