July 22, 2023 – WSBT Conference Call Minutes – Approved

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WSBT Conference Call Minutes

July 22nd 2023 7.00a.m PST – 12.00 mid-day (UK 3-8pm)

Moment of silence followed by the “WE” version of the Serenity Prayer

Roll Call

  • Richard B, ANRT
  • Chris M, ASRT
  • Sarah T, ERT/WSBT Chair
  • Johan T, MERT
  • Clay P, MWRT/WSBT Vice Chair
  • Ruby C, PNRT
  • Aurora L, PSRT/WSBT Secretary
  • Barry H, SWRT/WSBT Assistant Secretary
  • Gary P, TAL1
  • Laurie, WSOT
  • Joni E, WST

Chairs Opening Remarks

Thank you for all the work as a Board, all the continued work you have being working on behind the scenes. As we approach the WSC 2023, this is most exciting! It is also great opportunity for the WSC to have the opportunity to ask the Trustees any questions they may have. I would encourage all Trustee to be familiar with all projects of WSBT subcommittee, so we can confidently report to the fellowship. As chair, I would like an update from all WSBT subcommittee to put into our opening report to reflect the work we as a Board have carried out, these are to be with myself and Clay 2nd August. Thank you, everyone for their continuous work. I’m excited about conference, Gods voice will be heard there.

CAWS Convention reports & updates

CAWS 2023 Atlanta (Chris) – final figures- Convention committee reports approximately $124,000 profit. Live auction made approximately $40, 000. Waiting for input from Office as there are still outstanding bills.

CAWS 2024 Holland (Johan) Convention committee is working on overflow hotel, visas for travelers from US and Canada will be required in January 2024. We need more information to advise fellowship at conference.

Place Marker / Business Items (items retained on agenda for every meeting)

  • Copyright and Trademark Protection (Joni)
Matter No. Country Mark Renewal Due
59628-0001 Canada WE’RE HERE AND WE’RE FREE September 30, 2027

Page 1 of 8

59628-0002 U.S. COCAINE ANONYMOUS September 4, 2030
59628-0003 Canada COCAINE ANONYMOUS December 13, 2031
59628-0004 U.S. C.A. December 20, 2028
59628-0005 Canada C.A. June 12, 2032
59628-0006 U.S. C.A. HOPE FAITH COURAGE (logo) April 24, 2030
59628-0007 Canada C.A. HOPE FAITH COURAGE (logo) August 9, 2032
59628-0008 U.S. WE’RE HERE AND WE’RE FREE April 2, 2026
59628-0009 Europe COCAINE ANONYMOUS April 1, 2026
59628-0010 Europe C.A. HOPE FAITH COURAGE (logo) July 26, 2026
59628-0011 Europe C.A. July 25, 2025
59628-0012 South Africa COCAINE ANONYMOUS In process
59628-0013 South Africa C.A. In process
59628-0014 South Africa CA HOPE FAITH COURAGE (logo) June 30, 2027
59628-0015 CA.org 2026
  1. Protection for emerging Areas – should be ready by conference
  2. App copyright update – decision by conference
  3. File for application – IT needs to file for design applications…Richard believes IT is waiting for directions. Joni will follow up with Wesley.
  4. Update on re-filing of 2 x registered names Cocaine Anonymous and Logo
  5. Suite of Documents – (1 outstanding ) updated fair use policy, vendor for hire, reprint policy change —add fair use policy to misc. file so we can review. Royalty and license agreement needs help…working on this with Jo from CAWSO.
  6. Cease and Desist Letter update Amazon Coloring Book update – will update in WSBT Q3
  7. Expiry of ca.org (19th October 2026) (Clay/Joni) This is the office’s responsibility, a referral has been sent to Earl. Laurie will ask office to have moved to WSBT. There is a concern with virtual services flyer…all translated logos are incorrect, Richard did not approve. Directive to office to remove logos will come from Laurie to office. Referral from office to S&B regarding updating logos in manual and branding guidelines. Laurie will give directive to office regarding website logos. Please give Sarah an update by August 2.

Standing Business

a. Signature of annual corporate documents (Q4 F2F) (Chair) Joni will look for a registered agent and Laurie will update documents on line. Cost is minimal for a registered agent. Earl (office chair) will be asked for CAWSO. And Joni….for CAWS, Inc.

Motion for Joni to be the registered agent for CAWSO, Inc

Motion seconded, Motion passes unanimously

b. CAWSO Inc – signature (Laurie)

c. Project Chart (Clay) WSBT projects – Discussed status on all on going projects

d. Correspondence (Barry) 3 correspondence due

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Motion to approve the correspondence Q2-01 2023-05-15 / SMS service people struggling with addiction.

Motion seconded, Motion passes unanimously

e. Referral Tracker (Barry) – review and update outstanding referrals

f. Long Term Planning (Gary) will be updated by August 2.

g. International Structure & Development (Johan) Global distribution – we have had a productive call with a keyring vendor in Holland, been exploring Amazon for printing alongside meetings with UK company. We require further figures from the WSO which DAL is getting. We have a meeting on Wednesday 2nd August 2023, hopefully we will be ready for recommendation to the WSBT for Q3 and then onto the WSOB.

h. Status of World Service Office (Laurie). –

 General running of the office – Earl believes everything is going well. Shipping is good. There are some items out of stock of chips, QP and Companion Guide. Good news with website… members cannot purchase if item are out of stock, eliminating back order issue, EH states this also creates a background purchase, for WSO to follow up on order.

Employment status on General Office Manager since we cannot find an office manager, discussion had should we be looking to reinstate DOO. Sarah will have a conversation with Earl regarding DOO.

External Company H2H – Phase 3 remains outstanding, due to not having office manager employed.

Succession Plan – WSOB working on revamping the current resume, to include a description of qualities and abilities WSO are looking for and sending out to fellowship in a mailing and News Gram. There will be one opening for a DAL from September, as interim vice chair position will be vacant.

B2B meeting arranged for Wednesday 30th August 2023.

i. Trustee Election Committee. (Clay) WSOT, ERT & Non-Addict Trustee On Track, reviewed questions .

j. Financial Overview (Laurie) 11:25

Financials are in the folder under misc. Everything looks good. Laurie will ask for debit card statements.

k. Monitor Tax Preparation and filing (Q1) – (Laurie) Extension was filed, taxes now due November 15. However, will file as soon as paperwork is ready.

Old Business Items

  1. Regional Restructuring (Johan) Growth is the goal. Johan will have report by August 2
  2. Approval Revised Orientation Documents (Clay) discuss at Q3
  3. Approved documents (upload to ca.org )(Clay) discuss at Q3
  4. Recordings/uploads of members shares/pod cast (Joni) Discuss at Q3
  5. Moving Office WSBT (Sarah) (11:49) Committee is considering budget for literal move… and office budget for start up.

Page 3 of 8

Motion to approve the timeline for the moving of the office and transferring it to the office.

Motion seconded. Motion passes unanimously.

  1. Help line (Clay) discuss at Q3
  2. Fair use Policy Document to be amended and approved Discuss at Q3

New Business Items

  1. Intellectual Property (Barry) assigned to Joni is lead, Barry, Ruby, and Aurora to assist. Update findings to Q3
  2. Safeguarding (Sarah) Discuss at Q3
  3. TEC Process (Clay) discussed earlier
  4. Variation of website names (Ruby) Discuss at Q3 or maybe include with website
  5. Nominee Committee/ Pool or slate of candidates (Gary/Sarah) Discuss at Q3
  6. Ratification process to be reviewed (Sarah) Discuss at Q3

Any Other Business

Correspondence – Inquiries & Acknowledgements (Open)

Q2-01 2023-05-15 / SMS Service for people struggling with addiction

From: ca.org webservant@ca.org Sent: Thursday, May 11, 2023 3:48 PM

To: wsbt@ca.org wsbt@ca.org Subject: Board of Trustees Request

Name: Casey D

Email Address: thewellnesscheckin@gmail.com

CityLa Grange

State/Province: Illinois

Area or Region: 60525

Subject: To: The C.A. World Service Board of Trustees

Your Message: Hello,
Page 4 of 8

I created this SMS service for people struggling with addictions. It works by linking a sponsor or emergency contact to the sign-up and having more accountability with their addiction. The website is sobrietycheckin.com

I am looking to potentially partner with the right organization that shares similar values. I would love to hear from you if you have interest in a conversation.

Thank you,

Casey D

708-308-9327

thewellnesscheckin.com

Q2-02 2023-06-26 / OSA Affiliating with a Sect

From: clake214@hotmail.com

Sent: Friday, June 16th, 2023 9:06 AM
To: wsbt@ca.org wsbt@ca.org

Subject: OSA Affiliating with a Sect

Name: Chad L
Email Address: clake214@hotmail.com
City
State/Province
Area or Region: OSA
SubjectOSA Affiliating with a Sect

Your Message: Greetings,

I am bringing to your attention an event the Online Service Area of Cocaine Anonymous is putting on. The event, being facilitated by the OSA Unity Committee (chaired by an Alt Delegate) is to celebrate “pride month”. When I saw the announcement, I spoke up asking them to reconsider the event, pointing out in our preamble that “we are not allied with any sect, denomination, politics, organization, or institution. We do not wish to engage in any controversy and we neither endorse or oppose any cause”.

5 of 8

They proceeded to remove the “pride month” language but left the symbols and flag banner associated with the LGBTQ+ community(pride month). At least two Delegates approved the media announcement. A third Delegate has spoken against the event. The message of the event “Be Proud of Who You Are” is not the C.A. message, but rather the LGBTQ+ communities’ message. The OSA is continuing with this event, using linguistic tactics to divert, but in actuality is allying C.A. with a sect and/or endorsing a cause, which affects C.A. as a whole. This is the reason I am writing you today.

C.A. is all inclusive for anyone who has a drug or alcohol problem. We don’t care your background or present affiliation as an individual. Our experience shows the dangers of an Area allying or endorsing a group or sect. The “in spirit of Tradition Six” disclaimer is in conflict or contradiction with the event.

I have attached the original announcement and the changed announcement; after I spoke out. As you can see, the theme, elements and endorsements are the same but “pride month “was removed, and the “all inclusive“ language was added…linguistic tactic. The OSA is flying the LGBTQ+ flag. Does this mean we can now fly the BLM flag, the black panther flag, white Christian nationalist flag, or any of the hundreds of other sects or organizations flags? We have members of C.A. in many organizations or institutions across the world, and we don’t ally or support those causes. This should be no different. I look forward to hearing from you soon.

Thank you, Chad

Q2-03 2023-06-26 / Serenity Prayer

From: sabergpar@gmail.com
Sent: Friday, June 20th, 2023 7:24 AM
To: wsbt@ca.org wsbt@ca.org
Subject: Serenity Prayer

Name: Par S
Email Address: sabergpar@gmail.com
City
State/Province
Area or Region: Sweden
Subject: Serenity Prayer

Page 6 of 8

Your Message: Hi!

My name is Par and I’m a member of CA Sweden since over 10 years. Our Online group has grown a lot the past years and at the moment the service group is rather new. They have recently started to say the serenity prayer in “we” form and added the expression “your will be done” (which in hébreu translates Amen) before saying “thank you”. Me and quit a few others had reacted to this; both since in our experience we use the singular form in the prayer and because we think that saying a form of Amen is a religious expression.

Can I ask your opinion in the matter?

Best regards

Par a devoted member

Correspondence – Responses (Closed)

NONE were open from the previous quarter

Referrals – Open

WSBT 2019-07, received 2019-01-01

  • Subject: Research validity of statement made by conference officers that full names are required due to California law.

WSBT 2022-04, received 2022-06-16

  • Subject: To remove gender-specific terms when referring to God in the 12 Steps of Cocaine Anonymous and the 12 Traditions of Cocaine Anonymous.

WSBT 2023-01, received 2023-01-17

  • Subject: Guidance for handling recordings of speakers/meetings online

WSBT 2023-02, received 2023-04-19

  • Subject: That the WSBT and WSOB be as diverse as the fellowship including but not limited to age, gender, race, ethnicity, gender identity and expression, sexual orientation, education, and history of incarceration.

WSBT 2023-03, received 2023-04-19

  • That the WSBT be as diverse as the fellowship to include but not limited to age, race, ethnicity, gender, sexual orientation, gender identity, education, social economic status, and history of incarceration.

WSBT 2023-04, received 2023-05-14

Page 7 of 8

  • To bring as a proposal : To action the regional restructures laid out in the Long-term Planning Committees power point presentation called “Regional Restructure”.

WSBT 2023-05, received 2023-06-25

  • To bring as a proposal: “Regional Restructure of CA world in line with the long term planning committee presentation”.

Referrals – Responses (Closed)

NONE this quarter

Dates and Times for Conference Calls and Quarterlies 2022-2023

WSBT Conference Call: SaturdayJuly 22nd   7am – 1pm PDT

25th – 27th Aug, TEC 28th – 29th Aug, Conference 30th Aug – 3rd September 2023

WSBT Q3 2023:

Dallas – Hosted by World Service Conference
Friday – Aug 25th 9.00am Breakfast
FridayAug 25th 12pm – 10pm
SaturdayAug 25th 8am – 10pm
SundayAug 27th 8am – 5pm

TEC 2023:

MondayAug 28th 8am – 10pm
TuesdayAug 29th 8am – 10pm
WednesdayAug 30th 8am – 1pm

Conference 2023:

WednesdayAug 30th 2pm – 10pm Orientation
WednesdayAug 30th 7pm – 10pm Conference
ThursdayAug 31st 7am – 9am Unity Breakfast
ThursdayAug 31st 8am – 12pm Conference
ThursdayAug 31st 2pm – 4pm Caucuses
ThursdayAug 31st 3pm – 10pm Breakout
FridaySept 1st 8am – 12pm – 10pm Conference
SaturdaySept 2nd 8am – 10pm Conference
SundaySept 3rd 8am – 1pm Conference Close

Moment of silence followed by the “WE” version of the Serenity Prayer.

Motion to adjourn 12:25pm.

Motion seconded. Motion passed unanimously

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