COCAINE ANONYMOUS WORLD SERVICE OFFICE
Minutes of Board Meeting
February 7, 1991
ATTENDEES: Bill Z. Carrie C. Brian N. Mitch B. Ray G.
Meeting called to order at 7:25 p.m. with the Serenity Prayer.
Mitch B. read the sixth tradition.
Carrie C. read the minutes from the January 10, 1991 board
meeting. Minutes accepted as read with one minor correction.
OFFICE REPORT – David C. (see Attached)
There were 62 orders received and shipped since the last board meeting. One year metal chips were ordered and shipped out to satisfy backorder requests.
Uncashed donation and literature checks dating back to 1989 were discovered in the stockroom amounting to $ 2010.52.
Approval was given to purchase 600 two year chips and 400 three year chips by the board since the supply was very low.
PUBLIC INFORMATION – Mitch B.
(see attached PI Minutes & PR firm report)
Todd C. and Lee A. were ratified by the board as Chairperson and Vice-Chair of the WSO PI Committee.
Robyn F. from San Diego was voted in unanimously as committee secretary.
The next PI commit tee meeting will take place at the WSO on March 2, 1991, Carrie C. will not be present to unlock the
WSO so other arrangements were suggested to the committee.
NEWSGRAM & CONNECTION – Bill Z.
The current issue of the Newsgram is ready to go to print. (See attached Newsgram protoype)
Bill Z. will obtain a status report of the Connection from Craig S. at the Trustees meeting on February 16, 1991.
WORLD SERVICES MEETING DIRECTORY – Mitch B.
Mitch B. composed a letter (see attached) to all delegates requesting meeting information updates which also explained that the delay in printing the directory was due to lack of funds.
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It could not be determined if David C. had obtained a second printing bid from the company that printed the Convention registration forms or from Miracle Offset. A note was left for David C. requesting that he follow through on this.
Brian N. contacted yet received no response to his request for the third printing quote.
The directory will be ready to go to the printer by the next board meeting.
LONERS PROGRAM – Pam K. (not present – no report)
FINANCE REPORT – Ray G. (see attached)
Ray G. reported that the WSO is now caught up financially.
All bills have been paid. Additionally, $7,000.00 was transferred into the operating account which leaves a $600.00 balance.
There is $9,500.00 in the reserve account plus an additional $2,368.34.
A liability insurance policy arrived from a company in Illinois. Ray G. was not sure what to make of it but will check it out.
The accountant is still working on the books. A report will be available at the next board meeting. At this time, all checkbooks have been reconciled with the bank statements.
Carrie C. made a motion requesting permission to obtain the WSO tax exempt status and non-profit status documents from the Secretary of State’s Office. Cost will be approximately $7.00 each. Brian N. seconded, (Motion Passed)
Brian N. made a motion to have David C. (discreetly) instruct callers to stop payment on any literature or donation checks dated 1990 that have gone uncashed and deduct the service charge from their respective order. Carrie seconded. (Motion Passed)
OLD BUSINESS:
SIGNATURE CARDS – Carrie C.
New signature cards were signed by Carrie C., Brian N. and Bill Z . Reggie L. and Pam K. will sign at the next board meeting or as soon as possible.
REKEYING OF THE WSO – Bill Z. (Pam K. not present)
Permission was obtained from the building’s management to allow for rekeying of the WSO. Carrie C. informed the Board
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that Mark R, of the L. A. ASC is willing to rekey the front door for $25.00 and each additional door for $7.50. Arrangements will be made to have rekeying done by Mark R. as soon as possible.
OFFICE MANAGER – Bill Z. (Pam K, not present)
The WSO will start again in its search for an office manager by relacing an ad in local papers and composing follow-up letters with new knowledge.
LETTER TO MARY C. – Bill Z.
This has not been done. Carrie C. will do it when she has t ime.
WSOB MANUAL – Brian N
Brian N. spoke to Bob Lemon who will have copies of the existing manual forwarded to the WSO.
SAVING OF MONEY BY COMMITTEE CHAIRS – Carrie C./WSOB
Suggestions were made to Carrie C. by the WSOB regarding drafting a letter to all committee chairs pertaining to how they can save the WSO money. They are as follows:
- Submit a written request and itemized budget prior to expenditures (similar to issuance of purchase orders)
- Make conference calls during non-peak hours
- have local committee secretaries
- ask local areas to donate money for expenses
A preface to the letter will explain that there is a monetary dilemma and that all approved conference committee budgets were hypothetical.
TREASURER – WSOB
Word will be put out to the delegates that a treasurer who resides within a 120 mile radius of the WSO is being sought.
FOUND CHECKS – WSOB
This will be discussed at the 1991 WSC during the WSO report.
BACK-UP SOFTWARE – Bill Z.
It was determined that back-up software to reconstruct the lost files was not needed.
WENDELL’S – Bob C.
Tabled.
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RESTRUCTURING OF LOST INVENTORY FILES – Ray G.
Completed, (at accountant’s office)
POSTAGE METER – David C.
The old meter will be picked up by its company with no balance due.
PRINTER REPAIR/REPLACEMENT – David C.
Per Carrie C. the printer appears to running O.K. for now.
ARCHIVES – Carrie C.
This will be an ongoing project. Nothing to report at this time. !
KCT – Bob C. (not present)
Tabled.
UNPUBLISHED LITERATURE – Bill Z.
Next week all artwork will be available and at that time it will be decided what gets printed. The old inventory will be lessened prior to publishing reprints.
SPANISH LITERATURE TRANSLATIONS – Bill Z.
Held in abeyance until new literature is printed.
BOOTLEG CHIP ORDERS – Ray G.
Table and held in abeyance until further action is required.
OFFICE LEASE – WSOB
Held in abeyance until May 1991.
BANNERS – Bill Z.
Bill Z. will have a quote in a matter of days. He showed two color choices to the WSOB. The banners will be made of windbreaker material with a dowel at the top and bottom.
BROKEN CHAIR – Carrie C.
Carrie C. brought to the attention of the board a possibly hazardous situation concerning on of the meeting room chairs. It was agreed upon by those present that the chair in question should be disposed of to prevent possible injury.
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NEW BUSINESS:
Bill Z. requested input from the WSOB regarding issues to be discussed at the Trustees meeting.
Meeting adjourned at 9:35 p.m. with the Lord’s Prayer.
Thank you for letting me be of service !
Carrie C.
Secretary
CAWSO BOARD OF DIRECTORS
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For all attached reports see: https://documents.historyofca.org/wp-content/uploads/2023/02/1991-02-07-WSOB-Minutes.pdf