May 22-24, 2023 – WSBT Q2 Minutes – Approved v2

Posted on by caws.archivist

WSBT Q2 2023 Minutes

22 – 24 May 2023 – CAWS 2023 Convention – Atlanta, GA

Moment of silence followed by the “WE” version of the Serenity Prayer

Personal Sharing

Roll Call

  • Richard B, ANRT
  • Chris M, ASRT
  • Sarah T, ERT/WSBT Chair
  • Johan T, MERT
  • Clay P, MWRT/WSBT Vice Chair
  • Ruby C, PNRT
  • Aurora L, PSRT/WSBT Secretary
  • Barry H, SWRT/WSBT Assistant Secretary
  • Gary P, TAL1
  • Laurie, WSOT
  • Joni E, WST

Readings

Reading of Twelve Traditions – Gary

Tradition 5 & Discuss – Laurie

Concept 5 & Discuss – Chris

TABLE OF CONTENTS

WSBT Meeting Minutes – Page No. 3

  • Chair’s Remarks
  • WSBT Officer Reports
  • Trustee Reports
  • WSBT Sub-Committee Reports
  • Trustee Conference Committee Reports
  • WSO Reports
  • CAWS Convention Reports
  • Place Marker / Business Items
  • Old Business
  • New Business

WSBT Correspondence Inquiries & Responses – Page No. 9

Page 1 of 180

WSBT Referrals – Page No. 9

Attachment A – WSBT Officer Reports – Page No. 11

  • Chair’s Report
  • Vice-Chair’s Report
  • Secretary Report
  • Assistant Secretary Report

Attachment B – Trustee Reports with Area Questionnaires

Atlantic North Regional Trustee Report – Page No.14
Atlantic South Regional Trustee Report – Page No. 26
European Regional Trustee Report – Page No. 37
Mainland Europe Trustee Regional Report – Page No. 58
Midwest Regional Trustee Report – Page No. 66
Southwest Regional Trustee Report – Page No. 79
Pacific North Regional Trustee Report – Page No. 94
Pacific South Regional Trustee Report – Page No. 109
Trustee at Large 1 Report – Page No. 127
World Service Office Trustee Report – Page No. 128
World Service Trustee – Page No. 129

Attachment C – WSBT Subcommittee Reports – Page No. 130

  • External Communications
  • Finance
  • International Structure & Development (IS&D)
  • Legal
  • Long Term Planning (LTP)
  • NewsGram
  • Orientation
  • Trustee Election Committee (TEC)
  • Trustee Negotiation Committee (TNC)
  • Trustee Outreach
  • World Service Conference

Attachment D – Trustee Conference Committee Reports – Page No. 138

  • Archives
  • Conference
  • Convention
  • Finance
  • Hospitals & Institutions
  • Information Technology
  • Literature Chips & Formats
  • Public Information
  • Structure & Bylaws
  • Unity

Page 2 of 180

Attachment E – World Service Office Reports – Page No. 166

  • Chair
  • Vice-Chair – No Report Submitted
  • Treasurer
  • Director of Operations – No Reports Submitted

Attachment F – CAWS Convention Reports – Page No. 172

  • 2023 Atlanta
  • 2024 Holland
  • 2025 Phoenix

Chairs Opening Remarks

I truly believe this Board has been chosen by God. As a Board, we have continued to do work within our fellowship that was much needed. We have a grueling agenda ahead of us, but with Gods leading the way, we collectively should have no problem.

  • Motion to suspend the rules to take an item out of order.
  • Motions passes unanimously.
  • Motion to approve delegate mailing with recommended changes.
  • Motions passes unanimously

WSBT Officer Reports (See Attachment A for full reports)

Chair (Sarah)

Vice-Chair (Clay)

Secretary (Aurora)

Assistant Secretary (Barry)

  • Motion to accept officer reports.
  • Motions passes unanimously.

Trustee Reports (See Attachment B for full reports)

Atlantic North Region Trustee (Richard) ANRC hosted by SOCA Atlantic South Region Trustee (Chris) European Region Trustee (Sarah)

Mainland Europe Region Trustee (Johan) Discussed Portugal convention. C.A. Holland Noord will petition to become an area.

Midwest Region Trustee (Clay)

Page 3 of 180

Pacific North Region Trustee (Ruby)

Pacific South Region Trustee (Aurora)

Southwest Region Trustee (Barry) First face to face assembly since 2019 Trustee at Large 1 (Gary) Trustee Lunch/Dinner World Service Office Trustee (Laurie)

World Service Trustee (Joni)

  • Motion to accept Trustee reports.
  • Motions passes unanimously.

WSBT Subcommittee Reports (See Attachment C for full reports)

External Communications (Gary/Clay)

Finance (Laurie/Richard/all)

International Structure and Development (Johan/Chris/Sarah/Laurie/Gary)

  • Motion to start tax exempt project on IS&D (Johan and Gary)
  • Motion carries unanimously.

Legal (Joni/Barry)

  • Motion to authorize $12,400 for the registration of Cocaine Anonymous and logo for the mobile app in the US, EU/UK/AU/NZ/JP, and Canada. Motion carries unanimously.

Long-term Planning (Gary/Clay/All)

News Gram (Chris/Richard) Struggling to get submissions.

Waiting on Clay and Joni

Orientation (Clay/Chris/All)

TEC (Clay/Johan) delegates have been notified. 6 candidates total. 1 zoom and the rest live. Several 1 person slate, we can accept it, but announce at Conference that it is not proper procedure.

TNC (Joni/Aurora/Johan/Clay/Laurie/Richard/Ruby) Reviewed and approved 5 contracts, process is going smoothly. Approve all contracts over $500.

Trustee Outreach (Sarah/Clay)

World Service Conference (Laurie/Gary)

  • Motion to accept WSBT Subcommittee reports.
  • Motions passes unanimously.

WSBT Conference Committee Reports (See Attachment D for full reports)

Archive (Joni/Richard)

Conference (Laurie/Gary)

Convention (Chris/Barry)

Finance (Aurora/Richard)

Page 4 of 180

Hospitals & Institutions (Gary/Laurie)

IT (Richard/Clay)

Literature, Chips & Formats (Barry/Aurora)

Public Information (Ruby/Chris)

Structure & Bylaws (Johan/Joni)

Unity (Clay/Sarah)

  • Motion to accept Conference Committee reports.
  • Motions passes unanimously.

Review C.A. release for Original Works -move to online for revision.

Review Copyright Translation Agreement

-Joni will follow up with Yves about speaker release form and NewsGram release form.

  • Motion to approve Copyright Translation Agreement.
  • Motions passes unanimously.

Review Work for Hire Agreement

-Add copyright statements for other countries (pt 11 and pt 12)

-Joni will change to CAWS INC

Move to online after revisions

Review Royalty Agreement

  • Motion to approve C.A. release for original works.
  • Motions passes unanimously.

Motion to approve the C.A. copyright and reprint policy as a stand-alone document.

Motions passes unanimously.

WSO Reports (See Attachment E for full reports)

  • WSOB – Chair
  • WSOB – DOO
  • WSOB – Treasurer

Motion to ask WSOB Treasurer to provide a revised report removing reference to DOO and/or

Interim DOO position.

Motions passes unanimously.

Motion to accept WSO Reports.

Motions passes unanimously.

Page 5 of 180

CAWS Convention Reports & Updates (See Attachment F for full reports)

CAWS 2023 Atlanta (Chris) – overview

  1. Great Exchange Meeting is 9-11am A705 Sunday
  2. Meet the Boards –Friday 1:30-3:30 Atrium Ballrooms
  3. LTP Meeting (1-3pm Saturday) Atrium A/B
  4. Trustee Dinner (TAL) (Friday) Dinner 4-7pm

Room blocks are covered. Any questions should go to Joni and Chris. Approximately 350 pre-registrations.

CAWS 2024 Holland (Johan) – Website is ready, and they have a film to share

CAWS 2025 Phoenix (Barry) – Hotel almost selected. Anticipating rooms to be $199/night rooms and will have the entire resort reserved.

Place Marker / Business Items (items retained on agenda for every meeting)

  • Copyright and Trademark Protection (Joni)
Matter No. Country Mark Renewal Due
59628-0001 Canada WE’RE HERE AND WE’RE FREE September 30, 2027
59628-0002 U.S. COCAINE ANONYMOUS September 4, 2030
59628-0003 Canada COCAINE ANONYMOUS December 13, 2031
59628-0004 U.S. C.A. December 20, 2028
59628-0005 Canada C.A. June 12, 2032
59628-0006 U.S. C.A. HOPE FAITH COURAGE (logo) April 24, 2030
59628-0007 Canada C.A. HOPE FAITH COURAGE (logo) August 9, 2032
59628-0008 U.S. WE’RE HERE AND WE’RE FREE April 2, 2026
59628-0009 Europe COCAINE ANONYMOUS April 1, 2026
59628-0010 Europe C.A. HOPE FAITH COURAGE (logo) July 26, 2026
59628-0011 Europe C.A. July 25, 2025
59628-0012 South Africa COCAINE ANONYMOUS In process
59628-0013 South Africa C.A. In process
59628-0014 South Africa CA HOPE FAITH COURAGE (logo) June 30, 2027
  1. Protection for emerging Areas update -update
  2. App copyright update – decision (from previous agenda)
  3. Suite of Documents – completed – have WSBT signed off (including Translation)
  4. Cease and Desist Letter update Amazon Coloring Book update – send follow up letter-
  5. Expiry of ca.org (19th October 2026) renew or bump date at any time (Clay/Joni)

Page 6 of 180

  1. CAWSO Inc – signature (Sarah)
  2. Ratification of WSO Chair, Treasurer & DOO (Interview Wednesday pm & Thursday am) and ratification of the Directors at Large (DAL’s) Two Directors were not ratified
  3. Project Chart (Clay) Service Sponsorship pamphlet moved to New Business
  4. Correspondence (Barry) Outside entity
  5. Referral Tracker (Barry) 5 open referrals
  6. Long Term Planning (Gary) Next meeting scheduled for July 2 WSBT. 
  7. International Structure & Development (Johan)
  8. Status of World Service Office (Laurie). – WSOT overview.
    • Employment status on General Office Manager
    • Update on external company – Phase II & III
    • HSBC International Bank Account update
    • Trustee invoices for additional rooms CAWS
    • Repository for literature
    • Royalty and Licensing Agreements
    • Website logos Trademarks needed for certain countries, referral.

i. Trustee Election Committee. (Clay) WSOT, ERT & Non-Addict Trustee

j. Financial Overview (Laurie) Financials posted.

k. Directors and Officers Insurance Renewal (Q1)

l. Monitor Tax Preparation and filing (Q1)

Old Business Items

1. Regional Restructuring (Johan) I have spoken to different Regions, not one has approved the restructuring as is. Remains with WSBT LTP.

2. Approval Revised Orientation Documents (Clay)

  • Approved documents (policy) upload to ca.org (Clay) move to July and online

3. Recordings/uploads of members shares/pod cast (Joni) Gary posted guidelines to video uploads to Groups.io Q2, the committee recommended podcasts as best option.

4. Moving Office WSBT – update and next steps (Sarah) Create a timeline for move.

5. LCF permission process for copyright material (Barry)

New Business Items

  1. Sponsorship Pamphlet

Motion the WSBT approve the booklet ‘Service Sponsorship’ for Point 7 of the LCF Pamphlet approval process.

Page 7 of 180

Motion carries unanimously.

  1. SR14 Material (Sarah) N/A
  1. Budget line items (Laurie)

Motion to approve 2024 budget for 4 in-person quarterlies. Motion passes with substantial unanimity.

  1. Review referral for WSOB x 3 (Johan/Sarah) Johan, Joni, Laurie will work on this. Deadline by Conference.
  2. Free google apps (Johan) transferred to IS&D

Motion to transfer the project to look into free Google apps to IS&D. Motion carries unanimously.

  1. Help line (Clay) the Office needs to investigate an alternate option for Helpline, move topic to WSBT LTP if Office is unable to complete.
  1. WSC – GDPR compliant (Joni) Archive email, send reminder to all Conference
  1. Referral to WSO (Gary)

a. Elect within certain distance

Motion to add the following new language to the WSM P.70, after the list outlining the current CAWSO Board members –

The following CAWSO Board positions shall reside within a 150-mile radius of the World Service Office location:

    1. Chairperson
    2. Vice-Chairperson
    3. Treasurer
    4. One Director-at-Large

Motion carries unanimously.

To be referred at a later date.

b. Dead slate for Chair and Treasurer Move discussion to online business (Gary, Clay & Laurie)

9. Petition for New Area (Johan)

10. Interview WSOB Chair & Treasurer (Sarah)

11. Social Media videos/ PSA (Ruby)

12. WSCC fundraising for Non-Delegate Chairs (Ruby)

Any Other Business

Motion to approve the WSBT Q1 Minutes.

Page 8 of 180

Motion carries unanimously.

Motion to approve the four invoices from Gordon & Rees in the amount $5,426.83.

Motion carries unanimously.

Agenda for LTP: Movement (Sarah), CA recording platform Committee, Global restructuring, (Johan), App Platform (Wesley and Richard)

Motion the WSBT approves the reading, Anonymity Statement, for Point 7 of the LCF pamphlet process.

Motion passes unanimously.

Inventory Process, Principal Carry the Message Tradition 5

2023-04 Correspondence & Referral Report (2023-04-04)

Correspondence – Inquiries & Responses (Open)

NONE

Correspondence – Inquiries & Responses (Closed)

NONE

2023-05 Q2 – Correspondence & Referral Report (2023-05-10)

Correspondence – Inquiries & Acknowledgements (Open)

NONE this quarter

Correspondence – Responses (Closed)

NONE this quarter

Referrals – Open

WSBT 2019-07, received 2019-01-01

  • Subject: Research validity of statement made by conference officers that full names are required due to California law.

WSBT 2022-04, received 2022-06-16

  • Subject: To remove gender-specific terms when referring to God in the 12 Steps of Cocaine Anonymous and the 12 Traditions of Cocaine Anonymous.

Page 9 of 180

WSBT 2023-01, received 2023-01-17

  • Subject: Guidance for handling recordings of speakers/meetings online WSBT 2023-02, received 2023-04-19

WSBT 2023-02, received 2023-04-19

  • Subject: That the WSBT and WSOB be as diverse as the fellowship including but not limited to age, gender, race, ethnicity, gender identity and expression, sexual orientation, education, and history of incarceration.

WSBT 2023-03, received 2023-04-19

  • That the WSBT be as diverse as the fellowship to include but not limited to age, race, ethnicity, gender, sexual orientation, gender identity, education, social economic status, and history of incarceration.

Referrals – Closed

NONE this quarter

Dates and Times for Conference Calls and Quarterlies 2023

WSBT Conference Call: January

WSBT Q1 2023: March

WSBT Conference Call: Saturday

WSBT Q2 2023:

Atlanta – Hosted by World Service Convention

  • Monday – May 22nd 8.00a.m breakfast 9.00am – 10pm
  • Tuesday – May 23rd  8am – 10pm
  • Wednesday – May 24th 8am – 1pm

WSBT meet WSO Treasurer 

  • Wednesday May 24th 2.30pm – 4pm

Attend Convention

  • Thursday May 25th 1pm – onwards

WSBT meet WSO Chair

  • Thursday AM May 25th 9.30 am – 11.00 am

TEC interviews

  • None

Meet the Boards

  • Friday May 26th 1.30pm – 3.30pm

Trustee Lunch

  • Friday May 26th 4.00pm – 7.00pm

Long Term Planning

  • Saturday May 27th 1.00pm – 3.00pm

Great Exchange

  • Sunday May 28th 9.00am – 11.00am
  • Monday May 29th 1pm closed

WSBT Conference Call:

  • Saturday July 22nd 8am – 12pm PDT

25th – 27th Aug, TEC 28th – 29th Aug, Conference 30th Aug – 3rd September 2023

Page 10 of 180

WSBT Q3 2023:

Dallas  Hosted by World Service Conference

  • Friday Aug 25th 9.00am Breakfast
  • Friday Aug 25th 12pm – 10pm
  • SaturdayAug 25th 8am – 10pm
  • SundayAug 27th 8am – 5pm

TEC 2023:

  • Monday Aug 28th 8am – 10pm
  • Tuesday Aug 29th 8am – 10pm
  • Wednesday Aug 30th 8am – 1pm

Conference 2023:

  • Wednesday Aug 30th 2pm – 10pm Orientation
  • Wednesday Aug 30th 7pm – 10pm Conference
  • Thursday Aug 31st 8am – 12pm Conference
  • Thursday Aug 31st 1pm – 3pm Caucuses
  • Thursday Aug 31st 3pm – 10pm Breakout
  • Friday Sept 1st 8am – 12pm – 10pm Conference
  • Saturday Sept 2nd 8am – 10pm Conference
  • Sunday Sept 3rd 8am – 1pm Conference Close

Moment of silence followed by the “WE” version of the Serenity Prayer.

Page 11 of 180

For attached documents see: https://documents.historyofca.org/wp-content/uploads/2023/12/2023-05-22-24-WSBT-Q2-Minutes-Approved-v2.pdf

Leave a Reply

Your email address will not be published. Required fields are marked *

I am a MEMBER of Cocaine Anonymous No, I'm NOT a Member of Cocaine Anonymous