Apr. 8, 2023 – WSBT Conference Call Minutes

WSBT Q2 WSBT Conference Call Approved Minutes

Saturday 8^th April 2023 08:00 AM Pacific

Moment of silence followed by the “WE” version of the Serenity Prayer

Roll Call

• Richard B., ANRT
• Chris M., ASRT
• Sarah T., ERT/WSBT Chair
• Johan T., MERT
• Clay P., MWRT/WSBT Vice Chair
• Ruby C., PNRT
• Aurora L., PSRT/WSBT Secretary
• Barry H., SWRT/WSBT Assistant Secretary
• Gary P., TAL1
• Laurie R., SWOT
• Joni E., WST

Readings

• Reading of Twelve Traditions – Chris
• Tradition 4 & Discuss – Johan
• Concept 4 & Discuss – Barry

Chairs Opening Remarks

continue to come from a place of love and tolerance, especially during emotive items.

CAWS Convention reports & updates

CAWS 2023 Atlanta (Chris) –No extra rooms were obligated, Committee decided they would rather be in a place of neutrality

Spending committee request Spending committee is on track.

• Contracts

1. Great Exchange Meeting Sunday 9-11
2. Meet the Boards Friday 1:30pm-3:30
3. LTP Meeting Saturday 1-3
4. Trustee Dinner (Tal) (Friday)

Motion to have Trustee Dinner from 4-7PM.

Motion carried unanimously.

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Place Marker / Business Items (items retained on agenda for every meeting) Joni will check on

 

protection for emerging areas and copyright update. Joni will upload suite of documents by next meeting.

 

• Copyright and Trademark Protection (Joni)

Matter No.	Country	Mark	Renewal Due
59628-0001	Canada	WE’RE HERE AND WE’RE FREE	September 30, 2027
59628-0002	U.S.	COCAINE ANONYMOUS	September 4, 2030
59628-0003	Canada	COCAINE ANONYMOUS	December 13, 2031
59628-0004	U.S.	C.A.	December 20, 2028
59628-0005	Canada	C.A.	June 12, 2032
59628-0006	U.S.	C.A. HOPE FAITH COURAGE (logo)	April 24, 2030
59628-0007	Canada	C.A. HOPE FAITH COURAGE (logo)	August 9, 2032
59628-0008	U.S.	WE’RE HERE AND WE’RE FREE	April 2, 2026
59628-0009	Europe	COCAINE ANONYMOUS	April 1, 2026
59628-0010	Europe	C.A. HOPE FAITH COURAGE (logo)	July 26, 2026
59628-0011	Europe	C.A.	July 25, 2025
59628-0012	South Africa	COCAINE ANONYMOUS	In process
59628-0013	South Africa	C.A.	In process
59628-0014	South Africa	CA HOPE FAITH COURAGE (logo)	June 30, 2027

1. Protection for emerging Areas update -update – decision
2. App copyright update – decision
3. Suite of Documents – completed – have WSBT signed off (including Translation)
4. Cease and Desist Letter update Amazon Coloring Book update

 

1. Project Chart (Clay) discussed status of open projects
2. Correspondence (Barry) all correspondence is closed
3. Referral Tracker (Barry) discussed status of three open items
4. Long Term Planning (Gary)
5. International Structure & Development (Johan)
6. Status of World Service Office (Laurie)
   1. Update on translation committee implementation Received three requests, did comparative quotes on proofreaders.
   2. Update on external company
   3. DOO Office Manager status
   4. Print process for books when received by the WSO? Office may not be able to get them printed for convention.

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e. HSBC International Bank Account Johan will have to fly to UK to get it done. Jonathon will have to fly to San Diego.

f. Trustee invoices for additional rooms CAWS

g. Succession plan

Motion to create WSOB Succession subcommittee.

Motion carried with simple majority vote.

h. Help line Earl has determined it cannot be done as PI requested.

i. Repository for literature Joni will provide an update at next meeting

j. Feedback on B2B meeting

k. Royalty and Licensing Agreements. No other royalty payments have been made, GDPR compliant

l. Translations

g. Trustee Election Committee. (Clay) WSOT, ERT & Non Addict Trustee

h. Financial Overview (Laurie) 7^th tradition is up compared to last year.

i. Directors and Officers Insurance Renewal (Q1) Scheduled to talk on Monday to get renewal in place, TAX filing is on schedule (May 15 and Nov 15^TH)

j. Monitor Tax Preparation and filing (Q1)

Old Business Items

1. Regional Restructuring (Johan) Awaiting feedback from regional assemblies.
2. Approval Revised Orientation Documents (Clay) Moved to online business

• Approved documents (policy) upload to ca.org (Clay)

3. S&B Process Ballot to change Tradition 11 (Johan) April 24, at noon on zoom
4. Recordings/uploads of members shares/pod cast (Joni) Moved to next meeting
5. Moving Office WSBT – LTP (Sarah/Laurie/Joni/Gary/Richard) Will meet on the 24^th
6. Virtual WSCC component update (Laurie)
7. Non-Delegate WSCC Chairs (Johan) Lead Trustees will guide committees.
8. Update on TNC process

New Business Items

1. LCF permission process for copyright material Meeting next month and Barry will communicate that release forms are needed.
2. Review positions on the WSOB
3. SR14 & Agenda Items (Sarah) Clay and Sarah will work together
4. Free google apps (Johan) Moved to next Agenda

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Motion to adjourn.

Motion carried unanimously.

Any Other Business

2023-04 Correspondence & Referral Report (2023-04-04)

Correspondence – Inquiries & Acknowledgements (Open)

NONE

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Correspondence – Responses (Closed)

NONE

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Referrals – Open

WSBT 2019-07, received 2019-01-01

• Subject: Research validity of statement made by conference officers that full names are required due to California law.

WSBT 2022-04, received 2022-06-16

• Subject: To remove gender-specific terms when referring to God in the 12 Steps of Cocaine Anonymous and the 12 Traditions of Cocaine Anonymous.
• Subject: Guidance for handling recordings of speakers/meetings online

Referrals – Tracking (created & transferred)

WSBT 2018-03

• Transferred to the WSOB (2019 WS Conference)
• Subject: Investigate Accessible options for our literature

WSBT 2018-04

• Transferred to the WSOB (2019 WS Conference)
• Subject: Make ca.org website ADA Compliant

WSBT 2021-01

• Transferred to the WSOB (2021 WS Conference)
• Subject: option on meeting search page for current time zone search

WSBT 2021-06

• Transferred to the Unity Committee (2021 WS Conference)
• Subject: Accommodating members who have disability.

WSBT 2021-07

• Transferred to the Conference Committee on 2021-08-01 / referral # CONF 2021-07
• Subject: Can an on-line or virtual ‘world service conference’ be looked into for future years?

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WSBT 2022-03

• Transferred to the Conference Committee on 2022-03-20 / referral # CONF 2022-06
• Subject: To make the Conference a hybrid of in-person and virtual starting in 2022 and going forward.

WSBT 2022-05, received 2022-08-27

• Transferred to the Conference Committee on 2022-03-20 / referral # WSOB 2023-01
• Subject: Move ownership of “ca.org” domain from CAWSO to CAWS, as we do with other intellectual property, and track the registration renewal at the WSBT level, as we do with trademarks.

LCF 2022-01

• WSBT referral to the LCF Committee on 2022-12-09
• Subject: The LCF Committee of WSC to amend or change the pamphlet “Yes, you can start a C.A. Meeting” to better include current and future meeting platforms for C.A. Meetings.

S&B 2022-06

• WSBT referral to S&B Committee at 2022 WS Conference
• Subject: WSBT referral to S&B to address personal data protection

S&B 2022-07

• WSBT referral to the S&B Committee on 2022-12-09
• The S&B committee of WSC to amend the WSM to better include current and future meeting platforms for C.A. Meetings.

IT 2022-01

• WSBT referral to the IT Committee on 2022-12-09
• The IT committee of WSC to explore current and future meeting platforms for C.A. Meetings.

FINA 2022-01

• WSBT referral to Finance at 2022 WS Conference
• Subject: WSBT referral to Finance to Increase max donation amount from $5,000 to $10,000

FINA 2022-02

• WSBT referral to the IT Committee on 2022-12-09
• Request to increase per deim for Trustee’s and other World Service Trusted Servants from $55/day to $65/day

 

Dates and Times for Conference Calls and Quarterlies 2022-2023

WSBT Conference Call: Saturday April 8^th 8am – 12pm PDT

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22nd – 24th May Convention 25th – 29th May (TEC i/v to be included)