COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
June 8, 1989
ATTENDEES:
Reggie L.
Ray G.
Tony C.
Pam O.
Raymond (O.C.)
Helene H.
Bob C.
Susie
Mitch G.
Steve P.
Mary C.
Meeting was called to order at 7:10 pm with quiet time and the Serenity Prayer.
Raymond read the Sixth Tradition.
Pam 0. read the minutes from May11, 1989 Board Meeting.The following amendments were made: 1) Regarding item B under New Business – the area has changed it’s name back to South Bay Area; 2) It was discovered that “London Bridges Falling Down” does not violate FCC standards and is no longer on hold: and 3) CA does have some interest bearing accounts, so Mary C. will approach other banks to obtain an account for the Dance Around the World funds. Motion to
accept minutes as amended. Seconded and passed.
PUBLICATIONS COMMITTEE – Mitch G.
Starter kits will be ready to send out a week from Monday. Mitch spoke with the printer who said the lay-outs of the pamphlets are not usable and he will try to find someone to re-work them on a computer. Nancy T. offered to re-bid printers for the literature. There is no new target date as of yet. Mitch will talk to some different printers and try to find out if they can salvage what the committee already has, what the printers need from them and when they can have the finished product. Helene will type a letter to the fellowship as soon as possible to inform them of the status. Bob C. suggested hiring someone for all of the work that needs to be done as opposed to having volunteers. His opinion is that professional help is needed and a consensus of the Board supported this. After Mitch gathers more information, he will make a presentation to Helene who will pass it on to the Board and a phone vote will be taken. A consensus of the Board was to inform the Chicago area of the status of the literature and offer to refund their money. Mary will call them.
CONNECTION – Susie
The next issue should be ready for the Convention. After this issue, the Connection will have release forms inside to be submitted with material. Susie asked that everyone try to get material contributed. Susie will make up a cover letter, flyer and order form to go out in the delegate package and to have at the Convention. Every submission should have a name, date and area. The issue coming out will have a big run on the printing since it will be at the Convention and possibly the Conference.
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PUBLIC INFORMATION – Steve P.
This committee is active and is meeting once a month. The video “Cocaine Shatters Lives” is in a rough stage. Volunteers are not coming through and it isn’t very professional yet. It would appear that it needs some professional help and it was requested that if anyone knew someone in this field that would be interested in helping to please have them contact Steve. The committee submitted their P.I. letters to Mary to have her obtain approval. All letters were approved except for the press release letter. This letter was submitted to the Board and corrections and amendments were made. A motion was made to accept the letter for the press release as amended. Motion withdrawn. Mary will re-type the letter with the changes and mail them out. A phone vote will ensue to approve it. A motion was made to approve the amendments and the content of the letter with a phone vote to follow. Seconded and passed. Audio PSAs ordered by Denver, Phoenix and Riverside have been filled.
NEWSGRAM – Reggie L.
This will be Margie’s last issue and it’s basically ready. Reggie wanted to see if condensed minutes and financial reports could go in this issue. Helene will write a letter for the Newsgram stating that it is the intent of this office to submit condensed minutes in future publications. Bob can get condensed financial report ready for this issue. The possibility of increasing the number of pages of this publication from 4 to 8 pages was discussed. The issue of where WSO stands with the Connection was addressed. Reggie felt that it should be accountable to the Board of Trustees. Ray felt that since WSO financially backs it, that they should be involved with it. Tony, the WSO Director on this committee, should be more involved and represent the office. Helene will write a letter to Margie thanking her for her efforts.
TREASURY – Bob C.
Balance of Trust Account: $7,70.62
Balance of Operating Account: $2,305.00
Total working funds: $9,875.62
Segregated funds not included in the above mentioned are as follows:
Dance Around the World funds: $10,528.59
World Service Conference: $3,000.00
Total segregated funds: $13,528.§9
Money from Orange County’s Dance Around the World was received for approximately $1500. A motion was made to segregate an additional $2500 for the Conference (making a total of $5500). Seconded and passed.
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The money being segregated for the Conference is for the following expenses: 1) $1250 for 4 rooms for the Board of Directors; 2) $1350 for meals; 3) Approximately $4300 in Trustee’s expenses.
OFFICE MANAGER’S REPORT – Mary C.
An Activity report for the month of May was submitted. Contributions are up 49% from ’88. 10,000 Newcomer chips have been ordered within 3 weeks, whereas the old average was 2500 chips monthly. Mary will look into the Wells Fargo account that has been closed and see where the balance of the money went. She has a letter from Helene authorizing her inquiry at the bank. A new phone system adding two more lines was presented. The total cost would be $2300 including a 1 year warrantee. The system could be leased; one possibility of which is $69/month for 60 months with a $1 buy-out. This was tabled until the next meeting. A motion was made to accept the phone system on a lease basis said get it installed. A friendly amendment was made to buy it out-right. Motion withdrawn. Mary made the Board aware of the often unreasonable demands of the Conference Literature Committee on the office. Reggie will contact the committee and address this. The committee needs to establish a mailing date and should probably have an outside copy place do their copying as opposed to the office doing it. The new insurance covers the contents of the office only. Liability insurance covering events and the office is still being worked on.
Old Business and New Business were postponed until the next CAWSO Board Meeting.
Meeting was adjourned at 10:20 pm with the Serenity Prayer.
Thank you for letting me be of service,
Pamela Ogg
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