COCAINE ANONYMOUS WORLD SERVICE OFFICE
Minutes of Board Meeting
December 13, 1990
ATTENDEES:
- Pam K.
- Bill Z.
- Brian N.
- Carrie C.
- Ray G.
- Bob C.
- Nancy T.
- David C.
Meeting called to order at 7:15 p.m. with moment of quiet time and the Serenity Prayer.
Ray G. read the fourth tradition.
Carrie C. read the minutes from the Board meeting of Novembe 20, 1990. The minutes wer,e accepted as read.
OFFICE REPORT – David C. (see attached)
Amy B. spent one week at the WSO setting up a new computer program to assist with inventory. There is also a new procedure for logging chips and literature orders on the computer. The order forms will be redone to fit the program codes.
The Dance Around the World mailing was completed last week and sent out with Helene’s letter regarding the 1991 WSC dates and the official C.A. logos.
Future mailing dates will be: 4/5/91, 8/5/91 and 11/5/91 Emergency mailings approved by the WSO Board are exceptions.
George dropped off three garage gate openers on 12/12/90.
The cost per each opener was $35.00.
No mail is being held for us at the old post office. A lette will be drafted informing everyone not to send anything to the old post office box. After it is proofread it will be sent out with each order and mailing.
The printer needs to be repaired or replaced. Bids for both will be obtained. In the interim, Bill Z. will loan his dot matrix printer to the office.
Bob C. informed the WSO Board that KCT will no longer sell chips directly to the WSO. Bill Z. will contact KCT to clarify the reason for this.
The purchase of one box of file folders, shipping bags and boxes was authorized by the Board.
NEWSGRAM – Nancy T.
The fall issue is almost ready.
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Nancy T. requested and received input from the Board regarding inclusion of the Dance Around the World totals for 1990. Totals will not be included.
Pam K. will contact the WSC Committee Chairpersons and request their 1990 WSC synopsis for inclusion in the next Newsgram issue. The deadline for the next issue was set for January 15, 1990.
Craig H. is now the Connection correspondent. Two issues have been compiled. Bill Z. will continue to report on the status of the Connection.
PUBLIC INFORMATION – Todd C. (see attached)
Debbie B. has requested that Mitch B. contact the National Institute on Drug Awareness for the inclusion of our 800# on their list.
Jay W. received the mailing labels for college, university and military newspapers from American Passage Media.
A group of volunteers and the WSO Public Information Committee held a mock meeting at the WSO for Asahi Television. A mock meeting will also be held for CNN at a later date.
Mark A. and Jay W. resigned as Chairperson and Vice-Chair due to personal reasons. Jay W. will continue to work with Susan Roseman with national media out of Los Angeles. Mark A. will help guide the new Chairperson.
Todd C. was elected as the new Vice-Chair/acting Chairperson until a new Chairperson can be elected and approved by the WSO Board.
The next committee meeting will be held on January 12, 1990 in San Diego.
LONERS PROGRAM – Pam K.
Pam K. will contact Jay W. and obtain Loners Program information for reassignment to a WSO Board member or other interested person since Jay W. who was the committee Chairperson resigned.
Carrie C. and David C. will contact Susan T. and Helene H. to determine if they might be interested in chairing or cochairing this committee.
WORLD SERVICE OFFICE DIRECTORY – Mitch B.
Mitch B. is waiting for two additional printing bids so the required three bids will be acquired.
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FINANCE REPORT – Ray G.
Ray G. submitted the income and expense statement for November 1990. The November 1990 statements have been obtained. The Trust Account is within $400.00 of our balance per the bank.
The September and October 1990 statements have been sent by the bank but have not arrived. They will be picked up by Carrie C. or Bob C. Carrie C. will begin making deposits after meeting with Bob C. for instructions.
The CAWSO has been fined $70.09 DE43 (w-2) reconciliation for 1987, 1989 and the second quarter of 1990.
David C. recommended creating a new order form and table for Canadian chips and literature orders to prevent shipping errors and problems with customs.
The December 1990 $500.00 deposit was transferred into the Office Prudent Reserve. The balance is now $1,500.00.
Ray G. was thanked by the WSO Board for his hard work in straightening out the financial situation.
WORLD SERVICE OFFICE BOARD OF TRUSTEES REPORT – Bill Z.
Bill Z. reported that the following suggestions and requests were made by the Trustees at their last meeting:
- Publish a gratitude lis^t for donations in each issue of the Newsgram
- Set up a donation system and send thank you letters
- Starter kit follow up to Trustees/areas
- Publish chip and literature sales in the Newsgram
- Set up a new bank account with new signature cards in January 1991
- Obtain an accounting firm immediately
- Obtain three quotes for chip purchases and printing of 1iterature
- Get financial reports to Trustees by December 1990
- Trustee minutes distributed immediately after approval in February 1991 (to be included in next quarterly mailing in April 1991)
- WSO bylaws needed
- What is the distribution of the Newsgram? How is it given to areas that do no order literature?
- Send Newsgram to Susan Roseman
- Document all #800 call-ins (David C.)
- Obtain statistics on #800 referral line for PR firm
- all Newsgram mail to be forwarded to Nancy
- Write guidelines for the Spending Committee (three members including the Finance Trustee)
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OLD BUSINESS
Checks for the money market account have been obtained.
Carrie C. will draft a letter to all Committee Chairpersons regarding saving money and requesting pre-approval of budget expenditures.
Graphic Advantage of San Diego, California has been doing most of our artwork. Ther^e is currently an outstanding bill in the amount of $734.67. Bill Z. made a motion to pay this bill. Pam K. seconded. (Motion passed)
Brian N. will contact Wendel’s regarding the quality of the metal in our chips.
We now have an emergency contact phone list for Trustees and Board Members.
Holidays off with pay for David C. for 1990 are New Year’s Eve, New Year’s Day and Christmas Day. The 1991 schedule will be worked on a the next board meeting.
An office report checklist has been created and is in use.
Brian N. obtained a bid of $30.00 for the rekeying of the front door only. Pam K. will speak to the owner of the building for permission to rekey.
The thank you letter/letter accepting resignation to Mary C. has not been drafted as yet.
The issue of new signature cards was tabled.
The rent for the WSO went up 4.8% on December 15, 1990.
The WSOB Manual was tabled.
Replacing the WSOB Treasurer was discussed.
Spanish literature translations must be done for all new WSC approved literature. Ray G. will provide Bolivians with obsolete literature at his February 1991 meeting in Washington D.C.
Applications have been received from the submittors of resumes for Office Manager.
Brian N. and Carrie C. were welcomed to the WSOB of Directors as Director at Large and Secretary for two-year terms.
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Each Board Member was assigned to a committee:
Pam K. – Conference Committee Bill Z. – Chips & Literature
Carrie C. – C.A. Book and Public Information Brian N. – Structure & Bylaws
The new Treasurer will be assigned to the Finance Committee.
Meeting adjourned at 10:25 p.m. with the Serenity Prayer.
Thank you for letting me be of service !
World Service Office Secretary
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For all attached reports: https://documents.historyofca.org/wp-content/uploads/2026/02/1990-12-13-WSOB-Minutes.pdf
AGENDA
Board Meeting of December 13, 1990
SERENITY PRAYER
READ FOURTH TRADITION
READ MINUTES OF 11/21/90
COMMITTEE REPORTS:
- Office Report
- Public Information
- Newsgram & Connection
- World Services Directory
- Finance Report
OLD BUSINESS:
- Get bank statements – Pam K.
- Order money market checks – Pam K.
- Emergency Phone List – Carrie C. Directory bids – David C.
- Holidays with pay ’91 – WSBOD
- Office report checklist – Carrie C.
- Rekeying of office bid – Brian N.
- Gate openers – David C.
- Letter accepting Mary C.’s resignation – Bill Z.
- Mary C.’s records – Pam K.
- Signature cards –
- Board resume submitter contacts – Pam/Bill
- WSOB manual –
- Delegate mailing dates – David C.
NEW BUSINESS
WSBT Report – Bill Z.
CLOSING PRAYER
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