MINUTES COCAINE ANNONYMOUS WORLD SERVICE BOARD
THURSDAY APRIL 3, 1986
ATTENDEES
Laure M.
Neil B.
Howard E.
Jennifer G.
Bob M.
Richard L.
Jerry P.
Louise W.
Ray G.
Michael F.
Meeting was called to order by Bob at 6:57Pm- bob and Ray read the minutes from the previous meeting of March 20, 1986.
I. OLD BUSINESS
A. Both Richard and Jennifer agreed everything is going well with “The Connection.” Everything is kept in triplicate. The next issue is due out at the end of May.
B. We need a table and chairs for the World Services office. Apparently, the present owners do not wish to donate them and are asking too much money and will, therefore, be picking them up. Bob will pick up the vacuum cleaner which is being donated.. Bob will continue handling the answering machine.. He has Tara continually picking up the messages.
C. There are 3 keys for our post office box :.of which Bob, Richard and Neil each have one. Neil is going to request a ^th key from the Post Office which will remain in the World Services’ office.
D. Item J from the minutes of 03/06/86 regarding Bob lending the photocopy machine and typewriter to World Services providing we obtain a service maintenance contract is still pending.
E. Bob is still working on 1-800-C0CAINE. Letters are going
to be written to Alcoholics Annonymous, Pacific Bell and General Telephone. Jerry will contact the Cocaine Hospital Referral line, as a representative of World Services and politely ask them to tell people they’re not an annonymous program.
F. Bob again suggested we have someone who is familiar with office procedures come in and set up an archive system.
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G. Bob still needs a copy of our business and non-profit licenses for our renter’s insurance so we can get cheaper rates.
II. NEW BUSINESS
A. Richard made a motion that no more voting members be added to the World Service Board until after the Conference. Motion passed.
B. Richard proposed we send “Spring Thing” picnic flyers to the fellowship in San Francisco, San Diego and Orange County. Howard suggested the entire fellowship in the United States. A discussion was held and Richard’s proposal was passed.
C. Bob said we need to reduce everything down for the Fact File and Starter Kit in order to take it to the Conference for approval. The Board needs to wait for the Literature Committee to compile everything and get it to the World Services Board. Neil mentioned he would like to add that out of town visitors raise their hands. This discussion was tabled until we receive the report from the Literature Committee.
D. Bob said he has been sending national directories out, when requested, and not charging anyone for them. After discussion, Board suggested Bob send them a chips and literature order form which has the national directory on it and charge $2.00.
E. It was brought up that non-profit mailing should not be sent first class. If we put our zip code on it, it will go third class and we will save money. Ray will bring forms in and we will submit them to the Post Office.
F. Bob has the latest 3/4″ taped t.v. spot which was donated by a member of the fellowship. We just spent $500.00 putting L.A. number on TV spot. Neil suggested L.A. number can give referrals to San Gabriel Valley, San Fernando Valley, Orange County, etc. It was also suggested that the TV spot simultaneously flash all numbers. San Gabriel has offered to donate money to
add their number to the TV spot.. Decision was tabled until next meeting on 4-17-66.
G. Neil made a motion to have a separate Convention account. Discussion concluded that Jennifer will keep Convention account records separate, but money will be kept in the same main account.
H. A discussion was held regarding the by-laws. It was noted that there’s a possibility there are no separate by-laws for World Services. Everytime by-laws are changed, they must be approved by the Board and then submitted to Sacramento. A discussion was also held regarding our tax exempt # and SCRB # since Bob stated he wanted Channel 7 to play our video and they won’t until we give them these numbers. It became apparent that
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L.A. has a tax exempt # but World Services does not and we need one. Other states have requested our tax exempt # in order not to pay taxes. Orange County has requested it in order to be able to have CA meetings in hospitals and for having CA dances.
A proposal was made to have Ray ask Mitch, an attorney, who has helped us previously, to come to a Board meeting to halp us with by-laws and nonprofit corporation business. Motion was passed.
I. A $300.00 check was requested from Jennifer for the postage meter. Motion passed.
The meeting adjouned at 8:50pm and closed with the Serenity prayer. The next meeting will be on Thursday April 17th at 6:30pm.
Thank you for letting me be of service,
Louise
Secretary