World Service Board of Trustees (WSBT) Minutes
Q3 Quarterly Meeting, August 22nd, 23rd,24th, 2025 Dallas, Ft Worth
| TABLE OF CONTENTS | Page No. |
| WSBT Meeting Minutes | 3-8 |
| Chair’s Remarks | |
| Place Marker/ Business Items | |
| Standing Business | |
| CAWS Convention Reports & Updates | |
| Old Business | |
| New Business | |
| WSBT Officers Reports | |
| Trustee Reports | |
| WSBT Subcommittee Reports | |
| Trustee Conference Committee Reports | |
| WSBT Correspondence Inquiries & Responses | 4 |
| WSBT Referrals | 4 |
| Attachment A – WSBT Officer Reports | 9 |
| Chair’s Report | |
| Vice-Chair’s Report | |
| Secretary Report | |
| Assistant Secretary Report | |
| Attachment B – Trustee Reports with Area Questionnaires | |
| Atlantic North Regional Trustee Report | 13 |
| Atlantic South Regional Trustee Report | 27 |
| European Regional Trustee Report | 38 |
| Mainland Europe Trustee Regional Report | 60 |
| Midwest Regional Trustee Report | 73 |
| Pacific North Regional Trustee Report | 86 |
| Pacific South Regional Trustee Report | 100 |
| Southwest Regional Trustee Report | 118 |
| Trustee at Large 1 Report | 131 |
| World Service Office Trustee Report | 132 |
| World Service Trustee | 134 |
| Attachment C – WSBT Subcommittee Reports | 135 |
| External Communications | |
| Finance | |
| International Structure & Development (IS&D) | |
| Legal | |
| Long Term Planning (LTP) | |
| NewsGram | |
| Orientation | |
| Outreach | |
| Trustee Election Committee (TEC) | |
| Trustee Negotiation Committee (TNC) | |
| World Service Conference |
Page 1
| Attachment D – WSC Conference Committee Reports | |
| Archives | 146 |
| Conference | 152 |
| Convention | 153 |
| Finance | 154 |
| Hospitals & Institutions | 155 |
| Information Technology | 157 |
| Literature Chips & Formats | 160 |
| Public Information | 161 |
| Structure & Bylaws | 164 |
| Unity | 165 |
| Attachment E – World Service Office Reports | 166 |
| Chair | |
| Treasurer | |
| Director of Operations – No Reports Submitted | |
| Attachment F – CAWS Convention Reports | 176 |
| 2025 Arizona | |
| 2026 Florida | |
| 2027 Washington State | |
| 2028 Scotland |
Started with a moment of silence followed by the “WE” version of the Serenity Prayer
Group Sharing
Roll Call – All Trustees present
- Barry H., SWRT/WSBT Chair
- Gary P., TAL1/WSBT Vice-Chair
- Tina R., MWRT/ WSBT Secretary
- Robert B., WSOT/WSBT Assistant Secretary
- Richard B., ANRT
- Chris M., ASRT
- Stuart J., ERT
- Johan T., MERT
- Ruby C., PNRT
- Aurora L., PSRT
- Joni E., WST
Readings
12 Traditions – Richard B
Tradition 3 & Discussion – Tina R
Concept 3 & Discussion – Barry H
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Chair’s Opening Remarks – Barry
WSBT’S…. Q3 2025 will be the last time this board meets collectively as we are now in a few days we will start the process of electing seven new trustees to the WSBT. Over the last 3 months we have conducted several motions online, held a conference call in June and now we are about to attend the WSC for the last time together. It has been an honor and a privilege to be of service to the fellowship of C.A., to each of you individually, to the board, and to the legacy of those who have come before us. My hope for the WSBT going forward is there will be continued enthusiasm and commitment to C.A. and to the growth of this fellowship as we carry the message to the addict who is still suffering.
In closing, we all know how demanding the WSBT service position is to be responsible and accountable to each other and to the fellowship. Thank you all for conducting the WSBT business in a manner of service to all and for exercising autonomy in discussion and voting.
Place Marker / Business Items (items retained on agenda for every meeting) Attachment C – WSBT Subcommittee Reports
Standing Business
1) Project Chart (Gary) – Please continue to work on your projects.
- Book Dev –(Barry) CLOSED
- Suite of Documents (Joni) – CLOSED
- TNC (Joni)- Discussed contract criteria.
Motion: To revise/add writing on page 58 of the 2025 World Service Manual under Trustee Negotiation. Seconded, Passed.
- TEC (Chris)- CLOSED.
- Support of Emerging Areas (Gary) – Next committee meeting will be set up ASAP.
- High Level External Communication (Stuart)- Will schedule a meeting ASAP, ongoing.
- 12 Concepts (Gary) – Motion being made.
- Revising SR-21 (Johan)- CLOSED
- Review of sub-committee structure (Johan)- Under new business Non-Conference Approved Material (Robert)
Motion: To approve the news changes to the Trustee Orientation Documents. Seconded. Passed
- Blanket Referral- (Robert)
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Motion: To make a blanket referral to all World Service Conference Committees to update all guidelines with the proper name of the organization Cocaine Anonymous World Services. Seconded. Passed
- Global Copyright & Trademark Registrations (AA & NA) (Joni) CLOSED Looked in AA and NA. Documents in the miscellaneous folder, they use the same system that we use, but on a bigger scale. We have a good balance so far. Will put together a memo and documentation, for future reference.
- Digital Form for Areas (Johan)- Needs to go to Long Term Planning Advisory. We also
Motion: To move this to Long Term Planning Advisory. Seconded. Passed.
Motion: To create a project, to create a process for unaffiliated areas to submit a TAL slate. Seconded. Passed
2) Correspondence (Robert) – 3 open correspondences, and 3 7-day reminders.
Motion: To approve the correspondence Q3-04 2025-07-28. Seconded. Passed.
Motion: To approve response to correspondence Q3-02 2025-07-08. Seconded. Passed.
Motion: To approve response to correspondence Q3-03 2025-07-28. Seconded. Passed
3) Referral Tracker (Robert) – review update outstanding referrals.
11713375 (WSBT 2024-04)- (Joni) Motion: To approve response to referral 2024-04-11713375. Seconded. Passed.
New Referrals-
15689024 (WSBT 2025-01)- Richard and Ruby-Motion: To take no action on referral 15689024 2025-01. Seconded. Passed.
- 15238035 (WSBT 2025-02– (Gary) Still ongoing
- 16030632 (WSBT 2025-03)- (Gary) Still ongoing
- 16030641 (WSBT 2025-04)- (Gary) Still ongoing
- 16265567 (WSBT 2025-05)-(Richard) Still ongoing
- 16290737 (WSBT 2025-06) –(Richard) Still ongoing
Motion: To transfer referral 2025-09 to the Finance Committee. Seconded. Passed
Motion: To transfer referral 2025-07 to the Conference Committee. Seconded. Passed
Motion: To approve the response “No action taken” for referral 2024-03. Seconded. Passed.
4) Status of World Service Office (Robert & Joni)
a. WSO Reports- (See Attachment E)-Reports have been uploaded for WSOB, DOO, and Treasurer.
-
- % of errors is going down with orders.
- Cashflow is good.
- Royalty and Licensing agreements are going well.
Motion: To create a project to review the Area Questionnaire. Seconded. Passed.
Motion – To approve the WSO Reports. Seconded. Passed unanimously.
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5) Financial Overview (Robert) Report Attached
Motion: To approve the WSOB Prudent Reserve policy-version 2025-08-15. Seconded. Passed.
Motion: To approve the WSOB Emergency Fund Policy. Seconded. Passed.
Motion: To initiate a new Chase Bank account for the Emergency Reserve Fund (with addition to the Chart of accounts. Seconded. Passed.
Motion: To disburse the CAWS 2025 Arizona World Convention Funds as follows;
- Transfer $2,836.76 to Publication Fund Account 9563 to return Balance to $25,000.00.
- Transfer $123,567.19 to Prudent Reserve Account 9555 to increase Balance to $300,000.00
- Transfer $75,000 to Emergency Reserve Account (upon account opening) to increase Balance to $75,000.00.
- Transfer Remaining Balance to Chase Main Operating Account (approximately $75,000.00)
Seconded. Passed.
6) Annual Budget for Conference SR14 submission (Robert)-
Motion: To approve the 2025 Amended Budget to actuals which includes Common Trustee Transportation, Hotel, Prepaid Meals, Meeting 2 transportation. Will not include changes to the TEC budget. Seconded. Passed.
7) Trustee Election Committee (Chris) –
- 16 candidates to interview, 7 will be elected. Starts 2pm on Sunday.
8) All Rise Conference (Gary)
- No one went this year. Funds were transferred for next year, so registration is covered.
- It will be in Nashville, NC on July 20, 2026
Motion – To approve the Standing Business. Seconded. Passed unanimously.
CAWS Convention reports & updates (See Attachment F)
- CAWS 2025 Arizona (Barry) – Report and Profit & Loss are in the folder. Finalizing contracts. Profit $256,816.00 (See attached report)
- CAWS 2026 Florida (Chris) -Active committee. Fundraising is slow, but everything else is going good. (See attached report)
- CAWS 2027 Washington (Ruby) – Full committee. Did a walk through of a hotel. Still encouraging them to do fundraising as a Region. (See attached report)
- CAWS 2028 Scotland (Stuart) –Concerned they don’t have a hotel yet. Will discuss more at Board to Board. (See attached report)
Motion – To approve the CAWS Convention reports & Updates. Seconded. Passed.
Old Business Items
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- WSBT Intellectual Property Protocol (Joni) – Working with Tai and LCF. Collecting all the necessary information. Jason is putting together a flow chart. Still in progress.
- HSBC Account transition to a European Account (Robert)– Account has been set-up and ready to go. Is currently being used by the Scotland Convention for 2028.
- Assignment of Rights Agreement (Joni) -IT will be bringing forth motions.
- CAWS, Inc (Joni)-2019 and 2020 taxes have been filed. On our way to having CAWS in good standing.
- European Regional Convention 2026-Board was invited to have Q1 at the European Regional Convention. That will be a decision for the new board.
New Business Items
1. Motion…. referral regarding referral 2024-03 (Johan)
Motion: To approve response “No action taken” for referral 2024-03. Second. Passed.
2. HFC Book Cover (Stuart)- There are 2 different versions of the HFC II book cover. The latest was done back in 2020. (Discussion) Move to old business
3. WSO Understanding of C.A. Branding (Stuart)- Discussion of the C.A. logo on the website, and the use of the logo. Will discussed more at the Board to Board.
4. Digitalization of NewsGram on app (Gary)
Motion: To digitalize the NewsGram and add it to the C.A. app. Second. Passed
Motion: To send the digitalization of the NewsGram to the IT committee for implementation on the C.A. app. Second. Passed
5. App oversight (Gary)-Right now the IT committee as oversight of the C.A. app, but that oversight should be held by the WSOB. More discussion at the Board to Board meeting.
6. Unaccredited area starter kits (Gary)
- Discussion. Request should be emailed to the TAL1 and the Regional Trustee.
7. Global copyright and trademark (Joni)- Memo has been uploaded. All three fellowships demonstrate a strong commitment to safeguarding their intellectual property. Given C.A.’s financial position, the current strategy provides a reasonable and prudent level of protection without imposing undue financial strain.
Motion: To approve as written in the 2025-10 referral (Archives Suggestion), and transfer to PI committee. Second. Passed.
8. WSBT Officer Elections (WSBT)
Motion: To nominate Gary P as the WSBT Chair. Second. Passed
Motion: To nominate Stuart J as the WSBT Vice Chair. Second. Passed Motion: To nominate Tina R as the WSBT Assistant Secretary. Second. Passed
WSBT Secretary-Q4
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9. TEC Elections (WSBT)
Motion: To nominate Richard B as the TEC Chair. Second. Passed
Motion: To vote for the TEC Vice-Chair at Q4 or a later date. Second. Passed.
WSBT Officer Reports-See Attachment A
WSBT Chair (Barry)–Report Uploaded
WSBT Vice-Chair (Gary)- Report Uploaded
WSBT Secretary (Tina)-Report Uploaded
WSBT Assistant Secretary (Robert)-Report Uploaded
Motion: To approve the WSBT officers reports. Second. Passed.
Trustee Reports – Each Trustee goes over the high points on their report. Significant topics or discussions are notated. (See Attachment B)
Atlantic North Region Trustee (Richard) Report attached
- SOCA continues to grow, no districts. NY is still struggling, looking to change by-laws. SOCA putting in a bid for 2029 World Convention.
Atlantic South Region Trustee (Chris)-Report attached -Nashville hosted the Regional Convention
European Region Trustee (Stuart)-Report attached
Mainland Europe Region Trustee (Johan) – Report attached
- Polish convention was held. Russia still has 21 meetings, had a very good workshop. Moscow has a meeting.
Midwest Region Trustee (Tina)- Report attached
- Growing a little. 2 new Delegates, even though we lost 2. Nebraska will be hosting the Regional Convention. Next year it will be in Kansas City. CA Wisconsin will be having 1st Area Convention since Covid.
Pacific North Region Trustee (Ruby) –Report attached
- Great events happening. British Columbia received numerous starter kits. Region as ad hoc committee to submit a bid for the 2030 World Convention. Very unified.
Pacific South Region Trustee (Aurora)-Report attached
- H&I is strong. Plenty of events and activities. Still divided, no way to fix the problem.
Southwest Region Trustee (Barry)-Report attached
- Made to all Areas, sometimes more than once. Colorado is going through something, possible Area Inventory in September. New FOCA (Fellowship Outreach of C.A.)
Trustee at Large 1 (Gary) –Report attached
World Service Office Trustee (Robert) –Report attached
World Service Trustee (Joni)-Report attached.
Motion to approve the Trustee reports.
Seconded. Approved unanimously.
WSBT Subcommittee Reports (See Attachment C) – The Lead Trustee for the subcommittee go over the high-points of the sub-committee report. Significant topics or discussions are notated.
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-External Communications (Gary) Nothing to report
-Finance (Robert) – (Report attached) Well into the green. Office will send a check for $3,500.00 for doing so well on Convention.
-International Structure and Development (Stuart)-Nothing to report.
–Legal (Joni) – (Report attached) Invoice for Attorney’s. South Africa is finally registered and in good standing. Emerging areas are still not registered.
Motion-To approve the legal services invoices: #21893293 for $928.00, #21935976 for $100.00, and #21943880 for $232.00, total $1,260.00. Seconded. Passed.
Long-term Planning & Long-Term Planning Advisory (Gary)- Reports have been attached.
Next meeting Oct 5, 2025. High Level External communications will be led by Stuart.
-NewsGram (Aurora) Topics of next 4 Newsgram , and due dates are in report. Gary volunteered for personal story, and Tina volunteered to write article in Trustee Corner. for Q4.
–Orientation (Gary) Close to being done and being sent to office for upload to website.
–TEC (Chris)-4 interviews for Sunday afternoon, and 11 for Monday.
–TNC (Joni) Contracts that were worked on, Hotel
–Trustee Outreach (Barry) Has reached out to several trustees, to just have in general conversations. Limited conversations at the Trustee Social at the World Convention.
–WSC (Richard) – 2026 & 2027 will be held in Dallas, TX. Search will continue after the 2025 Conference. New RFP’s will be sent out.
Motion – To approve the WSBT Sub-committee reports. Second. Passed unanimously.
Trustee Conference Committee Reports — The Lead Trustee for the Committee go over the high-points of the Committee report. Significant topics or discussions are notated.
(See Attachment D)
Archive (Chris)-Report uploaded.
Conference (Richard)-Report uploaded.
Convention (Johan)-Report uploaded. How to build enthusiasm to fellowship on placing a bid for the World Convention.
Finance (Gary) – Report uploaded. Give Butter is back on the rise.
Hospitals & Institutions (Aurora)– Report uploaded. Doing well, full participation on a regular basis.
IT (Joni)– Report uploaded. Couple of referrals have been received.
Literature, Chips & Formats (Ruby) – Report uploaded. Recalling the Early Days book is ready for publication. Ad hoc committee has been formed to look into the process of book publishing. Push for stories from members for HFC3 with release form. Glossary of terms committee finally getting some traction.
Public Information (Stuart)- Report uploaded. No definite for All Rise Convention Structure & Bylaws (Robert) – Report uploaded. Couple of referrals received.
Unity (Tina)- Report uploaded.
Motion – To approve the Conference Committee reports. Seconded. Passed unanimously.
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Remaining meetings for the 2025 calendar year
3Q call – Jun 28, 2025
3Q meeting – Aug 22-24, TEC 24-26 Dallas, TX
- CAWS 2025 WS Conference Aug 27th-31st, 2025
Orientation call – Sep 13, 2025
4Q call – Oct 11, 2025
4Q meeting – Dec 5-7, 2025…. TBD
Group Inventory
Moment of silence followed by the “WE” version of the Serenity Prayer.
Attachment A – WSBT Officer Reports
WSBT Q3 Quarterly Meeting / August 2025
WSBT Chair Report
Barry H
I am 12 months into my role as WSBT Chair. Serving this board and this fellowship is an honor and a privilege that will always be of paramount importance to me and practiced with humility and purpose. The current Board of Trustees continues to grow through the enormous amount of work each of us must do. God continues to show that the right people were in the right place at the right time when the current board was chosen.
This past quarter continues to be very active for the WSBT. I continue to work alongside the Vice Chair, Secretary, and Assistant Secretary on a regular basis to prepare the agenda for upcoming meetings. During the past Quarter, I have met with the WSOB Chair via Zoom to discuss the ongoing growth and operations of the World Service Office. This is a standing meeting between the WSBT Chair and the WSOB Chair.
I have presided over many online motions, discussions, debates, and votes over the last quarter. The WSBT officers met with the Conference Chair on 7-12-2025 to discuss the process for submitting the opening reports, the closing reports, the SR-14 process, etc.
The WSBT opening report was submitted to the box on 8-10-2025 along with the revised TEC slate.
In closing, the learning process continues, and I am committed to being the best I can always be serving this board and the fellowship.
Thank you for allowing me to serve.
ILAS
Barry H
SWRT / WSBT Chair
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Vice Chair Report
25.08.05
Over the past year, I have continued to fulfill my responsibilities as Vice Chair to the best of my ability. Despite some absences due to illness, I have remained committed to ensuring that my duties were carried out effectively and consistently.
Duties and Responsibilities
I have met the expectations of the Vice Chair role by supporting the Chair. I have worked to maintain clear communication and follow through on tasks assigned to me.
Attendance and Participation
I am pleased to report that I attended all scheduled meetings, including general sessions and the Chair-to-Chair meetings.
Projects
This year, I have taken on the responsibility of updating the orientation documents. These updates are intended to provide new members with clearer, more comprehensive guidance, and to strengthen the onboarding process for future trustees.
Conclusion
Although I faced some health challenges during the year, I remained committed to fulfilling my duties as Vice Chair. I believe my consistent participation, support of the Chair, and work on orientation updates have contributed positively to the organization’s progress. I look forward to continuing this work in the coming year.
WSBT SECRETARY REPORT-2025 WSBT Q3 MEETING
TINA R.-MWRT/WSBT SECRETARY
Motions passed online from 05-May-2025 to 09-Aug-2025
Motion -To approve to approve the NewsGram article by Chris M.
Motion seconded. Passed. 03/16/2025
Motion -To approve the attached PI Summit flyer.
Motion seconded. Passed. 03/18/2025
Motion – To approve these three pieces of artwork for the Caws 2026.
Motion seconded. Passed. 03/21/2025
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Motion – To approve Response to WSBT Correspondence 2025 Q1-05 2025-03-20 – WSBT visit to Europe.
Motion seconded. Passed. 04/07/2025
Motion – To add GL Code 800934 – Speaker Registration to the CAWSO Income Statement. Motion seconded. Passed. 04/08/2025
Motion – To approve the response to correspondence New Duel Fellowship Meeting Motion seconded. Passed. 04/12/2025
Motion – To approve 2025 Q2 NewsGram with noted changes.
Motion seconded. Passed. 04/17/2025
Motion -To approve the attached WSBT Correspondence Response to inquiry WSBT Q2-01 2025-04-09 with noted change.
Motion seconded. Passed. 04/28/25
Motion – To approve the the attached Unity Flyers.
Motion seconded. Passed. 04/30/2025
Motion-To approve the expenditure for WSOB to move forward with implementation of HubSpot CRM, Migration to QuickBooks Online (QBO), and Use of Shopify; Not to exceed the $12,000.00 GL 500305 – Software 2025 Budget as Approved at 2024 World Service Conference.
Motion seconded. Passed. 05/03/2025
Motion-To purchase the Saguaro Package with the banquet dinner added on for the CAWS 2025 Convention $275.00 per trustee.
Motion seconded. Passed. 04/12/2025
Motion- To hold discussion and vote on the 2 DAL positions on 4/13/2025 at 1pm PST. Motion seconded. Passed. 04/12/2025
2025-08 Q3 WSBT Assistant Secretary Report Submitted by Robert B., Asst. Sec.
Correspondence Count from 2025-05-12 to 2025-08-23
+ 2 Outstanding Correspondence received before 2025-05-12
+ 6 New Correspondence received between 2025-05-12 and 2025-08-23
– 7 Correspondence Responded to Between 2025-05-12 and 2025-08-23
= 1 Correspondence that still needs to have responses sent (open) as of 2025-08-23
As of the date of this report, the WSBT has One (1) correspondences that are actively being worked on and Nineteen (19) responses have been completed since Conference 2024.
Referrals Open as of 2025-08-23
+ 1 WSBT 2025-02 (15238035) / 7 Trustee Rotation, Possible Extensions
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WSBT 2025-05 (16030641) & WSBT-2025-05 (16030632) / WSBT Tradition 10
+ 2 Perspective Regarding US Port of Entry
+ 1 WSBT 2025-07 (16265567) / Modern Communication Methods and Participation
+ 1 WSBT 2025-08 (16290737) / Full Delegate Participation
= 5 Referrals Currently Open as of 2025-08-23
As of the date of this report, the WSBT has Five (5) referrals that are actively being worked on and Fifteen (15) referrals have been completed since Conference 2024. Eleven (11) new referrals have been received since Conference 2024.
Referrals Closed Since Last Conference as of 2025-08-23
– 1 WSBT 2024-05 (14571066) / Hybrid Conference (Transfer to Conference Committee)
– 1 WSBT 2024-02 (13135574) / Composition of TEC
– 1 WSBT 2023-12 (13598285) / WSBT Transparency
– 2 WSBT 2023-05 (12982775) & 2023-09 (12912514) / Regional Restructuring
– 1 WSBT 2023-10 (13409804) / Informed Fellowship
– 1 WSBT 2025-04 (15807623) / Posting of WSBT and WSOB Minutes
– 2 WSBT 2024-01 (14603555) & 2025-03 (14603591) / Clarification of Legal Travel for Trustees
– 1 WSBT 2024-06 (15533232) / C.A. Safeguarding Policy
– 1 WSBT 2024-03 (11980408) / Removal of Items in IT Guidelines (Transfer from IT)
– 1 WSBT 2024-04 (11713375) / Royalty or License Agreement for AQP to be on Websites (Transfer from IT)
– 1 WSBT 2025-01 (15689024) / Adoption of Archives Naming Conventions
– 1 WSBT 2025-09 (16291120) / New “Fundraiser” WSC or WSC Finance Sub-Committee (Transfer to Finance Committee)
– 1 WSBT 2025-10 (16543214) / Archives Referral for WSBT Review regarding Wikipedia (Transfer to PI Committee)
= 15 Referrals Closed Since Last Conference as of 2025-08-23
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For all attached documents see: https://documents.historyofca.org/wp-content/uploads/2025/12/2025-08-22-24-WSBT-Q3-Minutes.pdf