COCAINE ANONYMOUS WORLD SERVICE OFFICE
MINUTES OF BOARD MEETING
APRIL 28, 1988
In attendance:
Helene H., Sara C., Steve P., Bob C., Cory A., Ray G., Reggie L., Jim G., Steve M.
The meeting was called to order with serenity prayer at 7:30pm.
Jim G., read long version of Tradition 11.
Sara C., read minutes of board meeting of April 14th.
Motion: To accept minutes as read. Seconded and carried.
Committee Reports:
**Treasurv Report: Bob C.
Total revenue of Chips&Literature & Donations for April is $13,915.23.
Bank, accounts are reconciled to current statement.
Bob presented a financial statement of bank accounts & expenses.
Worker’s Compensation taxes are done for year.
DE 3 Withholding Taxes/Linda to have quarterly taxes done by April 29th.
Motion: To keep minimum of $2,000 in operating account.Seconded/Carried
Ray requested financial statement for May 12th meeting to have available at Trustee Meeting.
Motion: To pay bills. Seconded and carried.
Motion: To pay trustees expenses. Seconded and carried.
**Newsgram: Jim G.
Went over changes and/or corrections:
Terms of office for Board of Directors 2 years.
Ray/Reggie suggested that we have (5) columns for meeting count.
Jim requested more accurate count on meetings and asked what we wanted for next Newsgram.
Motion: To accept Newsgram for print. Seconded and carried.
Jim will order more stationary.
******
Helene introduced Steve Milligan who will work on computer and work on World Directory. Hopefully the directory will be ready by July convention.
Steve to be present at Conference as WSO Chairperson of World Directory.
Bob C., suggested that Steve and Linda talk together about computer, etc.
Reggie suggested that Cory and Steve try and automate programs while using manual system and that Steve contact Linda before any programming begins.
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**Chips & Literature; Cory
Cory with Steve’s help have started an inventory system. Cory will present an inventory record once a month.
Motion: To order metal chips as follows: 400 – 1 year, 300 – 4 year, 100 – 6 year, 100 – 7 year & 100 -8yr.
Discussion lead to change in motion: 300-1, 250-4, 200-6, 150-7, & 100-8. Seconded and carried.
Helene to take stickers to Copy Center to have stickers printed (1,000). Personal checks sent in were discussed and added to new business.
Helene is to draft a letter and bring to Board Meeting.
Letter to include mention of time for turn around on chips/lit.
Ray found in minutes of conference – item at conference regarding limit on personal checks was determined not to be considered by conference but left to WS0 to determine.
Old Business:
- 1. Beginning part of board meeting to be spent on job descriptions.
- 2 Helene went to see Mitch, all papers are in process of being filed.
- Fire proof file cabinet: Motion: Bob C. to buy cabinet and not to exceed $450 and to call Sara prior to purchasing.
- Helene to look over Cory’s insurance. Motion: Buy copy machine not to exceed $1,500 and along with it a service contract to be purchased. Two people from Board be involved in purchase. Seconded and carried. Helene and Steve to go look.
- Fact File is condensed, we have copy. Ray will bring review of fact file. Ray to check on copyright with Greg.
- Cory to call Greg regarding liability insurance.
- Reggie spoke to Santa Barbara fellowship members regarding convention and found out that they (Santa Barbara CA) is not sponsoring convent.
- Non-profit mailing status to be used when we have filings complete.
- Personal checks and money order amounts to be decided for letter.
ADJOURNED MEETING AT 9:30PM
Next board meeting May 12th
Thank you for letting me be of service.
Sara Lynn Cole
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