Sept 13, 2025 – WSOB Minutes

WSOB MINUTES SEPTEMBER 13, 2025

SERENITY PRAYER–invites the room to open with the serenity prayer.

TRADITION–Tai reads the 8^th Tradition.

CONCEPT–Robert reads the 8^th Concept.

ROLL CALL & QUORUM DETERMINATION Present:

• Yves W Vice Chair
• Jonathan H. Treasurer.
• Jesse G. Director of Conv & Conf.
• Tai B. Director of Operations
• Jason S. DAL
• Kimberly C. Secretary
• Morten V. DAL
• Wesley B. DAL
• Joni E. WST
• Robert B WSOT
• Justin C. CAWS 2026 Chair
• Devon CAWS 2027 Secretary
• Crawford CAWS 2028 Chair

Guests:

• Kalob T Member At Large
• Simonne M. Member At Large
• Maria K Member At Large

CHAIR ANNOUNCEMENTS

August 16, 2025,minutes were approved.

SEVENTH TRADITION –

Observed in the office, online members are directed towards ca.org.

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CAWS CONVENTION REPORTS CAWS 2026(Florida) Justin C.

Highlights:

• The CAWS 2026Convention is continuing our forward momentum. We’ve booked well beyond our original 1150room block and the hotel continues to honor our rate.

• Registrations are trickling in at a decent rate for this time, likely due to our offering early registration pricing.
• The second volume of our newsletter will be published on 8/15/25.
• A few pledges for basket donations from the Fellowship have come in, with a goal of at least 20 total baskets donated.
• Fundraising events are still being scheduled and held. Program and onsite events are filling in as members are reaching out to facilitate workshops, 8 total thus far.
• A PI Roadshow is planned, and free entertainment events ideas are being considered. No definite on Co-Anon presence yet, we’re hoping to learn about any commitment from them soon.

CAWS 2027(Washington) Nathan H.

Highlights:

CAWS 2028(Scotland) Crawford B.

Highlights:

• We had our meeting on the 7th of September and it was filled with great ideas
• The treasurer committee are in the process of finalizing the European bank account and this will allow us to receive the funds already raised so far for the CAWS 2028Convention which are currently in the Scottish area bank account to allow us to pay for anything that is required in the interim.
• We brought some T-shirts and limited-edition items to conference this year and sold nearly all the merchandise. The small amount that was left over went to Ireland ahead of their area convention this weekend.
• The fundraising committee are in the process of arranging our first event and this will take the form of a “white collar boxing event”. The most stringent levels of organization and planning will go into this event and it should prove to be very successful both in attendance and revenue. We are currently looking into insurance around this event and the strict guidelines that are required to undertake an event like this to make sure everyone’s safety and wellbeing is paramount.
• We have voted on the name and the theme and I am pleased to announce that the CAWS2028 convention will be called “FREEDOM”. The artwork and logo is also close to completion and once voted on by the committee, it will be submitted to the WSOB and Trustees for ratification.
• The Steering committee chairs have had a great response in resumes for their respective sub committees from all over the European region and after ratifying more chair positions, we now have 27 general committee chairs in place
• Our hotel liaison and trustee brought to the committee that the 3 hotels on the bid document were in their own respective ways, unsuitable to host this convention and have been hard at work seeking out a venue that is more tailored to this type of event. I am pleased to say that the talks

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are in the final stages with the venue and we are close to securing a contract for submission to the trustees for negation. More details will follow soon.

• We are excited to announce that as the Convention will be held in Scotland, we are in the process of designing and registering a tartan that will belong exclusively to Cocaine Anonymous

OFFICE DIRECTOR’S REPORT

Director of Operations- Tai B.

Highlights:

Office Update:

• Working with WST and registered agent to complete California to Arizona transition. Effort/Progress still being made to operate in Arizona according to state laws. Complete and are in process. Refer to WSOB Treasurer.
• CAWS2027Acct. Complete for Chase account, RegFox access, Stripe and Paypal Complete. CAWS2027has been working with Asst. Manager. (2028 to be determined)
• Revised Royalty Agreement in process. A lot of confusion and discussion with Regions., copyright have begun to be completed. Still a lot of reorganization happening. Meeting with ERT and MERT with areas continue.
• mended 2025Budget Completed 9/2/2025
• Annual Reviews for Staff Complete.
• 2026Approved Budget to be complete 1/2/2026
• Need to start searching for Translator (Swedish, Dutch, French and Spanish)
• Websites (PI, IT, Museum and CA.org) (Discussion)

Merchandise:

• UK Distribution communications going well. Next order of 50K units first week of November. Quality Control procedures being implemented. (Final order to complete Proforma Contract) Will negotiate shipping amount and open across UK.
• Recalling The Early Days of C.A. sent to printer, 100 Hard Cover and 1500Soft Cover perfect bound. (5 weeks left for delivery) 514.00fees to digital proofs and edits.
• Banner solution with updated Tradition 11 made, need to sell laminated posters with no solution. Possible discount.
• Swedish Chips, working on new molds, need to resell remaining stock. English years have moved to 50. (See attachment)
• Added Multi Language stickers and magnets to inventory.
• Merchandise Committee (Discussion)

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Translation Committee:

• Meeting to be determined. MERT added, need to schedule meeting.
• Italian Revised Logo motioned, seconded and passed.
• Swedish Chip design (LOGO), approved and will be revised. Sent to Vendor for new Key tags order AFTER remaindering chips have been purchased. Agreement by Sweden to purchase all key tags in stock was not done.
• Logo Finder created. https://cawscit.github.io/logo-finder/, 18 approved logos! Please share with in your WSC Committees so registered trademarking’s are reflected accurately.
• Tradition 11 language request to international language sent. -20250331,have French, Danish. DAL to help. (Need also Pamphlets and Books) Denmark asked to stop printing current books.
• Translation Files NEED to be given to WSO, (Copyright Material is WSO Owned and need WST and WSOT to communicate this to MERT, PNRT and ERT) Request was made.
• Met with ER and MER, working on more licensing and Royalty agreement. Need to revise Agreements.

CRM ADHOC:

• Meeting continues.
• Hupspot Access has been made.
• Training for QBO, Shopify and Hubspot not complete for staff
• Shopify products complete. (Great work WSO Staff, Kalob and Jason)

LCF:

• WSOB Vice Chairperson contact. (WSOB Liaison to be established)
• Early Days Book out for printing.
• Publication Guidelines
• Meeting September 21, 2025

Referral Response:

Would advise to have literature items.

Respectfully submitted:

Tai Bullion, Director of Operations

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DIRECTORS’ REPORT

Chair–Randy G.

Highlights:

• Attended 2025CAWS Conference Committee Monthly meeting, 2025World Convention Committee
• Attended 2025CAWS Conference Committee Monthly meeting. I spend time every week at the WSO office.
• Jonathan and I have also met once a week with Tai to go over finances, sign checks and discuss the implementation progress of our new platforms.
• I also participate in a Chair-to-Chair call with Barry at least once a month.
• Being in Seattle facilitating a retreat on the weekend of the board meeting has given you all the opportunity to give the Vice Chair, Yves a very hard time as the chair for Saturday’s meeting. LOL–I’mconfident in Yves and thank you for stepping up.
• With the awkward scenario of coming on to the position of WSOB Chair at a conference and then participating in an annual employee review just a short time after, I moved up the review dates to August so that any potential outgoing chair would be doing the review based on their experience and not another’s opinion. The staff has been amazing and productivity has never been better. I look forward to the results of this effort over the next couple weeks.
•  Tai, Joni, Yves and I have been extremely active in getting this book, Recalling the Early Days of C.A. across the finish line. And with all the efforts of so many, the book is nearing completion. Tai worked tirelessly on trying to get it done in time for Conference, but unfortunately the wheels of the bus didn’t quite move fast enough. It definitely wasn’t from the lack of effort. We look forward to announcing the roll out date at Conference.
• Tai, Dawn, Jonathan and myself sat down for a couple of hours over the budget for the fellowship. What a great meeting it was as we believe it may be the first time that a group like ours truly went through line items with real supportive data from our history to date. I believe it will truly benefit our fellowship in the presentation of accurate information.
• I look forward to seeing you at Conference.

VICE-CHAIR REPORT

Highlights:

TREASURER – Jonathan H.

Highlights:

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SECRETARY’S REPORT– Kimberley C

Highlights:

• It was amazing to see everyone a few weeks ago in Dallas. Such a great experience. Got to know folks a bit more which was great.
• oext year, God willing, I will try to be there a day or 2 earlier as I missed out on the Board to Board meeting this year.
• Prepared and uploaded the approved After Conference Report to box.
• There was no H&I Committee meeting in September after all. The Committee decided it was too soon after conference. I will be attending next month and will follow up on the bookmarks and H&I can label.
• Still reviewing the templates and sifting through the reports in the one drive so I can find the documents that I will need to be updating on a regular business.
• If I have missed something in any Board member’s report or missed a motion, please let me know as soon as possible so that I can correct the record.
• I am hoping to get the basic minutes done a bit earlier so that folks would have time to review and could let me know of any issues. Would be great to get the minutes corrected/ revised before our meeting.

Yours in Service Kimberley C

WSOB Secretary

Director of Conv & Conf – Jesse G.

Highlights:

CAWS 2025 – Arizona

• Still need more pass-it-ons

WSC Conference 2025 – DFW – 27-AUG-2025 to 31-AUG-2025

• Receiving final bill from hotel to submit final payment due 10.3.25
  • Missing some rooms for Joni and Robert to be discussed in New Business

• Getting room rebates from hotel and from Visit Irving

CAWS 2026 – Florida

• Chair
  • Working on budget
  • Timeline on track
• Treasurer
  • Final Budget received on 8/2/2025and sent to WS finance committee chair–passed at WSC 2025
    • All major items under budget and will be continued to be monitored
  • Memorabilia working on getting quotes from vendors

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• • Sold t-shirts at WSC
• Registration
  • 252 total registrants; about half are the big package
  • 137 banquets and 163 breakfasts
  • Special events selling well
• Program
  • 8 confirmed workshops
  • A PI Roadshow is planned
  • free entertainment events ideas are being considered.
  • No definite on Co-Anon presence yet, we’re hoping to learn about any commitment from them soon.
  • speaker slate
    • budget approved at conference, letters to be sent out, CR will be sent as needed per speaker
• Hotel
  • 1583room nights reserved

WSC Conference 2026/2027

• 2026/2027contracts fully executed
• Sent (corrected) version of Ks to WST for SRV for AV for 2026/7
• Have discussed with Robyn the need to reassess room nights due to the inconsistencies of room nights over the last 3 years; hotel has sent me room averages for last 3 years
• Have requested addendums re:
  • Going over room nights
    • Same rate for regular rooms if we go over
  • Ice cream social prices
    • Price between 2025and 2028*
  • Boxed lunch prices
    • Prices between 2025and 2028*

* I have already received RFPs from them for 2028and 2029

CAWS 2027 – Washington State

• No report

CAWS 2028 – Scotland Area

• Chair
  • We have 27 subcommittee chairs in place
  • Theme of the Convention is FREEDOM and logo to be presented to WSOB soon
• Treasurer
  • Planning a white-collar boxing event
  • Successful fundraising at the WSC
• Hotel liaison
  • Received updated RFP from EEIC

WSC Conference Committee (WSCCfC)

• Successful 2025 Conference

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• Working w/Robyn on addendums
• Elections
  • Rudy vR- Chair
  • Peter McG- VC
  • Nicole J- V Coord
  • CC Co-Secs- Richard S and Nina H
  • RFP Liaison–Lou B

WSC Convention Committee (WSCCvC)

• Motions got passed at WSC
• Updating guidelines
• Elections
  • Seth N–Chair
  • Sammie–VC
  • Roberta and Jeanette–co-secs

Bid Vetting Committee

• Will commence in Feb of 2026.

RFP Committee

• To commence in Oct of 2025.

ILAS,

Jesse G

DIRECTOR AT LARGE – Jason S.

Highlights:

ATTENDED:

Regular WSOB meetings, Conference WSC IT, App Ad Hoc CRM meetings

WSCIT

Not sure they have met since conference. Their attempt to get that meeting on the books was a little wonky. Kinda like if i had tried to schedule it. But didn’t. Anyway, if they met I wasn’t there.

Ad HOC TECH & WEBSITE COMMITTEE

Web:

• A couple of calls with Joe. I hope to see additional progress on the Meeting and Service sections on 9/21.
• Kalob researched using Azure as our hosting platform. We actually have credits we will never use. So it makes a lot of sense.

CRM:

• Lots of exciting things. The Shop went live at conference. Everything went really well with the exception of a few specialty order items. But Kalob fixed it within a few hours.

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• Shopify reports over 80 orders MTD.
• We are using a free version of a form build to gather information about Hubspot customers (members). We will likely need to purchase a subscription to the forms tool. This is a very cost- effective way to build forms without having to pay HS for this type of functionality.

If you want a 4-minute sketchy review of HubSpot:

https://www.loom.com/share/10a4063897b54360a1126763311ca039?sid=f5618282-7a7b-4d19-86fb- eabae84d91e5

DIRECTOR AT LARGE–Wesley B.

Highlights:

ATTENDED:

• Regular WSOB meeting.
• Long Term Planning –Two Year Conference group
• European PI
• North American PI
• WSC PI Committee

PI UPDATES

• European PI was lightly attended. Still working on new officers. Group discussed outreach efforts to bring area PI reps into the meetings.
• North American PI elected new Chair, and other offices.
• PI Committee run by new Chair Christy. Discussed outreach to professional community (two subcommittees–one for All Rise, one to think about general outreach to professional community).
• North American PI summit in February. Discussed PI.CA.org and Charise’s focus on working with Tai. Also discussed site access questions.

LTP WORKING GROUPS

Two Year Conference

• Reports from the 3 groups working on different possible approaches led to a fairly constructive discussion,
• Now contemplating a hybrid proposal that brings together ideas from all 3. Meets again next month.

WSOB

• looking at issues that came up post conference.

In Love and Service, Wesley B

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DIRECTOR AT LARGE – Morton V.

Highlights:

I am clearly still in a learning process about how and what a Director At Large does in CA.

Translation:

• There have been lots of issues in the non-speaking English regions with translations, royalties and license agreements and with wrong use of our logo.
• I been helping our DOO and we had a meeting with the Danish area to clarify translations guidelines and to agree of the royalties the Danish area owed CAWSO for the printing of 200 copies of“AQuite Peace“
• Royalties and license agreements has been signed, owed money to CAWSO is paid and the logo has been changed at the Danish websites.
• I have also gone through all of our area’s websites and found wrong use of our logo in many of them. This has been brought to the translation committees’ attention and has already been addressed to the Mainland European Region and is something i will follow up on in the near future.
• Together with our DOO we tested the new web shop – Shop.ca.org

TRUSTEE REPORTS WST TRUSTEE

Highlights:

WSOT TRUSTEE–Jonathan Havens

Highlights:

Summary of General Activities:

• Met for WSBT orientation call 9/13/25
• Participated in Online Business for WSBT and WSOB as Required
• Communication with WSO Chair, DOO, Asst. Manager, Bookkeeper, and other WSOB Members as Required.
• Temporary Treasurer Responsibilities
  • Pulled all financial reports and uploaded to OneDrive.
  • Sent all financial reports to Finance Committee

WSC S&B Committee (Lead Trustee):

o No Meeting attended yet

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WSC PI Committee (2nd Trustee):

No meeting attended yet

WSBT Finance Sub-Committee (Lead Trustee):

• No meeting attended yet

Long Term Planning (Member):

• No Meeting attended yet
• Several projects in process; the following are projects currently being worked on:
  • Book Development and Approval Process
  • Global Fulfillment
  • Investigation of North American Roll-Out for Pamphlet Licensing
  • News Gram Updating
  • Global Growth Initiatives
  • Conference Scheduling
• Next LTP Advisory Meeting on 05-OCT-2025

Upcoming Meetings of Note:

• WSBT Mid Quarter Meeting–10/11/25
• WSBT Q4 Meeting–12/5/25to 12/7/25

Best Regards,

Jonathan Havens, WSOT

NEW BUSINESS

MOTIONS

SPENDING COMMITTEE

• MONTHLY MEETING MOTIONS
• ONLINE MOTIONS

NON-FINANCIAL MOTIONS

• MONTHLY MEETING
• ONLINE MOTION

REFERRALS

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