Nov 16, 2024 – WSOB Minutes

WSOB MINUTES NOVEMBER 16, 2024

OPEN MEETING @ 8.00 AM PST

SERENITY PRAYER – Randy invites the room to open with the serenity prayer.

TRADITION – Yves reads the 11^th Tradition.

CONCEPT – Larissa reads the 11^th Concept.

ROLL CALL & QUORUM DETERMINATION

Present:

• Randy G., Chair
• Jonathan H., Treasurer
• Jesse G., Director of Conv & Conf, excused, report submitted
• Yves W., Secretary
• Jason S DAL
• Robert B., WSOT
• Joni E., WST
• Jay P., CAWS 2025 Chair
• Justin C., CAWS 2026 Chair

Guests:

• Kalob T.
• Larissa O.
• Wesley B.

CHAIR ANNOUNCEMENTS

• October 19, 2024, minutes were approved.

SEVENTH TRADITION –

Observed in the office, online members are directed towards ca.org.

CAWS CONVENTION REPORTS

CAWS 2025 (Arizona) Jay P.

Highlights:

• Hotel is still full, rooms available at the overflow hotel.
• Fundraising
  • Suite auctions are up and running.
  • Suite raffle tickets being sold.
  • Plus, more events being planned.
• Having a first past to take a look at memorabilia.
• Next meeting will be at the Convention hotel.

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CAWS 2026 (Florida)

Highlights:

• The General Committee met on site at Caribe Royale on October 26th, the meeting went great and was well attended.
  • Members who had not yet seen the venue had the opportunity to stay, eat, play, and be amazed with the expanse and tropical luxury of the resort.
  • Additionally revealed were the many opportunities which exist for revenue generating auctions and raffles leading up to the convention including private poolside cabanas, sports simulator suites, and the 2 Bedroom Villas.
• The Fundraising Committee is being bolstered by some more experienced members and events are currently being planned in Florida and in Alabama.

CAWS 2027 (Washington)

Highlights:

• Fundraising: “Death of a Gangster” murder mystery event will take place on 12/07. We are really looking forward to this event as well as our area is.
• Requests for theme and logo submissions, the cutoff date for submissions is December 15th and submissions will be reviewed by the committee on December 22nd.

CAWS 2028 (Scotland)

Highlights:

• One of our districts in Scotland had a one-day convention and raised £4000 profit which is being donated to the 2028 convention. Our 2024 Scottish area convention auctioned an item raising £450 which will also be donated to the 2028 convention. There is a proposal in our Scottish area budget for £10,000 to be set aside every year for the next four years. Once this gets ratified next month at our budget meeting, we will have raised £44,450 before we have held any fundraising events for the 2028 convention.
• The enthusiasm for this convention from not only the Scottish fellowship but also the European region is something I have never seen in the 11 years of being part of this beautiful fellowship and I’m sure this will grow over the next four years.

DIRECTORS REPORTS

Chair – Randy G.

Highlights:

• The 11th tradition changes to the pamphlets is complete.
• The printer has arrived and is up and running.
• The new phone system products have also been delivered and we expect installation and training to be completed by the end of the month.
• Tai and I continue to work off a master checklist.

Treasurer – Jonathan H.

Highlights:

• Bookkeeper
  • International Account has been entered and reconciled through 10/17/24.
  • We have discussed the transactions and what will need to be done when we finalize the 2024 Convention and move funds from the UK/Netherlands to the US.
• Bank Contact
  • The seven accounts have been created at Chase.

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• • Paperwork will be sent to Randy, Robert, and Joni to have them added to the accounts. All will be added prior to transferring any funds.

• Conference
  • Bill has been added to QB.
  • Updated 2024 budget has been loaded into QB.

• International Bank Account
  • Entries have been created and reconciled through 10/17/24.
• Taxes
  • Confirmed that extensions were filed for 2023 taxes, they were done late but have been filed.
  • Confirmed 11/10/24 that taxes will be completed by Tuesday and will be filed on time.
• Reconciliation
  • 100096 International HSBC – 10/17/24
    • November Statement to Bookkeeper.
  • 100097 Convention 2024 – 10/31/24
  • 100098 Convention 2025 – 10/31/24
  • 100099 BofA Operating – 10/31/24
  • 100110 Convention 2026 – 10/31/24
  • 100113 Convention 2027 – 10/31/24
  • 100114 BofA Petty Cash – 10/31/24
  • 100118 BofA Publication Fund – 10/31/24
  • 100119 BofA Prudent Reserve – 10/31/24
  • 200105 BofA Mastercard – 10/10/24

• Financials Included:
  • CAWSO
    • Income Statement

• • • • YTD through 10/31/24

• • • • YTD through 11/10/24

• • • Balance Sheet

• • • • YTD through 10/31/24

• • • • YTD through 11/10/24

• • • Statement of Cash Flows

• • • • YTD through 10/31/24

• • • • YTD through 11/10/24

• • • Budget vs Actuals

• • • • YTD through 10/31/24

• • • • YTD through 11/10/24

Secretary – Yves W.

Highlights:

• I have updated the summary of our motions (WSOB MOTIONS LOG.xlsx) and our Referral log (2024 WSOB MOTIONS LOG.xlsx).
• Archives Committee
  • Backup of CA Digital Archive Files
    • 2024-09-30 – ca.org backup
    • 2024-10-03 – docs.ca.org backup | 1625 records
    • 2024-09-24 – museum.ca.org backup | 1802 images | 1270 records

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• • • 2024-07-30 – audio.ca.org back up | 580 audio files
    • 2024-09-30 – Thumb drive backup
    • 2024-09-28 – External 120GB Hard Drive (1)
    • 2024-09-28 – External 120GB Hard Drive (2)
    • 2024-05-28 – CAWSO Backups of ca.org, docs.ca.org, museum.ca.org, pi.ca.org, audio.ca.org
    • Today – Cloud account – up to date (synced with CF personal computer
  • Google Analytics for the April 2024
    • 719 users | 659 were NEW users | 1743 page-views
• LCF Committee
  • Recalling The Early Days of C.A., last editor updated printer proof has been forwarded to LCF per Point 15 of the Book publishing process.

• NewsGram
  • The Q42024 edition, the theme is “2024 World Service Conference” is completed and sent for proofing and WSBT.
  • Next Theme for Q12025 is “How Resentments Affect Us”, deadline for articles submission is December 18, 2024

Director of Conv & Conf – Jesse G.

Highlights

• CAWS 2025 Arizona
  • Sent addendum to TNC for more hotel rooms (94% occupancy)
• CAWS 2026 Florida
  • Survived not 1, but 2 hurricanes and getting back on track
  • Working on “main logo”
  • Excited about in person meeting last weekend in Oct at convention hotel
  • Special events being planned.
• CAWS 2027 Washington state
  • No report
• WSC Conference 2024 – DFW – 28-AUG-2024 to 01-SEP-2024
  • Bill paid.

TRUSTEE REPORTS

Director at Large – Jason S.

Highlights:

• • Ad Hoc Tech and Website
    • We had a look of a mockup of a future webpage look.
    • Discussion regarding the contract and payments for the special worker, for the current .
  • WSC APP
    • Who decides about the direction of development. Can they have a feature and a link, etc.?
    • The APP may grow and need maintenance – who is going to maintain the app? aka is it a webmaster like paid professional? NOT there yet but we need to start talking about it.

TRUSTEE REPORTS

WST Trustee – Joni E.

Highlights:

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• • TNC
    • Currently in the process of reviewing a revised version of the Legal Service Engagement Letter. I believe the review process will be done by Sunday and then full WSBT approval will be needed.
  • Mobile APP Trademark Registration
    • We have filed the statements of use for the mobile application in connection with the following marks:
      • Cocaine Anonymous (word)
      • A. (word)
      • CA Hope Faith Courage (logo)
  • The WSOB Translation Committee
    • Has resumed monthly meetings after a very busy summer with Convention and Conference.

WSOT TRUSTEE – Robert B.

Highlights:

• WSBT
  • Interviews for DAL and DOO are scheduled to be completed by the end of the Q4 Quarterly
  • WSBT Q4 Meeting (Phoenix) – 06-DEC-2024 to 08-DEC-2024
  • Board to Board Meeting – 08-FEB-2025
  • WSO Chair & Treasurer Quarterly Reports Due – 07-MAR-2025
  • WSO Chair & Treasurer Quarterly Reports Due – 02-MAY-2025
  • WSO Chair & Treasurer Interviews – 21-MAY-2025
  • WSO Chair & Treasurer Quarterly Reports Due – 06-AUG-2025

UNFINISHED BUSINESS/PROJECT UPDATES

None

NEW BUSINESS

None

MOTIONS

SPENDING COMMITTEE

• MONTHLY MEETING MOTION

None

• ONLINE MOTIONS
• None

MONTHLY MEETINGS

• Motion: to approve the new flyers (Hotel suite Auction and Raffle) for the CAWS2025 Convention, with minor changes, seconded, Passed
• Motion: to approve the new poster for the CAWS2026 Convention, seconded, Passed
• Motion: The WSO move forward to change the 11^th Tradition for all printed literature in English, seconded,
• Motion: to reissue the 1,195 missing chips order to Holland, seconded, Passed
• Motion: to refer referral WSOB 2024-02 pre-Conf 2024 to the WSC Conference committee, seconded,  Passed

ONLINE MOTIONS

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None

Yves W., WSOB Secretary

NEW REFERRALS RECEIVED:

WSOB 2024-01 pre-Conf 2024

Patrice H F. Ohio area

Under box instructions, it states a change was made to the way information would be disseminated. “The World Service Office will no longer send out quarterly emails to delegates. Instead, all information will be uploaded to Box.” in the world Service Manual under World Service Office it states ” The World Service Office (WSO) is the main contact and distribution point of C.A. Its main purpose is to maintain contact with members, Groups, Districts, and Areas. Contact is sustained through correspondence, newsletters, e-mail, the website www.ca.org, and representatives within our service structure.

I have some questions I would like to have addressed. 1. Who had the authority to make this decision? 2. Why was this decision made? 3.What has to happen to continue to get the quarterly emails?

It was my understanding the Box was a tool used for conference information (which is good for the conference by the way). The emails sent quarterly makes it easier to share the information with our members. We are able to print important information for announcements/events etc.

Most of the fellowship is not aware of the Box and although as of now, there doesn’t seem to be any restrictions to who can have access to the Box, it is not easy to navigate. We have many members who prefer to keep it simple.

WSOB 2024-02 pre-Conf 2024

Maggie M. CA UK

I am hoping somewhere along the way it could be taken seriously and looked at that conference can become hybrid or online only how would I get this voted on and up for discussion please yours truly a very grateful CA member

Referred to the WSC Conference Committee

SUMMARY OF COMMITTEE MOTIONS:

None

REFERRALS THAT WERE FORWARDED TO OTHER COMMITTEES:

None

REFERRALS STILL IN COMMITTEE:

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None

CLOSED REFERRALS:

None

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