COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
July 13, 1989
ATTENDEES:
Reggie L.
Helene H.
Mary C.
Pamela K.
Ray G.
Tony C.
Bob C.
Susie S.
Nancy
Raymond (O.C.)
Steve P.
Meeting was called to order at 7:10 pm with quiet time and tljie Serenity Prayer.
Raymond read the Eighth Tradition.
Pam K. read the minutes from June 22, 1989 Board Meeting. It was requested that the minutes reflect that Pam Ogg and Pam Kelly are one and the same person.
Motion to accept minutes as read. Seconded and passed.
TREASURY – Bob C.
Balance of Trust Account: $1,041.26
Balance of Operating Account: $529.20
Total working funds $1,570.46
Segregated funds not included in the above mentioned are as follows:
Dance Around the World funds: $10,809.70
World Service Conference: $5,000.00
Total segregated funds: $15,809.70
Unpaid bills, including literature printing, plastic chips, Wendell’s, etc. are in the amount of approximately $11,500 and are not overdue at this time. Money has been received from the closing of the Wells Fargo account and is not added into any of the above figures as of yet. Bob asked for some guidelines to be set regarding the Dance Around the World funds. This was discussed amongst the Board and tabled until the Conference minutes have been consulted. Helene will do this.
CONFERENCE REPORT – Helene H.
The house account for the Conference is roughly $7,000 which includes rooms for the Trustees and Directors, coffee, and a luncheon deposit. The hotel is requesting a $2,500 deposit. Delegate orientation will start at 11:00 Wednesday morning and the Conference will begin at 1:00 pm. Mark P. will not be there to tape it, however, a delegate has volunteered their services. Bob suggested getting people to help pass things out to the delegates. South Central Los Angeles is having a delegate dance on Saturday night at USC. An open house during the Conference doesn’t seem feasible due to transportation problems, so it was suggested that someone make a display to have at David’s table.
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CONNECTION – Susie
A rough draft of the upcoming issue was presented to the Board. Flyers were made with submission disclaimers and order forms. The Connection will start showing the street address as opposed to the P.0. Box. The order forms will be re-vamped to show changes. Flyers will be available to WSO to go out with orders, delegate mailings, etc. Reggie L. suggested submitting the release form to Bernie for reviewing. Ray will do this. This issue should be ready for the Conference. Susie will look into the availability of back-issues.
NEWSGRAM – Nancy
The Newsgram was done in time for the Convention. The next issue will be almost completely devoted to the Conference. There was discussion regarding, a software purchase called “Page-maker” to eliminate the middle man between Nancy and the printer. The cost is approximately $500 for the software which would eliminate the current cost of $200 per issue to have someone else do it. The software would be in Nancy’s posession, but would be the property of WSO. Distribution concern to be discussed later. Pam and Helene will work on condensing minutes for this publication and submit it to the Board for approval.
NEW YORK CONVENTION REPORT – Helene H.
A partial survey was conducted at the Convention to get an idea of what the fellowship thought of WSO. Most of the response was good. Reggie suggested doing a more thorough survey, possibly at the Conference. The Convention was very successful1. There were 746 registrants, representing 20 states, Canada and Puerto Rico. London requested a starter kit. It is estimated that the profits range from $25,000 to $35,000. The money will be sent to WSO after all the bills are paid. Steve suggested trying to get part of the profits within 30 days. This was discussed and no concensus was reached. Mary will do an analysis on the quantities of chips and literature sold at the 2 prior conventions to plan ahead for the next one. Helene was confronted with inquiries regarding the possibility of literature on crack. Steve P. has had inquiries as well. P.I. Committee is mulling this over. Ray felt that this should be addressed at the Conference and probably will be.
PUBLIC INFORMATION – Steve P.
The committee had a small meeting at the Convention. “Cocaine Shatters Lives” is moving right along. Mark viewed the quality of WVP’s work and was satisfied that it was very professional. A down payment of 50% was sent to WVP. The next P.I. meeting will consist of compiling packets for the Conference and will be held Saturday 7-22-89 from 10 am to 2 pm. They can use some help. Atlanta and Ohio have placed orders for audio PSA’s.
OFFICE MANAGER’S REPORT – Mary C.
Mary re-typed the fact-file and attached a copy to her activity report for the second week of July and submitted both to the Board.
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Mary will be working on second quarter filings in the next few days. Mary and Reggie will be looking into accounting software. Donations to the office are dropping. Orders are increasing. Wendell’s is maintaining such a long lead time that metal chips will need to be stocked at the office. Requests have come in to have9 to 15 year medallions made. This must be Conference approved. The quality of the metal chips isn’t as good as it used to be. Mary approached them about it and has requested a reduction in the inventory. Mary will look into how many of the plastic chips for 9 years and over are selling to see if medallions would be prudent. It was decided that the office needs to maintain the P.0.Box since it was discovered that bulk mail would have to be taken down to Terminal Annex if WSO no longer had it. David’s performance was discussed by the Board and it was the concensus of the Board that when David has done something unacceptable, it must be documented and brought before the Board for discussion.
GENERAL DISCUSSION
Orange County’s chairperson will sit in on the next WSO Board Meeting. Stocking metal chips was discussed further. 1, 2 and 3 year medallions are the biggest movers. A motion was made to make an order and stock $2500 worth of metal chips. Seconded and passed. It was also decided that the office needs to move the new formats out to the areas soon.
Old and New Business were tabled until the next WSO Board Meeting.
Meeting was adjourned at 10:00 pm with the Lord’s Prayer.
Thank you for letting me be of service,
Pamela Kelly
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