Aug 25 – 27, 2023 – WSBT Q3 Minutes – Approved

World Service Board of Trustees (WSBT) Quarter 3 Minutes

August 25-27, 2023, Dallas, TX, USA

 

Moment of silence followed by the “WE” version of the Serenity Prayer

Roll Call – Everyone is present at the Quarterly meeting.

• Richard B – ANRT
• Chris M – ASRT
• Sarah T – ERT/WSBT Chair
• Johan T – MERT
• Clay P – MWRT/WSBT Vice Chair
• Ruby C – PNRT
• Aurora L – PSRT/WSBT Secretary
• Barry H – SWRT / WSBT Assistant Secretary
• Gary P – TAL1
• Laurie R – WSOT
• Joni E – WST

Readings

• Reading of Twelve Traditions – Joni E.
• Tradition 8 & Discuss – Clay P.
• Concept 8 & Discuss – Richard B.

TABLE OF CONTENTS

WSBT Meeting Minutes – page 3

Correspondence Inquiries & Responses – page 9

Referrals – page 13

 

Page 1 of 193

Chair’s Opening Remarks – Sarah T.

Thank you all, it has been an absolute honour and pleasure serving with you each and every one of you. I pray your commitment and enthusiasm will continue from now until the end of your tenure to encourage the new Trustees who will be appointed. Please don’t lose your focus, it is imperative for the New Trustees to gain the appetite and attitude of the work we do. I pray that we all continue to take our role of responsibility this quarter with great care, diligence and prayful consideration, with each and every item we are about to discuss and debate.

WSBT Officer Reports (See Attachment A)

• Chair (Sarah)
• Vice-Chair (Clay)
• Secretary – (Aurora)
• Assistant Secretary (Barry)

Motion to accept WSBT Officer Reports. Passed Unanimously

Trustee Reports (See Attachment B)

Atlantic North Region Trustee (Richard) ANRC is ready to go…pre-sales have been good.

Quebec had a great fundraiser. CANY turns 40 this year.

Atlantic South Region Trustee (Chris)

European Region Trustee (Sarah) Translations into Gaelic, concerns with Literature costs.

Mainland Europe Region Trustee (Johan)

Midwest Region Trustee (Clay)

Pacific North Region Trustee (Ruby) H & I is coming back, Areas are still coming back from COVID.

Pacific South Region Trustee (Aurora)

Southwest Region Trustee (Barry)

Trustee at Large 1 (Gary) Attended the All Rise 2023 Conference (previously NADCP). Went well but I think our C.A. presence there could benefit from a bit more structure.

 

Page 3 of 193

World Service Office Trustee (Laurie) 2023 budget looks like it will be profitable

World Service Trustee (Joni)

Motion to accept Trustee Reports

Passed Unanimously

WSBT Subcommittee Reports (See Attachment C)

External Communications (Gary/Clay)

Finance (Laurie/Richard/all) Prudent Reserve and Emergency Fund are two separate items, WSOB Reports have been uploaded

International Structure and Development (Johan/Chris/Sarah/Laurie/Gary)

Legal (Joni/Barry) South Africa trademark application was denied for the C.A. logo and We’re Here and We’re Free.

C.A. translated logo-some have the Registered symbol ® but are not actually registered, they should have TM because they are trade marked.

Branding guidelines (LTP), Jo B could easily fix them. Johan will email Cameron and ask to have logos sent to him so he can fix them.

Need the WSC PI committee to amend branding guidelines to put TM on non-English logos and then send to WSO to upload to CA.org.

Lead trustee can work with S & B committee to update logos.

Ruby will reach out to Joe B (UK) regarding the logos on pi.ca.org.

Motion to send cease a desist letter to Courtney Wegner. Seconded.

Passes with majority vote. (This is in regard to the unauthorized C.A. branded adult coloring books being sold on Amazon.)

Motion to approve C.A. Intellectual Properties Policy. Seconded Passes unanimously.

Motion to send out C.A. Intellectual Properties Policy in delegate mailing. Seconded Passes unanimously.

Motion to make a referral to S & B to place C.A. Intellectual Properties Policy in WSM.

Passes unanimously.

Long-term Planning (Gary/Clay/All)

Motion to remove WSBT LTP committee, seconded.

Motion to table until Q4, seconded.

Motion to table passed.

News Gram (Chris/Richard)

 

WSBT Minutes Quarter 3 Meeting 2023

Page of 4 of 193

Orientation (Clay/Chris/All)

Motion to approve the expense reimbursement policy.

Passes unanimously.

Motion to approve modified expense report worksheet.

Passes unanimously.

Trustee Election Committee (Clay/Johan) Two delegates do not have TEC Debit cards, Laurie will withdraw cash to give to them.

TNC (Joni/Aurora/Johan/Clay/Laurie/Richard/Ruby) Reviewed contracts.

Trustee Outreach (Sarah/Clay) Reaching out to former trustees for counsel.

World Service Conference (Barry/Laurie) Discuss Sub-committee during Q4.

Motion to approve subcommittee reports.

Passes unanimously.

WSBT Conference Committee Reports (See Attachment D)

Archive (Joni/Richard) active committee. Have discussed how to move Archives Repository with Office move. Have finished uploading 600 speakers from WS conventions on to audio.ca.org. Trustee sub-group should work with them. Joni will liase with WS Archives about speaker recordings. Ruby has submitted referral to WS Convention Committee requesting for info regarding convention speaker recordings be expanded on in the WSC Convention guidelines.

Conference (Laurie/Gary) Workshops were poorly attended. 3 motions to bring to floor (Referral process, change to bylaws, and LTP every other year conference).

Convention (Chris/Barry) Motion about Co-Anon. A lot of Areas use WSM as Area Convention Guidelines. The DOCAC position was created with the amendment that they did not have a vote. Duties of lead trustee is under new business.

Finance (Aurora/Richard)

Hospitals & Institutions (Gary/Laurie) They were given guidance to help keep projects rolling through out the year.

IT (Richard/Clay) The App will take longer for…Android is ready and Google is ready. Areas need to upload their meeting info to the app. There is a disadvantage because one person is the web servant (website creator) of so many websites. New C.A. websites, SR14, revised handbook should be in the Box.

Literature, Chips & Formats (Barry/Aurora)

Public Information (Ruby/Chris) Continued discussion on if Tradition 6 statement is needed on posters that only refer to ca.org. Past Dailies are unclear as to whether some approved posters were approved with the Tradition 6 disclaimer on them or not might. Overall view is it needs to stay, even though conference approved.

 

Page 5 of 193

Structure & Bylaws (Johan/Joni)

Unity (Clay/Sarah)

Motion to approve Conference Committee reports.

Motion passes unanimously.

WSO Reports (See Attachment E)

WSOB – Chair

WSOB – DOO

WSOB – Treasurer

Motion to approve WSO reports.

Motion passes unanimously.

 

CAWS Convention Reports & Updates (See Attachment F)

CAWS 2023 Atlanta (Chris) – final figures Very profitable

CAWS 2024 Holland – A travel VISA will be needed as of January 2024 for US AND CANADA residence. RED LIGHT DISTRICT tour is controversial and discussion on amending tour is in the works.

CAWS 2025 Arizona (Barry). –  Hotel contract is signed!

Motion to accept convention reports.

Motion passes unanimously.

Place Marker / Business Items

Copyright and Trademark Protection (Joni)

Matter No.	Country	Mark	Renewal Due
59628-0001	Canada	WE’RE HERE AND WE’RE FREE	September 30, 2027
59628-0002	U.S.	COCAINE ANONYMOUS	September 4, 2030
59628-0003	Canada	COCAINE ANONYMOUS	December 13, 2031
59628-0004	U.S.	C.A.	December 20, 2028
59628-0005	Canada	C.A.	June 12, 2032
59628-0006	U.S.	C.A. HOPE FAITH COURAGE (logo)	April 24, 2030
59628-0007	Canada	C.A. HOPE FAITH COURAGE (logo)	August 9, 2032
59628-0008	U.S.	WE’RE HERE AND WE’RE FREE	April 2, 2026
59628-0009	Europe	COCAINE ANONYMOUS	April 1, 2026

Page 6 of 193

59628-0010	Europe	C.A. HOPE FAITH COURAGE (logo)	July 26, 2026
59628-0011	Europe	C.A.	July 25, 2025
59628-0012	South Africa	COCAINE ANONYMOUS	In process
59628-0013	South Africa	C.A.	In process
59628-0014	South Africa	CA HOPE FAITH COURAGE (logo)	June 30, 2027
59628-0015	CA.org		2026

 

1. Protection for emerging Areas
2. App copyright update
3. File for application – IT to be determined
4. Update on re-filing of 2 x registered names Cocaine Anonymous and Logo
5. Suite of Documents – (1 outstanding)
6. Cease and Desist Letter update – Amazon Coloring Book update
7. Expiry of ca.org (19th October 2026)
8. Translated logo registration (Laurie/Joni)

Standing Business

1. Project Chart (Clay)
2. Correspondence (Barry) Motion to approve response to 12 Traditions. Passes unanimously.
3. Referral Tracker (Barry) – review update outstanding referrals
4. Long Term Planning (Gary) WSBT will meet Quarterly. Restructuring project – Joni, Gary, Aurora, Barry, Richard, Ruby
5. International Structure & Development (Johan)
6. Status of World Service Office (Laurie) – WSOT overview.

• • General running of the Office has improved. There is no one to train a new hire until after September, so hiring of Office Manager on hold.
  • Update on external company – Phase III
  • Succession plans – may have one to three open director spots Website logo – directive will be given to Office
  • GDPR update on mailing information storage
  • Continue to explore helpline and needed technology upgrades.

g. Trustee Election Committee. (Clay) WSOT, ERT

h. Financial Overview (Laurie)

i. Monitor Tax Preparation and filing (Q1) – Laurie will Confirm filing extension date was met.

Old Business Items

1. Regional Restructuring (Johan)
2. Approval Revised Orientation Documents (Clay)

Page 7 of 193

3. Approved documents (upload to ca.org )(Clay)
4. Recordings/uploads of members shares/pod cast (Joni)
5. Moving Office WSBT (Joni)
6. Help line (Clay)
7. Fair use Policy Document (Joni) Approved
8. TEC Process (Clay) Done

New Business Items

1. Intellectual Property (Barry) add project to WSBT LTP to find all items that have warranties
2. Social Media videos/ PSA (Ruby)
3. Safeguarding (Sarah) Move to LTP
4. Variation of website names (Ruby) Cocaine Anonymous used to own a variation of .com and .org , look to cost about $20 a year. These are expired or due to expire and need to be registered by the Office.

Motion to take ownership of cocaineanonymous.org and cocaineanonymous.com Passes with substantial unanimity.

5. Directors Ratification Process (Sarah)
6. GDPR – PI Survey, Registration Convention & Conference, SR5 (Aurora/Ruby)

Motion to submit a referral from the WSBT to the conference committee with the recommendation to remove complete mailing address from the SR 5

Passes with minor opposition. Ruby will create the referral draft and submit to WSBT for approval before being submitted.

Ruby will ask PI about GDPR, specifically regarding 3rd party vendors.

7. Nominee Committee/ Pool or slate of candidates (Gary/Sarah) slate and/or dead slate of candidates, separate slates for different positions, Put on LTP, create a nominee committee, Joni will take the lead while keeping the 3 motions in mind
8. Supplemental information distribution (Sarah)
9. Lead Trustee role and responsibilities (Ruby) budget awareness, attendance, signing of guidelines, if you are not assigned don’t be going to committee. Ruby will work on it….
10. Non-Addict Trustee duties (Ruby) LTP Richard will take the lead to create a description of duties, and Ruby will help
11. Q2 Minutes

Motion to approve WSBT Q2 Minutes as amended.

Passes Unanimously

12. Form site additional functions mailing (Laurie)
13. WSBT Ratification all trustees ratified.
14. Elections Chair, Vice Chair, Secretary, Asst Secretary, TEC Chair and TEC Vice Chair (Sarah)

Page 8 of 193

Clay elected as Chair

Barry elected as Vice Chair.

Ruby elected as Secretary

Joni elected as Assistant Secretary

Johan elected as TEC Chair

Chris elected as TEC Vice Chair

15. Dates for Orientation & Q4

Any Other Business

Area Questionnaire Template – No changes made

NewsGram – move to online business

All Rise Conference (formally NADCP) – WSBT would like to work more closely with WSC PI to help provide more guidance. Any documents passed out at this Conference should be submitted for review, anything that goes out to the fellowship or the public should be reviewed.

LCF – WSBT

Motion to send crafted response to LCF chair.

Passes unanimously

Correspondence – Inquiries & Acknowledgements

Q2-01 2023-05-15 / SMS Service for people struggling with addiction – WSBT Response sent 28-Jul-2023

Dear Casey,

Thank you for your inquiry about the SMS service for people struggling with addiction. We appreciate your interest, but we must respectfully decline to proceed with the service as it is essential for us to honor and respect the 12 traditions of Cocaine Anonymous. We value the principles of these traditions. The sixth tradition “A C.A. group ought never endorse, finance, or lend the C.A. name to any related facility or outside enterprise, lest problems of money, property and prestige divert us from our primary purpose” is the one that we need to uphold, and we cannot compromise on them. If you have any other questions or need further assistance, please feel free to reach out.

Sincerely,

World Service Board of Trustees

Cocaine Anonymous

Page 9 of 193

Q2-01 2023-05-15 / SMS Service for people struggling with addiction

From: ca.org webservant@ca.org Sent: Thursday, May 11, 2023 3:48 PM

To: wsbt@ca.org wsbt@ca.org Subject: Board of Trustees Request

Name Casey D
Email Address thewellnesscheckin@gmail.com
City La Grange

State/Province Illinois

Area or Region 60525

Subject To: The C.A. World Service Board of Trustees

Your Message Hello, I created this SMS service for people struggling with addictions. It works by linking a sponsor or emergency contact to the sign-up and having more accountability with their addiction. The website is sobrietycheckin.com

I am looking to potentially partner with the right organization that shares similar values. I would love to hear from you if you have interest in a conversation.

Thank you,

Casey D
708-308-9327
thewellnesscheckin.com

Q2-02 2023-06-26 / OSA Affiliating with a Sect – WSBT Response sent 08-Aug-2023