1996 World Service Conference
Wednesday, August 28,1996
Summary of Motions and Activities
1. Motion to Suspend the Rules to Recognize Nevada
Passed
2. Motion to recognize the State of Nevada as an Area for this WSC only.
Passed
3. Motion to Suspend the rules to recognize England
Passed
4. Motion to recognize the Country of England as an area for this WSC.
(Friendly amendment to change Country of England to the United Kingdom.)
Passed as amended
5. Motion to Suspend the Rules to entertain a motion to electa WSC secretary.
6. Motion to elect a secretary for the WSC.
7. Nominations received:
- Karen Sullivan, Arizona
- Deneen Grant, California
- Erin Comstock, Utah – declined
8. Motion to close the nominations.
Nominees are:
Karen S. – Arizona
Deneen -California
9. Deneen elected as WSC Secretary
10, Theme for this year’s conference is “ Unify begins with the individual”
11. Trustee Slates offered:
Atlantic North:
- Amy Beech
Atlantic South:
- Walter Johnson
- Susan Doch
- Bill Acree
- DeeGyce
Pacific North:
- Heidi Jonathon
- Andy White
Pacific South:
- Meredith Amos
- Carrie Calderon
- Cook Joe Stevens
Southwest:
- Randall O’Brien
- Jay Finesilver
Midwest:
- No One
WSO:
- Scott Stevenson
- Susan Turnbull
No Non Addict Trustees nominated for any slate in any region
12. Atlantic North Slate Ratified
13. Atlantic South Ratified
14. Pacific North Ratified
15. Pacific South Ratified
16. Southwest Ratified
17. WSO Ratified
18. Motion to accept Toronto, Canada as an area (Amended: Ontario, Canada Area as an area of CA)
19. Withdraw motion 17.
Not accepted
20. Withdraw motion 17.
Passed
21. Motion to accept the Toronto, Canada area as an area of CA (Primarily the city of Toronto)
Passed
22. Motion to have a back up of all motions made at the end of each day and deposited at the world service office -effective immediately
Passed
23. New Address for Board of Trustees:
PO BOX 492013, Los Angeles, CA 90049-8013
24. Final Quorum determined -129 Votes
Quorum = 86
25. Trustee Reports
26. WSO Officer’s Report
27. WSO Director of Operations Report
28. WSO Financial Report
Page 1 of 19
Written report submitted to attendees
29. Starter Kits consist of 3 Meeting formats, World Service Manual, 10 Newcomer Chips, 5 of each chip through one year, 10 of each piece of literature, all current flyers available.
30. Motion to Suspend the Rules for purposes of continuing the conference meeting.
Passed.
31. Motion to extend the time of conference meeting to 9:00 p.m.
(Friendly amendment to extend when done with the television set, which would extend to 9:30 p.m.) Amendment not accepted Passed (Original Motion without amendment)
32. Public Information Report: (Received a standing ovation for work done on new PSA’s)
33. Address for the CA Web-Site:
http://www.ca.org
(Will directly e-mail from web-site if you choose)
34. E-Mail Address:
tradition8@aol.com
35. 3 Out-Going Trustee’s snare/speak for 20 minutes each.
- Mike Pine
- Lee Arter
- Brian North
Thank you for Service Work well done.
Meeting adjourned until 9:00 a.m. Thursday, August 29,1996.
World Service Conference
Thursday, August 29,1996
Summary of Motions & Activities
Roll Call completed. Quorum established.
Announcements:
Sharon Smith, Trustee at Large: The Trustee Election Committee has elected the following:
- World Service Office Trustee – Susan Turnbull
- Pacific North Trustee – Andy White
- Pacific South Trustee – Joe Stevens
- World Service Trustee – Meredith Amos
- World Service Trustee –
Committee Reports:
Convention: BillAcree
- There were 1100 + attendees at the World Convention in Atlanta.
- Scholarships for more than 100 addicts were donated.
- The final numbers are not ready yet
Literature, Chips & Format: Heidi
LC&F has 11 pieces of literature currently in various stages of production.
- Illness and Recovery
- Guide to the Fourth Step
- A Meditation Book
- A piece on anonymity (not yet named)
- A piece on being of service (not yet named)
- The Group Meeting Handbook
- The Traditions
- The 12 Principles
- Health Line Information Guideline
- Youth in Recovery
- The 70/30 Plan
LC&F Committee first order of business at this conference will be to take a Group inventory.
In the new issue of NewsGram there is an article titled “Coping on Illness and Recovery”, we are looking for fellowship feedback on this piece.
Last year conference approved “A Guide to the Twelve Steps” and it is selling well despite the controversy.
Finance Committee: Erin Comstock Budgets.
Our goal is to come to a zero, rather than “fantasy red or imaginary black” figures as we have so many times before. Each Committee, please hand in your budget sheets promptly to avoid delay.
Hospitals & Institutions: Craig Shell
- H&l Newsletter is being published
- H&l Guide is out
Page 2 of 19
Structures & Bylaws: Jennifer Cole
Discussing a plan to get the manual out sooner. Our plan is to use the conference notes and minutes and compare them for accuracy once transcripts are available. It would be helpful if we got all committee motions In writing too.
Discussing sobriety requirements of Trustee’s, possible change from 6 to 7 years.
Voting structure being looked at for improvements.
Unity Committee: Walter
Our pamphlet on Unity Is at point 6 of the literature process. We will be sending it to the Trustee’s for review.
We know of at least a dozen districts/areas that have started a Unify Committee in the past year.
We’re trying to gather a Unify Packet for new Unify Committee’s to be distributed by WSO.
We’ve had at least one Unify article in each NewsGram this year.
Conference Committee: Tom Tabet (temp replacement for the infamous Randall)
Please don’t abuse the machinery provided to us for the conference, if you have a problem find someone who has a solution.
TEN MINUTE BREAK
Announcements regarding last year’s transcriptions and daily minutes.
Discussion from Tom Tabet ana K.D. Z.
Friday, Saturday and Sunday summaries were not available to us. K.D. had to re-create them through the use of the transcripts. There was a great deal of confusion related to this and now these summaries need to be approved by the conference floor.
MOTION Motion to invoke the minutes from the 1995 CAWS Conference.
(Discussion regarding procedure and the use of the transcripts)
Amendment to the Motion on the floor: Motion to approve the 1995 World Service Conference minutes with the following condition: If any question arises concerning the accuracy of these minutes, the actual tapes from the 1995 Work! Service Conference will control.
12 abstentions. MOTION PASSED.
MOTION: Motion to approve the Summary of motions and minutes from yesterday’s meeting.
Amendment to the motion on the floor: Motion to approve the summary of motions and activities for Wednesday, August 28,1996’s session of the World Service Conference of Cocaine Anonymous.
MOTION DEFEATED.
Referrals to Committee.
(Point of information, there were more than 100 referrals. All of which were stated and given in writing to each respective committee. If you feel you need the exact referral sent to each committee, please contact the committee chair or the conference secretary for such a list)
MOTION: Motion to suspend the rules in order to consider extending the time for a few minutes.
MOTION CARRIES.
MOTION: Motion to extend this session until 12:15.
Amendment: To extend the start time of the committee sessions to 1:45.
MOTION PASSES.
MOTION: Motion to suspend the rules, for purposes of placing the motion on the floor, directly to the World Service Conference now.
Ruling requested on whether or not a quorum present Clearly a quorum in the room.
MOTION FAILS.
MOTION: Motion to reconsider the motion concerning yesterday’s minutes.
This motion was seconded and tabled for the first item of business for Friday, August 30,1996.
Chairman announcement regarding break-outs and reconvening.
Break-out room lists were presented to everyone and posted on the overhead screen. Anyone requiring a list should contact the conference secretary.
Meeting adjourned.
Page 3 of 19
World Service Conference
Friday, August 30,1996 Summary of Motions & Activities
Roll call completed. Quorum established.
First order of business is the motion to reconsider the defeat of the approval of the minutes. This motion was seconded, then tabled for first order of business this morning. The Conference Committee is now requesting that this motion be further tabled until after the Conference Committee has made their report In other words, the Conference Committee is asking that the maker of the motion allow a deferment of the motion to that committee. There is no objection by the maker of the motion.
MOTION: Effective immediately, all motions which offer advice and direction to the World Service Board of Trustees or its related service bodies shall contain language within the body of the motion to that effect, and that the number of votes on the motion be properly recorded in the minutes.
MOTION FAILS. (22 abstentions)
The chair accepts as an order of business the Trustees slate for the Midwest Region to consider ratification.
The Midwest Regional Slate is to include:
- Jennifer Cole
- Jim Bagnola
- Spencer Barton
The top two (2) “go-getters” for Trustee at Large are:
- Jennifer Cole
- Jim Bagnola
MOTION: To ratify the slate for the Midwest Region.
THE SLATE IS RATIFIED. Five abstentions
MOTION: To rescind the motion which approved the minutes of the 1995 World Service Conference, for the purpose of completing and adding motions from Structures & Bylaws, which were omitted from the minutes.
MOTION PASSES. Three abstentions.
MOTION: To amend the minutes of the 1995 World Service Conference, to add the remainder of motion number 7, from Structures & Bylaws and to include motions 8 through 13.
AMENDMENT: To amend the proposed minutes of the 1995 World Service Conference to include the incomplete motions of Structures & Bylaws Committee in motions numbered 7 through 13.
MOTION PASSES. 15 abstentions.
MOTION: To approve the amended minutes of the 1995 World Service Conference.
FRIENDLY AMENDMENT: To approve the amended minutes of the 1995 World Service Conference, with the following condition: If any question arises concerning the accuracy of these minutes, the actual tapes of the 1995 World Service Conference will control.
MOTION PASSES. 1 opposition noted. 3 abstentions.
Hospitals & Institutions:
MOTION: To add the following language to the Cocaine Anonymous left page H&l Link:
“Develop a text for the use by the C JL Public Information Committee to add to the C.A. Web-site.”
MOTION: To limit debate.
MOTION PASSES. Clearly by 2/3. 2 abstentions.
(Vote on Motion 1 presented by H&l.)
MOTION PASSES.
REQUEST FOR A COUNT.
84 in favor. 27 opposed and 9 abstentions. Motion passes.
MOTION 2: This body to approve the 1996-97 H&l Budget of $980.
(Breakdown: Telephoned50; Postage-$120; MisceIlaneous-350; TraveVAir/Ground $400, Hotel/per diem-$260.)
MOTION PASSES. 2 oppositions. 7 abstentions.
MOTION: To suspend the rules, so that way we can go longer.
(This motion was withdrawn by its maker after clarifications.)
Page 4 of 19
MOTION: To suspend the rules, In order to extend the time tonight, until 10:30 so that we can complete the two committees scheduled for tonight
MOTION FAILS. 86 in favor of suspending the rules. (2/3 needed (88))
MOTION: To suspend the rules in order to extend the time until 10:00 p.m.
MOTION PASSES. 102 in favor.
MOTION: To extend the time until 10:00 p.m.
CALL FOR VOTE. PASSES.
Debate now limited.
MOTION PASSES.
MOTION 3: To have the World Service Conference recommend that the area or district levels of Cocaine Anonymous institute and promote an H&l day, once a year, to establish a world endorsed fund raiser for H&l. The proceeds to go to your local district and area H&l Committee.
MOTION DEFEATED.
H&l Housekeeping matter: In the guidelines for H&L on page 21, section B, number 4: We are making an addition to it The addition is to include the name “wardens, sheriffs, etc.”
Question the Quorum.
Quorum established.
Public Information1:
MOTION 1: To approve the C.A.W.S.O. use and distribution of CAWS Help Line Guidelines, to assist areas in setting up telephone help lines.
MOTION PASSES. Several abstentions.
MOTION: To suspend the rules, In order to make a motion that we will end the session immediately, not to belittle our responsibility to our area. It would be better if we come back tomorrow morning at 8:00 am., an hour early.
AMENDED: To suspend the rules for the purposes of adjourning immediately and commencing the Conference tomorrow morning at 8:00 am.
MOTION PASSES.
MOTION: To immediately adjourn, to reconvene at 8:00 am. to take up the business at hand.
MOTION CARRIES. Several abstentions. We will reconvene promptly at 8:00 a.m.
World Service Conference
Saturday, August 31,1996
Summary of Motions & Activities
Roll call. Quorum established.
Public Information:
Page 5 of 19
See Footnote 2.
MOTION 42: To approve C.A.W.S.O. use and distribution of the 1996 CAWS survey3 results, subject to Trustee approval.
Call for a vote.
Ruled out of order. Vote on Motion 4 to be next MOTION PASSES.
MOTION A: To request the WS Board of Trustees for a committee designated by them to review and correct any errors or Tradtion problems in the CAWS Help line guidelines, prior to C.A.W.S.O. use for distribution.
Chair is going to rule that this motion before us is currently out of order.
(There was a determination that this fell under Literature, Chips & Format)
MOTION: To rescind the Public Information Motion Number 1 from last evening.
The motion numbered 1 by Public Information read as follows: “To approve the C.A.W.S.O. use and distribution of the CAWS Help Line Guidelines to assist areas in setting up telephone help lines.” That motion passed.
MOTION TO RESCIND PASSES. No opposition.
TEN MINUTE BREAK
MOTION 1B: To request that the World Service Office Board of Trustees appoint or designate a committee in order to review the CAWS web-site prior to any substantive change in content
The Trustees approve this process.
MOTION CLEARLY PASSES. Exceeding the 2/3 majority.
MOTION 2: To direct C.A. World Service Office to maintain the CAWS Internet site and relocate it through a commercial web server. MOTION CARRIES UNANIMOUSLY.
MOTION: To approve the concept a Public Information Workshop at each Cocaine Anonymous World Service Convention.
MOTION CARRIES.
MOTION: To approve C.A. World Service Office use and distribution of the new video Public Service Announcements.
MOTION CLEARLY PASSES.
MOTION 5: To approve C.A.W.S.O. use and distribution of the video P.SA’s entitled, *FACT, “SHATTERED1 and ”CRACK THE WORLCT.
MOTION CLEARLY PASSES.
(Motion was modified, without objection, to include the titles of each PSA)
MOTION: To approve the production of French Language versions of the video PSA’s, entitled, “FACT, “SHATTEREDf and ”CRACK THE WORLCT.
MOTION CLEARLY PASSES. In excess of 2/3 majority.
MOTION 7: To direct C.A.W.S.O. to provide Public Information with the same discount that it does for Hospitals & Institutions for the literature pieces, ”What is C A?” and ‘Self Test for Cocaine Addiction*.
MOTION CLEARLY PASSES, it exceeded 2/3 majority.
MOTION: To approve the revised layout for the C.A. billboard, and to approve its use for bus placards and bus benches.
(This motion is not to approve the type-style presented, only the Layout)
MOTION PASSES. 59 for and 36 against
MOTION 9: To approve the 1997 P.l. Budget of $3,775.00.
2The numbering of the Public Information Committee motions on this day’s summary are written as given by that Committee at the time of their presentation.
3The results of this survey were conveyed to the floor prior to the presentation of this motion. Should you require the results please request them from the PI Committee or the Conference Secretary.
Page 6 of 19
MOTION CLEARLY PASSES.
TEN MINUTE BREAK
MOTION: To suspend the rules in order to make a motion that we accept the area of the United Kingdom as a permanent area, attached to the Atlantic North Region.
MOTION PASSES. One abstention.
Challenge of the quorum.
Challenge rescinded.
Chair determined a quorum was in place.
MOTION: To accept the petition of the United Kingdom to be recognized as an area of the W.S.O. and put into the Atlantic North Region.
FRIENDLY AMENDMENT: Change the wording from “United Kingdom” to “British Isles”
MOTION PASSES.
Public Information wishes to ratify the following:
“We passed, yesterday, a motion with regard to the H&l Committee and the insertion of a concept into the web site. We have met with the Trustees, because there was some concern that we dd not address this with the floor, that the Trustees have to review this, because it is a piece of literature, and to the extent that it is on the Internet We have also met with Literature, Chips & Format We’ve also met with H&l and we’ve aQ agreed that piece will go through the appropriate process with the Wortd Service Board of Trustees and the World Service Office before it is placed on the web site. It will have gone through an appropriate review process. Again, this has been ratified and accepted by those entities stated, without objection we ask this body to ratify that action.*
NO OBJECTIONS. RATIFIED.
Conference Committee:
Referral: Saturday was recommended as a better day for the Unity Luncheon. This will be addressed with the hotel for availability.
Elections: Deneen will be new Conference Committee Secretary, Candice will be Vice-Chair, and Randall will stay on as the Chairperson.
MOTION 1: (Look to your World Service Manual on Page 32, Paragraph 6, Sentence number 1) To insert after the first sentence the following: “All new WS Conference Delegates will be assigned to the World Service Conference Committees by random selection by the Conference Committee. Each year, new delegates will be asked to provide the WS Conference Committee with any area of expertise, specialization or local area need to serve on a particular committee. This information will be considered in the assignment of new delegates to the various WS Conference Committees.”
MOTION WITHDRAWN WITHOUT OBJECTION.
Based upon a referral, the e-mail addresses of World Service Conference members have been added to the World Service Conference address, phone and information list
MOTION 2: The Conference Committee moves that the Conference Secretary shall prepare, at the conclusion of each day, a summary of all activities, along with complete text of all motions presented and acted upon on the Conference floor. The summary shall be provided to the Conference me following day, except for the final day, which summary will be immediately prepared and mailed to all members of the W.S.O. in the first delegate mailing.
MOTION PASSES UNANIMOUSLY.
Based upon a referral, the Conference Committee has requested that the W.S.O. investigate the purchase of press badges. We will request that all delegates recycle and or retain any badges given them.
MOTION 3: In the spirit of Unify and in order to support the upcoming World Service Conventions, sales of memorabilia, items and products at the World Service Conference shall be limited to tne following: (1) C.A Regions, areas and districts may sell their CA approved memorabilia only before each Conference session begins and after each Conference session ends. (2) Memorabilia for the upcoming World Convention may be sold before and after each Conference session, and also during the lunch and dinner breaks. (3) No Memorabilia item or products may be sold by individuals or non C A entities for personal gain or profit (4) No memorabilia may be sold while the Conference is in session.
FRIENDLY AMENDMENT: To delete items 1 and 2.
AMENDMENT ACCEPTED.
MOTION CLEARLY PASSES.
The Conference Committee has adopted the following policy: We will start each session with a moment of silence, followed by the Serenity Prayer. We will end each daily session of the Conference with an adjournment We will end the Conference with a silent prayer of each individual’s choice, followed by the Serenity Prayer.
MOTION 4: Delegates that serve on the Trustee Election Committee shall be reimbursed half the current room rate for one day and one day’s per diem expense, per the World Service Trustee reimbursement policy, except that the reimbursement request will be submitted to the World Service Office Board Chairperson for review and signature.
Page 7 of 19
MOTION CLEARLY PASSES By more than 2/3.
Referral item to this Committee regarding renumeration of paragraphs and motions. Robert’s Rules of Order state than an amendment is not necessary for clerical purposes. Thus, it is not necessary to amend motions, change numbers, sometimes prefix to paragraphs, to replace pronouns with nouns, and so on.
LUNCH BREAK
MOTION: to ratify the boundaries in the handout that you have, concerning California areas. (Gap in tape did not reflect the original wording of the motion or its presenter.)
The Motion is withdrawn without objection.
MOTION 6: The Conference Committee moves for ratification of Tennessee as an area.
MOTION PASSES UNANIMOUSLY.
MOTION: to suspend the rules so that the conference can consider a vote on a petition of Nevada to become an area.
MOTION PASSES.
MOTION: That the Conference recognize the state of Nevada as an area within the World Service Conference and part of the Pacific South.
MOTION CARRIES.
The Conference Committee recommends that when a committee’s agenda only requires a small portion of allotted time, then the chairperson of that committee shall notify the Conference Committee, so that delegates assigned to that committee can be reassigned to assist other committees or the Conference, as needed, in the spirit of Unity and responsibility.
MOTION 7: To approve the Conference Committee budget for 1997 of $3,341.
Line item: 1785.00 travel and meals, 200.00 for pre-conference expenses, 450.00 for audio and visual equipment, 756.00 for hotel and 150.00 for postage, copies and film.
MOTION CARRIES.
MOTION: The Committee moves for ratification of the boundaries as specified in the handout entitled, aNew Boundaries – Affected California Areas”.
FRIENDLY AMENDMENT: to remove the second sentence in paragraph five, (the notation)
ACCEPTED.
MOTION CARRIES.
Revisit MOTION 1: Page 32, paragraph 6 of the WS Manual. Delete in total paragraph six, and add the following language: “Each delegate serves on a designated Conference Committee. Rest term delegates will be assigned to committees by tne World Service Conference Committee on the basis of the information provided on the delegate registration form. This information includes local area needs or individual areas of expertise or specialization. Any first term delegates not indicating local area needs or individual areas of expertise or specialization, will be assigned by random selection. Delegates may, however, serve on any World Service Conference Committee of his or her own selection.”
MOTION: Motion to table.
55 in favor, 55 in opposition.
CALL FOR RECOUNT.
Count is 53 in favor, 58 opposed. MOTION TO TABLE IS DEFEATED.
MOTION 1 is DEFEATED. 46 in favor and 62 opposed.
TEN MINUTE BREAK.
Unity Committee:
MOTION: To approve the Unity pack for distribution by World Service Office subject to World Service Board of Trustee approval. Also, to be inserted in tne Unity section of the delegate manual.
FRIENDLY AMENDMENT: To change the word “pack” to “guidelines”
FRIENDLY AMENDMENT: On page 3, ‘Suggestions on Dealing with Diversity” to add the word “that” between delegates and biases. MOTION CLEARLY PASSES.
MOTION: To approve the 1997 World Service Conference theme as “Carrying the Message in the Spirit of Love”.
MOTION PASSES.
Page 8 of 19
MOTION: To approve the Unity budget for 1997. Breakdown: Phone-$200; postage-$300; copies-$200; travel-$280; hotel per diem-$220. The total budget is $1200.00.
FRIENDLY AMENDMENT: To place “WS Convention’ after hotel per diem.
MOTION PASSES.
MOTION 3: Stricken MOTION 5: Covered in Motion 1 Literature, Chips & Format
MOTION 1: That all motions to revise a published piece of World Service Conference approved literature win require a 2/3 majority on the Conference floor effective immediately.
MOTION PASSES IN EXCESS OF 2/3.
MOTION 2: To remove ‘The Concepts’, a group meeting piece from the twelve point literature approval process.
MOTION CLEARLY PASSES, BY A WHOLE BUNCH.
MOTION 3: To remove the concept, ‘The Twelve Principles* from the twelve point literature approval process.
MOTION PASSES.
MOTION 4: To remove the concept A 70-30 Plan” from the twelve point literature approval process.
MOTION PASSES.
MOTION 5: To remove the concept, ‘Illness and Recovery” from the twelve point literature approval process.
MOTION PASSES.
MOTION 6: To approve the concept of a new piece of literature with the working title,”A Group Inventory”, which will be available from the World Service Office without charge.
MOTION APPROVED UNANIMOUSLY.
MOTION 7: To add the fonowing phrase to ‘Tools of Recovery” literature paragraph ‘…including our book, Hope, Faith & Courage – Stones from the Fellowship of Cocaine Anonymous”.
MOTION PASSES UNANIMOUSLY.
MOTION 8: To approve the 1997 Literature, Chips and Format budget of $1175.00.
MOTION PASSES.
Hospitals & Institutions:
MOTION: To amend the 1997 H&l Budget from $980.00 to $1125.00.
MOTION PASSES.
Finance Committee:
The Finance Committee recommends that the use of credit cards not be accepted as payment for World Service Convention registration and memorabilia.
MOTION 1: That all updates to World Service Committee manuals and guidelines be sent the World Service Office by the respective committees no later than November 1st. Any updates not received by this deadline will be made by the World Service Office, based on the best available record of past committee motions from the Conference. The cost of such changes will be charged to the respective committee’s budget at the rate of $25.00 an hour.
Request a quorum count
We have a quorum.
Challenge the chair.
Ruling of the chair is sustained.
The vote was 42 for and 17 against 30 abstentions. In tight of the abstentions, the chair reverses its ruling and makes no ruling concerning the appropriateness of the motion. We will proceed and we will let the Trustees of the World Service Office Board make that determination on tneir own. I will announce the count of the votes.
Friendly amendment Add the phrase, ‘at their discretion”, after $25.00 per hour.
Page 9 of 19
Accepted.
Committee decides to Withdraw the motion.
MOTION 2: That all updates to World Service Committee manuals and guidelines be sent to the World Service Office by respective committees no later than November 1*. Any updates not received by this deadline wiH be made by the World Service Office based on the best available record of past committee motions from the conference.
MOTION PASSES.
MOTION 3: That the World Service Conference require a World Service Convention host committee present a complete budget proposal to the World Service Conference on the first conference after the host city area is selected as the site of the World Service Convention.
MOTION PASSES.
MOTION 4: That the CA World Service Conference establish C.A. W.S.O. prudent reserve for 1997 at $75,000.00.
MOTION PASSES.
MOTION 5: That the W.S.O. contribute a minimum of $500.00 per month toward the prudent reserve, until the 1997 limit is reached. Any funds withdrawn from the prudent reserve thereafter will be restored according to this formula. This motion shall supercede all previous World Service Conference motions concerning the funding of the C.A.W.S.O. prudent reserve.
MOTION PASSES. In excess of the 2/3 majority.
MOTION 6: To approve the 1997 Finance Committee for $5.00.
MOTION CLEARLY PASSES.
MOTION TO RECONSIDER. Calling up the motion regarding Thursday’s minutes. Motion 56. It affects Motion 52. Motion 52 was, “Motion to approve the summary of motions and activities as minutes of C.A.W.S.O. Conference meeting for Wednesday, August 28,1996, with amendments.” The amendments were accepted, the motion was defeated.
MOTION PASSES.
Friendly amendment To add the phrase, “with the tape transcript being the official record.” After the date.
Accepted.
MOTION PASSES.
Motion to ratify a previous passed motion that needs to be addressed.
Motion 6, from page 7 of the 1995 Conference Summary of Motions. (Look on page 26, paragraph 6 in WS Manual. It reads, ”To change the term of a delegate from three to four Conferences. This applies to the delegates elected after the 1995 Conference.” ‘Sequential to the 1995 Ws Conference, the delegates are to be elected for a term of four conferences. It is suggested that the spirit of rotation be followed.”
The Conference Seeks ratification.
Ratification passes clearly in excess of 2/3 majority.
Structures & Bylaws:
Committee recommends that the Midwest would add the providence of Saskatchewan and Manitoba to their regions. The Pacific North Region would continue to serve the providence of Alberta and British Columbia. The Atlantic North would continue to serve the providence of Quebec, Newfoundland, New Brunswick, Nova Scotia and Prince Edwards. The S&B Committee recommended that the delegates in the regions affected take this information back to their regions for their input
The name of this committee is Structures and Bylaws. The action is to change ail references in the Manual that are incorrect in stating the committee name.
Page 61 in the manual. States, ”… reconsider past motion.” Should say, ”… reconsider, which has been voted upon.”
Page 64, it should say, ”… reconsider, which has been voted upon.”
Friendly amendment insert “motion” after reconsider. Accepted.
Page 64 of the manual, regarding Motion 12 at the bottom of the page, column 4. It states, “…is the motion debatable…” and this should read, “Yes, but only if the original motion was debatable.”
The committee unanimously recommends that the present structure of terms of Trustees (4 years) is adequate.
The committee believes that since there is already an existing method to electing Trustees, and since this committee could not reach an overwhelming majority decision, we believe this issue should be sent to the regions for more input from their areas.
The committee recommends that changes requested for the manual be discussed and approved by the Structures and Bylaws Committee and thereafter reported to the Conference floor. These changes do not require additional motions by the WS Conference.
Motion: Page 31 of the manual. To insert an additional section: “C” after ”B”, to read: “Seven or more candidates. Pacific South Region only. First ballot Each voting member of the regional assembly shall vote by secret ballot for six candidates. The six candidates receiving the highest number of votes shall then be considered in the second ballot If the candidates receiving the sixth and seventh highest votes
Page 1o of 19
are tied, then the seven candidates receiving the highest votes will be considered in the second ballot Second Ballot all remaining candidates will be immediately submitted for 2/3 ratification of the voting members present If six candidates are being considered, then the selection process follows the same procedures as the procedure for four or less candidates in Section A above only, the number of candidates in six and not four. If seven candidates are being considered, and all canddates receive 2/3 affirmative vote, then vote again for all candidates. If all canddates again receive 2/3 affirmative vote, then draw the named from a hat and leave the choice to God.*
Motion passes.
Page 29 of manual: Under Regional Caucus, second paragraph, line 3.
Motion: to end the sentence after ‘…within the region, ana delete remainder of the paragraph. The insert witl then read, ‘…The first order of business is to establish voting qualifications. Those persons who have a vote at the World Service Conference should make this determination. It is suggested the voting shall be open to afl of the participants. Another order of business shall be the election of a delegate to represent the region in the Trustee Election Committee.’
Passes Unanimously.
Motion: Any translation of the WS manual should be completed and submitted to the WS Office for review and approval. No distribution should be made until that approval is issued. Anyone may request a redline copy, which contains changes of the manual. Any changes to the translated manual must also be approved by the WSO.
Motion passes unanimously.
Motion: Page 15. to replace the language in the manuaJ.under ‘Big Book Study”, to read as follows: ”… Study and discuss with the group any of these books: Alcoholics Anonymous (Big Book), Twelve Steps and Twelve Traditions (The 12 & 12), Hope, Faith & Courage – Stories from the Fellowship of Cocaine Anonymous (tne C.A. Storybook).”
Motion passes.
Motion: To increase sobriety requirements of Trustee election candidates to five years.
Friendly amendment to add the word ‘Addict* before Trustee.
Motion passes.
Motion: page 43, under Qualifications of an Addict Trustee: Change ‘prior conference” to Two WS Conferences.
Motion to suspend the rules in order to consider a motion to extend the time for this conference session.
Passed.
Motion to extend the time until 10:00 p.m.
Motion passes.
Motion regarding two conference change fails.
Count is 44 for and 52 against
Motion: Page 20, second paragraph. TO delete the second sentence and replace with the following: ‘Any area or areas seeking recognition from the World Service Conference must submit a Petition to Become an Area form. Any group or district seeking to change area or areas must complete a Petition for a District or A Group to Change Areas. Note that the Petition for A District or a Group to Change Areas is a new form.
Motion passes.
Motion: Revise page 49, paragraph three. It states, ‘Except for the paid Office Manager, Pacific South Trustee and World Service Trustee, each World Service Office Board member shall serve a two year term and shall be subject to an annual ratification by the World Service Office Board, and World Service Board of Trustees. Immediately prior to each World Service Conference the first term of each World Service Office Board member begins upon ratification by the World Service Board of Trustees and ends at the dose of the third World Service Conference thereafter.”
Motion Passes.
Motion: To approve the Structure and Bylaws 1997 Budget of $1,525.00 Passes unanimously.
Motion to suspend the rules for the purposes of making sure that the Convention Committee presents its budget to the floor so that Finance can do its job.
Motion passes.
Motion that we extend the time to 10:15.
Motion passes.
Convention Committee:
Motion to approve the budget of the 1997 Convention Committee of $1,479.00.
Motion passes unanimously.
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Motion to suspend the rules so that we may extend the time to hear Milwaukee’s bid.
Motion passes.
Motion to extend the time to 11:00 p.m. so we can hear Milwaukee’s proposal and the Denver budget Friendly amendment to begin the session on Sunday at 6:00 a.m.
Motion passes.
Motion to approve the Denver budget for the 1997 Worid Convention.
Amendment accepted to change “raffle” to “opportunity drawing” in all places.
Passed.
Motion to accept Milwaukee proposal for hosting the 1999 Worid Service Convention.
Passed Unanimously.
Presentation of San Diego 1998 budget and preliminary report Budget will be ratified next year.
Announcements:
New York and Phoenix intend to present budgets and proposals for the 2000 World Service Convention.
Adjourned at 11:00 p.m.
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World Service Conference
Summary of Motions & Activities
Sunday, September 1t 1996
Roll call taken. Quorum established. 78 is the quorum.
Announcements
Convention Committee:
(The motions were condensed to accommodate time during their presentation)1
Motion: Chairperson- Pg. 5 #3 to read: Immediately following the election of the Chaiiperson, the chairperson is encouraged to coordinate with the Trustee Negotiation Committee on site selection and negotiations.
Chairperson Duties- Pg. 5 #1 to read: Immediately subsequently to the above mentioned appointment, within 120 (one hundred twenty) days the WS Convention Chairperson shall submit a minimum of 2 (two) candidates with resumes along with recommendations for offices of Vice-Chairperson, Secretary, Treasurer and Hotel Liaison to the board for approval. Verification of approval by above board within 60 (sixty) days from submittal. Any positions rejected or replacements needed must be resubmitted to the above mentioned board, within 30 (thirty) days for approval. This last procedure to be repeated until all positions are filled.
Chairperson Duties- Pg. 5 *** NOTE*** to read: It is the policy to select officers and committee heads from as wide a local geographic area & Region as is feasible to maximize group representation and participation. It is recommended that the convention resume forms be sent to all area delegates & chairs within the host region, immediately following the appointment of the chair of the Convention.
Chairperson Duties – Page 6 #8 to read: Is one of the authorized signatories on the bank account, until 1998 when all moneys will be handled by the WSO.
Chairpersons Duties – Page 6 #13 to read: Is responsible to forward, immediately after the convention, the on-site registration list to the WSO. This list will be added to the data base for use in future conventions.
***Note*** Beginning in 1998, the WSO will handle all pre-registration.
Motion Passes.
Motion 2: Treasurer- Page 17 ***Past Service Work Required*** to read: Participation on a C.A. Convention. Acted as a treasurer in a C.A. Convention and/or at a district, area, or world level in CA.
Treasurer- Page 17 *** Qualification *** to read: Strong leadership skills. Accounting experience, Computer Skills & gainful employment. Must qualify as a signatory on a bank account.
Treasurer Duties- Page 17 #1 to read: Works with WSO to maintain records and accounts for all funds (cash and checks) received and dispersed as per WSCFC and WSO procedures.
Treasurer Duties- Page 17 ***NOTE*** Treasurer is responsible, upon election, to contact the WSO to get the current accounting procedures. This should be the first order of business after the Treasurer is elected.
Treasurer Duties- Page 17 #2-10 &15 to read: Duties outline in #2-10 & 15 will be turned over to WSO *98 Convention.
Treasurer Duties- Page 18 ***NOTE***: Delete Note #3. under item 15
Treasurer Duties- Page 18 #16 to read: Treasurer will submit check requests to the WSO 1 week prior to WSO Board Meeting.
Motion passes, although there are substantive abstentions and oppositions noted.
Motion 3 Spending Committee- Paoe 18 *** Past Service Work Required *** to read: Participation on a C.A. Convention, or related business experience, or service work at a area district or world level in C.A.
Spending Committee- Page 18 , Article D to read: DWSO
Spending Committee Duties- Page 19 #2 to read: WSO & Spending Committee authorizes expenditures in excess of $100.00 (One Hundred Dollars) providing a minimum of three bids have been received.
Spending Committee Duties- Page 19 #3 to read: The Spending Committee and the WSO is suggested to, but not necessarily required to, contract the lowest bidder.
1 Sentences, words and notations you see underlined in bold print are friendly amendments that were accepted by the committee from the floor.
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Spending Committee Duties- Page 19 # 4 to read: The WSO has final approval of expenditures of over $100.00 (One Hundred Dollars).
Spending Committee Duties- Pane 19 *** Policy*** to read: All bids submitted to the spending committee & WSO must be submitted in writing only. The purpose of the spending committee & WSO is to oversee and approve the expenditures of the convention. Whenever possible, services should be performed bv volunteer members of the fellowship.
Spending Committee Duties- Pace 20 #2 to read: Proposes budget for each event to spending committee &
WSO within 30 (thirty)days of each individual event.
Motion passes.
Motion 4: Memorabilia Chairperson Duties- Pane 21 #2 to read: Research products to be submitted to the general
committee & WSO within 6 (six) months prior to convention.
Memorabilia Chairperson Duties- Page 21 #4 to read: Upon approval from spending committee & WSO contacts vendors and requests samples to be presented to the general committee within 30 (thirty) days.
Memorabilia Chairperson Duties- Page 21 #5 to read: Upon satisfaction of products, coordinates the placement orders for production of products with Treasurer Spending Committee & WSO.
Memorabilia Chairperson Duties: Page 21 after #8 ***NOTE*** to read: Prices should be coordinated with Spending Committee & WSO.
Memorabilia Chairperson Duties: Page 21 #13 to read: Coordinates with Registration for any giveaways into Registration Packages.
Motion passes.
Motion 5 Registration- Page 22 *** Qualification*** to read: Strong leadership skills. Organizational Skills and Computer skills. Our registration program is Access.
Registration Duties- Page 22 #1 to read: “Install operation and train others on the Registration Committee in computerized processing of all registration forms.”
Registration Duties- Page 22 #2 to read: Coordinate updated registration reports with WSO all general Convention meetings.
Registration Duties- Page 23 #9 to read: Registration to consider a variety of pricing options which may include early registration discounts as well as package prices.
Motion to amend Motion 5 to include Motions 6-21 of the Convention Committee.
Motion passes. Abstentions and oppositions noted.
Motion to table the amended motion (#5 being 5-21 of the Convention Committee).
Motion fails.
Motion as amended is to accept Motions #5 through 21, that are the changes to the World Service Convention Guidelines.
Motion passes.
For clarification and those who do not have or did not retain their handouts from the Convention Committee the motions that were presented in consolidated form are as follows: These Motions were not read into the transcript.
Secretaries Duties – Page 7 #8 to read: Responsible for submitting requests to the WSO for expenditures as per the spending guidelines.
Secretaries Duties – Page 7 #9 to read: Responsible for maintaining Convention Committee Office during the World Service Convention.
Vice-Chairpersons Duties – Page 8 #3 to read: Responsible for submitting requests to the WSO for expenditures as per the spending guidelines.
Public Information Chair Duties – Page 9 #7 to read: Coordinate with the WSCS
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PI Chairperson to provide Web Page information related to the convention for use on the CAWS Home Page.
Outreach Chairperson – Page 9 **Sobriety Requirement** to read: 2 years continuous sobriety.
Outreach Chairperson Duties- Page 9 #1 to read: Generation and distribution of information at the World Service Convention from the previous year.
Outreach Chairperson Duties- Page 9 #2 to read: Generation and distribution of information at the World Service Conference from the previous year.
Outreach Chairperson Duties- Page 9 #3 to read: Utilizing the resources from the previous World Service Convention and the data base maintained at the World Service Conference Convention Committee.
Outreach-Chairperson Duties- Page 10 #8 to read: Pass on mailing list to the World Service Office.
Hearing Impaired Outreach Chairperson- Page 10 title to read: Hearing Impaired/ Special Needs Outreach Chairperson
Hearing Impaired Outreach Chairperson- Page 10 Sobriety Requirement to read: Sobriety Requirement: 2 years continuous sobriety.
Hearing Impaired Outreach Chairperson- Page 10 #4 to read: Coordinate the Convention services for those with special needs.
Program Chairperson Duties- Page 12 #5 to read: Coordinates WSCC & WSO workshops at the WSC Convention.
Workshop Chairperson Duties- Page 12 #1 to read: To propose each workshop topics for approval by the general committee at least 8 (eight) months prior to the convention.
Workshop Chairperson Duties- Page 12 #2 to read: Insure that all workshop speakers have a working knowledge of the 12 Steps and 12 Traditions of the program & WSCCC statement of purpose.
Workshop Chairperson Duties- Page 12 #3 to read: Must propose a workshop speaker slate for approval by the host city Program Chairperson and General Committee.
Workshop Chairperson Duties-Paae 13 #11 to read: Coordinates WSCC Workshops at Convention with the WSO & WSCC Chairperson.
Speaker Chairperson Duties- Page 13 #1 to read: Responsibility for proposing no less than 2 (two) speakers for each slot to be filled. Final selection of the speakers for each slot filled would be chosen by group conscience by the host city program committee & submitted to the general committee for approval to be at least 9 (nine) months prior to the convention.
Speaker Chairperson Duties- Page 13 #2 to read: Collect relevant background information on all speakers proposed to the Program Convention Committee, including, but not limited to, length of sobriety, C.A. service work, etc…
Printing/ Design Chairperson Duties- Page 22 #1 to read: Plans layout for flyers, registration forms, printed programs and directional signs. Coordinates with all committees & WSO on any other printing needs.(i.e. workshop, special events, registration, etc…)
Printing/ Design Chairperson Duties- Paae22 *** NOTE*** after #1 to read: insures that the all appropriate CA logo are on all CA materials.
Printino/Design Chairperson Duties- Page 22 #2 to read: Submits 3 bids for all printing to Spending Committee & WSO for approval.
Printing/ Design Chairperson Duties- Page 22 #3 to read: upon approval of printing bid, coordinate production order with the WSO.
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Hospitality Chairperson Duties- Paoe 25 #5 to read: Submit request for approval of cost and itemizations to Spending Committee & WSO at least 30 (thirty) days prior to the convention.
Hospitality Chairperson Duties- Page 25 #7 to read: Monitor amount of coffee that is delivered and save receipts of each delivery. Transfer said receipts to the Treasurer for accounting purposes. Coordinate with Hotel Liaison that all agreements with the hotel are in writing and signed by appropriate Hotel Representative.
Hospitality Chairperson Duties- Page 25 #8 to read: Coordinates with Hotel Liaison availability of Hospitality Suite/Area for Host City.
Entertainment Chairperson Duties- Page 26 # 7 to read: Oversee staffing and collection of tickets and moneys taken at the door and keep accurate records.
Entertainment Chairperson Duties- Page 26 #8 to read: Provide record of event attendance.
Decoration Chairperson Duties- Page 26 #3 to read: Submit to Spending Committee & WSO in a timely manner a list of all expenditures needs, and coordinate with them the purchasing of said needs.
Information/Host Chairperson Duties- Paoe 27 #6 to read: Insures that ail members of the committee that handle money have 3 years of continuous sobriety.
Cash Handling Procedures- page 28 #8 to read: Host/lnformation and Spending Committee members than deposit money in one of 2 safety deposit boxes.
Cash Handling Procedures- Paae28 #10 to read: Treasurer, Trustee, and Chair has key for safety deposit box rotating with WSO Treasurer, Trustee, and Chair.
Cash Handling Procedures- Page 28 #11 to read: Money should be transported from Hotel vault by Committee Treasurer and a member of Host/lnformation or Spending Committee accompanied by hotel security( Professional Security Employed by hotel) to be guarded by security while money is counted and returned to hotel vault.
Cash Handling Procedures- Page 28 #12 to read: Money is then to be deposited in convention bank account by Treasurer and the Convention Chairperson, every 2 (two) to 4 (four) hours.
General Guidelines- Page 29 #3 to read: Provide space for committee workshop/forum (Any standing World Service Conference Committee i.e. Hospitals and Institutions etc…)
General Guidelines- Page 30 #14 to read: These Convention Guidelines are not comprehensive and cannot cover all specific situations that might occur in the future. When questions arise that are not addressed in these guidelines, the host city committee is encouraged to consult the World Service Conference Committee Chairperson, the Trustee on that committee, & the WSO for guidance since many aspects of a World Service Convention have the potential to affect the fellowship as a whole.
General Guidelines- Page 30 #16 to read: Closing Prayer at the CA World Convention should be the choice of the individual chosen to lead the prayer.
Motion: To give the Pacific South Region, C.A.W.S. 1998 some flexibility in the selection of hotel site, expanding the area for hotels and timing to obtain the most favorable room rates and the nicest property.
Friendly amendment to add: the area to be Orange County, San Diego County and Clark County (Nevada).
Motion Carries.
Finance Committee:
Motion to approve the 1997 World Service budget for Cocaine Anonymous as presented to the Delegates.
Motion Passes.
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Announcement: Elections for the Non-Addict Trustee, one Trustee at Large and the Atlantic South Region Trustee will be held at the next conference.
Announcement: The site of the 1997 World Service Conference will be the Radisson Hotel, Manhattan Beach, CA. The date of the Conference will be Wednesday, August 27 through and including Sunday, August 31,1997. (This is the same place we held the Conference this year, 1996)
Motion: to add the section entitled “Helpline Guidelines0 to the Public Information Workbook.
Motion passes unanimously.
Motion: That the Conference Committee consider adjusting the agenda to make new business the first item on the agenda on the last day of the Conference. Any Committee motions not yet addressed would follow old or new business.
Motion passes.
Motion: To suspend the rules, to consider a motion to extend future conferences, starting in 1998, by one day, Tuesday through Sunday, so that the business of our growing fellowship can be conducted in an orderly manner.
Motion to suspend the rules passes.
Motion: to extend future conferences, starting in 1998, by one day, Tuesday through Sunday, so that the business of our growing fellowship can be conducted in an orderly manner.
Motion to table.
Motion to table passes.
Motion to suspend the rules to direct the World Service Convention Committee to hold the 1998 convention over Memorial Day Weekend.
Motion passes.
Motion to direct the World Service Convention Committee to hold the 1998 convention over Memorial Day Weekend.
Motion fails: the count is 32 in favor and 43 against.
Motion: To reimburse delegates serving on the Trustee Election Committee for 1996.
(This motion was made and passed yesterday for future conferences)
Motion passes.
Motion: To have a time slot made available for the Unity Committee to facilitate a grievance resolution meeting of the 1997 World Service Conference and report the findings to the floor of the 1997 Conference.
Motion passes.
Motion: to designate the Conference computer/copier room as a non-smoking area for all future conferences.
Motion carries.
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Motion: To direct the Celebrate Around the World sub-committee to allow approval of artwork for Celebrate Around the World on the Conference floor.
Friendly amendment insert “to be limited to the final three (3) selections made by the Celebrate Around the World Committee, as is, without modification” after Conference floor.
Motion passes 35 to 32.
Pursuant to Standing Rule 13 this item will be referred to Committee for action at the next World Service Conference.
Quorum questioned.
96 present.
Motion to suspend the rules for the purposes of forming an ad-hoc committee for the purpose of reviewing a piece of literature. (For clarity the literature piece referred to is known as The Tiebolt Papers”.)
Motion to suspend the rules fails.
Motion: No Reproduction of any copyrighted Conference approved literature, publications, books, manuals, formats, merchandise or other to be restricted to Cocaine Anonymous World Service Office, Inc. or Cocaine Anonymous World Services, Inc. pursuant to federal copyright laws, without the expressed written consent of C.A.W.S.O., Inc. This motion shall supersede any and all previous Conference Motions regarding reproduction of such.
Motion passes unanimously.
Motion: That all committees clearly date and title all handouts to the Conference members including minutes, manuals and lists of motions. If such is updated or revised, a full revision date, including the year and or time should also be on the document.
Friendly amendment to include page numbers.
Motion withdrawn and referred to each committee.
Motion: To direct the Conference Committee to develop guidelines to institute a sponsor-buddy system to assist first time delegates or alternate delegates at future World Service Conferences.
This has been ruled to fall under Standing Rule 13 and is referred to Conference Committee for action at the 1997 Conference
Motion is now a motion to refer.
Motion passes.
Motion: The World Service Office Board and/or the World Service Board of Trustees aggressively pursue the unauthorized use of various printed media, materials not authorized by the C.A. Fellowship.
Question the quorum.
Count is 84 present.
Motion withdrawn.
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Motion to extend the 1998 Conference from Tuesday to Sunday.
Motion to table.
Motion carries.
Motion to adjourn.
See everyone next year! I! Thank you for letting me be of service.
Deneen.
If you have questions about the minutes and summaries, please e-mail me at Deneen312@aol.com or call: 773-262-2860 or 213-962-2350.
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