COCAINE ANONYMOUS WORLD SERVICE OFFICE Minutes of Board Meeting
April 13, 1989
ATTENDEES:
Tony C.
Helene H.
Bob C.
Mary C.
David C.
Pam O.
Steve P.
Ray G.
Meeting was called to order at 7:10 pm with the Serenity Prayer.
Pam O. read the Sixth Tradition.
Pam O. read the minutes from March 23, 1989 Board Meeting. A
correction was made to Item A under New Business, Said item should read Helene H. , not Carla A.
Motion to accept minutes as amended. Seconded and passed.
TREASURY – Bob C.
Balance of Trust Account: $7,648.27
Balance of Operating Account: $2,500.00
Total funds in bank: $10,148.27
Dance Around the World funds: $8,540.14
All bills are paid. Two purchases were made regarding the copier. One being a key with a counter, making the copier unusable by removing said key; and the other being the mechanism required to use an additional color, as well as the color toner. A retainer fee in the amount of $105 was also spent to determine corporate status of CAWS and CAWSO as well as inform the board what measures, if any, need to be taken to achieve good standing. A financial report for 1988 and 1989 will be prepared for the Trustee’s meeting.
OFFICE MANAGER’S REPORT – Mary C.
An activity report for the week ending 4-14-89 was submitted. All forms for tax exempt status have been filed. Tax return for 1988 being worked on.
A motion was made to have a CPA do quarterly reports, year end financial reports and tax returns. A friendly amendment was made to said motion to use a CPA for year end reports and tax returns only, with a bookeeper doing the quarterly reports. The friendly amendment was accepted. Seconded and passed.
The office computer is working. Mary will obtain price quotes for a laser printer, as well as a larger viewing screen.
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PUBLIC INFORMATION – Steve P.
A commitee meeting will be held at the Campvention. Letters to the fellowship responding to inquiries have been re-typed.
OLD BUSINESS:
A) Literature is ready for print. It has been approved that 5,000 of each piece be ordered. This includes the 5 new pamphlets as well as the 3 old ones. It was clarified that the plate fee to personalize the literature is $26 per plate, per piece of literature. A motion was made to send out a letter to the fellowship explaining the price of the customized literature, and informing them that the plate fee is good for up to 100,000 copies. Said letter will also state that any previous price quotes should be disregarded. Seconded and passed. It was decided that this should go out as soon as possible.
B) David’s probation period has expired. His next review will be June 29, 1989. His performance has been satisfactory.
C) The Loner’s group was discussed. Two possible chairpersons have been found. This was tabled until such a time as Reggie L. can have some input.
D) There were no bluelines on the 3 old pieces of literature. The printer put them on computer and they are ready for print.
E) Tom Z. is still getting quotes for insurance. Helene H. will try to get other quotes from a different source.
F) Signature cards for the Dance Around the World account were passed around and signed.
G) The prospect of selling medallion holders was tabled.
NEW BUSINESS:
A) It was decided that the copier at the office should be available to World Service Conference commitees. Commitee heads will be informed on where the key is kept. A motion was made that World Service Office and Conference commitees can use the copier as long as there is a designated person responsible for the copier. Seconded and passed. It was suggested that a letter go out to the commitees interested with a confirmation of their meeting time and the designated person for the copier.
B) A motion was made to purchase office chairs presented by Steve P. for $60 ea. for 7 chairs, and 2 free chairs. Seconded and passed.
C) Bob C. will get quotes on adding two more phone lines to the existing two in the office.
D) A letter will be sent to the delegates stating that chips and literature will be sold at the Conference.
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E) Three-ring binders will be provided for the delegates containing the most recent Conference approved material. WSO will compile these on a volunteer basis. Letters will be sent to commitee chairs for the latest material. Bulk copying will be sent out, but the volunteers will collate. A motion was made for a $500 budget for 100 sets of the above mentioned, subject to approval from the conference commitee. Seconded and passed.
F) Helene received a phone call from a member in the Orange County area stating that they would like to send a delegate to the board meetings. This prompted the following decision: The second Thursday of every month will be an open meeting, and the fourth Thursday of every month will be a closed meeting for Board members, Trustees and office workers only.
G) WSO will purchase a tape recorder and batteries for the secretary’s benefit at board meetings.
H) The Newsgram is not out yet. Margie has resigned, but she is finishing up this issue.
Meeting was adjourned at 9:50 pm with the Lord’s Prayer.
Thank you for letting me be of service,
Pamela Ogg
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