COCAINE ANONYMOUS WORLD SERVICE OFFICE
Minutes of Board Meeting
February 22, 1990
ATTENDEES:
- Helene H.
- Mary C.
- Pamela K.
- Bill Z.
Meeting called to order at 7:35 pm with quiet time and the Serenity Prayer.
Pam read the Fifth Tradition.
Pam read the minutes from the February 8, 1990 Board Meeting. Motion
to accept the minutes as read. Seconded and passed.
Helene announced the official board members and their positions as follows: Helene H. – Chairperson for 1 more year; Pamela K. – Vice
Chairperson; Mary C. – Treasurer; Bill Z. – Director-at-Large; and the Secretary position is still open at this time.
The new Trustees-at-Large are Bob C. and Debbie B.
TREASURY – Mary C.
Balance of Trust Account: $3,081.38
Balance of Operating Account: $3,000.00
Total working funds: $6,081.38
Segregated funds not included in the above figures
WS Conference reserve: $7,000.00
WSO prudent reserve:$3,000.00
Dance Around the World: $526.24
Total segregated funds: $10,526.24
Sales have dropped and the office needs to be prudent with spending. Accounts at Bank of America and SPNB will remain open until all of the B of A items have cleared.
OFFICE MANAGER’ S REPORT – Mary C.
An activity report was submitted to the Board. A motion was made to give David a salary increase. Seconded and passed. A motion was made to make said increase $.50/hour bringing his hourly wage to $8.33. Seconded and passed. A motion was made that if the time comes when finances are slimmer than they currently are, that the treasurer move $1,000 out of the prudent reserve back into the operating account. Seconded and passed.
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A motion was made to reimburse Tina G. $125 for phone bills which is in line with the Board’s previous decision to reimburse $25/month up to $500/year. Seconded and passed. A motion was made to have Mary and Helene review all bills submitted by Conference committees, bring the bills before the Board for approval of reimbursement, and reimburse the committees at the next Board meeting, subject to approval. Seconded and passed. Helene requested that Mary write a letter to committee chairpersons explaining the above mentioned process of reimbursement, as well as requesting a phone log to be kept for use of the office’s phone, requesting receipts to be turned into the office in a timely manner and reiterating to the committees that they need pre-approval for their expenditures since the Conference approved budgets are subject to the office’s available funds.
OLD BUSINESS:
- The job descriptions for the directors were submitted to the Board. Helene asked the Board to review the descriptions and give their input. Mary will write the job description for the office manager.
- Regarding the 800 number computerized “electronic mailer”; AT&T quoted $43.50 to install, $20/month service charge and $.24/minute. More bids need to be obtained. Helene will call Kelly L. in Oregon to see if they will give up their “800-Nocaine” number. Mary suggested contacting Carla I. who works for a company that sells this type of equipment. Bill Z. will research the electronic mailer and contact Carla I. Mary will call MCI and Sprint for quotes. Helene wants reports from Bill and Mary in a month.
- The information received back from the areas, so far, regarding the Dance Around the World are as follows: New York made $5,000, Chicago made $1,000, Los Angeles lost $900. San Diego is having a dance that is not a Dance Around the World, but they are going to donate 50% of their profits.
- Mary got the banners back from Max and she is going to take them to Triple A. There will be another quote on or before the next Board Meeting.
- Helene found the part that needs to be added into the 70/30 Plan pamphlet in the Conference minutes. The change will be made and more pamphlets printed up. Bill will get it to the graphics people.
- NHC still hasn’t returned Helene’s phone calls. Mary and Helene both have alternate companies to approach. They will do some research and report back to the Board.
- Pam submitted a letter about the Loner’s group that would go out to Area Service Officers, WSC Delegates, and the Board of Trustees to the Board for approval. The Board approved the letter. Mary will print it on a laser printer on letterhead and fax it to Pam for her approval so that it can start going out with orders and delegate mailings. Pam’s future goals for the Loner’s group include compiling mailing lists, form letters and eventually pamphlets.
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Until such a time as this is all done, Connections and Newsgrams will go out to the Loners. Bill Z, suggested combining the request for releasing mailing addresses and the information letter into one publication. The Loner’s Group is an adhoc committee to the WSO Board. It is not answerable to the PI committee.
H. The World Directory has been printed on the computer and is going to areas for corrections, additions, and deletions with a letter stating that their response is needed within 3 weeks, or it will be printed as is. David will log the dates that it was sent to each area to track this. Bill Z. suggested a phone call to follow up the letter. Mary and David will do this and document it. Bill Z. mentioned that areas need to be explained in the directory, especially California. Mary has someone that is willing to work on this and she will try to get her to attend the March 22nd Board meeting.
I. Hazelden still hasn’t responded to the letter that was sent to them. Helene will send another letter to them and follow it up with a phone call. If no response is received after this, she will turn it over to the Trustees.
J. The CA logo was removed from the “Cravings” pamphlet.
K. Helene said that she would like the Board to discuss a weekend getaway at another Board meeting soon.
L. Bill Z. informed that Board that personalized literature is really a cost problem. He also said that Miracle Offset has low prices and he will fax a price list to Mary and look into printing costs of the office’s specific literature. A lot of money could be saved on printing costs, therefor turning a better profit.
M. The 26 Tips and the Higher Power pamphlet were modified at the Conference. This information needs to be located in the Conference minutes before the printing can be done. Steve F. will look over the minutes. Helene will get the pertinent section of the minutes to him.
NEW BUSINESS:
- The Chicago GSO has requested posting the home phone numbers of the Board of Directors at their office. This was approved.
- A new postal meter was located, and for an additional $8.00/month, it can be leased for 3 years with an option to buy it for $1.00at the end of the 3 years.
- The office needs to address translating the literature into Spanish soon.
The meeting was adjourned at 9:55 pm with the Lord’s Prayer.
Yours in service (but getting tired of it),
Pamela Kelly
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