COCAINE ANONYMOUS WORLD SERVICE OFFICE
Minutes of Board Meeting
December 28, 1989
ATTENDEES:
- David C.
- Mary C.
- Ray G.
- Bob C.
- Reggie L.
- Pamela K.
- Helene H.
Meeting called to order at 7:15 pm with quiet time and the Serenity Prayer.
Pam read the Second Tradition.
Pam read the minutes from the November 30, 1989 Board Meeting. Motion to accept minutes. Seconded, but there wasn’t a quorum to vote.
TREASURY – Bob C.
Balance of Trust Account: $5,454.61
Balance of Operating Account: $6, 178.70
Total working funds: $11,633.31
Segregated funds:
Dance Around the World $529.24
1990 Conference $6,000.00
WSO Prudent Reserve $3,000.00
Total Segregated Funds: $9,529.24
Helene requested a check in the amount of $2,250 for the public relations firm, Pincus and Roseman. A motion was made to segregate an additional $1,000 for the Conference and an additional $1,000 for the WSO prudent reserve. Seconded. Vote to follow. Bob suggested sending out a quarterly letter to the delegates to encourage more income for the office. Ray will get together with Mary to work on the expenses that are still owed by the Trustees from the Conference and the November ’89 WSBT Meeting.
General Office Discussion
Mary and Helene met with David last Tuesday. David’s review response was passed out to the Board members that were present and discussed. Mary suggested performance reviews at least twice a year that would include positive aspects too, as well as a monthly meeting between her and David to discuss goals, problems, etc. She also felt that David should attend one Board meeting a month (the same one the committee chairs do) to include him more. Pam suggested giving a cost of living raise to David with a 90 day period to regain the Board’s trust and improve his attitude, making him aware that he will be closely watched. Mary would document any problems she has with him, immediately confront David with them and document his response. She
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would then bring this information to each Board meeting during those 90 days and go over it so the Board can be well informed before making any further decisions. David could then possibly be given a raise based on his performance. Bob and Helene supported this idea. Mary would like to see the Board members calling in once or twice a week to check in with David and communicate with him. Mary said some problems have arisen with the answering machine and a new one is needed. There is alot of difficulty understanding messages. Mary requested a performance review for herself. A motion was made to give David a cost of living increase of 5%. Seconded. Vote to follow. David’s cost of living increase would have to be retroactive to November. At this point David was brought into the Board Meeting. The above mentioned, his review, questions and concerns were all discussed. David did expresd that he will no longer be conducting LA Board service work out of the office, nor will he be giving out WSO’s phone number for a way to be contacted. Bob requested that the Board form a policy to have David not express his opinions, pro or con, on CA structure, etc. outside of the office.
OFFICE MANAGER’S REPORT – Mary C.
An activity report for the 3 weeks of December was passed out to the Board members. The new accounting software is working very well. Max got some quotes on the banners. He approached 5 different people about them. For the complete banner, including the hardware, the prices were as follows: $18.47 ea. for vinyl and $25.00 ea. for parchment with price breaks for quantities on both. Mary will get some samples of materials with the hardware. The office is out of 70/30 Plan pamphlets. Mary has the changes for it made at the Conference and would like to turn it over to Max to re-do. Reggie suggested going through Bill Z. for printing to cut the cost. Mary and Helene are going to get together and work on a new order form. Mary will get a quote on a new fireproof cabinet. She is also working on making copies of all of the WSO minutes and putting them into binders for the Directors as well as the Trustees. Mary would like to see a summary of motions come from the new Secretary. The office will be using stamps instead of the meter due to postal problems. Bob suggested calling in the postal inspector. The logo on the “Meeting Here” signs was wrong. Mary wanted to get a corrected one to Max who felt that he could get a good price. Helene will contact Steve M. to help get the directory formated. (It’s 90% in the computer) New meeting formats are going out in all orders and starter kits.
OLD BUSINESS
A) The Hazleden letter went out.
B) Jerry P. hasn’t been contacted yet about working on the World Directory.
C) Pam still hasn’t received her information on AA’s Loners Group from New York.
D) Helene contacted NHC Insurance and there are some people interested in writing a policy. She has sent them some information they’ve requested and they will get back to her.
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E) Helene is sending a letter to all of the Conference committee’s chairmen requesting corrected Conference approved materials now.
F) A letter is going out to all Conference participants giving them the new location and new dates of the 1990 Conference which will be at the Radisson Plaza Hotel, August 29 through September 2.
G) Job descriptions for the Directors will be brought to the next Board Meeting.
H) The corporate seal will be worked on.
I) Helene is following up on the donation letter that was sent out to the delegates. An out of state area asked if they could publish her letter in their local newsletter. They have also requested copies of the office’s financial statements.
HEW BUSINESS
A) Helene received a call from the Trustee on the publications committee because articles that were supposed to be submitted for the Newsgram were not done, and they’ve asked the Directors to help fill in the blanks. Pam will write an article on the Loner’s Group. Mary will do a financial report for the fiscal year. Helene will write an article on what the office does and get input from the Board. Reggie wants Mary to stay in close contact with Ethlie to make sure that she can help Haney on the Newsgram.
B) Greg did an excellent job on the 1990 Dance Around the World flyers.
C) Ray requested that an agenda be closely followed at future Board Meetings since alot of time is being wasted.
D) Helene got a rough draft of the Connection and it’s ready to rol1. She will make copies for the Board.
E) Ray suggested getting the carpets cleaned and the walls painted in the office. It was suggested that $500 to $600 be set aside for this and Mary suggested having a painting party on a Saturday.
F) David left a message on Bill’s answering machine about the Board Meeting. It was suggested that any further messages left on machines should also request a response.
The dates of the next four Board Meetings are January 11, January 26, February 8, and February 22,
Pam will not be able to attend the next Board Meeting due to surgery.
Meeting adjourned at 9:40 pm with the Serenity Prayer.
See you guys on the 26th. Try not to miss me too much.
Ever fondly your service slave,
Pamela Kelly