COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
September 28, 1989
ATTENDEES:
Bill Z.
Tony C.
Pam K.
Helene H.
Mary C.
Ray G.
Reggie L.
Bob C.
Meeting called to order at 7:15 pm with the Serenity Prayer.
Bill Z. read the Eleventh Tradition.
Minutes from the September 14, 1989 Board Meeting were read. Motion to accept minutes as corrected. Seconded and passed.
TREASURY — Bob C.
Balance of Trust Account: $27,732.84
Balance of Operating Account: $4,899.61
Total working funds: $33,532.45
Segregated funds: $529.24
Ray will look into being able to earn interest on the $5,000 deposit with the hotel for next year’s convention. Conference bills are being reviewed. Bob will get new signature cards for the bank account. The decrease of donations was discussed. This needs to be addressed to the fellowship. Bill Z. suggested sending a letter out to the areas to be read at their GSO meeting along with 70/30 plan pamphlets being distributed and explained. The delegates could do this presentation at the GSOs. Reggie invited Helene to the next Southern California delegates meeting to make a presentation to them. Helene is willing to call the delegates to see if they’re willing and get some general information about their area. Reggie suggested a letter to go out to delegates with a follow-up by phone.
OFFICE MANAGER’S REPORT – Mary C.
An activity report for September ’89 was submitted. Contributions are down which could be a result of the delegate’s expenses from the Conference. Canada has to pay duty on chips and literature which is very high and they want some help. Alot of discussion ensued. Bob brought up the need to register the trademark in Canada. Bernie said it would cost approx. $600. If the trademark is established there, an inter-company transfer could be done to avoid the tax problem. Ray will call Bernie to see if it will work. Some concern was expressed over David conducting LA Board service work over the phone at the office. Helene will talk to him. A concensus was reached that David should be informed that visitors in the office will be limited to breaks and lunch hours and phone calls must be kept to a reasonable length of time.
Bill Z. was introduced to the Board and has expressed a desire to serve on the Board. He was present to observe this Board meeting.
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OLD BUSINESS:
A) A letter was sent out to Copy Center from Helene thanking them for their services and explaining that we will no longer be needing them.
B) Helene brought in a suggested vacation schedule request that will structure Board approval for David’s vacations. David had a vacation request submitted to the Board that would be without pay. An upcoming family emergency was also expressed that he will be able to give little notice on.Mary can cover the office both times.A letter will go out in next month’s mailing expressing that there will be limited coverage during the time David will be on vacation and requesting that all large orders be submitted in advance.
C) The World Directory was discussed. Helene felt that it should be done out of the office and not as a separate committee. Possible formats were discussed. Bob will talk to Neil.
D) The office computer needs DOS. Bill Z. will donate one if his is compatible or he will find one that will and the Board can purchase it from him. Bill and Reggie will communicate on this and get it done.
E) Helene submitted a Trustee report to the Board. There was a list that was produced by the Board of Trustees of goals for the office to accomplish and it needs to be looked over. Helene read a letter from the South Bay area stating that they are looking forward to being active in restructuring districts in their area.
F) Abbreviated motions from the Conference were passed out to the Board at the last board meeting. Helene notated the ones pertinent to the office and these will be gone over at the next board meeting.
G) The prospective CPA has been out of town so no meeting has been set up with him yet.
H) The lettering on the V-loks is still being looked into.
I) Bulk rate mailing is still being worked on.
J) The mailing list is in the computer now (Q & A)
K) A suggested criteria for the spending committee for the office was submitted. 2 or more years of continuous sobriety, business oriented person, 5 or more members with a quorum of 3, no conflicts of interest in other levels of service work, etc., and a minimum of 3 bids.
1990 WORLD SERVICE CONVENTION REPORT – Ray G.
Liability insurance is being checked into. A preliminary registration form was shown to the Board. Convention events are being worked on. Lots of good ideas are coming up.
TRUSTEE REPORT – Rav G.
Meetings have started in Kentucky. Southern California delegates and LA re-organization meetings are being held.
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Meeting was adjourned at 9:25 pm with the Serenity Prayer.
Your humble servant,
Pamela Kelly
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