World Service Board of Trustees (WSBT) Minutes
Q2 Quarterly Meeting, May 19th, 20th, 21st
Arizona
| TABLE OF CONTENTS | Page No. |
| WSBT Meeting Minutes | 3-11 |
| Chair’s Remarks | |
| Place Marker/ Business Items | |
| Standing Business | |
| CAWS Convention Reports & Updates | |
| Old Business | |
| New Business | |
| WSBT Officers Reports | |
| Trustee Reports | |
| WSBT Subcommittee Reports | |
| Trustee Conference Committee Reports | |
| WSBT Correspondence Inquiries & Responses | 4 |
| WSBT Referrals | 4 |
| Attachment A – WSBT Officer Reports | 12 |
| Chair’s Report | |
| Vice-Chair’s Report | |
| Secretary Report | |
| Assistant Secretary Report | |
| Attachment B – Trustee Reports with Area Questionnaires | |
| Atlantic North Regional Trustee Report | 16 |
| Atlantic South Regional Trustee Report | 25 |
| European Regional Trustee Report | 37 |
| Mainland Europe Trustee Regional Report | 55 |
| Midwest Regional Trustee Report | 69 |
| Pacific North Regional Trustee Report | 82 |
| Pacific South Regional Trustee Report | 96 |
| Southwest Regional Trustee Report | 116 |
| Trustee at Large 1 Report | 130 |
| World Service Office Trustee Report | 131 |
| World Service Trustee | 133 |
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| Attachment C – WSBT Subcommittee Reports | 134 |
| External Communications | |
| Finance | |
| International Structure & Development (IS&D) | |
| Legal | |
| Long Term Planning (LTP) | |
| NewsGram | |
| Orientation | |
| Outreach | |
| Trustee Election Committee (TEC) | |
| Trustee Negotiation Committee (TNC) | |
| World Service Conference | |
| Attachment D – WSC Conference Committee Reports | |
| Archives | 142 |
| Conference | 148 |
| Convention | 149 |
| Finance | 150 |
| Hospitals & Institutions | 151 |
| Information Technology | 154 |
| Literature Chips & Formats | 155 |
| Public Information | 156 |
| Structure & Bylaws | 157 |
| Unity | 158 |
| Attachment E – World Service Office Reports | 159 |
| Chair | |
| Treasurer | |
| Director of Operations – No Reports Submitted | |
| Attachment F – CAWS Convention Reports | 168 |
| 2025 Arizona | |
| 2026 Florida | |
| 2027 Washington State | |
| 2028 Scotland |
Started with a moment of silence followed by the “WE” version of the Serenity Prayer
Group Sharing
Roll Call – All Trustees present
- Barry H., SWRT/WSBT Chair
- Gary P., TAL1/WSBT Vice-Chair
- Tina R., MWRT/ WSBT Secretary
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- Robert B., WSOT/WSBT Assistant Secretary
- Richard B., ANRT
- Chris M., ASRT
- Stuart J. ERT
- Johan T., MERT
- Ruby C., PNRT
- Aurora L., PSRT
- Joni E. WST
Readings
12 Traditions – Joni E
Tradition 3 & Discussion – Johan T Concept 3 & Discussion – Gary P
Chair’s Opening Remarks – Barry
Q2 2025 marks the second time we have held a quarterly meeting within the last 8 weeks. We interviewed four WSOB DAL candidates and elected two new WSOB DALs in between the quarterlies. We had nine online motions brought to the floor between quarterlies including several correspondence inquiry responses. The 2025 C.A. World Service Conference SR-14 deadline is May 29th. If we have any motions that are being brought to the conference floor, we need to manage those here at Q2 as time is of the essence. I will draft a 2025 WSBT SR-14 Packet ASAP and present it to the WSBT for review and approval. Also, I will start crafting the WSBT CAWS Conference Opening and Closing reports and will work with the Vice Chair, Secretary and Assistant Secretary to gather all the necessary information to be included in these reports. In closing, we all know how demanding the WSBT service position is to be responsible and accountable to each other and to the fellowship. Thank you all for conducting the WSBT business in a manner of service to all and for exercising autonomy in discussion and voting.
Place Marker / Business Items (items retained on agenda for every meeting) ( Attachment C – WSBT Subcommittee Reports
- Copyright and Trademark Protection (Joni)
- Updated chart attached in the Miscellaneous Folder
- 1 app approved in Japan, this will also be part of the Legal Report
Standing Business
1) Ratification of WSOB Chair, DOO, and WSOB Treasurer, DOCAC & DAL’S.
Motion-To hear an item out of business out of order. Seconded. Passed.
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***Discussion on interviewing WSOB Chair, DOO, and WSOB Treasurer for ratification. Interviews will be held Tuesday afternoon, and Wednesday morning. Interview questions drafted and reviewed for WSOB Chair, DOO, and WSOB Treasurer. ***
Motion-To table the WSOB Ratification until after all the interviews have taken place.
Second. Passed.
Motion-To remove from the table the ratification process of the WSOB Chair, DOO, and WSOB Treasurer. Second. Passed
WSOB Chair, DOO, and WSOB Treasurer DOCAC & DAL’S have all been ratified.
2) WSBT Ratification
- WSBT has been ratified unanimously.
3) Project Chart (Gary) – Please continue to work on your projects.
- Global Rep (Johan/Stuart)- Closed (Moved to LTP (Long Term Planning)
- Book Dev –(Barry) Crafting a referral LCF committee.
- Global Fulfillment (Stuart & Robert)– (Closed)
- Suite of Documents (Joni) – Will discuss later TNC (Joni)- Nothing currently.
- Wikipedia (Johan)– (Closed)
- TEC (Chris)- Motion will be brought during New Business.
- Safeguarding (Aurora) – Motion will be brought in New Business.
- Support of Emerging Areas (Gary) – Next committee meeting will be held on June 18th, 2025 @ 4pm.
- High Level External Communication (Stuart)- Will schedule a meeting ASAP.
- 12 Concepts (Gary) – Will work on bringing forth a motion at this quarterly meeting, to be included in the SR14 for this year’s conference.
- Revising SR-21 (Johan)- Has something written up that he will share with sub-committee., and if they agree, then it will be presented later.
- Non-Conference Approved Material (Robert)- Motion will be brought in New Business.
- Blanket Referral
- Global Copyright & Trademark Registrations (AA & NA) WSBT Subcommittee Structure (
- Digital Form for Areas (Johan)
4) Correspondence (Robert) – 3 open correspondences.
- Robert’s European response due 4/19/25, additional days response was sent 4/22/25, so we are past due.
- Immigration concerns, entry into the US, was given to Aurora. Came in on April 22nd, response is due May 22nd
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- External entity has been assigned to the TAL and is due June 8th.
- Next in line is MERT.
5) Referral Tracker (Robert) – review update outstanding referrals.
12982775 (WSBT 2023-05) Assigned to LTP (Closed)
12912514 (WSBT 2023-06) Assigned to LTP-A (Closed)
13409804 (WSBT 2023-10) (Closed)
14603555 (WSBT 2024-01) International Travel Requirements – (Tina)
Motion: To add the following questions to the “WSBT Nominee Candidates Service Resume Form” on page one under the question “Do you have e-mail and internet capability?” Do you have a valid passport? Can you travel between countries without restrictions? Second. Passed
11980408 (WSBT 2024-03) –(Johan) Will reach out to Conference committee for the exact proposal.
11713375 (WSBT 2024-04)- (Joni) Will be setting meeting.
15533232 (WSBT 2024-05)- (Aurora) On the project chart, but a response needs to be made.
New Referrals-
15689024 (WSBT 2025-01)- Richard and Ruby
15238035 (WSBT 2025-02- Gary and Aurora
14603591 (WSBT 2025-03)- Same as WSBT-2024-01. (Closed)
15807623 (WSBT 2024-04)- Being handled by WSO. (Closed)
6) Status of World Service Office (Robert & Joni)
a. WSO Reports- (See Attachment E)
- Discussion about CAWSO Facebook page. This has been addressed by the WSOB.
- WSO Chair, DOO and WSOB Treasurer were all interviewed and ratified.
Motion: The WSOB presents for WSBT approval to offer United Health Plan DXJW Core Rewards, via the CAWSO Payroll and Insurance broker ADP, to the office workers, per their employment agreements, paid for by CAWSO. Costed to Conference Approved Budget GL Code “500281A – Employee Healthcare”; $25,249.68 annual cost against a budget of $30,000. Seconded. Passed
b. Motion – To approve the WSO Reports. Seconded. Passed unanimously.
7) Financial Overview (Robert) Report Attached
- Our cash balance is $190,698.48
8) Annual Budget for Conference SR14 submission (Robert)
- Discussion over WSBT Annual Budget. We have an approved 2025 Amended Budget, from $121,095.00 to $117,026.80
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Motion: Remove the WSBT Annual Budget for Conference SR 14 from the table. Second. Passed
Motion: To make no changes to the 2025 WSBT Regional Truste’s amended budget. Second. Passed.
Motion: To approve the Amended 2025 WSBT Common Trustee meeting expenses. Second. Passed.
Motion: To approve the 2025 TEC amended budget. Second. Passed
Motion: To approve the 2026 Budget. Second. Passed.
9) Trustee Election Committee (Chris)
- Most of the resumes have come in. Hotel should be finalized by the end of the week.
10) All Rise Conference (Gary)
- No one from the PI Committee will be able to attend the All-Rise Conference this year. 2 Trustee’s would be willing to attend, is this, okay? Discussion
Motion: For C.A. not to attend the 2025 All Rise Conference due to lack of preparation and participation by the WSCPI Committee. Second. Passed.
Motion – To approve the Standing Business. Seconded. Passed unanimously.
CAWS Convention reports & updates (See Attachment F)
- CAWS 2025 Arizona (Barry) – Special events are being well attended. 100 banquet dinners are needed. Hotel is practically sold out. Auction should be good. 605 registrants to date. (See attached report)
- CAWS 2026 Florida (Chris) -Active committee. They will be auctioning off some hotel suites. Website is ready to go. Very nice hotel. (See attached report)
- CAWS 2027 Washington (Ruby) – Committee is very excited and committed. Encouraging pre-convention fundraising. People are showing up for the committee. (See attached report)
- CAWS 2028 Scotland (Stuart) –Lot’s of energy on the committee. We have 18 people so far on committee. Have visited several hotels. (See attached report)
Motion – To approve the CAWS Convention reports & Updates. Seconded. Passed.
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WSO Interview Questions
Interview questions have been revised for WSOB Chair, DOO and WSOB Treasurer, and stored for future use.
Old Business Items
1) WSBT Intellectual Property Protocol (Joni) – Working on this in the office. LCF is working on guidelines. Collecting all the necessary information. Jason is putting together a flow chart. Still in progress.
2) HSBC Account transition to a European Account (Robert)– To be discussed with the WSOB Treasurer. Account is open and can be used for donations, or conventions at this time.
3) Assignment of Rights Agreement (Joni)
- Release agreement has been attached for viewing.
Motion: To accept the updated print release form. Second. Passed
Motion: To accept the recording assignment release form. Second. Passed
4) “We’re Here and We’re Free” TM (Joni)
- Only registered in the United States and Canada.
- This will run out in the United States next year, and in 2031 in Canada. To renew would cost $1,700.00 for the United States, and $1,120.00 for Canada.
Motion: To renew the registration for “We’re Here and We’re Free” TM only in the United States in the amount of $1,700.00. Second. Passed.
5) Individuals Hosting C.A. Events (Aurora)
- Discussed last quarter, no further action needed.
6) Outside Issues/PI Roadshow/Narcan (Stuart)
- Already discussed, won’t happen again.
7) CAWS, Inc (Joni)
- Still not in good standing in the State of California, and we have been revoked. We still need to have our taxes processed and this is being worked on now. It will It will cost $4800.00 to register 8 TMs in the United States. CAWS is correct not CAWS, Inc. We need to make the fellowship aware.
New Business Items
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1. SR-14 Submissions (Barry)
a) 12 concepts motion (Robert)
Motion – To change the 12-Concepts to the adapted A.A. 12-Concepts Short Form as Allowed by A.A. (please see the attached correspondence between the CAWS WSBT and the Intellectual Property Administrator for GSOAA). Second. Passed.
Motion – To begin the polling process as stated in the 2025 WSM, Page 56, Item
1. This process will be to address the change of Article 10 of the Conference Charter (2025 WSM, Pg 74). From the following:
- General Warranties of the Conference: In all its proceedings, the World Service Conference shall observe the spirit of the C.A. Tradition, taking great care that the Conference never becomes the seat of perilous wealth or power; that sufficient operating funds, plus an ample reserve, be its prudent financial principle; that none of the Conference members shall ever be placed in a position of unqualified authority over any of the others; that all important decisions be reached by discussion, vote, and whenever possible, by substantial unanimity; that no Conference action ever be personally punitive or an incitement to public controversy; that though the Conference may act for the service of Cocaine Anonymous, it shall never perform any acts of government; and that, like the Fellowship of Cocaine Anonymous which it serves, the Conference itself will always remain democratic in thought and action.
To the Following:
- General Warranties of the Conference: In all its proceedings, the World Service Conference shall observe the spirit of the C.A. tradition, taking care that it never becomes the seat of perilous wealth or power; that sufficient operating funds and reserve be its prudent financial principle; that it place none of its members in a position of unqualified authority over others; that it reach all important decisions by discussion, vote, and, whenever possible, by substantial unanimity; that its actions never be personally punitive nor an incitement to public controversy; that it never perform acts of government; and that, like the Fellowship it serves, it will always remain democratic in thought and action.
Second. Passed
b) SR-21 Motion (Johan)
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Motion: To change SR-21 to “Materials to be distributed to the fellowship by World Service Conference Committees shall be approved on the Conference floor prior to distribution, with the exception of financial budgets. and materials deemed routine or administrative in nature.
Each Committee shall classify chosen materials as routine or administrative, subject to review and approval by the World Service Board of Trustees prior to distribution. “
Second. Passed
2. European Regional Convention 2026 Request
- This will be left up to the new 2026 Board of Trustees.
3. Bi-Annual Conference (Gary)
Motion-To create a Bi-Annual Conference project for the LTPAC. Second. Passed
4. European WSO
- Discussion, non-starter now. We just opened a new office in Arizona.
Motion-To take no action on the European WSO LTPAC project. Second. Passed
5. LCF Items for Approval (Ruby)
Motion-To approve the suggested literature study/topic meeting format. Second
- Discussion on changing “men/women to people”, creating a new literature study/topic meeting format instead of getting rid of step study format, and changing preamble. Failed
Motion-To approve the Power of PI pamphlet Point 7. Second. Passed
Motion-To approve the Tools of Recovery pamphlet point 7. Second. Failed
Motion-To approve the Meeting Formats point 7. Second. Failed
6. H&I Survey & Flyer (Aurora)
- Discussion, OSA website is looking like the ca.org website. The Trustee has asked the
OSA to remove items that are not in accordance with the TM logo, and they are working on it. This should be handled by the WSOB. Also, the basic disclaimer from IT needs to be updated. Also, there is the fact that there are more online meetings than listed.
7. TEC Election Process (Chris)
Motion-To add new language to page 65 of the World Service Manual “Suggested new language
*If a candidate from the proposed Trustee Slate is not ratified by the WSC, then the TEC will go back into deliberation. * Second. Passed
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8. Unity Flyer (Tina)
Motion-To approve Unity flyer with corrections (logo on solid background). Second. Passed.
9. Safeguarding Referral Motion (Aurora)
- Online business
10. Non-Conference Approved Materials motion (Robert)
- Online business
- Response has already been written
11. Motion regarding Referral 2024-03 (Johan)
- Online business
12. Speaker Selection Process for the C.A. app (Joni)
Motion-To approve the 5 speaker tapes to go on the C.A. app, with last names redacted from recordings. Second. Passed.
WSBT Officer Reports- (See Attachment A)
Chair (Barry)- Report has been attached, just an extension of report from Q4.
Vice-Chair (Gary)-Report has been attached, looking forward to doing more.
Secretary – (Tina)-Report has been attached.
Assistant Secretary (Robert)-Report has been attached.
Motion – To approve the WSBT Officer Reports. Seconded. Passed unanimously.
Trustee Reports – Each Trustee goes over the high points on their report. Significant topics or discussions are notated. (See Attachment B)
Atlantic North Region Trustee (Richard) Report attached Atlantic South Region Trustee (Chris)-Report attached European Region Trustee (Stuart)-Report attached
Mainland Europe Region Trustee (Johan) – Report attached Midwest Region Trustee (Tina)- Report attached
Pacific North Region Trustee (Ruby) –Report attached Pacific South Region Trustee (Aurora)-Report attached Southwest Region Trustee (Barry)-Report attached
Trustee at Large 1 (Gary) –Report attached
World Service Office Trustee (Robert) –Report attached World Service Trustee (Joni)-Report attached.
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Motion to approve the Trustee reports as amended. Seconded. Approved unanimously.
WSBT Subcommittee Reports (See Attachment C) – The Lead Trustee for the subcommittee go over the high-points of the sub-committee report. Significant topics or discussions are notated.
-External Communications (Gary) Nothing to report -Finance (Robert) – Report attached (Discussion)
-International Structure and Development (Stuart)-Only had one meeting so far.
–Legal (Joni) – Report attached. Tracking portfolio.
Motion-To start a project to look at what AA and NA do for their global copyright and trademark registrations.
Motion seconded. Passed.
Motion-To approve the legal services invoices for $1,656.00 Motion Seconded. Passed.
Long-term Planning & Long-Term Planning Advisory (Gary)- Reports have been attached.
These are the current projects in the works. We should think about maybe going back to having a meeting. Next meeting is 4/2/2025.
- **Book Development and Approval Processes**: This project involves creating a streamlined and systematic approach for developing, reviewing, and approving new books. It ensures that all publications meet the necessary standards and are aligned with the organization’s goals.
- **Safeguarding and Tradition Inventory**: Focused on preserving cultural heritage, this project entails documenting and safeguarding traditional practices and knowledge. It includes creating an inventory of traditions and implementing measures to protect and promote them.
- **Wikipedia Project**: This initiative aims to improve the organization’s presence and accuracy on Wikipedia. It involves updating existing entries, creating new content, and ensuring that all information is verified and up to date, thereby enhancing public understanding and accessibility.
Motion-To make a project to review the WSBT Sub-Committee structure. Motion seconded. Passed
Motion- We open the licensing agreement to the fellowship.
Motion seconded. Passed.
-NewsGram (Aurora) Barry volunteered to write a personal story, and Johan
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volunteered to write an article for regional expansion in next quarter’s edition.
–Orientation (Gary) Will meet with Barry to go over things. There are 2 documents that needs to be updated.
–TEC (Chris)Already reported on, nothing to add.
–TNC (Joni) Contracts that were worked on; AV, Hotel, K1 Racing.
–Trustee Outreach (Barry) Has reached out to several trustees, to just have in general conversations. Talked about fatigue of managing a business meeting 52 weeks out of the year. Plan to talk to other former trustees that I served with. –WSC (Richard) Conference committee took a vote to suspend the search for a hotel because of lack of submissions. Most hotels are stating that the dates are too far out. The committee will start back at the end of the 2025 conference.
Motion – To approve the WSBT Sub-committee reports. Second. Passed unanimously.
Trustee Conference Committee Reports — The Lead Trustee for the Committee go over the high-points of the Committee report. Significant topics or discussions are notated. (See Attachment D)
- Archive (Chris)-Still trying to get the Archive room humidity stabilized.
- Conference (Richard)-Flyers sent out for credentialing, registration, and SR14’s. Delegate mailing going out soon. Discussion about accepting resumes for the Conference Chair, Vice-Chair, and Secretary before conference. Having some issues with the hotel contract that are being worked out.
- Convention (Johan)-Upcoming conventions are hard at work. Please encourage your regions to put in a bid for the World Service Convention.
- Finance (Gary) –Looking stable. We need to work on the budget for 2026 at Q2, and that needs to be in our SR14.
- Hospitals & Institutions (Aurora)-Working with the DOO to get readings and etc. approved. Very big and active committee, which meets regularly. Will talk to them about a response to a referral.
- IT (Joni)-They are doing good. They are trying to find a way to update meetings on the C.A. app. They are also working on getting speaker tapes on the app. What comes up next for the app? Referrals can be sent in for changes to the app.
- Literature, Chips & Formats (Ruby) – As of March 6th the Early Days of C.A. book is back at the office on point 14. Committee has a lot of projects in the works. In reference to submissions for the new Hope, Faith, Courage Vol 3, the word count isa soft suggestion 2500 words. Deadline is until they have enough viable stories. Release form must be signed, before story will be accepted. Johan will be providing some information to Ruby to pass on to the new Lead on the Glossary of Terms project.
- Public Information (Stuart)-MERT is not on the PI website, why?
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- Structure & Bylaws (Robert) –Updated World Service Manual has been uploaded to ca.org. They are in the process of creating a checklist to make sure things have been updated. They will be sending a referral to IT to help with the maps.
- Unity (Tina)-Things are going well with committee. They are getting ready for the Conference, and this year they will be having an ice cream social.
Motion-To create a project to investigate using a digital form for Areas. Motion seconded. Passed
Motion – To approve the Conference Committee reports. Seconded. Passed unanimously.
Remaining meetings for the 2025 calendar year
3Q call – Jun 28, 2025
3Q meeting – Aug 22-24, TEC 24-26 Dallas, TX
- CAWS 2025 WS Conference Aug 27th-31st, 2025
Orientation call – Sep 13, 2025
4Q call – Oct 11, 2025
4Q meeting – Dec 5-7, 2025…. TBD
Group Inventory
Moment of silence followed by the “WE” version of the Serenity Prayer.
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WSBT Q2 Quarterly Meeting / May 2025
WSBT Chair Report
Barry H
I am 9 months into my role as WSBT Chair. Serving this board and this fellowship is an honor and a privilege that will always be of paramount importance to me and practiced with humility and purpose. The current Board of Trustees continue to grow through the enormous amount of work each of us must do. God continues to show that the right people were in the right place at the right time when the current board was chosen.
This past quarter continues to be very active for the WSBT. I continue to work alongside the Vice Chair, Secretary, and Assistant Secretary on a regular basis to prepare the agenda for upcoming meetings. During the past Quarter, I have met with the WSOB
Chair via Zoom to discuss the ongoing growth and operations of the World Service Office. This is a standing meeting between the WSBT Chair and the WSOB Chair.
I have presided over many online motions, discussions, debates, and votes over the last quarter. The WSBT officers met with the Conference Chair on 5-4-2025 to discuss the process for submitting the opening reports, the closing reports, the SR-14 process, etc.
In closing, the learning process continues, and I am committed to being the best I can always be serving this board and the fellowship.
Thank you for allowing me serve.
ILAS
Barry H
SWRT / WSBT Chair
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Vice Chair Report
Q2 May 2025
Gary P.
I’ve tried to assist our chair and support him throughout the last quarter, I’m still eager to continue to shadow and learn from our chair. I have participated in all meetings and agenda meetings throughout the last quarter. I have also reviewed orientation documents and will be getting those documents updated and sent to WSO for uploading on the website. I look forward to another quarter of being of service as your vice chair
In Love and Service,
Trustee at Large
Gary P.
WSBT SECRETARY REPORT-2025 WSBT Q2 MEETING
TINA R.-MWRT/WSBT SECRETARY
Motions passed online from 11-Mar-2025 to 04-May-2025
Motion -To approve to approve the NewsGram article by Chris M.
Motion seconded. Passed. 03/16/2025
Motion -To approve the attached PI Summit flyer.
Motion seconded. Passed. 03/18/2025
Motion – To approve these three pieces of artwork for the Caws 2026.
Motion seconded. Passed. 03/21/2025
Motion – To approve Response to WSBT Correspondence 2025 Q1-05 2025-03-20 – WSBT visit to Europe.
Motion seconded. Passed. 04/07/2025
Motion – To add GL Code 800934 – Speaker Registration to the CAWSO Income Statement. Motion seconded. Passed. 04/08/2025
Motion – To approve the response to correspondence New Duel Fellowship Meeting Motion seconded. Passed. 04/12/2025
Motion – To approve 2025 Q2 NewsGram with noted changes.
Motion seconded. Passed. 04/17/2025
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Motion -To approve the attached WSBT Correspondence Response to inquiry WSBT Q2-01 2025-04-09 with noted change.
Motion seconded. Passed. 04/28/25
Motion – To approve the attached Unity Flyers.
Motion seconded. Passed. 04/30/2025
Motion-To approve the expenditure for WSOB to move forward with implementation of HubSpot CRM, Migration to QuickBooks Online (QBO), and Use of Shopify; Not to exceed the $12,000.00 GL 500305 – Software 2025 Budget as Approved at 2024 World Service Conference.
Motion seconded. Passed. 05/03/2025
Motion-To purchase the Saguaro Package with the banquet dinner added on for the CAWS
2025 Convention $275.00 per trustee.
Motion seconded. Passed. 04/12/2025
Motion- To hold discussion and vote on the 2 DAL positions on 4/13/2025 at 1pm PST. Motion seconded. Passed. 04/12/2025
2025-05 Q2 WSBT Assistant Secretary Report
Submitted by Robert B.
Correspondence Count from 2025-03-20 to 2025-05-12
+ 4 Outstanding Correspondence received before 2025-03-20
+ 3 New Correspondence received between 2025-03-20 and 2025-05-12
– 4 Correspondence Responded to Between 2025-03-20 and 2025-05-12
= 3 Correspondence that still need to have responses sent (open) as of 2025-05-12
Referrals Open as of 2025-05-12
+ 1 WSBT 2024-01 / Clarification of Legal Travel for Trustees (same as 2025-03)
+ 1 WSBT 2024-03 / Removal of Items in IT Guidelines (Transfer from IT)
+ 1 WSBT 2024-04 / Royalty or License Agreement for AQP to be on Websites (Transfer 1 from IT)
+ 1 WSBT 2024-05 / Safeguarding Policy Request
+ 1 WSBT 2025-01 / Adoption of Archives Naming Conventions
+ 1 WSBT 2025-02 / 7 Trustee Rotation, Possible Extensions
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+ 1 WSBT 2025-03 / Clarification of Legal Travel for Trustees (Transfer from S&B) (same as 1 2024-01)
+ 1 WSBT 2025-05 / WSBT Tradition 10 Perspective Regarding US Port of Entry
= 8 Referrals Currently Open as of 2025-05-12
As of the date of this report, the WSBT has Eight (8) referrals that are actively being worked on by the WSBT and Seven (7) referrals have been completed by the WSBT this year. Six (6) new referrals have come in since Conference 2024.
Referrals Closed Since Last Conference as of 2025-05-12
– 1 WSBT 2024-05 / Hybrid Conference (Transfer to Conference Committee)
– 1 WSBT 2024-02 / Composition of TEC
– 1 WSBT 2023-12 / WSBT Transparency
– 2 WSBT 2023-05 & 2023-09 / Regional Restructuring
– 1 WSBT 2023-10 / Informed Fellowship
– 1 WSBT 2025-04 / Posting of WSBT and WSOB Minutes
= 7 Referrals Closed Since Last Conference as of 2025-05-12
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For all attached documents: https://documents.historyofca.org/wp-content/uploads/2025/12/2025-05-19-21-WSBT-Q2-Minutes.pdf