Feb. 15, 2025 – WSOB Minutes

WSOB MINUTES FEBRUARY 15, 2025

OPEN MEETING @ 8.00 AM PST

SERENITY PRAYER – Randy invites the room to open with the serenity prayer.

TRADITION – Jason reads the 2^nd Tradition.

CONCEPT – Tai reads the 2^nd Concept.

ROLL CALL & QUORUM DETERMINATION

Present:

• Randy G. , Chair
• Jonathan H., Treasurer.
• Jesse G., Director of Conv & Conf.
• Yves W., Secretary
• Tai B., Director of Operations
• Jason S., DAL
• Wesley B., DAL
• Robert B., WSOT
• Joni E. ,WST
• Jay P., CAWS 2025 Chair
• Justin C., CAWS 2026 Chair
• Nathan, CAWS 2027 Chair
• Crawford B., CAWS 2028 Chair

Guests:

• Kalob T.

CHAIR ANNOUNCEMENTS

• January 18, 2025, minutes were approved.

SEVENTH TRADITION –

Observed in the office, online members are directed towards ca.org.

Page | 1

CAWS CONVENTION REPORTS

CAWS 2025 (Arizona) Jay P.

Highlights:

• Registration to Date: REGISTRATION IS UP AND RUNNING
  • Desert Awakening: 48 Sold
  • Grand Canyon Package: 51 Sold
  • Sedona Package: 49 Sold
  • Saguaro Package: 65 Sold
  • Breakfast Package: 20 Sold
  • Brunch: 5 Sold
  • Banquet Dinner: 63 Sold
  • Dance Rave: 5 Sold
  • Golf Tournament @ Starfire Golf Club: 6 Sold
  • Golf Tournament @ Starfire Golf Club: 0 Sold
  • Horseback Riding Friday at Cave Creek Outfitters: 10 Sold
  • Horseback Riding Saturday at Cave Creek Outfitters: 11 Sold
  • Friday Evening Hike: 20 Sold
  • Canyon Lake Steamboat Tour with Goldfield mine Excursion: 25 Sold
  • LalaPOOLooza Pool Party: 12 Sold
  • Nighttime LalaPOOLooza Pool Party: 8 Sold
  • Crackhead Family Feud: 10 Sold
  • Magician General Seating: 14 Sold
• CA world convention will be advertised in New Times via the Area PI

CAWS 2026 (Florida)

Highlights:

• May launching readiness
  • Our platform is up and running and is currently in the testing phase and the Website will be continuously updated as we move closer to the reveal.
  • The Program Committee is laser focused on rounding out the necessary individual items that the

CAWS 2027 (Washington)

Highlights:

• Steering committee continues to meet monthly and general committee meets every other month.
• Theme
  • Artwork/Theme submissions were submitted for final review and approval on 02/13. The current Artwork release forms are in progress of being signed and notarized.

CAWS 2028 (Scotland)

Highlights:

• We had our first committee meeting on the 2nd of February and it was filled with great ideas, knowledge and enthusiasm.
• The Steering committee chairs have had a great response in resumes for their respective sub committees from all over the European region and we will be having a meeting to ratify positions on the 6th of April

OFFICE DIRECTOR REPORTS

Page | 2

Director of Operations- Tai B.

Highlights:

• Office update:
  • February staff meeting is scheduled.
  • Licensing and Royalty invoices are set to send.
• Merchandise:
  • UK Distribution communications going well. Next order of 50K units should take place early February, Soft opening to take place in February 3rd with a hard Open in March 3rd.

DIRECTORS REPORTS

Chair – Randy G.

Highlights:

• The interviews for the open WSOB position will take place in beginning of March, and possibly looking at voting also in March.

Vice-Chair – Yves W.

Highlights:

• I have updated the summary of our motions (2025 WSOB MOTIONS LOG.xlsx), our Referral log (2024-25 WSOB REFERRAL LOG.xlsx) and updated our roster (2024-25 WSOB Roster.xlsx) and finally submitted January 18, 2025, minutes
• LCF Committee
  • Recalling the Early Days of C.A
    • The goal is to complete and approve the book by March now, to move it at Point 14. They are asking WSO to select a professional book designer who will prepare the book for production, to bring it to Point 15.

• NewsGram
  • The theme for the Q22025 Edition is “Self-Esteem In Recovery” and the deadline is March15, 2025

• Referrals
  • We receive 2 new referrals, and 2 others referred from LCF. We now have 5 to address. They are listed in our minutes and in our 2024-25 Referrals log

Treasurer – Jonathan H.

Highlights:

• Bookkeeper
  • International Account has been entered and reconciled through 1/17/25.

• Banking
  • Created Bank Transfer “To Do List” with DOO, ASSt. Mgr., WSO Chair o All signers have been added to all accounts.
  • Checks have been ordered for the 3 open convention accounts and the main operating account. Laser checks will need to be ordered for the main account. Once final convention account is open the checks for that account will be ordered as well.
  • Received instructions for ordering of all trustee debit cards and debit cards for the main operating account. Will collect necessary personal information needed to order debit cards. Cards to order include the following:
    • All trustee cards
    • WSO Chair

Page | 3

• • • WSO Treasurer
    • DOO
  • Credit Cards
    • All cards will be cancelled when the remaining accounts are closed. Office staff will research all recurring transactions to get switched to new card.

• • International Bank Account
    • Entries have been created and reconciled through 1/17/25.

• Conference
  • 2025 budget have been loaded into QB.
• Taxes
  • Have submitted all financials for CAWS to accountant for him to prepare and file past due taxes.
  • Will begin preparing financials for 2024 taxes for both organizations.
  • Goal to have them filed on time May 15th
• Reconciliation
  • 100050 Chase Main Operating – N/A
  • 100051 Chase Prudent Reserve – N/A
  • 100052 Chase Publication Fund – N/A
  • 10053 Chase Petty Cash – N/A
  • 10054 Chase Conv 2025 – N/A
  • 10055 Chase Conv 2026 – N/A
  • 10056 Chase Conv 2027 – N/A
  • 10057 Chase Conv 2028 – N/A
  • 100096 International HSBC – 1/17/25
  • 100097 Convention 2024 – 1/31/25
  • 100098 Convention 2025 – 1/31/25
  • 100099 BofA Operating – 1/31/25
  • 100110 Convention 2026 – 1/31/25
  • 100113 Convention 2027 – 1/31/25
  • 100114 BofA Petty Cash – 1/31/25
  • 100118 BofA Publication Fund – 1/31/25
  • 100119 BofA Prudent Reserve – 1/31/25200105 BofA Mastercard – 1/10/25

• CAWSO Financials Included:
  • Income Statement
    • 2024
    • YTD through 1/31/25
    • YTD through 2/14/25

• Balance Sheet
  • 2024
  • YTD through 1/31/25
  • YTD through 2/14/25
• Statement of Cash Flows
  • 2024
  • YTD through 1/31/25
  • YTD through 2/14/25
• Budget vs Actuals

Page | 4

• • 2024
  • YTD through 1/31/25
  • YTD through 2/14/25

 

Director of Conv & Conf – Jesse G.

Highlights:

• CAWS 2026 Florida
  • Fundraising
    • Memorabilia working on pre-convention fundraising
  • Hotel events coordinator has been assigned
    • Guaranteed an overflow
  • Program
    • Working on receiving and listening to speaker submissions

• CAWS 2027 Washington state
  • Steering meets monthly.
• CAWS 2028 Scotland
  • Steering committee has been selected
    • Working on setting up bank acct
    • Working on fundraising ideas
    • Have 3 hotels in mind
    • Have former 2024 FB page
  • RFP Committee
    • Various preliminary RFPs have been sent all over the US and various locations in Europe: aave not received as many responses as we would’ve like and too many, “we don’t plan that far out in advance.”
    • At this time, the Dallas hotels appear to be the best option.

Director at Large – Jason S.

Highlights:

• Ad Hoc Tech and Website
  • Will reach out to both HubSpot and Zoho and get meetings on the books.
  • We had a meeting with our special worker regarding web design and approval process.

Director at Large – Wesley B.

Highlights:

• Public Information committee
  • Survey continues to be on hold with discussion of translations and identifying best way to handle restrictions on certain questions in certain countries (as was mentioned at Conference last August)

TRUSTEE REPORTS

WST Trustee – Joni E.

Highlights:

• CAWS/CAWSO Corporate Filing Status
  • All filings for CAWSO have been completed
• Mobile APP Trademark Registration
  • To date, final notification is still pending.
• TNC
  • During the past month TNC & WSBT have approved the CAWS 2025 AV contracts

Page | 5

• Releases for Original Works and Speaker Recordings
  • Our current Release form for print/art works needs revision. We are evaluating the current release form and considering updating to include user provision, terms of use, and assignment criteria.

WSOT TRUSTEE – Robert B.

Highlights:

• Board to Board Meeting – 08-FEB-2025 was well received on both sides
• Upcoming Meetings of Note:
  • WSO Chair, DOO & Treasurer Quarterly Reports Due – 07-MAR-2025
  • WSO Chair, DOO & & Treasurer Quarterly Reports Due – 02-MAY-2025
  • WSO Chair, DOO & Treasurer Interviews – 21-MAY-2025
  • WSO Chair, DOO & Treasurer Quarterly Reports Due – 06-AUG-2025
  • Board to Board Meeting (Conference 2025) – 28-AUG-2025 **TENTATIVE**

UNFINISHED BUSINESS/PROJECT UPDATES

None

NEW BUSINESS

None

MOTIONS

SPENDING COMMITTEE

• MONTHLY MEETING MOTION
  • Motion: to approve CR 2025-19 for guided horseback riding tours event deposit for $1,900 at Cave Creek Outfitters, seconded. Passed
  • Motion: to approve CR 2025-29 for Merchandizing and memorabilia for $16,245.17 for preferred supplier, seconded. Passed
  • Motion: to approve CR 2025-30 for speakers’ expenses reimbursements for $6,210, seconded. Passed
  • Motion: to approve CR 2025-31 for entertainment for $1,600 to All Night Productions approved vendor, seconded. Passed
  • Motion: to approve CR 2026-10 for pre-convention coffee sales fundraising for $751,95 to Those Coffee People, seconded. Passed
  • Motion: to approve CR 2026-11 for pre-convention coffee mugs sales fundraising for $492,95 to Printed Mint, seconded. Passed
  • Motion: to approve CR 2028-01 for T-shirts to European Regional Convention for $1,284.07, to Customized Print seconded. Tabled
• ONLINE MOTIONS
  • Motion: to approve CR 2026-12 for back drops of their promo station launch at CAWS2025 for $526 to backdropsource.com online store, seconded. Passed
  • Motion: to approve CR 2028-01 for T-shirts to European Regional Convention for $1,284.07, to Customized Print seconded, Passed
  • Motion: to approve CR 2026-013 in the amount of $2160 for cart racing contingent upon TNC agreement/Joni’s signature, seconded, Passed

MONTHLY MEETING

Page | 6

• • Motion: to add the Translation Guideline on our ca.org website seconded, Passed
  • Motion: to add the GiveButter link for fundraising on front page and on top, instead of PayPal to the right on our ca.org website, seconded, Passed
  • Motion: to approve moving funds all from Bank of America to Chase across a few transfers to facilitate the finalization of bank switch, seconded, Passed
  • Motion: to submit credit card application to replace the BofA credit card, Passed

ONLINE MOTIONS

None

Yves W., WSOB Vice-Chair

Page | 7

NEW REFERRALS RECEIVED:

WSOB 2024-03 pre-Conf 2024 Assigned to Robert B.

Patrice H F. Ohio area

Under box instructions, it states a change was made to the way information would be disseminated. “The World Service Office will no longer send out quarterly emails to delegates. Instead, all information will be uploaded to Box.” in the world Service Manual under World Service Office it states ” The World Service Office (WSO) is the main contact and distribution point of C.A. Its main purpose is to maintain contact with members, Groups, Districts, and Areas. Contact is sustained through correspondence, newsletters, e-mail, the website www.ca.org, and representatives within our service structure.

I have some questions I would like to have addressed. 1. Who had the authority to make this decision? 2. Why was this decision made? 3.What has to happen to continue to get the quarterly emails?

It was my understanding the Box was a tool used for conference information (which is good for the conference by the way). The emails sent quarterly makes it easier to share the information with our members. We are able to print important information for announcements/events etc.

Most of the fellowship is not aware of the Box and although as of now, there doesn’t seem to be any restrictions to who can have access to the Box, it is not easy to navigate. We have many members who prefer to keep it simple.

LCF-WSOB 2024-05 pre-Conf 2024 Assigned to Jason S.

Parthi T. Southern Ontario area

Add the QR codes for the CA Meeting App to our pamphlets.

LCF-WSOB 2024-06 pre-Conf 2024 Assigned to Tai B.

Gillian M. R.

Southern Alberta area.

I would like to see a milestones celebration card (birthday card) available for purchase from the chips n literature order form. Some of us are not so savvy on the computer and birthday cards from stores have gotten really expensive. Something simple, but able to be purchased along with chips, pamphlets, medallions and books. Something with the CA logo and a space for the number of years a person is celebrating. I have seen them in other 12 step programs. I have attached a rough idea for a card. I am not that good with publisher. I couldn’t get the Cocaine Anonymous inside the chips inner circle on the metal coin on page 2 of my suggestion. I am sure someone with a background in graphics could fix it or whip one up. Thank you for considering my request.

WSOB 2025-01 pre-Conf 2025 Assigned to Wesley B.

Lewis E. CAUK Area

Page | 8

To Whom it May Concern,

I have been asked by multiple members from my local district if the new piece of AA literature ‘Plain Language Big Book’ is approved for use in C.A. meetings in the same way the ordinary Big Book and 12 & 12 are. Any guidance on this matter would be greatly appreciated. Kind Regards

WSOB 2025-02 pre-Conf 2025 Assigned to Wesley B.

Wesley B. CA New York area

Asking each committee and the boards to adopt pp15-17 of the Archives handbook to unify naming conventions for saved materials (literature, documents, handbooks, files, digital assets, etc.). Further, that each committee/board determine that their current files/documents etc. confirm to the naming convention.

SUMMARY OF COMMITTEE MOTIONS:

None

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

WSOB 2024-04 pre-Conf 2024

Maggie M. CA UK

I am hoping somewhere along the way it could be taken seriously and looked at that conference can become hybrid or online only how would I get this voted on and up for discussion please yours truly a very grateful CA member

Referred to the WSC Conference Committee

REFERRALS STILL IN COMMITTEE:

None

CLOSED REFERRALS:

None

Page | 9